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In this post, I’ll help you quickly compare and evaluate the best online project management software.

Web-based online project management software are an alternative to on-premise solutions and are typically packaged as software as a service (SaaS) along with a monthly subscription price.

The price of online PM software often changes based on the number of users you need and the amount of products/services you want. There is also free online project management software if you’re looking for a more budget-conscious choice.

The benefits of using online project management tools include regular updates, real-time collaboration around the globe, no downloads (work right in your browser), and easy mobile app access.

In this post, I’ll share with you some of the top online project management software and provide a simple comparison between them.

There’s plenty to look for when you are shopping around the software market. Let’s get started.

The Best Online Project Management Software List

Here’s a shortlist of the best, simple online project management software:

Below you’ll find an overview of each of the 10 best online project management software, with screenshots, feature overviews, and pricing.

Jump to online project management software overviews

What Is Online Project Management Software?

Online project management software is any digital tool that can help the facilitation of day-to-day workflow, including communication tools (direct messaging, social feeds, alerts), task lists (todos, Kanban boards), calendars and schedules (monthly/weekly views, Gantt charts), and reporting and analytics functions.

Examples of online project management software include Trello and Asana, which are both browser-based SaaS designed to do all of the above and more. Both are outlined in more detail later in this article, along with many others.

How Much Does Online Project Management Software Usually Cost?

Discounting freeware, which obviously doesn’t have a cost, you can expect to pay anywhere from $5/user/month up to upwards of $100/user/month. The average tends to be between $10-15/user/month for a basic plan.

Didn’t find what you need yet? Check out our other lists of helpful software:

  1. Need something more construction-specific? Try online construction project management software.
  2. Looking for OpenOffice Mac or other Mac-specific software? Try our list of project management tools for MacOS and iOS. (There’s no Microsoft Project for Mac but there are plenty of other options!)
  3. Looking for Microsoft online project management software? Check out our guide to MS Project and MS Teams.
  4. Looking more specifically for task management? Try this list of the 10 Best Task Management Software For Getting More Work Done, Faster.

Comparison Criteria

What are we looking for when we select project planner software for review? Here’s a summary of my evaluation criteria:

    1. User Interface (UI): Is it clean and attractive?
    2. Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training?
    3. Features & Functionality:
      1. Gantt chart and/or Kanban board – Does the software have graphs and charts to support task and product timelines, including dependencies and deadlines?
      2. Communication – Does the tool make it easy to collaborate and communicate with your team? Does it integrate with email and offer direct messaging?
      3. Task lists –Does the tool make it clear what needs to be done by whom and by what deadline?
      4. Customizable Reporting –Can you easily pull data from the software and visualize it in a variety of formats?
    4. Integrations: Is it easy to connect with other tools? Any pre-built integrations?
    5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

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Overviews Of The Best Online Project Manager Software

Here’s a brief description of each of the software that are featured on this top 10 list.

ClickUp logo - 10 Best Online Project Management Software Of 2021
  • freemium version
  • Free forever with paid plans starting at $5/month

1. ClickUp – Best free plan for online project management software

ClickUp screenshot - 10 Best Online Project Management Software Of 2021

See project and task progress, deadlines, and assignees in one place.

ClickUp is a project management software tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.

monday.com logo - 10 Best Online Project Management Software Of 2021
  • 14 days free trial
  • From $17/month for 2 users

2. monday.com – Best For Workflow Automation

monday.com screenshot - 10 Best Online Project Management Software Of 2021

monday.com offers a visually clear and intuitive interface to help you see your important project data at a glance.

monday.com is a great project management software because of the way the tool has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work.

monday.com features for managing projects include resource and project management, time tracking, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.

Overall, it’s a highly customizable tool that lets you work in whatever methodology—kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

monday.com costs from $17/month for two users.

Pros

  • Huge focus on collaboration
  • Long list of supported integrations
  • Easy to customize a workflow or Board
  • Helpful visual/color coding customization

Cons

  • Complex pricing rubric
  • No option to create recurring tasks
Teamwork logo - 10 Best Online Project Management Software Of 2021
  • freemium version
  • 30 days free trial. No credit card required.
  • From $10/user/month (starting from 5 users)

3. Teamwork – best online project management software for customizability and flexibility

Teamwork screenshot - 10 Best Online Project Management Software Of 2021

Teamwork offers a board view for tasks and projects, along with several other views for ease of use.

