20 Best Project Management Apps To Use in 2025
10 Best Project Management App Shortlist
Here's my pick of the 10 best software from the 20 tools reviewed.
Get free help from our project management software advisors to find your match.
Managing projects often feels like an uphill battle. Deadlines shift, priorities change, and keeping your team aligned can quickly become a full-time job by itself. That’s where a project management app can prove invaluable—it organizes tasks, tracks progress, and keeps communication clear, all in one place.
From my experience testing and reviewing software, I know the right tool can make or break your workflow. That’s why I’ve compiled this list of the best project management apps available today.
In this guide, I’ll highlight what makes each app unique, who it’s best for, and the problems it’s designed to solve. Whether you’re leading a small team or managing across departments, there’s something here for you.
Why Trust Our Project Management App Reviews
We’ve been testing and reviewing project management apps since 2012. As project managers ourselves, we know how critical and difficult it is to make the right decision when selecting software.
We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our review methodology.
Top Project Management App Comparison Chart
Here’s a convenient table that contains all the details you need to compare these options side by side.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 |  monday.com Track workloads and capacity at a subitem level, so you’re not accidentally overloading your team. | Best for large team collaboration | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website |
| 2 |  Smartsheet Work on docs at the same time as other team members, and set up easy review requests. | Best for working together in real-time | 30-day free trial | From $9/user/month (billed annually) | Website |
| 3 |  ReptonPOD ReptonPOD allows users to manage a wide range of project functions, from requirements to planning. | Best for structured project workflows | 30-day free trial | From $31/user/month (billed annually) | Website |
| 4 |  Productive Productive allows you to tailor project layouts to your unique needs, whether it's a board, Gantt chart, list view, timeline, or workload view. | Best for agency project profitability tracking | 14-day free trial | From $9/month (billed annually) | Website |
| 5 |  Zoho Projects If you’re dipping your toe into project management tools, then Zoho’s free tier gives you basic task management functionality that’s easy to grasp. | Best value-for-money | 10-day free trial + free plan available | From $4/user/month (billed annually) | Website |
| 6 |  Miro Miro offers pre-built workflow templates to help users collaborate and organize projects. | Best for flexible project management templates | 30-day free trial + free plan available | From $8/user/month (billed annually) | Website |
| 7 |  Quickbase QuickBase includes automation features that orchestrate workflows, eliminate manual errors, and use automated tools for repetitive tasks. | Best for no-code project management | 30-day free trial + free demo available | From $35/user/month (billed annually, min 20 users) | Website |
| 8 |  Nifty Nifty’s all-in-one platform makes it useful across multiple industries, even legal. | Best for project milestones | 14-day free trial | From $5/user/month (billed annually) + free plan available | Website |
| 9 |  Ravetree Ravetree's project dashboard is a central hub that provides a high-level overview of all ongoing projects and their status. | Best for managing clients and financials | 14-day free trial | From $29/user/month (billed annually, min 5 seats) | Website |
| 10 |  Plaky Plaky offers a simple way to view task and project status in one place. | Best for visual project planning | Free forever plan available | From $3.99/user/month (billed annually) | Website |
How To Choose Project Management Apps
With so many different project management app solutions available, it can be challenging to make decisions on what project management app is going to be the best fit for your needs.
As you're shortlisting, trialing, and selecting project management apps consider the following:
- What problem are you trying to solve - Start by identifying the project management app feature gap you're trying to fill to clarify the features and functionality the project management app needs to provide.
- Who will need to use it - To evaluate cost and requirements, consider who'll be using the software and how many licenses you'll need. You'll need to evaluate if it'll just be the project team, or the whole organization that will require access. When that's clear, it's worth considering if you're prioritizing ease of use for all, or speed for your project management app power users.
- What other tools it needs to work with - Clarify what tools you're replacing, what tools are staying, and the tools you'll need to integrate with, such as accounting, CRM or HR software. You'll need to decide if the tools will need to integrate together, or alternatively, if you can replace multiple tools with one consolidated project management app.
- What outcomes are important - Consider the result that the software needs to deliver to be considered a success. Consider what capability you want to gain, or what you want to improve, and how you will be measuring success. For example, an outcome could be the ability to get greater visibility into performance. You could compare project management app features until you’re blue in the face but if you aren’t thinking about the outcomes you want to drive, you could be wasting a lot of valuable time.
