The Best Alternatives to monday.com
We take an in-depth look at the pros & cons of the following tools in this review:
- 10. Hub Planner — Best monday.com alternative for built-in resource capacity, utilization and workload management reports
Our one-on-one guidance will help you find the perfect fit.
Below you’ll find a list to try and help you find the best monday.com alternative.
Although monday.com can do many things, like give you real-time team collaboration and the ability to handle complex projects using agile or other project management methodologies, the reality can be different. Maybe you don’t need as many collaboration features because you don’t handle remote teams or are looking for a project management solution that does not have a steep learning curve.
The best project management software will be the one that has the standard features you currently need, a few special features that are nice to have, and the potential to scale as your operations grow.
About monday.com
First, a little bit about this tool. monday.com is a task management tool and project management platform with a smart, user-friendly user interface comprised of workspaces, teams, boards, items, and subitems. Flexible columns accommodate different data types: status, text, people, timeline, dates, tags, numbers, and so on.
monday.com is a great project planning tool that becomes intuitive once your initial customizations are all set. Its visual layout lets you track projects and track progress on multiple tasks with ease using dashboards, custom reports and multiple views.
monday.com allows you to allocate & prioritize tasks, set task dependencies, use various project views in order to see where everything stands, and track multiple projects using dashboards that provide high-level insights in a visual and intuitive way. The platform is completely customizable so you will be able to adjust it to your workflow. It also provides powerful and customizable notifications and automations so you and your team can focus on what’s important.
With monday.com you can plan, manage and track your budgets in an intuitive interface. You can track expenses, income, their dates, and access file sharing features in each item. And thanks to the various columns, you can filter items by many different variables such as: status, people, text, time, location and others. Formula columns are also available.
monday.com's standard plan costs from $8 per user per month and offers a free forever version that is still much better than using Excel. The company’s customer support is available 24/7 by phone or email and answer within 10 minutes.
10 Best monday.com Alternative Overviews
To help you see if another option would be better, we’re going through the pros and cons, trial info, pricing, and expert opinion for a few monday.com alternatives. We’re also comparing monday.com to other tools for a complete understanding of when one platform works better than the other.
Smartsheet
Best monday.com alternative for teams that want a spreadsheet-like interface
Why Smartsheet is a great monday.com alternative
Smartsheet has similar features to monday.com so the main difference between the two lies in the interface. Smartsheet resembles classic spreadsheets which some users might already be used to but, in the end, it’s all a matter of personal preference so make sure you test Smartsheet with your team before making the switch.
Salesforce CRM
Best alternative if you want to handle leads efficiently
Why Salesforce CRM is a great monday.com alternative
I chose Salesforce CRM as one of the best alternatives because of monday Sales CRM. This product focuses on your go-to-market, but I believe it is not as specialized as Salesforce, which is arguably the best CRM out there. Among the features that make Salesforce great is its App Exchange marketplace that you can use to look through a vast ecosystem of third-party apps and integrations. It also has standout automations that include lead assignments, follow-up reminders, and more. This can help save time and ensure that nothing falls through the cracks. Finally, Salesforce CRM offers powerful reporting and analytics tools that can help you gain insights into your business performance and make data-driven decisions. You can create custom reports and dashboards to track the metrics that matter most to your business.
HubSpot CRM
Best monday.com Sales CRM alternative
Why HubSpot CRM is a great monday.com alternative
If you're looking for a monday.com alternative that offers features beyond work management, Hubspot CRM can be a great option. It's a cloud-based platform you can use for lead and customer management, marketing and sales automation, sales pipeline management, and metrics and analytics. The main difference between the platforms is that Hubspot is known for its CRM capabilities, while monday.com is better known for its project management capabilities. However, both tools do offer both of these functions. A benefit of Hubspot is its 14-day free trial.
Height
Best monday.com alternative for collaborating with clients
Why Height is a great monday.com alternative
Height is a project management software that allows teams to plan their work, track their progress, and assess their productivity. Users can break projects into tasks and subtasks, creating the level of granularity needed to best represent their work. Due dates and priorities can be added to tasks, and team members can leave comments and share relevant files. Compared to monday.com, Height offers similar features, but provides more extensive client management features like guest access, client portals, and centralized client communications. It also has resource allocation features to assign the right people and resources to the right tasks.
ClickUp
Best monday.com alternative for similar features at a cheaper cost
Why ClickUp is a great monday.com alternative
ClickUp and monday.com have many of the same features. The difference? Clickup is slightly cheaper than monday.com and provides more features for free, including embedded email, unlimited users, chat, and bird’s-eye views for tasks. ClickUp offers unlimited storage with their (uber affordable) paid plan, which is something monday.com lacks.
Scoro
Best for project management with built-in KPI tracking
Why Scoro is a good monday.com alternative
Scoro’s price tag may be a bit hard to swallow but there are some instances where it just can’t be beat. They have all the project management tools you come to expect (Gantt charts, calendars, collaboration, subtasks) as well as some you don’t, like detailed user-based or team-based key performance indicator tracking reports. They offer a huge amount of ready-to-digest information for the user, including outstanding invoices, number of new leads, monthly revenue, and hours worked.
Asana
Best for a simple, collaborative to-do list
Why Asana is a great monday.com alternative
Asana actually has a better freemium plan than monday, allowing up to 15 users on the free account with minimal feature limitations. Asana can be better for freelancers, startups, and SMBs because it can function as a fancy, collaborative to-do list without all the bells and whistles of serious project management software.
