20 Best Free Project Scheduling Software Solutions In 2025

Monday.com is a project management app that lets you create spreadsheet-like projects for different parts of your business. The tool has over 200 templates for functions such as marketing, events, real estate, and sales.

To get started, just sign-up and then choose the templates you need. You can customize each one by adding the exact features you need. For example, a realtor can add dates, list prices, and locations. Or a content agency could keep track of publish dates, clients, and writers.

The free version of Monday.com lets you create unlimited boards. Use these for different projects or clients. You can also add unlimited docs and access over 200 templates.

The biggest restriction is that you can only add one other person to your projects. This is fine for freelancers, but you’ll have to pay as soon as your business grows to three team members. At this point, the cheapest paid plan costs $6 per user per month.

Miro is an online collaborative whiteboard platform, enabling teams to brainstorm, plan, and track projects together in real-time. Its standout feature is a wide range of pre-made templates, quick diagramming tools, and wireframing capabilities, alongside an infinite canvas ideal for complex project management.

The platform supports task visualization by sprint, status, epic, or team and allows for the identification of task dependencies with its Dependencies App. Collaboration tools like voting, sticky notes, and comments also facilitate real-time idea exchange and adjustments. 

Standout features TalkTrack, which allows users to create process explanation videos can be viewed asynchronously. Miro also features a planner tool with capacity planning capabilities, as well as the Miro Assist AI to help generate ideas and paths for you.

Integrations include Webex, Figma, Jira, Azure DevOps, Confluence, Trello, Slack, Asana, Monday.com, Confluence, Notion, Microsoft Teams, Google Workspace, Zoom, and 100+ others. You can access thousands of additional tools using a Zapier integration. This may require an additional expense.

Pricing starts at $10/user/month and they offer a free plan.

Zoho Projects is a free project management platform with project scheduling capabilities designed for project managers (PMs) and stakeholders.

Zoho’s free project planner can be used by project managers of smaller teams and businesses to easily map out their work breakdown structure. The tool is equipped with various core modules such as task and subtask management, issue management, task lists, and milestones. The free planning and scheduling tool also enables project managers to create plans that guide team members on the step-by-step journey of completing their project, thanks to the platform’s built-in Gantt chart view. Project managers who are managing a remote or hybrid team can benefit from Zoho Projects’ collaborative features, including the built-in Feed, documents, Forums, and chat tool.

Zoho Projects is endlessly scalable and flexible using its marketplace of tool connectors and app add-ons. Pick between hundreds of integrations, free and paid options, for customer relationship management, asset management, marketing, design, and more. You can sort add-ons by pricing, user rating, and/or functionality. Certain add-ons are limited to paid Zoho Projects plans but many are open to freemium users, like Hubspot, DocuSign, and SugarCRM.

Features include roadmapping, project management, task scheduling/tracking, customer management, prioritization, and notifications.

Integrations include Microsoft Office 365, Microsoft Teams, Google Drive, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported. Being part of the Zoho ecosystem allows you to connect to several of Zoho’s own services for Sales, Marketing, CRM, customer service, and others.

Zoho Project is completely free for up to three users. Paid plans start from $5 per user/month. A 10-day free trial is available.

Trello is user-friendly project scheduling software that uses Kanban boards to keep you on track. The basic idea is that you create a board for each project, add lists such as “To do”, “In progress,” and “In review,” then add tasks to each one.

The thing I love about Trello is how easy it is to use. It’s easy to add tasks by creating a new card. You can then add due dates, collaborators, and a to-do list that shows what you need to do to complete a task.

Moving cards across projects is as simple as dragging them from one list to another. And you can set up an automation that moves tasks when the to-do list is complete. You can also comment on tasks and add attachments to each one.

Trello has a generous free plan with unlimited members and cards. You also get access to the easy-to-use mobile app on Android and iOS.

The downside is that you can only add ten boards per workspace. You also miss out on custom fields, advanced checklists, and the ability to upload files larger than 10MB.

Trello has plenty of integrations, including with Slack, Google Drive, Jira, and Ganttify. If you want to upgrade, the standard plan costs $6 per user per month and premium costs $12.50 per user per month.

Teamwork is a powerful project management solution with plenty of advanced features on the paid plan. The free plan is more limited, but still has much to get to grips with.

Teamwork’s free plan lets you create two projects and add up to five users. You can create tasks and subtasks within each project, and then set dependencies so work gets done in the right order. Calendar, Gantt, and board views provide plenty of insight into project progression, which is great for scheduling.