Teamwork is a work and project management software that helps in-house teams and agencies improve collaboration, visibility, and accountability. The tool is a flexible, fully featured project management solution that helps users manage the project lifecycle.

Teamwork includes features that help you structure your projects and milestones by creating task lists, tasks, and subtasks to break down the work into action items for your team. Users can add due dates, priority, description, supporting documents, or tags to help mark up tasks with useful information. There’s also a “Workload” feature that provides a big picture of team capacity. The collaboration features allows users to collaborate with clients and/or internal team members with comments on tasks.

Overall, Teamwork is an intuitive and highly customizable tool. It has a lot of features, so it does come with a learning curve to get up to speed. However this is made much easier with ongoing webinars, access to help docs, an online resource center, and a dedicated customer support team.

Teamwork integrates easily with other tools including Gmail, Harvest, HubSpot, QuickBooks, Slack, Dropbox, and more.

Teamwork costs from $10/user/month. They also offer a 30-day free trial.

Pros

  • Built-in time tracking capabilities
  • Intuitive and easy-to-use UI

Cons

  • Lack of useful reporting tools
  • Steep learning curve due to number of features
GanttPRO logo - 10 Best Online Project Management Software Of 2021
  • 14 days free trial
  • From $4.50/user/month

4. GanttPRO – Best online project management software for Gantt charts

GanttPRO screenshot - 10 Best Online Project Management Software Of 2021

Get all project information at a glance on a visually appealing Gantt chart timeline.

GanttPRO is an online project management tool based on Gantt charts and useful for managing all kinds of projects and teams from different spheres. It stands out for its intuitive interface and powerful features.

The software includes features for breaking down projects in an efficient manner into subtasks, sibling tasks, and subprojects, as well as set dependencies and milestones. Users can choose between the Gantt chart, Board views, and task dashboards. GanttPRO also offers handy task management features such as statuses, priorities, duration & estimation, progress, dates and deadlines, assignees, and more.

GanttPRO allows teams to collaborate in real-time using comments, mentions, and attachments. Also included are resource management and workload features for monitoring team member workload and tasks.

GanttPRO offers integrations with Jira, Google Drive, Slack, and other applications.

The software comes with a 14-day fully-featured free trial. For single users, it costs $15 per user per month. Team plans start at $4.5 per user per month.

Pros

  • Intuitive interface with a short learning curve
  • Multiple and flexible project views
  • Professional Gantt chart templates

Cons

  • Light on integrations
  • Lack of options to create recurring tasks
Hubstaff logo - 10 Best Online Project Management Software Of 2021
  • freemium version
  • From $5/user/month

5. Hubstaff – Best online project management software for progress tracking

Hubstaff screenshot - 10 Best Online Project Management Software Of 2021

Closely track projects with task cards that include comments, checklists, due dates, assignees, and more.

Hubstaff Tasks is an online project management tool that offers several task organization and progress tracking features. Users can stay on top of projects and collaborate with teams on one platform.

It uses Kanban as its user interface, and you can create task cards and organize them in different columns based on their respective project stages. You can create labels, set deadlines, and attach files to your tasks. The app also lets you communicate with teammates through task comments, which notify them when they are mentioned.

The app has a Sprints view that shows users all the tasks assigned to them in one location, eliminating the need to manually search through each project board. In this view, you can organize tasks by current sprint, future sprint, or backlog.

Hubstaff Tasks also lets you create custom workflows, which can automate moving tasks to different project stages and assigning them to team members.

Pricing for Hubstaff Tasks starts at $5 per user per month.

Pros

  • Intuitive and easy to navigate interface
  • Team notifications make collaboration simpler
  • Switch between Kanban and Sprints views for better project planning
  • Automate moving tasks forward with custom workflows

Cons

  • No reporting features
  • Only one integration
  • Limited free plan
Wrike logo - 10 Best Online Project Management Software Of 2021
  • freemium version
  • 14 days free trial
  • From $9.80/user/month and has a freemium version for up to 5 users

6. Wrike – Smart, professional project management app that handles anything from CRM to brainstorming to employee scheduling

Wrike screenshot - 10 Best Online Project Management Software Of 2021

Track all measurements of project progress with real time dashboards.

Trello logo - 10 Best Online Project Management Software Of 2021
  • freemium version
  • From $9.99/user/month

7. Trello – Agile project management tool with modest plans for startups and integrations with over 100 popular apps

Trello screenshot - 10 Best Online Project Management Software Of 2021

Organize project to do lists using whatever chart you prefer, Gantt or Kanban.