- How it would work within your organization - Consider the software selection alongside your workflows and delivery methodology. Evaluate what's working well, and the areas that are causing issues that need to be addressed. Remember every business
-
Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Best Project Management App Reviews
Here’s a brief description of each project management app that showcases each app’s best use case, its noteworthy features, and some pros & cons. I’ve also included screenshots to give you a snapshot of their user interface too.
monday.com champion collaboration with their functions. By centralizing all comms and files, cross-team collaboration is so much easier. No one is missing emails, and you’re not chasing down freelancers who are out of the loop.
Why I picked monday.com: What really stands out for me is the value and ease that the app brings to collaborating with large teams. By keeping all communication and files on the platform, you can do away with email threads that are 100 emails long and make sure that everyone is on the same page at any stage in your project.
This management platform is great for bigger teams being led by experienced project managers, and it works best when there’s someone at the helm taking ownership of the tool. No more constantly reminding team members of their tasks, and an easy overview at different levels.
monday.com Standout Features and Integrations
Features include powerful project visualization tools, including advanced Gantt charts and timeline views that provide real-time updates and progress tracking. Additionally, its Workdocs feature allows for dynamic, collaborative document editing directly tied to project boards, fostering a seamless connection between planning and execution.
Integrations include Jira Cloud, Outlook and Gmail, Toggl, Salesforce, Google Suite, Adobe Creative Cloud, Microsoft Teams, LinkedIn, SurveyMonkey, and Basecamp. You can also connect manday.com to a paid Zapier account to unlock additional integrations if needed.
Pros and cons
Pros:
- A simple layout means easier onboarding for new team members.
- More than 120 easily customizable project templates help you get started quickly.
- Being able to attach files to tasks, comment, and tag people.
Cons:
- The free version has limited capabilities
- If you want to manage planning sprints, or incorporate CRM features, then you’ll need to purchase additional products from monday.com.
A project management tool based around spreadsheets, Smartsheet lets you track project progress, and acts as a single source of truth for everyone working on your project. But its standout contribution is its customizable version control and approval process.
Why I picked Smartsheet: Larger, more complicated projects often involve stakeholders working on a particular asset concurrently. Sometimes leading to confusion over which version of a document is the latest, or even important work being deleted. Smartsheet solves this problem by creating 1 proof per row in your sheet, and then setting up reviewing processes that make sense for your workflow.
If Excel and Google Sheets make you happy, but they don’t have the functionality you need for a more complicated project, then Smartsheet is a great option. It provides a simple and familiar interface, without a load of bells and whistles that you don’t really need. But its powerful tools are there when you need them, with amazing reporting functionality that brings information from key sheets together in a single report.
If you make a change to a report, then that change is rolled out to the original sheets. No more outdated information!
Smartsheet Standout Features and Integrations
Features include cell-level change tracking that ensures full transparency and allows teams to audit updates and revert changes as needed. Additionally, Smartsheet’s Resource Management tool integrates seamlessly with project sheets, offering real-time insights into team capacity and workload distribution to optimize resource allocation.
Integrations include Slack, Jira, Zoom, Google Suite, Salesforce, Webex, Microsoft Teams, Adobe Creative Cloud, Xero, and DocuSign.
Pros and cons
Pros:
- 350 templates, including one for sprint planning
- Shared Gantt chart feature
- Adapt Smartsheet’s flexible sheets to a wide range of project management methodologies
Cons:
- The learning curve can be steep
- The lack of Kanban boards will cause a problem for agile teams
ReptonPOD is a project management app designed to help teams create, monitor, and control their projects efficiently. It offers a suite of tools that guide users through key project phases, from initial planning to final delivery.
Why I picked ReptonPOD: ReptonPOD stands out as a great project management app because it provides a clear workflow dashboard that keeps everyone updated on the current project status. The phase progression feature guides teams through six essential project stages, ensuring no critical step is missed. This structure is especially beneficial for maintaining clarity and focus in complex projects.
Another reason I chose ReptonPOD is its robust approach to risk and issue management. It lets you identify, review, and manage project risks and issues effectively, ensuring problems are addressed before they escalate.
ReptonPOD Standout Features and Integrations
Features include tools for recording and validating assumptions, which help establish a clear project foundation. The dependencies feature helps your team identify and manage critical project links, avoiding missteps in execution. Additionally, the decision tracking tool maintains an audit trail of key decisions, supporting accountability and transparency in project workflows.
Integrations include Microsoft Office 365, QuickBooks, and various CRM systems.