Time tracking functionality is the standout feature of the free plan. You can track how long activities take manually or with a timer. It’s easy to view all this data on a timesheet, which is useful for invoicing or simply scheduling upcoming projects effectively.

While Teamwork has plenty of integrations, the free plan only offers integrations via Zapier. If you want to upgrade, paid plans start at $12.50 per user per month.

Office Timeline is a project management tool designed to help users create PowerPoint timelines and Gantt charts quickly and efficiently. It stands out for its integration with PowerPoint, allowing for the creation of professional-looking timelines and charts directly within the PowerPoint environment using an add-in.

Office Timeline's drag-and-drop interface facilitates easy scheduling and rescheduling of tasks and milestones so project managers can adjust project plans when priorities shift. Its customizable templates, on the other hand, provide a solid foundation for creating project schedules that cater to specific project needs and goals.

Additionally, it allows PMs to leverage their existing work and data and streamline the project planning process through raw data import from some PM tools and Excel. Other features include real-time data synchronization and automation to update project timelines based on project changes.

Integrations include tools like Jira, Project, Excel, and Smartsheet. These let you import data and manipulate it so you can get the PowerPoint visuals you need for your stakeholder presentations.

Coda is the most unusual tool on this list. It is a no-code document builder that lets you combine familiar document features into a single file. One document can include spreadsheets, text, charts, Kanban boards, drop-down menus, and headings.

How does this fit in with project scheduling? Well, you can use the tool to create powerful apps to manage your projects. Just add the features you need to get your work done. If you need some help, start off with one of many project templates that cover everything from task lists, to content calendars, and more.

You can also pull in data from different tools, or send the information from your doc out to other software. For example, you can set up the tool to notify people on Slack when someone completes a task. Each document is fully collaborative, so everyone in your team can work on the same one.

The free tool offers access to pretty much everything Coda has to offer. The only limit is that you can’t hide pages which means docs become complicated. You are also restricted to using 1,000 rows and up to 50 objects.

If you find this isn’t enough, you can upgrade to a paid plan for $12 per doc maker per month. The doc maker is the person who creates the document, everyone else can still collaborate on the doc for free.

Clickup brands itself as a productivity platform rather than a project scheduling tool, but it has plenty of features that make it great at the latter. The free plan has rich functionality and many powerful tools.

The standout feature is the huge array of view options. The free plan gives unlimited use of list, board, table, and calendar views, as well as restricted uses of Gantt, activity, project timelines, workload, map, and mind views. It’s everything you need to schedule projects effectively.

ClickUp also has several features that make it a powerful collaboration tool. In-app email, collaborative docs, and real-time chat make working in a team easy. There’s also limited cloud storage.

Paid plans add unlimited storage, full access to integrations, and the ability to add guests with set permissions. You also get more advanced security and sign-in options. Pricing starts at $9 per member per month.

Productive is a comprehensive work management software designed specifically for agencies. It has a large suite of features covering project management, resource scheduling, time tracking, budgeting, and collaboration. If you're looking for an all-in-one solution, it might be a good choice.

Agencies need to have clear timelines and schedules for their projects. With this software, you can use the calendar view to get an overview of what's due, and when. Team members can be assigned specific tasks, and each task is given a deadline. Then, you can track your progress with the board view.

You can also manage your project budgets and track employee time with the software. This is super helpful to ensure accurate billing and invoicing for clients. Plus, it helps you plan timelines and schedules for future projects by seeing how long specific tasks take. You can also manage each team member's workload and capacity, ensuring you don't over- or under-book anyone.

The platform integrates with Dropbox, Exact, Google Workplace, Jira, Harvest Economic, Outlook, Microsoft Calendar, Slack, QuickBooks, and Xero. A Zapier integration is also available, which can unlock more integrations with a paid account.

There's no free-forever plan, but there is a 14-day free trial available. You might also save money with this platform because it wraps so many functions into one tool. Paid plans start from $9 per user per month, when billed annually.

Wrike is a flexible project scheduling tool that lets you view projects in both board and spreadsheet views.

When setting up, you can create different spaces. These could be based around projects, departments, clients, teams, or whatever makes sense for your business. You can then add tasks to each project and include essential information such as due dates, collaborators, files, and descriptions.

The free version has all the features you need to schedule projects. You can add unlimited users, manage tasks and subtasks, view projects in board or spreadsheet views, and collaborate with external users.

The free plan’s biggest limitation is the lack of Gantt charts and 2GB storage limit across the whole space. In comparison, the professional plan costs $9.80 per user per month and offers 1 to 2GB of storage per user.