In this post, I’ll help you quickly compare and evaluate the best online project management software.
Web-based online project management software are an alternative to on-premise solutions and are typically packaged as software as a service (SaaS) along with a monthly subscription price.
The price of online PM software often changes based on the number of users you need and the amount of products/services you want. There is also free online project management software if you’re looking for a more budget-conscious choice.
The benefits of using online project management tools include regular updates, real-time collaboration around the globe, no downloads (work right in your browser), and easy mobile app access.
In this post, I’ll share with you some of the top online project management software and provide a simple comparison between them.
There’s plenty to look for when you are shopping around the software market. Let’s get started.
What Is Online Project Management Software?
Online project management software is any digital tool that can help the facilitation of day-to-day workflow, including communication tools (direct messaging, social feeds, alerts), task lists (todos, Kanban boards), calendars and schedules (monthly/weekly views, Gantt charts), and reporting and analytics functions.
Examples of online project management software include Trello and Asana, which are both browser-based SaaS designed to do all of the above and more. Both are outlined in more detail later in this article, along with many others.
How Much Does Online Project Management Software Usually Cost?
Discounting freeware, which obviously doesn’t have a cost, you can expect to pay anywhere from $5/user/month up to upwards of $100/user/month. The average tends to be between $10-15/user/month for a basic plan.
Didn’t find what you need yet? Check out our other lists of helpful software:
- Need something more construction-specific? Try online construction project management software.
- Looking for OpenOffice Mac or other Mac-specific software? Try our list of project management tools for MacOS and iOS. (There’s no Microsoft Project for Mac but there are plenty of other options!)
- Looking for Microsoft online project management software? Check out our guide to MS Project and MS Teams.
- Looking more specifically for task management? Try this list of the 10 Best Task Management Software For Getting More Work Done, Faster.
What are we looking for when we select project planner software for review? Here’s a summary of my evaluation criteria:
- User Interface (UI): Is it clean and attractive?
- Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training?
- Features & Functionality:
- Gantt chart and/or Kanban board – Does the software have graphs and charts to support task and product timelines, including dependencies and deadlines?
- Communication – Does the tool make it easy to collaborate and communicate with your team? Does it integrate with email and offer direct messaging?
- Task lists –Does the tool make it clear what needs to be done by whom and by what deadline?
- Customizable Reporting –Can you easily pull data from the software and visualize it in a variety of formats?
- Integrations: Is it easy to connect with other tools? Any pre-built integrations?
- Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?
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Overviews Of The Best Online Project Manager Software
Here’s a brief description of each of the software that are featured on this top 10 list.
monday.com is a great project management software because of the way the tool has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.
monday.com features for managing projects include resource and project management, time tracking, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.
Overall, it’s a highly customizable tool that lets you work in whatever methodology—kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process.
monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.
monday.com costs from $17/month for two users.
- Huge focus on collaboration
- Long list of supported integrations
- Easy to customize a workflow or Board
- Helpful visual/color coding customization
- Complex pricing rubric
- No option to create recurring tasks
ClickUp is a project management software tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.
Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.
ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.
ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.
ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.
GanttPRO is an online project management tool based on Gantt charts and useful for managing all kinds of projects and teams from different spheres. It stands out for its intuitive interface and powerful features.
The software includes features for breaking down projects in an efficient manner into subtasks, sibling tasks, and subprojects, as well as set dependencies and milestones. Users can choose between the Gantt chart, Board views, and task dashboards. GanttPRO also offers handy task management features such as statuses, priorities, duration & estimation, progress, dates and deadlines, assignees, and more.
GanttPRO allows teams to collaborate in real-time using comments, mentions, and attachments. Also included are resource management and workload features for monitoring team member workload and tasks.
GanttPRO offers integrations with Jira, Google Drive, Slack, and other applications.
The software comes with a 14-day fully-featured free trial. For single users, it costs $15 per user per month. Team plan costs $8.90 per user per month.
- Intuitive interface with a short learning curve
- Multiple and flexible project views
- Professional Gantt chart templates
- Light on integrations
- Lack of options to create recurring tasks
- freemium version
- 14 days free trial
- From $9.80/user/month and has a freemium version for up to 5 users
Wrike is an easy-to-use online project management software that is flexible, adaptable, and configurable for teams of anywhere from five to an unlimited number of members. The tool enables users to switch between customizable Kanban boards, Gantt charts, and classic workload views.
Users can view project timelines on a Gantt chart and add dependencies through drag-and-drop, as well as create Kanban boards from several templates. Wrike also features task lists, shared calendars, custom workflows and automations, and file sharing, as well as collaboration features such as live editing, commenting, and instant @mentions.