Hubstaff
Best monday.com alternative for detailed time tracking & management
Why Hubstaff is a great monday.com alternative
Hubstaff is a great monday.com alternative because of its full-featured, free time tracking software tool (with freemium upgrades) that is ideal for remote or distributed teams. When you’re working with a distributed team it can be hard to verify exactly what people are doing and how they’re spending their time; Hubstaff has some pretty handy tools to give you insight into what your team is doing. It’s lightweight, native time tracking tool includes PC screenshots, activity level reporting, and internet history records for productivity monitoring. You can also see which applications your team members are using while they’re tracking time.
Celoxis
Best monday.com alternative for advanced project cost and performance analysis
Why Celoxis is a great monday.com alternative
Celoxis stands out by offering a comprehensive and intuitive Earned Value Management module that surpasses the capabilities of many competing project management tools. EVM is a powerful technique for project cost and performance analysis, and Celoxis provides project managers with the tools to easily implement and monitor EVM metrics such as Cost Performance Index (CPI) and Schedule Performance Index (SPI). Moreover, it integrates EVM with other project management functions, allowing project managers to make data-driven decisions based on real-time insights into project progress, cost efficiency, and scheduling accuracy. This feature is particularly beneficial for organizations that require in-depth financial analysis and performance tracking within their projects.
Hub Planner
Best monday.com alternative for built-in resource capacity, utilization and workload management reports
Why Hub Planner is a great monday.com alternative
Hub Planner, similar to monday.com, is a project management tool that helps teams plan, organize, and execute projects collaboratively. Where they differ comes down to the built-in reports that Hub Planner offers. Their capacity planning report helps you understand how much work your team can handle at any given time, while their workload management report ensures that each team member is not overloaded with work, which can lead to burnout. Hub Planner’s utilization reporting gives you visibility into how your team's time is being used so you can make adjustments as needed. Each report includes several customizable options, allowing you to tailor their reports for your needs.
Need expert help selecting the right tool?
We’ve joined up with Crozdesk.com to give all our readers (yes, you!) access to Crozdesk’s software advisors. Just use the form below to share your needs, and they will contact you at no cost or commitment. You will then be matched and connected to a shortlist of vendors that best fit your company, and you can access exclusive software discounts!
10 Best monday.com Alternative Comparison Chart
Here are all the alternatives side-by-side so you can compare them.
| Tool | Free Option | Price | ||
|---|---|---|---|---|
| 1 | Smartsheet Best monday.com alternative for teams that want a spreadsheet-like interface | Freemium version available | From $7/user/month | Visit Website |
| 2 | Salesforce CRM Best alternative if you want to handle leads efficiently | 14-day free trial | From $25/user/month (billed annually) | Visit Website |
| 3 | HubSpot CRM Best monday.com Sales CRM alternative | 14-day free trial + free plan | From $20/month | Visit Website |
| 4 |  Height Best monday.com alternative for collaborating with clients | 30-day free trial | From $8.50/user/month | Visit Website |
| 5 | ClickUp Best monday.com alternative for similar features at a cheaper cost | Freemium plan available | From $9/user/month | Visit Website |
| 6 | Scoro Best for project management with built-in KPI tracking | 14-day free trial | From $28/user/month | Visit Website |
| 7 | Asana Best for a simple, collaborative to-do list | Free plan available | From $10.99/user/month | Visit Website |
| 8 | Hubstaff Best monday.com alternative for detailed time tracking & management | 14-day free trial | From $7/user/month | Visit Website |
| 9 | Celoxis Best monday.com alternative for advanced project cost and performance analysis | 30-day free trial | From $25/user/month | Visit Website |
| 10 | Hub Planner Best monday.com alternative for built-in resource capacity, utilization and workload management reports | 30-day free trial | From $7/user/month (billed annually) | Visit Website |
Why Might You Need A monday.com Alternative?
You want a cheaper alternative
A small business or small team could have a lower budget to begin with. Although monday.com isn’t the most expensive project management app out there, you can find better alternatives to suit your expense limits without giving up on any of the features you want.
You need to invoice your clients
monday.com doesn’t yet have a quoting and invoicing feature. Along with this, any type of billing or budgeting is also impossible unless you’re using boards as workarounds.
You're looking to use advanced time tracking capabilities
Time tracking in monday.com is easy to use but besides attaching time spent to associated task list items, you can’t easily do much with the data. monday.com lacks timesheets, invoicing, and non-billable tracked hours.
Key Features For A Viable monday.com Alternative
Invoicing and billing
The right solution for a team who’s looking to bill their clients will have advanced invoicing and maybe even accounts receivable options. Also, make sure the alternative you opt for doesn’t offer workarounds for budgeting and keeping track of expenses.
Time tracking and timesheets
Any tool that does more than the most basic, manual time tracking can beat monday.com when it comes to its time tracking capabilities.
Task management
monday.com does gantt charts and kanban boards to perfection. A solid competitor will include these with common features like subtasks, task priorities, and dependencies as well as advanced features like workflow automations and custom project templates.
Lots of integrations for varied purposes
Project management software should provide endless integrations with apps you are already using. When picking an alternative, make sure it connects with these third-party tools to prevent switching back-and-forth between disconnected data silos.
