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The 10 Best Online Project Management Software For 2020

 

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In this post, I’ll help you quickly compare and evaluate the best online project management software.

Web-based online project management software are an alternative to on-premise solutions and are typically packaged as software as a service (SaaS) along with a monthly subscription price.

The price of online PM software often changes based on the number of users you need and the amount of products/services you want. There is also free online project management software if you’re looking for a more budget-conscious choice.

The benefits of using online project management tools include regular updates, real-time collaboration around the globe, no downloads (work right in your browser), and easy mobile app access.

In this post, I’ll share with you some of the top online project management software and provide a simple comparison between them.

There’s plenty to look for when you are shopping around the software market. Let’s get started.

The Best Online Project Management Software List

Here’s a shortlist of the best, simple online project management software:

What Is Online Project Management Software?

Online project management software is any digital tool that can help the facilitation of day-to-day workflow, including communication tools (direct messaging, social feeds, alerts), task lists (todos, Kanban boards), calendars and schedules (monthly/meekly views, Gantt charts), and reporting and analytics functions.

Examples of online project management software include Trello and Asana, which are both browser-based SaaS designed to do all of the above and more. Both are outlined in more detail later in this article, along with many others.

How Much Does Online Project Management Software Usually Cost?

Discounting freeware, which obviously doesn’t have a cost, you can expect to pay anywhere from $5/user/month up to upwards of $100/user/month. The average tends to be between $10-15/user/month for a basic plan.

Didn’t find what you need yet? Check out our other lists of helpful software:

  1. Need something more construction-specific? Try online construction project management software.
  2. Looking for OpenOffice Mac or other Mac-specific software? Try our list of project management tools for MacOS and iOS. (There’s no Microsoft Project for Mac but there are plenty of other options!)
  3. Looking for Microsoft online project management software? Check out our guide to MS Project and MS Teams.
  4. Looking more specifically for task management? Try this list of the 10 Best Task Management Software For Getting More Work Done, Faster.

Comparison Criteria

What are we looking for when we select project planner software for review? Here’s a summary of my evaluation criteria:

    1. User Interface (UI): Is it clean and attractive?
    2. Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training?
    3. Features & Functionality:
      1. Gantt chart and/or Kanban board – Does the software have graphs and charts to support task and product timelines, including dependencies and deadlines?
      2. Communication – Does the tool make it easy to collaborate and communicate with your team? Does it integrate with email and offer direct messaging?
      3. Task lists –Does the tool make it clear what needs to be done by whom and by what deadline?
      4. Customizable Reporting –Can you easily pull data from the software and visualize it in a variety of formats?
    4. Integrations: Is it easy to connect with other tools? Any pre-built integrations?
    5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

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Overviews Of The Best Online Project Manager Software

Here’s a brief description of each of the software that are featured on this top 10 list.

Teamwork logo - The 10 Best Online Project Management Software For 2020
  • freemium version
  • 30 days free trial. No credit card required.
  • From $10/user/month

1. Teamwork – Simple, straightforward project management software for any web browser that boasts a high number of third-party integrations.

Teamwork screenshot - The 10 Best Online Project Management Software For 2020

Establish Kanban boards for complex task management across projects.

Wrike logo - The 10 Best Online Project Management Software For 2020
  • 14 days free trial
  • From $9.80/user/month and has a freemium version for up to 5 users

2. Wrike – Smart, professional project management app that handles anything from CRM to brainstorming to employee scheduling.

Wrike screenshot - The 10 Best Online Project Management Software For 2020

Track all measurements of project progress with real time dashboards.

Trello logo - The 10 Best Online Project Management Software For 2020
  • freemium version
  • From $9.99/user/month

3. Trello – Agile project management tool with modest plans for startups and integrations with over 100 popular apps.

Trello screenshot - The 10 Best Online Project Management Software For 2020

Organize project to do lists using whatever chart you prefer, Gantt or Kanban.

Basecamp logo - The 10 Best Online Project Management Software For 2020
  • freemium version
  • 30 days free trial
  • From $99/month unlimited users

4. Basecamp – An all-in-one online project management software for busy teams that need a streamlined workflow experience with minimal fluff.

Basecamp screenshot - The 10 Best Online Project Management Software For 2020

Use company-wide announcements or Team boards to communicate with specific groups.

Scoro logo - The 10 Best Online Project Management Software For 2020
  • From $26 user / month, min. 5 users

5. Scoro – Online project management with customizable real-time dashboards where you can track the metrics, charts, conversions and actionable items.

Scoro screenshot - The 10 Best Online Project Management Software For 2020

Reporting tools track everything from leads, revenue, project status, and team hours.

Asana logo - The 10 Best Online Project Management Software For 2020
  • freemium version
  • Free 30 day trial
  • From $10.99/user/month

6. Asana – Lightweight task management interface that uses kanban-style cards to visually organize tasks, statuses, and deadlines.