Pros and cons
Pros:
- Can handle a wide range of project management functions
- Good stakeholder management
- Risk and issue management
Cons:
- Outdated interface
- Navigating the platform could be more intuitive
Productive is an all-in-one project management software designed for agencies. It provides tools for managing projects, resources, budgets, and client relationships.
Why I picked Productive: The platform offers a range of features to cover all aspects of project management. These features include detailed task tracking and Gantt charts for visual timeline management, and workload management to help balance team assignments and prevent resource overuse or underuse.
The software also provides real-time budgeting and profitability tracking, allowing managers to monitor project costs and maintain profitability. Integrated time tracking and invoicing features ensure accurate billing and financial transparency.
Productive Standout Features and Integrations
Features include a built-in sales CRM that helps agencies to manage client relationships and project opportunities seamlessly within the same platform. Its revenue forecasting feature also provides insights into future earnings based on current projects and sales pipelines, which can helping teams make more data-driven decisions.
Integrations include Jira, Slack, QuickBooks, Xero, Trello, Zapier, Google Drive, Sage, BambooHR, Gusto, and HubSpot.
Pros and cons
Pros:
- Comprehensive features for financial management
- User-friendly interface
- Ability to track project profitability
Cons:
- Initial setup can be time-consuming
- Could benefit from more integrations
Zoho Projects is part of Zoho’s wider suite of business tools, focusing on project management. With a simple interface and core features, it offers an entry-level path to managing your team.
Why I picked Zoho Projects: For small teams, of 1-3 people, Zoho gives you all the tools you need to get started, at a very reasonable price. With its easy-to-use interface you can get started quickly, without the steep learning curve of a more complicated system.
For lean startups, the built-in issue tracker helps development teams keep you apprised of problems. While forums enable longer more involved discussions about tricky bottlenecks.
Zoho Projects Standout Features and Integrations
Features include a custom blueprint builder that allows teams to design unique workflows and automate repetitive processes tailored to their needs. Zoho Projects also offers a robust client portal that enables external stakeholders to access project updates, provide feedback, and collaborate seamlessly without requiring full platform access.
Integrations include the rest of the Zoho ecosystem, Google Suite, Outlook and Gmail, Microsoft Teams, Jira, Basecamp, Dropbox, Github and Gitlab, Slack, and Zendesk. You can also connect other apps to a paid Zapier account to unlock additional integrations, if needed.
Pros and cons
Pros:
- Reasonable pricing
- No integration or automation limit on any plans
- Swift learning curve if you already use other Zoho products
Cons:
- Custom automations, 24/7 support, and custom fields are only available in the top tier paid plan.
- Charges for guest access
Miro is a visual project management and collaboration platform that allows teams to brainstorm, plan, and execute their projects in one place. With a wide range of features and capabilities, it is the ideal tool for organizations looking for new ways to innovate.
Why I picked Miro: I like that Miro has an infinite canvas, which allows teams to visualize projects in their entirety, from high-level roadmaps to detailed task breakdowns. Users can create and customize templated Kanban boards, Gantt charts, and timelines, enabling efficient workflow management. The drag-and-drop interface also makes it easy to update tasks, assign responsibilities, and set deadlines.
Furthermore, Miro is highly collaborative. Users can contribute to boards simultaneously, leave comments, and provide feedback, fostering a collaborative environment that can aid decision-making and problem-solving.
Miro Standout Features and Integrations
Features include workshop facilitation tools, including voting sessions, timers, and breakout boards, which make Miro perfect for remote team brainstorming and planning. Additionally, the platform’s real-time cursor tracking feature lets team members see each other’s activity on the board to enhance collaboration and alignment during live sessions.
Integrations include Microsoft Teams, Google Drive, Slack, Box, Airtable, Notion, Azure, Webex, Jira, Asana, Monday.com, Confluence, Zoom, and Figma.
Pros and cons
Pros:
- Real-time collaboration features
- Customizable project workflow templates
- Infinite canvas for project work
Cons:
- Some integrations only available on higher-tier plans
- It may take time to learn the range of features
QuickBase is a platform that allows users to create custom business applications without extensive coding knowledge. The platform aims to help businesses streamline their processes and improve productivity by providing a flexible and user-friendly interface for creating and managing applications.
Why I picked QuickBase: QuickBase serves as a project management application by providing a platform where users can create custom applications tailored to their specific project management needs. It allows for the centralization of project data, enabling team members to track progress, manage tasks, and collaborate in real time.
