10 Best monday.com Competitors And Alternatives: Reviewed In 2025
10 Best monday.com Alternatives Shortlist
I take an in-depth look at the pros & cons of the following tools in this review:
Get free help from our project management software advisors to find your match.
monday.com is one of many popular project management software tools, but just because it's popular doesn't mean it's right for your business. There are plenty of alternatives out there that can help you manage your projects and collaborate with your team in a way that better fits your org's needs.
I'll help make your choice easy—I've selected by picks for the best monday.com alternatives and shared my personal experiences using dozens of different monday.com alternatives with a variety of teams and projects.
Why Trust Our monday.com Alternative Reviews
We’ve been testing and reviewing project management software since 2012. As project managers ourselves, we know how critical and difficult it is to make the right decision when selecting software.
We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our review methodology.
Best monday.com Alternative Summary
Here are my picks for the best alternatives side-by-side so you can compare them.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for built-in time tracking | Freemium version available | From $10/user/month (min of 2 seats) | Website | |
| 2 | Best for project delivery from quote to cash | Free demo available | Available upon request | Website | |
| 3 | Best for efficient team scheduling | 30-day free trial | From $4.16/user/month (billed annually) | Website | |
| 4 | Best for efficient lead management | 14-day free trial | From $25/user/month (billed annually) | Website | |
| 5 | Best for customization options | 10-day free trial + free plan available | From $4/user/month (billed annually) | Website | |
| 6 | Best for agencies | Free trial available | From $9/user/month (billed annually) | Website | |
| 7 | Best for visual collaboration & innovation | Free plan available | From $8/user/month | Website | |
| 8 | Best for customer collaboration and onboarding | 14-day free trial | From $19/user/month | Website | |
| 9 | Best for integrated ideation and task management | Free trial available | From $8.25/user/month (billed annually) + free plan available | Website | |
| 10 | Best for detailed time tracking and management | 14-day free trial | From $4.99/user/month (billed annually) | Website |
-
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Miro
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8 -
Ravetree
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.1
Best monday.com Alternative Reviews
To help you see whether a monday.com alternative would better fit your needs, I’ve covered the pros and cons, trial info, pricing, and expert opinion for a few competitors.
Why Wrike is a great monday.com alternative
Compared to monday.com where time tracking is just a widget, Wrike brings in a complete time tracking suite with timesheets and reporting. Wrike’s free plan is more comprehensive for teams who don’t need advanced features, as you can manage your projects for free with no user or external collaborator limit. On the other end, monday.com has a two-user limit for their free subscription.
Why Accelo is a great monday.com alternative
Accelo is a good alternative to monday.com for its client-focused approach to project management. It offers advanced automated task assignments, milestone tracking, and real-time budget monitoring to help your team stay on top of projects at all stages, from quote to cash. With its fully integrated CRM, all client communications, including emails and messages, are stored in one place. Accelo’s detailed time tracking is also integrated directly with tasks and financials, giving you and your clients a clear view of where time and resources are spent.
Why Resource Guru is a great monday.com alternative
Resource Guru, unlike monday, is a specialized resource management tool that can help you do much more than monday's Workload view can offer. With Resource Guru, you can actively monitor vacations, absences, navigate a skills database, and even have a waiting list that you can associate bookings with so you know you need coverage in those areas.
Overall, Resource Guru provides a user-friendly interface that simplifies the process of scheduling resources, managing leave, and forecasting project requirements. However, you will still need coverage on the project management side of things, so it's not a one-to-one replacement.
Why Salesforce CRM is a great monday.com alternative
I chose Salesforce CRM as one of the best alternatives because of monday Sales CRM. This product focuses on your go-to-market, but I believe it is not as specialized as Salesforce, which is arguably the best CRM out there. Among the features that make Salesforce great is its App Exchange marketplace that you can use to look through a vast ecosystem of third-party apps and integrations. It also has standout automations that include lead assignments, follow-up reminders, and more. This can help save time and ensure that nothing falls through the cracks. Finally, Salesforce CRM offers powerful reporting and analytics tools that can help you gain insights into your business performance and make data-driven decisions. You can create custom reports and dashboards to track the metrics that matter most to your business.
Why Zoho Projects is a great monday.com alternative
Both Zoho Projects and monday.com offer robust project management solutions with features like task management, collaboration tools, and integration capabilities. However, for those seeking more customization options, Zoho Projects stands out. It allows for extensive customization of workflows, layouts, and fields to fit the unique needs of any team or project. Users can tailor their project dashboards, create custom views, and automate processes with custom blueprints.