Wrike allows users to create personal dashboards from task lists, and managers can see team workloads at a glance and adjust resources to maximize employee capabilities and availability. The tool also includes features to create advanced, customizable reports that can be automatically scheduled or exported externally.
Wrike offers 400+ pre-built native integrations, which includes integrations with Zendesk, MediaValet, and QuickBooks, as well as with file management software from Microsoft, Google, and Dropbox.
Wrike starts at $9.80/user/month, with a free version available. Paid plans come with a free 14-day trial.
- Flexible to individual team needs
- Excellent automations and Kanban board templates
- Helpful support team and resources for onboarding
- Steeper learning curve than other tools on this list
- Customization options and range of features can be overwhelming
Kissflow Project is an online project management tool designed to focus on collaboration, transparency, coordination, and productivity. It’s simple and easy to learn, with a great assortment of essential features but not a lot of heavy-duty reporting or resourcing features to bog the tool down. All in all, this is great tool with a balanced collection of essential team/task management features.
Kissflow Project offers multiple views for projects, including Kanban boards, list views, and swimlanes. Beyond the task management, there’s file sharing: users can share project plans, documents, and other files. There’s chat and comments to discuss projects directly within the software, and on certain plans theres a timesheet feature. There’s also an Android and iOS app.
Kissflow integrations include native Microsoft and G suite integrations, and the platform offers a REST API and webhooks.
- Multiple views like Kanban, lists, and swimlanes
- On hold, in progress, and done states available for tracking progress
- Powerful reporting features
- No Gantt chart
- No ability to set up recurring tasks
- Not intended for complex projects
The Best Online Project Management Software Summary Chart
|monday.com||Read monday.com features & functionality|
14 days free trial
|From $17/month for 2 users||Check out monday.com|
|ClickUp||Read ClickUp features & functionality||Freemium version||Free forever with paid plans starting at $5/month||Check out ClickUp|
|GanttPRO||Read GanttPRO features & functionality|| Freemium version|
14 days free trial
|From $8.90/user/month||Check out GanttPRO|
|Wrike||Read Wrike features & functionality|| Freemium version|
14 days free trial
|From $9.80/user/month and has a freemium version for up to 5 users||Check out Wrike|
|Kissflow Project||Read Kissflow Project features & functionality|| Freemium version|
15 days free trial
|From $35/month (Includes 5 users)||Check out Kissflow Project|
|Trello||Read Trello features & functionality||Freemium version||From $9.99/user/month||Check out Trello|
|Basecamp||Read Basecamp features & functionality|| Freemium version|
30 days free trial
|From $99/month unlimited users||Check out Basecamp|
|Scoro||Read Scoro features & functionality||Not Available||From $26 user/month, min. 5 users||Check out Scoro|
|Asana||Read Asana features & functionality|| Freemium version|
30 days free trial
|From $10.99/user/month||Check out Asana|
|Freedcamp||Read Freedcamp features & functionality|| Freemium version|
14 days free trial
|From 1.49/month/user||Check out Freedcamp|
Other To Do List App Options
Here’s a few more that didn’t make the top list. If you need additional suggestions for another handy to do app, check these out.
- Synergist – UK’s leading job costing and project management system for creative agencies and other project-based businesses.
- ProjectManager.com – Cloud-based software runs on both Windows and Mac computers with no downloads or complex installation needed.
- FunctionFox – Ideal for creative professionals, FunctionFox helps keep your multiple projects on track, on time, and on budget.
- Smartsheet – Flexible, no-code platform that empowers teams of any size to build the solution they need, and adapt as needs change.
- Clarizen – Enterprise collaborative work management solution voted Gartner Peer Insights Customers’ Choice for Project Portfolio Management.
- Mavenlink – Modern collaborative platform with rich business insights to develop a unified system of records.
- Monday – A popular Work OS used by over 100,000 customers for automating mundane processes and facilitating collaboration across remote teams.
- Clickup – Completely customizable “Spaces” that lets you talor teams’ workspace to be as simple or complex as they require.
- Zoho Projects – Cloud-based project management tool that helps plan work, track it and collaborate with your team wherever they are.
- Easy Projects – Enterprise work and project management with a customer-facing portal for agencies and project managers.
- Liquid Planner – Dynamic project management that boasts automated scheduling and forecasting solutions.
- Workzone – See which projects are on track, which ones are falling behind, and what every team member is working on at a glance.
- Workfront – Work management platform to connect strategy to work, integrate your tech stack, and facilitate digital collaboration.
- Scriforma – Enterprise-centric project and portfolio management software that adapts to your current project portfolio maturity.
What Do You Think About These Online Work Tools?
Have you tried out any online project portfolio management software listed above? What do you think about the online project management software reviews? Sound off in the comments below.