The platform's features also support the creation of interactive dashboards and reports, which can help project managers monitor key performance indicators and make data-driven decisions. QuickBase additionally offers automation of repetitive tasks and workflows, which can save time and reduce the potential for human error.
QuickBase Standout Features and Integrations
Features include a no-code application builder that allows project managers to quickly design tailored workflows and tools specific to their project requirements. Additionally, QuickBase’s granular user permissions enable secure collaboration by ensuring sensitive project data is only accessible to authorized team members.
Integrations include Dropbox, Tableau, Salesforce, Slack, Google Drive, Microsoft Teams, Trello, Jira, DocuSign, and Mailchimp.
Pros and cons
Pros:
- Intuitive user interface
- Offers excellent customer support for users
- Provides comprehensive security features
Cons:
- Limited reporting and analytics capabilities
- Steep learning curve for beginners
Nifty wants to bring you project management software all in one neat package. Store documents, manage workflows, and analyze reports all in one place, in multiple views.
Why I picked Nifty: Nifty’s neat interface hides powerful capabilities, like having independent discussion boards per project and zoom integrations. This makes it easy to start a video call with your team. Development teams can use it to turn sprints into milestones easily, legal teams can use it to help them with case management.
In Nifty, projects are structured around milestones and these have tasks within them. Task completion will update progress and make it easy for you to see where you stand. Additionally, you can plan your marketing strategy, keep on top of your resource management, and create reports for the finance department without leaving the app.
Nifty Standout Features and Integrations
Features include a cross-project overview dashboard that provides a bird’s-eye view of multiple projects to help managers prioritize and allocate resources efficiently. Additionally, Nifty’s time tracking functionality is seamlessly tied to tasks and milestones, making it easy to monitor effort and ensure project timelines are met.
Integrations include Harvest, Webex, Zoom, Slack, Github, Microsoft Suite, Google Drive and Calendar, Miro, Typeform, and Basecamp.
Pros and cons
Pros:
- Built-in chat feature improves collaboration opportunities
- Exceptional file management capabilities
- Free plan lets you trial all features
Cons:
- Support only available on premium plans
- Clunky customization
Ravetree is a cloud-based work management app that combines project management with budgeting, resource planning, time tracking, file management, and CRM functionality.
Why I picked Ravetree: This software has a robust feature set for planning projects and tracking them through to completion. Tasks can be assigned to team members, deadlines can be set, and project templates can be saved for future use. Everything can be viewed from a high-level perspective via a calendar, spreadsheet, or Kanban board.
Beyond its project management features, the software can also track employee time and facilitates resource management including time off requests and utilization. Users can set up request forms for both external and internal purposes, ensuring teams have the information they need to take action on incoming requests. Budgeting is also built into the software, allowing users to keep track of project expenses as they progress towards completion.
Ravetree Standout Features & Integrations
Features include an integrated client portal that allows external stakeholders to view project progress, access deliverables, and collaborate without needing full platform access. Moreover, the platform's utilization reporting tool provides real-time insights into resource allocation and team capacity.
Integrations include Box, Dropbox, Facebook, HubSpot, Instagram, Github, Google Drive, Gmail, OneDrive, Outlook, QuickBooks, and Stripe.
Pros and cons
Pros:
- Personalized onboarding
- Video and chat support
- Free trial lets you test drive
Cons:
- Lacking custom user dashboards
- Large feature set comes with a learning curve
Plaky is a project management software that provides a platform for managing tasks and projects across various use cases like marketing campaigns, client projects, software development, and event planning. It facilitates team collaboration and comes with unlimited projects and users.
Why I picked Plaky: The app's free forever plan gives businesses a simple way to manage their project workflows without the hefty cost. Plaky provides a structured environment with boards for each project, templates for quick setup, and groups to organize tasks into sections. Users can create items for individual tasks and define the information structure with fields.
Collaboration is facilitated through file sharing, direct item comments, and notifications to keep team members informed. Plaky also features progress tracking with various views, Gantt charts for visual planning, and activity logs. Administrative controls allow for the management of user roles, space permissions, and board access.
Plaky Standout Features and Integrations
Features include role-specific dashboards that allow team members to focus only on the information and tasks relevant to their responsibilities. Its real-time workload management feature can also help managers balance team capacities and prevent burnout. Additionally, Plaky's custom field functionality enables teams to tailor task details to their unique workflows.