Why Bonsai is a great monday.com alternative
Bonsai offers the essential project management features that monday.com users love, like task scheduling, project tracking, time tracking, budget tracking, resource allocation, and visual project planning views, like Kanban boards. What makes it different is its ability to integrate more business functions, including client and financial management workflows. This makes it ideal for agency businesses. Among Bonsai's standout features is its invoicing capability, which allows users to create invoices and bill clients directly within the platform. It supports a wide range of payment methods and can even automate invoice creation, reminders, and accrual of overdue late fees. The platform also offers invoice templates for a more polished client-facing look.
Why Miro is a great monday.com alternative
I chose Miro as an alternative to Monday.com because it offers a distinct visual workspace that supports innovation and collaborative efforts across various teams and disciplines. Its standout feature is the ability to manage a wide range of tasks, from process mapping and retrospectives to scaled product planning, all within a single platform. This makes it particularly effective for teams that rely heavily on visual tools and methods for project management and creative processes.
I believe Miro is best for visual collaboration and innovation because it enables seamless creation among over 60 million users, regardless of their location. Its comprehensive suite of capabilities, including workshops, project management, and content and data visualization, positions it as a comprehensive solution for teams aiming to collaborate and innovate effectively.
Why Rocketlane is a good monday.com alternative
Many teams need to collaborate with external contractors, customers, or stakeholders as often as (or more often then) their own team members. Rocklane is designed as a project management tool for these types of situations. They prioritize guest account access, robust permissions settings, and customer onboarding in order to get users who are external to your primary team up and running as quickly as possible.
Why MeisterTask is a great monday.com alternative
MeisterTask sets itself apart as a strong competitor to monday.com with its unique blend of simplicity and powerful functionality tailored for team collaboration and task management. Unlike the broad, sometimes overwhelming array of features in monday.com, MeisterTask offers a more focused and user-friendly experience, emphasizing ease of use without sacrificing depth. Its standout feature is the seamless integration with MindMeister, a leading online mind mapping tool, which allows teams to brainstorm, visualize ideas, and directly transform them into tasks within MeisterTask. This integration facilitates a fluid transition from conceptualization to execution, making it an invaluable asset for creative and planning-heavy projects.
Why Hubstaff is a great monday.com alternative
Hubstaff is a great monday.com alternative because of its full-featured, free time tracking software tool (with freemium upgrades) that is ideal for remote or distributed teams. When you’re working with a distributed team it can be hard to verify exactly what people are doing and how they’re spending their time; Hubstaff has some pretty handy tools to give you insight into what your team is doing. It’s lightweight, native time tracking tool includes PC screenshots, activity level reporting, and internet history records for productivity monitoring. You can also see which applications your team members are using while they’re tracking time.
Related Project Management Software Reviews
If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:
- Project Management Software
- Resource Management Software
- Workflow Automation Software
- Task Management Software
- Collaboration Tools
- Productivity Tools
About monday.com
monday.com is a task management tool and project management platform with a smart, user-friendly user interface comprised of workspaces, teams, boards, items, and subitems. Flexible columns accommodate different data types: status, text, people, timeline, dates, tags, numbers, and so on.
monday.com is a great project planning tool that becomes intuitive once your initial customizations are all set. Its visual layout lets you track projects and progress on multiple tasks using dashboards, custom reports, and multiple views.
monday.com allows you to allocate & prioritize tasks, set task dependencies, use project views to see where everything stands, and track multiple projects using dashboards that provide high-level insights in a visual and intuitive way. The platform is completely customizable, so you can adjust it to your workflow. It also provides customizable notifications and automations so you and your team can focus on what’s important.
With monday.com you can plan, manage and track your budgets in an intuitive interface. Track expenses, income, their dates, and access file sharing features in each item. You can also filter items by many different variables such as: status, people, text, time, location and others. Formula columns are also available.
monday.com's standard plan costs from $8 per user per month and offers a free forever version that is still much better than using Excel. The company’s customer support is available 24/7 by phone or email, and they typically answer within 10 minutes.
monday.com's Criticism
monday.com is widely recognized for its intuitive design and versatility in project management, but it has also faced criticism for its pricing structure, which some users find to be less accessible for small businesses or startups. Here are 5 things that users typically criticize monday.com for:
- Complexity for new users: Despite its user-friendly interface, the platform can be overwhelming for new users. It requires a steep learning curve to be able to make the most of all its features.
- Pricing and subscription model: The tiered pricing model can quickly become expensive as teams grow, and essential features are often locked behind higher-priced plans.
- Limited customization: While monday.com offers a range of customization options, some users feel restricted by the inability to tailor the platform more closely to their specific workflows or industries.
