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In this post, I’ll help you quickly compare and evaluate the best online project management software.

Web-based online project management software are an alternative to on-premise solutions and are typically packaged as software as a service (SaaS) along with a monthly subscription price.

The price of online PM software often changes based on the number of users you need and the amount of products/services you want. There is also free online project management software if you’re looking for a more budget-conscious choice.

The benefits of using online project management tools include regular updates, real-time collaboration around the globe, no downloads (work right in your browser), and easy mobile app access.

In this post, I’ll share with you some of the top online project management software and provide a simple comparison between them.

There’s plenty to look for when you are shopping around the software market. Let’s get started.

The Best Online Project Management Software List

Here’s a shortlist of the best, simple online project management software:

  1. monday.com - Best For Workflow Automation
  2. ClickUp - Best free plan for online project management software
  3. GanttPRO - Best online project management software for Gantt charts
  4. Wrike - Best online project management software for collaboration
  5. Kissflow Project - Best online project management software that's flexible & easy-to-use
  6. Trello - Agile project management tool with modest plans for startups and integrations with over 100 popular apps
  7. Basecamp - An all-in-one online project management software for busy teams that need a streamlined workflow experience with minimal fluff
  8. Scoro - Online project management with customizable real-time dashboards where you can track the metrics, charts, conversions and actionable items
  9. Asana - Lightweight task management interface that uses kanban-style cards to visually organize tasks, statuses, and deadlines
  10. Freedcamp - Intelligent project management system used by Airbnb and Google with iOS, Android, and desktop applications

Below you’ll find an overview of each of the 10 best online project management software, with screenshots, feature overviews, and pricing.

Jump to online project management software overviews

What Is Online Project Management Software?

Online project management software is any digital tool that can help the facilitation of day-to-day workflow, including communication tools (direct messaging, social feeds, alerts), task lists (todos, Kanban boards), calendars and schedules (monthly/weekly views, Gantt charts), and reporting and analytics functions.

Examples of online project management software include Trello and Asana, which are both browser-based SaaS designed to do all of the above and more. Both are outlined in more detail later in this article, along with many others.

How Much Does Online Project Management Software Usually Cost?

Discounting freeware, which obviously doesn’t have a cost, you can expect to pay anywhere from $5/user/month up to upwards of $100/user/month. The average tends to be between $10-15/user/month for a basic plan.

Didn’t find what you need yet? Check out our other lists of helpful software:

  1. Need something more construction-specific? Try online construction project management software.
  2. Looking for OpenOffice Mac or other Mac-specific software? Try our list of project management tools for MacOS and iOS. (There’s no Microsoft Project for Mac but there are plenty of other options!)
  3. Looking for Microsoft online project management software? Check out our guide to MS Project and MS Teams.
  4. Looking more specifically for task management? Try this list of the 10 Best Task Management Software For Getting More Work Done, Faster.

Comparison Criteria

What are we looking for when we select project planner software for review? Here’s a summary of my evaluation criteria:

    1. User Interface (UI): Is it clean and attractive?
    2. Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training?
    3. Features & Functionality:
      1. Gantt chart and/or Kanban board – Does the software have graphs and charts to support task and product timelines, including dependencies and deadlines?
      2. Communication – Does the tool make it easy to collaborate and communicate with your team? Does it integrate with email and offer direct messaging?
      3. Task lists –Does the tool make it clear what needs to be done by whom and by what deadline?
      4. Customizable Reporting –Can you easily pull data from the software and visualize it in a variety of formats?
    4. Integrations: Is it easy to connect with other tools? Any pre-built integrations?
    5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

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Overviews Of The Best Online Project Manager Software

Here’s a brief description of each of the software that are featured on this top 10 list.

monday.com logo - 10 Best Online Project Management Software Of 2021
  • 14 days free trial
  • From $17/month for 2 users

monday.com - Best For Workflow Automation

monday.com screenshot - 10 Best Online Project Management Software Of 2021

monday.com offers a visually clear and intuitive interface to help you see your important project data at a glance.

monday.com is a great project management software because of the way the tool has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.

monday.com features for managing projects include resource and project management, time tracking, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.

Overall, it’s a highly customizable tool that lets you work in whatever methodology—kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

monday.com costs from $17/month for two users.