Integrations include Clockify for time-tracking and Pumble for team communication.
Pros and cons
Pros:
- Ready-made templates
- Colorful and intuitive interface
- Unlimited projects and users
Cons:
- Limited integrations
- No reports generation
Get the PM Software Buyer's Guide
Other Project Management Apps
Here are a few more worthwhile options that didn’t make the best project app list, but are worth your consideration.
- Height
For unifying teams
- GanttPRO
For complex, multi-deliverable projects
- ClickUp
For remote teams
- Process Street
For document workflow automation
- Celoxis
For resource management
- Bonsai Agency Software
For end-to-end agency management
- Wrike
For enterprise teams
- Hive
For hybrid workers
- Shortcut
For customizable Kanban workflows
- Confluence
For whiteboard collaboration
Related Project Management Reviews
If you still haven't found what you're looking for here, check out these other project management tool reviews we've curated for you:
- Project Management Software
- Resource Management Software
- Workflow Automation Software
- Time Tracking Software
- Task Management Software
- Collaboration Tools
Selection Criteria For Project Management Apps
When selecting project manager apps, it is crucial to consider how the software addresses buyer needs, pain points, and acts as a centralized platform for tracking progress, managing deadlines, allocating resources, and facilitating team communication. Having personally tried and researched these tools, I base my evaluation on a comprehensive set of criteria that align with the specific requirements of project managers and their teams.
Core Functionality (25% of final scoring): Common project manager app features typically include task assignment, progress tracking, collaborative workspaces, time tracking, resource allocation, reporting functionality, calendar integration, file sharing, risk management, and budgeting tools. To be considered for inclusion on my list of the best team project planning apps, the solution had to support the ability to fulfill common use cases such as:
- Task delegation and status updates to ensure accountability and visibility.
- Real-time collaboration for team communication and idea sharing.
- Time and resource management for accurate project tracking and efficiency.
- Comprehensive reporting for insights into project status and resource usage.
- Scalability to accommodate growing project sizes and team numbers.
Additional Standout Features (25% of final scoring): Innovative and unique features set apart the best tools in the project planning app category. These features address the evolving needs of project teams, offering solutions that go beyond basic functionality:
- Integration with AI for predictive scheduling and risk assessment.
- Blockchain technology for enhanced security and data integrity.
- Advanced analytics and customizable dashboards for deep project insights.
- Unique collaboration tools, such as live editing and virtual whiteboards.
- Mobile app excellence for on-the-go project management.
Usability (10% of final scoring): Usability is critical in team project management apps, as it ensures that project management tools are accessible and efficient for all team members, regardless of their technical expertise:
- Intuitive interface design with easy navigation and minimal learning curve.
- Drag-and-drop functionality for task management and scheduling.
- Customizable views and filters to match the team's workflow preferences.
Onboarding (10% of final scoring): Smooth onboarding to a project tracking app is essential for quick adoption and realization of its value:
- Quick setup processes and straightforward user interfaces.
- Comprehensive training materials, including videos, templates, and interactive tours.
- Support channels like chatbots and webinars for immediate assistance during the setup phase.
Customer Support (10% of final scoring): Robust customer support ensures that users receive timely help and guidance as they use apps for project management, maximizing the software's value:
- Multiple support channels including live chat, email, and phone.
- Responsive support teams with in-depth knowledge of the app.
- Extensive knowledge bases and FAQs for self-service troubleshooting.
Value For Money (10% of final scoring): Evaluating value for money involves comparing the pricing and features of project planning apps to ensure they meet the needs of the organization without overspending:
- Transparent pricing models that scale with team size and project complexity.
- Free trials or demos to test functionality before committing.
- A strong feature set that justifies the cost, offering good return on investment.
Customer Reviews (10% of final scoring): Customer reviews provide real-world insights into how well a project tracker app meets the needs of its users:
- High ratings for user satisfaction, particularly in areas like usability and support.
- Positive feedback on specific features and their impact on project outcomes.
- Testimonials that highlight the app's effectiveness in improving team productivity and project success rates.
By applying these criteria, I aim to identify project management solutions that not only meet basic project management needs but also offer additional value through innovative features, excellent usability, effective onboarding, reliable customer support, good value for money, and positive user feedback. This approach ensures that the chosen best app for project management can effectively support project managers and their teams in achieving their project goals.