Basecamp logo - 10 Best Online Project Management Software Of 2021
  • freemium version
  • 30 days free trial
  • From $99/month unlimited users

8. Basecamp – An all-in-one online project management software for busy teams that need a streamlined workflow experience with minimal fluff

Basecamp screenshot - 10 Best Online Project Management Software Of 2021

Use company-wide announcements or Team boards to communicate with specific groups.

Scoro logo - 10 Best Online Project Management Software Of 2021
  • From $26 user/month, min. 5 users

9. Scoro – Online project management with customizable real-time dashboards where you can track the metrics, charts, conversions and actionable items

Scoro screenshot - 10 Best Online Project Management Software Of 2021

Reporting tools track everything from leads, revenue, project status, and team hours.

Asana logo - 10 Best Online Project Management Software Of 2021
  • freemium version
  • 30 days free trial
  • From $10.99/user/month

10. Asana – Lightweight task management interface that uses kanban-style cards to visually organize tasks, statuses, and deadlines

Asana screenshot - 10 Best Online Project Management Software Of 2021

Track requests as they come in and assign them to team members.

The Best Online Project Management Software Summary Chart

SoftwareOverviewFree OptionPriceSite
ClickUpClickUp logo Read ClickUp features & functionality Freemium version Free forever with paid plans starting at $5/month Check out ClickUp
monday.commonday.com logo Read monday.com features & functionality

14 days free trial

From $17/month for 2 users Check out monday.com
Teamwork Teamwork logo Read Teamwork features & functionality Freemium version

30 days free trial. No credit card required.

From $10/user/month (starting from 5 users) Check out Teamwork
GanttPROGanttPRO logo Read GanttPRO features & functionality

14 days free trial

From $4.50/user/month Check out GanttPRO
HubstaffHubstaff logo Read Hubstaff features & functionality Freemium version From $5/user/month Check out Hubstaff
WrikeWrike logo Read Wrike features & functionality Freemium version

14 days free trial

From $9.80/user/month and has a freemium version for up to 5 users Check out Wrike
TrelloTrello logo Read Trello features & functionality Freemium version From $9.99/user/month Check out Trello
BasecampBasecamp logo Read Basecamp features & functionality Freemium version

30 days free trial

From $99/month unlimited users Check out Basecamp
ScoroScoro logo Read Scoro features & functionality Not Available From $26 user/month, min. 5 users Check out Scoro
AsanaAsana logo Read Asana features & functionality Freemium version

30 days free trial

From $10.99/user/month Check out Asana

Other To Do List App Options

Here’s a few more that didn’t make the top list. If you need additional suggestions for another handy to do app, check these out.

  • Synergist – UK’s leading job costing and project management system for creative agencies and other project-based businesses.
  • ProjectManager.com – Cloud-based software runs on both Windows and Mac computers with no downloads or complex installation needed.
  • FunctionFox – Ideal for creative professionals, FunctionFox helps keep your multiple projects on track, on time, and on budget.
  • Smartsheet – Flexible, no-code platform that empowers teams of any size to build the solution they need, and adapt as needs change.
  • Clarizen – Enterprise collaborative work management solution voted Gartner Peer Insights Customers’ Choice for Project Portfolio Management.
  • Mavenlink – Modern collaborative platform with rich business insights to develop a unified system of records.
  • Monday – A popular Work OS used by over 100,000 customers for automating mundane processes and facilitating collaboration across remote teams.
  • Clickup – Completely customizable “Spaces” that lets you talor teams’ workspace to be as simple or complex as they require.
  • Zoho Projects – Cloud-based project management tool that helps plan work, track it and collaborate with your team wherever they are.
  • Easy Projects – Enterprise work and project management with a customer-facing portal for agencies and project managers.
  • Liquid Planner – Dynamic project management that boasts automated scheduling and forecasting solutions.
  • Workzone – See which projects are on track, which ones are falling behind, and what every team member is working on at a glance.
  • Workfront – Work management platform to connect strategy to work, integrate your tech stack, and facilitate digital collaboration.
  • Scriforma – Enterprise-centric project and portfolio management software that adapts to your current project portfolio maturity.

What Do You Think About These Online Work Tools?

Have you tried out any online project portfolio management software listed above? What do you think about the online project management software reviews? Sound off in the comments below.

Logo Of Wrike

The most versatile work management on the market. Transform how your teams work.

Our friend and supporter

Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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