Pros

  • Huge focus on collaboration
  • Long list of supported integrations
  • Easy to customize a workflow or Board
  • Helpful visual/color coding customization

Cons

  • Complex pricing rubric
  • No option to create recurring tasks
ClickUp logo - 10 Best Online Project Management Software Of 2021
  • freemium version
  • Free forever with paid plans starting at $5/month

ClickUp - Best free plan for online project management software

ClickUp screenshot - 10 Best Online Project Management Software Of 2021

See project and task progress, deadlines, and assignees in one place.

ClickUp is a project management software tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.

GanttPRO logo - 10 Best Online Project Management Software Of 2021
  • freemium version
  • 14 days free trial
  • From $8.90/user/month

GanttPRO - Best online project management software for Gantt charts

GanttPRO screenshot - 10 Best Online Project Management Software Of 2021

Get all project information at a glance on a visually appealing Gantt chart timeline.

GanttPRO is an online project management tool based on Gantt charts and useful for managing all kinds of projects and teams from different spheres. It stands out for its intuitive interface and powerful features.

The software includes features for breaking down projects in an efficient manner into subtasks, sibling tasks, and subprojects, as well as set dependencies and milestones. Users can choose between the Gantt chart, Board views, and task dashboards. GanttPRO also offers handy task management features such as statuses, priorities, duration & estimation, progress, dates and deadlines, assignees, and more.

GanttPRO allows teams to collaborate in real-time using comments, mentions, and attachments. Also included are resource management and workload features for monitoring team member workload and tasks.

GanttPRO offers integrations with Jira, Google Drive, Slack, and other applications.

The software comes with a 14-day fully-featured free trial. For single users, it costs $15 per user per month. Team plan costs $8.90 per user per month.

Pros

  • Intuitive interface with a short learning curve
  • Multiple and flexible project views
  • Professional Gantt chart templates

Cons

  • Light on integrations
  • Lack of options to create recurring tasks
Wrike logo - 10 Best Online Project Management Software Of 2021
  • freemium version
  • 14 days free trial
  • From $9.80/user/month and has a freemium version for up to 5 users

Wrike - Best online project management software for collaboration

Wrike screenshot - 10 Best Online Project Management Software Of 2021

Wrike allows users to create Gantt charts and Kanban boards, as well as set up other views such as list views, table views, and more.

Wrike is an easy-to-use online project management software that is flexible, adaptable, and configurable for teams of anywhere from five to an unlimited number of members. The tool enables users to switch between customizable Kanban boards, Gantt charts, and classic workload views.

Users can view project timelines on a Gantt chart and add dependencies through drag-and-drop, as well as create Kanban boards from several templates. Wrike also features task lists, shared calendars, custom workflows and automations, and file sharing, as well as collaboration features such as live editing, commenting, and instant @mentions.

Wrike allows users to create personal dashboards from task lists, and managers can see team workloads at a glance and adjust resources to maximize employee capabilities and availability. The tool also includes features to create advanced, customizable reports that can be automatically scheduled or exported externally.

Wrike offers 400+ pre-built native integrations, which includes integrations with Zendesk, MediaValet, and QuickBooks, as well as with file management software from Microsoft, Google, and Dropbox.

Wrike starts at $9.80/user/month, with a free version available. Paid plans come with a free 14-day trial.

Pros

  • Flexible to individual team needs
  • Excellent automations and Kanban board templates
  • Helpful support team and resources for onboarding

Cons

  • Steeper learning curve than other tools on this list
  • Customization options and range of features can be overwhelming
Kissflow Project logo - 10 Best Online Project Management Software Of 2021
  • freemium version
  • 15 days free trial
  • From $35/month (Includes 5 users)

Kissflow Project - Best online project management software that's flexible & easy-to-use

Kissflow Project screenshot - 10 Best Online Project Management Software Of 2021

Kissflow Project allows users to plan their team’s work, see who’s working on what, and deliver great results with minimal tracking. It ensures 360º visibility into projects with Kanban, list, and Matrix views.

Kissflow Project is an online project management tool designed to focus on collaboration, transparency, coordination, and productivity. It’s simple and easy to learn, with a great assortment of essential features but not a lot of heavy-duty reporting or resourcing features to bog the tool down. All in all, this is great tool with a balanced collection of essential team/task management features.

Kissflow Project offers multiple views for projects, including Kanban boards, list views, and swimlanes. Beyond the task management, there’s file sharing: users can share project plans, documents, and other files. There’s chat and comments to discuss projects directly within the software, and on certain plans theres a timesheet feature. There’s also an Android and iOS app.