Trends In Project Management Apps For 2025
Project apps are rapidly evolving, with a clear shift towards more intelligent, flexible, and integrated solutions. This evolution reflects a response to the diverse and growing needs of project teams, emphasizing efficiency, adaptability, and comprehensive project oversight. Here's a detailed look into the current trends and features shaping project manager applications:
- Increased Integration with Artificial Intelligence (AI): AI functionalities like Smart Answers, Smart Status, and Smart Goals are becoming standard, enhancing decision-making and efficiency by leveraging natural language for automatic status updates and goal drafting.
- Advanced Blockchain Applications for Security: The adoption of blockchain technology is noted for enhancing project security, data integrity, and providing tamper-proof records, which boosts transparency and accountability. We expect tools to test the blockchain as the ultimate decentralized security measure for project information.
- Enhanced Integration Capabilities: Project management tools are emphasizing seamless integration with other business tools, creating more cohesive ecosystems for improved collaboration and workflow efficiency that adapt to current remote work and hybrid practices.
Most Rapidly Evolving Features
- Smart Workflows and Onboarding: AI-driven smart workflows and onboarding processes are rapidly evolving, indicating a shift towards automating project setup and team integration using new technologies.
- Automated Time Tracking: The development of automated time tracking tools reflects a focus on efficiency, offering real-time insights into team workloads, improving team productivity, and facilitating better project budgeting.
Novel and Unique Functionality
- Smart Digests and Bundles: Features like Smart Digests, which provide summaries of project changes, and Bundles, which enable rule, field, section, and task template application across projects, represent novel approaches to project management.
Project management software in 2025 is characterized by its focus on AI integration, security enhancements through blockchain, and extensive customization to meet specific organizational needs. These trends not only cater to the evolving demands of project teams but also highlight the industry's direction towards more secure, efficient, and adaptable project management solutions.
What is a Project Management App?
The best project manager app should be a tool that assists in planning, organizing, executing, and tracking projects. It offers functionalities such as task assignment, timeline scheduling, resource management, and team collaboration.
Project management tools help project managers and team members streamline project workflows, stay on top of deadlines, and maintain clear communication. They are used to ensure that projects progress efficiently and are completed successfully, providing real-time insights into project status and facilitating easier management of tasks and resources.
Features Of Project Management Apps
The best apps for project management offer a range of features designed to aid in organizing, planning, and managing tasks effectively, especially when teams prefer using apps on devices over traditional browser-based tools. Here are some of the most important features to look for:
- Task Management: This feature allows for the creation, assignment, and tracking of tasks. It is essential because it helps teams break down projects into manageable activities, ensuring that everyone is aware of their responsibilities.
- Collaboration Tools: Tools that facilitate communication and collaboration among team members are critical. They ensure that everyone stays on the same page, enabling real-time updates and feedback, which is vital for the success of any project.
- Time Tracking: The ability to record the amount of time spent on each task. This feature is important for managing project timelines, estimating future tasks more accurately, and ensuring efficient use of time.
- File Sharing and Document Management: A centralized place for storing, sharing, and managing documents related to the project. This feature helps in keeping all project-related information organized and accessible, reducing the risk of miscommunication or lost files.
- Mobile Accessibility: Ensures that team members can access the project organizer app from anywhere and make use of the majority of features available in other platforms. This is crucial for maintaining productivity and ensuring project continuity, regardless of location.
- Integration Capabilities: The ability of the project management app to integrate with other tools (e.g., email, calendars, accounting software). Integration streamlines workflows and reduces the need to switch between different apps, enhancing efficiency.
- Resource Allocation: Tools for allocating resources, including team members, to specific tasks or projects. This feature is important for avoiding overutilization of resources and ensuring balanced workloads.
- Reporting and Analytics: Provides insights into project progress, resource usage, and performance metrics. This feature allows PMs to make informed decisions based on real-time data.
- Customization and Scalability: The ability to customize workflows, fields, and reports to fit the specific needs of a project or team. Scalability ensures that the app can grow with the project or organization.
- Security Features: Advanced security protocols to protect sensitive project information. This is increasingly important in a world where data breaches can have significant consequences.
Choosing a project planner app with these features can significantly impact a team's ability to deliver projects efficiently. The best project planning app for you should not only simplify project management tasks but also enhance team collaboration, ensures better resource management, and provides critical insights into project performance.