- Performance issues: Users have reported occasional sluggishness, especially when working with large boards or a high volume of tasks.
- Integration limitations: Although monday.com integrates with many third-party apps, there are notable gaps or limitations in how these integrations function, which might lead to challenges in workflow continuity.
Why Look For A monday.com Alternative?
You might be looking for an alternative to monday.com if you:
- Want a cheaper alternative: Small businesses or team typically have lower budgets. Although monday.com isn’t the most expensive project management app out there, you can find better alternatives to suit your expense limits without giving up any of the features you want.
- Need to invoice your clients: monday.com doesn’t yet have a quoting and invoicing feature. Any type of billing or budgeting is also impossible unless you’re using boards as workarounds.
- Are looking to use advanced time tracking capabilities: Time tracking in monday.com is easy to use but besides attaching time spent to associated task list items, you can’t easily do much with the data. monday.com lacks timesheets, invoicing, and non-billable tracked hours.
Selection Criteria For monday.com Alternatives
My criteria are drawn from extensive trials and research into these tools. They align closely with your needs and typical project management objectives.
Core Project Management Functionality: 25% of total score
- Task assignment and management
- Project scheduling and deadline tracking
- Resource allocation and management
- Collaboration and communication within teams
- Reporting and analytics for project performance
Differences from monday.com: 25% of total score
- Advanced security features that provide superior data protection
- Pricing models that offer better value, particularly for small teams or startups
- Customization and integration capabilities that cater specifically to niche industries or workflows
- Better user experience through more intuitive design or innovative features
Usability: 10% of total score
- Intuitive design that balances power and complexity with ease of use
- Interface aesthetics that improve user engagement
- Features like drag-and-drop calendars for scheduling and easy tagging or filtering in asset management
Onboarding: 10% of total score
- Availability of comprehensive training materials such as videos, templates, and interactive tours
- Support mechanisms like chatbots and webinars to facilitate a smooth transition
Customer Support: 10% of total score
- Responsiveness and accessibility of the support team
- The range of support options available, including live chat, email, and phone support
Value For Money: 10% of total score
- Pricing structures and their cost-effectiveness for different team sizes and use cases
- The richness of features vs the subscription cost
Customer Reviews: 10% of total score
- Overall satisfaction ratings and feedback on specific features
- User testimonials regarding the impact on their project management efficiency and outcomes
How To Choose an Alternative to monday.com
As you're shortlisting, trialing, and selecting alternatives to monday.com, consider the following:
- What problem are you trying to solve? Start by identifying the project management feature gap you're trying to fill to clarify the features and functionality the monday.com alternative needs to provide. Consider what monday.com offers and how other options differ in feature sets or functionality.
- Who will need to use it? To evaluate cost and requirements, consider who'll be using the software and how many licenses you'll need. You'll need to evaluate if it'll just be the project managers or whether your whole organization will require access. Consider whether to prioritize ease of use for all or speed for your power users.
- What other tools it needs to work with? Clarify what tools you're replacing, what tools are staying, and the tools you'll need to integrate with, such as accounting, CRM, or HR software. Decide whether to integrate everything together or replace multiple tools with one consolidated tool.
- What outcomes are important? Consider the result that the software needs to deliver to be considered a success, what capability you want to gain, what you want to improve, and how you will measure success. For example, an outcome could be the ability to get greater visibility into performance.
- How it would work within your organization? Consider the software selection alongside your workflows and delivery methodology. Evaluate what's working well and the areas that are causing issues. Remember every business is different—don’t assume that because a tool is popular that it'll work in your organization.
Trends in Project Management Software for 2025
Here are several trends I'm seeing in project management software this year.
- Remote work adaptability: Project management tools are being increasingly designed to support distributed teams. This includes features for asynchronous communication, remote task assignment, and tracking, as well as tools to foster team cohesion and collaboration across time zones.
- Better security measures: Project management tools are incorporating advanced security measures like end-to-end encryption, multi-factor authentication, and more rigorous access controls.
- Blockchain: Blockchain technology is beginning to be applied in project management for its potential to improve transparency, accountability, and security in project documentation, contracts, and transactions. This trend could revolutionize how project data and records are maintained and shared.
- Personalization and AI-driven Insights: Tools are increasingly leveraging AI to offer personalized project management experiences. This includes providing recommendations based on past behavior and predictive insights about project risks and opportunities. This trend aims to improve decision-making and strategic planning in project management.
Specific Trends Related to monday.com
- Custom workflows and automations: monday.com has introduced more advanced custom workflow and automation features, so users can tailor the software more precisely to their processes. This innovation addresses the need for flexibility and efficiency when managing complex projects.