Kissflow integrations include native Microsoft and G suite integrations, and the platform offers a REST API and webhooks.

Pros

  • Multiple views like Kanban, lists, and swimlanes
  • On hold, in progress, and done states available for tracking progress
  • Powerful reporting features

Cons

  • No Gantt chart
  • No ability to set up recurring tasks
  • Not intended for complex projects
Trello logo - 10 Best Online Project Management Software Of 2021
  • freemium version
  • From $9.99/user/month
Basecamp logo - 10 Best Online Project Management Software Of 2021
  • freemium version
  • 30 days free trial
  • From $99/month unlimited users
Scoro logo - 10 Best Online Project Management Software Of 2021
  • From $26 user/month, min. 5 users
Asana logo - 10 Best Online Project Management Software Of 2021
  • freemium version
  • 30 days free trial
  • From $10.99/user/month
Freedcamp logo - 10 Best Online Project Management Software Of 2021
  • freemium version
  • 14 days free trial
  • From 1.49/month/user

Freedcamp - Intelligent project management system used by Airbnb and Google with iOS, Android, and desktop applications

Freedcamp screenshot - 10 Best Online Project Management Software Of 2021

Break projects into day-by-day timelines and task lists centered around events and milestones.

The Best Online Project Management Software Summary Chart

SoftwareOverviewFree OptionPriceSite
monday.commonday.com logo Read monday.com features & functionality

14 days free trial

From $17/month for 2 users Check out monday.com
ClickUpClickUp logo Read ClickUp features & functionality Freemium version Free forever with paid plans starting at $5/month Check out ClickUp
GanttPROGanttPRO logo Read GanttPRO features & functionality Freemium version

14 days free trial

From $8.90/user/month Check out GanttPRO
WrikeWrike logo Read Wrike features & functionality Freemium version

14 days free trial

From $9.80/user/month and has a freemium version for up to 5 users Check out Wrike
Kissflow ProjectKissflow Project logo Read Kissflow Project features & functionality Freemium version

15 days free trial

From $35/month (Includes 5 users) Check out Kissflow Project
TrelloTrello logo Read Trello features & functionality Freemium version From $9.99/user/month Check out Trello
BasecampBasecamp logo Read Basecamp features & functionality Freemium version

30 days free trial

From $99/month unlimited users Check out Basecamp
ScoroScoro logo Read Scoro features & functionality Not Available From $26 user/month, min. 5 users Check out Scoro
AsanaAsana logo Read Asana features & functionality Freemium version

30 days free trial

From $10.99/user/month Check out Asana
FreedcampFreedcamp logo Read Freedcamp features & functionality Freemium version

14 days free trial

From 1.49/month/user Check out Freedcamp

Other To Do List App Options

Here’s a few more that didn’t make the top list. If you need additional suggestions for another handy to do app, check these out.

  • Synergist – UK’s leading job costing and project management system for creative agencies and other project-based businesses.
  • ProjectManager.com – Cloud-based software runs on both Windows and Mac computers with no downloads or complex installation needed.
  • FunctionFox – Ideal for creative professionals, FunctionFox helps keep your multiple projects on track, on time, and on budget.
  • Smartsheet – Flexible, no-code platform that empowers teams of any size to build the solution they need, and adapt as needs change.
  • Clarizen – Enterprise collaborative work management solution voted Gartner Peer Insights Customers’ Choice for Project Portfolio Management.
  • Mavenlink – Modern collaborative platform with rich business insights to develop a unified system of records.
  • Monday – A popular Work OS used by over 100,000 customers for automating mundane processes and facilitating collaboration across remote teams.
  • Clickup – Completely customizable “Spaces” that lets you talor teams’ workspace to be as simple or complex as they require.
  • Zoho Projects – Cloud-based project management tool that helps plan work, track it and collaborate with your team wherever they are.
  • Easy Projects – Enterprise work and project management with a customer-facing portal for agencies and project managers.
  • Liquid Planner – Dynamic project management that boasts automated scheduling and forecasting solutions.
  • Workzone – See which projects are on track, which ones are falling behind, and what every team member is working on at a glance.
  • Workfront – Work management platform to connect strategy to work, integrate your tech stack, and facilitate digital collaboration.
  • Scriforma – Enterprise-centric project and portfolio management software that adapts to your current project portfolio maturity.

What Do You Think About These Online Work Tools?

Have you tried out any online project portfolio management software listed above? What do you think about the online project management software reviews? Sound off in the comments below.

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Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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