Benefits Of Project Management Apps
A project planner app can play a pivotal role in enhancing the efficiency and effectiveness of project management processes for users and organizations. The best apps for project management will serve as indispensable tools for potential project managers looking to optimize project delivery and team collaboration. Here are five primary benefits these apps offer:
- Enhanced Collaboration: These apps provide a centralized platform for team communication and document sharing. They facilitate seamless collaboration among team members, ensuring that everyone is aligned and informed, which is crucial for the timely and successful completion of projects.
- Improved Planning and Scheduling: Project management apps can be used for task scheduling, milestone creation, and deadline tracking. They help users plan projects more effectively, enabling them to foresee potential delays and adjust schedules proactively to meet targets.
- Streamlined Task Assignment and Tracking: The ability to assign tasks to team members and track their progress in real-time. This feature ensures that responsibilities are clearly defined and progress is transparent, leading to increased accountability and productivity within the team.
- Comprehensive Resource Management: These apps allow for efficient allocation and management of resources, including time, budget, and manpower. Effective resource management helps in optimizing utilization, preventing overallocation, and ensuring that projects are delivered within budget and time constraints.
- Insightful Reporting and Analytics: Access to real-time data and analytics on project performance. This benefit aids in decision-making by providing project managers with actionable insights into task progress, resource usage, and overall project health, enabling them to make informed adjustments as needed.
These benefits not only enhance project outcomes but also contribute to the overall success and competitiveness of their organizations.
Costs & Pricing For Project Management Apps
These apps typically offer a range of plans to cater to different team sizes, project complexities, and budget constraints, ensuring there's a fit for every type of user or organization. From simple project management apps with free versions designed for small teams or individuals just starting out, to more advanced offerings packed with features for large enterprises, here's a breakdown of the common plan options you'll encounter.
Plan Comparison Table For Project Management Apps
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free | $0 | Basic task management, limited collaboration tools, access for a small team or individual use |
| Basic/Standard | $5 - $15 per user/month | Enhanced task management, additional collaboration tools, reporting features, support for more users |
| Professional | $15 - $30 per user/month | Advanced project planning features, integrations with other software, increased security options, priority support |
| Business/Enterprise | $30 - $60+ per user/month | Customizable dashboards, advanced analytics and reporting, unlimited projects, dedicated account manager, premium support |
When considering which plan to choose, assess your team's size, the complexity of their projects, and the specific features they need to manage their work effectively. The right plan, and the best project tracker app for you, should not only fit within your budget, but also provide the tools and functionalities necessary to streamline workflows, enhance collaboration, and drive project success.
Project Management App FAQs
Find answers to common questions about the best project manager apps.
What is the best project management app?
The best project planner app is one that works for the specific needs of your company. While smaller operations might find a tool like TeamGantt robust enough for their needs, more complex operations will benefit from a projects app like monday.com.
Also consider that the best project organizer app is one that has the capacity to grow with you as you scale. Therefore, make sure you book a demo and ask questions that will help you identify if the tool fits your future goals
What should a project management app have?
To help you effectively manage your team, every project plan app should have:
- Some way for your team members to collaborate
- Task management capability
- Accessible file storage
- Common templates to get you started
- Notification capability
- Integrations with common tools
To know the impact these features have on your organization, you should check out this article on the benefits and use cases.
What key features should a project manager app have?
- Project task lists: Projects are made up of tasks, sub-tasks, checklists, and to-dos. Therefore, the software needs to have a way for you to see these tasks in different ways. See how many views they include in the plan you are getting. Kanban view is great for agile work, calendar view for delivery dates, and timeline view for task progress and dependencies.
- File sharing: The software needs to have a way to store project-related documentation. While the regular feature is for team members to attach files to tasks, tools with a dedicated file management feature will make it easier to find documentation.
- Communication: There are many ways to communicate within a tool and, if available, will make your life so much easier. Look for the ability to comment on tasks, have threads within tasks that allow attachments, mentions, and in-app notifications.
- Reporting: This feature is key because it can save you a lot of number crunching and data gathering time. Double-check the templates that are available within the tool, which can save you even more time.
Find which are the common features you can find in project management software.
What is the easiest app for project management?
Wrike, Zoho Projects, and monday.com are all easy apps to get started on your project management journey. You can find some other easy options here.
What’s Next?
Now you’ve found the best PM app for you, why not learn how to get your first project started? You can also dive into how to write a usable project plan in 10 easy steps.
To stay in the loop, and get the latest insights from top thinkers in the niche, subscribe to the DPM newsletter now.