- Expansion of templates library: The platform has significantly expanded its library of templates to respond to the demand for quick setup and deployment of project management frameworks. This feature supports the rapid initiation and standardization of new projects.
- Enhanced visualization tools: New visualization tools, including more customizable Gantt charts and dynamic project timelines, have been added. These improvements cater to the need for clear and comprehensive project planning and tracking.
What Are monday.com Alternatives?
monday.com alternatives are project management and collaboration software solutions. They provide functionalities similar to monday.com, but with varying features, interfaces, and pricing models. These tools assist teams in organizing tasks, managing projects, and facilitating communication and collaboration.
The benefits and uses of monday.com competitors include customization options to fit specific project and team needs, additional features for different types of projects, and cost-effectiveness.
Features of Project Management Software
Here are the most crucial features to look for when selecting such a project management tool, monday.com or otherwise.
- Task management: This feature allows for the creation, assignment, and tracking of tasks. It helps teams stay organized and clear on their responsibilities and deadlines.
- Resource management: This helps you allocate and monitor resources, as well as prevent bottlenecks and make sure each aspect of the project is adequately resourced.
- Timeline tracking: This includes a visual representation of project timelines. It’s important for keeping projects on schedule and to provide stakeholders with a way to visualize progress and deadlines.
- Collaboration tools: These features facilitate communication and collaboration among team members. This helps make sure everyone is aligned and can contribute effectively to project goals.
- Document sharing and management: These features help with centralized sharing and management of project documents. It helps you maintain consistency of information and easy access to project materials.
- Reporting and analytics: The software should provide insights into project progress and performance metrics. This helps you make informed decisions and continuously improve your project management practices.
- Integration capabilities: This makes sure your software can integrate with other tools and systems, which is important for streamlining workflows and keeping your technology ecosystem cohesive.
- Customization options: This software should offer the ability to tailor the software to specific project needs. This flexibility is crucial for adapting the tool to support your unique project requirements and processes.
- User-friendly interface: The software should be easy to use for all team members. A simple and intuitive interface is important for making sure team members can effectively use the software without extensive training.
- Mobile accessibility: The tool should provide access via mobile devices so your team members can stay updated and contribute to projects anytime, anywhere.
Benefits of monday.com Alternatives
Here are five benefits of implementing an alternative to monday.com:
- Improved customization: Users and businesses can tailor the software to fit their specific processes and workflows, which means improved productivity and satisfaction.
- Superior integration with industry-specific tools: If you're operating within niche markets, this advantage makes sure your project management software works hand in hand with specialized tools. You'll improve efficiency and reduce manual work.
- More affordable pricing structures: Other tools might offer more cost-effective solutions. This is important for small businesses and startups, as it allows you to access project management capabilities without straining your budget.
- Advanced security features: You'll get better data protection. If you're concerned with intellectual property and data privacy, a different tool might offer more peace of mind or better secure your sensitive project information against unauthorized access or breaches.
- Diverse reporting and analytics: You'll be able to make data-driven decisions, identify trends, and improve project outcomes through detailed analytics and customized reports.
Costs & Pricing for monday.com Alternatives
Here, I've outlined the general plan options for project management software alongside monday.com's specific plans and pricing. This comparison should help you understand what each plan typically includes and how monday.com aligns with these standards.
| Plan Type | Average Price | Common Features | monday .com Plan | monday .com Pricing | monday .com Specific Features |
|---|---|---|---|---|---|
| Free | $0 | Task management, limited projects, basic collaboration tools, limited storage | Individual | $0 | Up to 2 users, 500MB storage, unlimited boards |
| Basic | $10-15 per user/month | Task management, unlimited projects, integrations, some reporting, increased storage | Basic | $8 per user/month | Unlimited users, 5GB storage, 24/7 support |
| Standard | $20-25 per user/month | Full project planning, advanced reporting, team collaboration tools, more integrations, increased storage | Standard | $10 per user/month | Timeline & Gantt views, guest access, automation & integrations, 20GB storage |
| Premium | $30-35 per user/month | Resource management, time tracking, risk analysis, premium support, advanced customization | Pro | $16 per user/month | Private boards & docs, time tracking, chart view, formula column, 100GB storage |
| Enterprise | Custom Pricing | Advanced security, tailored onboarding, dedicated account management, custom integrations, unlimited storage | Enterprise | Custom Pricing | Enterprise-grade security & compliance, advanced reporting, multi-level permissions, unlimited storage |
Need expert help selecting the right project management software?
If you’re struggling to choose the right software, let us help you. Just share your needs in the form below and you’ll get free access to our dedicated software advisors who match and connect you with the best vendors for your needs.