Asana screenshot - The 10 Best Online Project Management Software For 2020

Track requests as they come in and assign them to team members.

Freedcamp logo - The 10 Best Online Project Management Software For 2020
  • freemium version
  • 14 day free trial period
  • From 1.49/month/user

7. Freedcamp – Intelligent project management system used by Airbnb and Google with iOS, Android, and desktop applications.

Freedcamp screenshot - The 10 Best Online Project Management Software For 2020

Break projects into day-by-day timelines and task lists centered around events and milestones.

OpenProject logo - The 10 Best Online Project Management Software For 2020
  • freemium version
  • Per member per month. Billed monthly or annually.

8. OpenProject – Web-based open source project management software to support teams along the entire project management life-cycle.

OpenProject screenshot - The 10 Best Online Project Management Software For 2020

A free Gantt chart maker comes with their “Community” plan, which is cost-free forever.

Notion logo - The 10 Best Online Project Management Software For 2020
  • freemium version
  • 30 days free trial
  • From $8/user/month

9. Notion – Project management organization with over 30 types of content to build your best workflow and store critical knowledge in team wikis.

Notion screenshot - The 10 Best Online Project Management Software For 2020

Organize project movement around initiatives, time-bounce pushes, tasks, and bugs.

Avaza logo - The 10 Best Online Project Management Software For 2020
  • freemium version
  • From $9.95/month for 2 users and unlimited collaborators

10. Avaza – powerful collaboration with email enabled-discussions and 50+ real-time reports that can be customized and scheduled for automatic delivery.

Avaza screenshot - The 10 Best Online Project Management Software For 2020

Colorful task management using intuitive Kanban board style of organization.

The Best Online Project Management Software Summary Chart

SoftwareOverviewFree OptionPriceSite
Teamwork Teamwork logo Read Teamwork features & functionality Freemium version

30 days free trial. No credit card required.

From $10/user/month Check out Teamwork
WrikeWrike logo Read Wrike features & functionality

14 days free trial

From $9.80/user/month and has a freemium version for up to 5 users Check out Wrike
TrelloTrello logo Read Trello features & functionality Freemium version From $9.99/user/month Check out Trello
BasecampBasecamp logo Read Basecamp features & functionality Freemium version

30 days free trial

From $99/month unlimited users Check out Basecamp
ScoroScoro logo Read Scoro features & functionality Not Available From $26 user / month, min. 5 users Check out Scoro
AsanaAsana logo Read Asana features & functionality Freemium version

Free 30 day trial

From $10.99/user/month Check out Asana
FreedcampFreedcamp logo Read Freedcamp features & functionality Freemium version

14 day free trial period

From 1.49/month/user Check out Freedcamp
OpenProjectOpenProject logo Read OpenProject features & functionality Freemium version Per member per month. Billed monthly or annually. Check out OpenProject
NotionNotion logo Read Notion features & functionality Freemium version

30 days free trial

From $8/user/month Check out Notion
AvazaAvaza logo Read Avaza features & functionality Freemium version From $9.95/month for 2 users and unlimited collaborators Check out Avaza

Other To Do List App Options

Here’s a few more that didn’t make the top list. If you need additional suggestions for another handy to do app, check these out.

  • Synergist – UK’s leading job costing and project management system for creative agencies and other project-based businesses.
  • ProjectManager.com – Cloud-based software runs on both Windows and Mac computers with no downloads or complex installation needed.
  • FunctionFox – Ideal for creative professionals, FunctionFox helps keep your multiple projects on track, on time, and on budget.
  • Smartsheet – Flexible, no-code platform that empowers teams of any size to build the solution they need, and adapt as needs change.
  • Clarizen – Enterprise collaborative work management solution voted Gartner Peer Insights Customers’ Choice for Project Portfolio Management.
  • Mavenlink – Modern collaborative platform with rich business insights to develop a unified system of records.
  • Monday – A popular Work OS used by over 100,000 customers for automating mundane processes and facilitating collaboration across remote teams.
  • Clickup – Completely customizable “Spaces” that lets you talor teams’ workspace to be as simple or complex as they require.
  • Zoho Projects – Cloud-based project management tool that helps plan work, track it and collaborate with your team wherever they are.
  • Easy Projects – Enterprise work and project management with a customer-facing portal for agencies and project managers.
  • Liquid Planner – Dynamic project management that boasts automated scheduling and forecasting solutions.
  • Workzone – See which projects are on track, which ones are falling behind, and what every team member is working on at a glance.
  • Workfront – Work management platform to connect strategy to work, integrate your tech stack, and facilitate digital collaboration.
  • Scriforma – Enterprise-centric project and portfolio management software that adapts to your current project portfolio maturity.

What Do You Think About These Online Work Tools?

Have you tried out any online project portfolio management software listed above? What do you think about the online project management software reviews? Sound off in the comments below.

 

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Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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