Everyone loves the idea of “being agile”, but how do you actually apply agile in your agency? And how do you make sure your toolset actually supports your intended processes and methods?
There are an incredible number of agile tool options. Perhaps too many. Everyone likes to manage their projects slightly differently so it’s important to try some tools to find what works for you.
Agile is everyone’s favorite project management and delivery buzzword, but what agile tools can you use to help successfully run an agile project? In this agile tools comparison article, we’re going to explore some of our favorite agile development tools and platforms for managing agile projects.
Below you’ll find an overview of each of the 10 best agile project management software, with screenshots, feature overviews, and pricing.
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monday.com is a flexible tool that provides a structure that can easily be configured to suit teams working to agile and various hybrid methodologies. Because they’ve done away with some of the extra trimmings of typical PM tools, monday.com is a great choice for teams who want a simple, unobstructed focus on the work that needs to be done.
When using this tool, you put tasks on a board, and then you add in the steps you’ll need to take to get it done. It’s vaguely similar to a spreadsheet—but a much nicer-looking one that comes with multiple views (Kanban board, Gantt-style charts, list views) alerts, notifications, assignees, automated processes, and a lot more. Other features include a customizable task board for managing task status, assignee, due date, etc.
You can track your agile projects with monday.com’s project dashboards that collect data from multiple boards to easily see work in progress. You’ll also find easy file sharing and communication features such as mentions, comments, and hashtags.
Overall, this is an adaptable, easy-to-learn tool with a strong emphasis on customer service (the company’s customer support is available 24/7 by phone or email).
monday.com integrations include Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more that are accessible via Zapier.
monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.
- Huge focus on collaboration
- Long list of supported integrations
- Spreadsheet-style pulses for task progress
- Complex pricing rubric
- Focus goes beyond Agile only
Wrike is an award-winning collection of agile tools for project management suitable for teams of five or more. This highly configurable agile project management software allows users to customize workflows, dashboards, and reports.
Wrike’s simple interface enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and workload views to visualize priorities. Wrike features a number of easy-to-use agile templates, backlog management functionalities, spaces for collaboration and feedback, and agile reporting and analytics. Other features include agile folder organization and automated task management.
Wrike’s features can be configured for each individual team’s needs, and the tool also offers a variety of different yet specific solutions depending on the type of team or organization, including solutions for marketing teams and professional service teams.
The software offers more than 400 pre-built native integrations, including popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Pricing for Wrike starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.
- Holistic, comprehensive task modeling
- Loads of configurable features
- Community feedback voting for roadmap features
- Not tailored for small organizations
- Commenting system could be better
Kintone is an agile project management tool used by teams at Volvo, Japan Airlines, Shiseido, LiveWell Colorado, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” using a flexible drag-and-drop interface that lets you easily make changes and improvements to your apps as you go.
Apps can be built either from scratch, using templates, or from existing spreadsheets for data management, business processes, and workflow purposes. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.
Kintone lets you build agile project management apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more. Your agile project management solution can look and work however you want it to.
What makes Kintone particularly great for agile project management is that it empowers project managers to track all facets of their project, from individual tasks and project data to workflows and communication—and then use their findings to rapidly improve their processes as they go. Because the end-users are also the app designers, feedback loops are instant, continuous, and actionable.
There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.
Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.
Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.
- Flexible pricing that includes special deals for schools and NPOs
- Admin accounts have access to tons of customization tools
- Data is easy to pull and manipulate into good looking reports
- No single-user plan available (minimum 5 users)
- Limited to 5GB/user storage on every pricing tier
- No native templates for common project types or documents
Uncertainty is one of the few certainties in business. Zoho recognized the need for a tool that helps teams embrace change. Zoho Sprints is a product management tool that empowers agile teams to plan, track, and ship the best products to their customers. Whether you are a seasoned agile practitioner or just starting out, Zoho Sprints can fit your needs.
Zoho Sprints helps product teams maintain an organized product backlog and simplifies sprint planning. The drag and drop planning interface allows scrum teams to move work items from the product backlog to the sprint backlog with ease. In keeping with the pioneering spirit of agile, their Scrum Board is highly customizable.
With Zoho Sprints, teams can stay release-ready at all times. From planning to deployment, the tool helps teams navigate the interdependencies of their release cycles. Product managers can track the progress of their epics, sprints, and releases through customizable reports and dashboards. Actionable insights from velocity charts, burnup and burndown reports, and cumulative flow diagrams help teams iterate sprint planning.
Communication and collaboration are crucial in every aspect of life, and they’re especially critical when you’re working with cross-functional teams. With Zoho Sprints, product teams can collaborate within the context of their work through features like built-in chat, virtual meetings, and an interactive project feed.
Zoho Sprints integrates well with popular code repository management tools like GitHub, GitLab, Bitbucket. DevOps teams can also automate their CI/CD pipelines by integrating with developer tools like Jenkins and Azure DevOps. Teams can leverage webhooks and APIs to build their integrations or browse through a growing library of apps listed on Zoho’s marketplace.
The pricing for Zoho Sprints starts at $6 per user (billed monthly). They also offer a free trial and a free forever plan for up to 3 users.
- Robust customization options
- Easily schedule meetings for sprint reviews and daily stand-ups
- Easily turn feed messages into a work item
- No cumulative by-project timesheets for a user
- Doesn’t integrate well with other Zoho apps
- No Kanban boards
Nutcache is a project management tool designed to plan, track, and manage all aspects of your project using a sophisticated toolbox of color-coded schedules, task organization queues, and data reporting. Users can organize with Agile or Scrum project management, depending on your preferences.
Use the Gantt chart to plan, track, and visually organize your tasks with easy drag-drop-and-click editing techniques. Nutcache offers tools to prioritize and focus on critical tasks: build custom workflows and attach multiple assignees to a task, break down each phase of your project, make adjustments to reschedule your tasks, and visualize project deadlines.
Integrations include Dynacom Accounting, PayPal, 2Checkout, Stripe, Authorized.Net, QuickBooks Online, Google Sign In, Google Drive, GitHub, Slack, and hundreds of other apps through Zapier.
Nutcache costs from $6/user/month with a “Pro” plan that requires 5 users.
- Easy to use
- Great time tracking functionality
- Easy to integrate new employees
- Complicated security levels for employees
- Need more third party integrations
Ravetree is a full-featured Agile Work Management ® software platform that includes best-in-class Agile project management, resource planning, time and expense tracking, digital asset management, and CRM.
Unlike other Agile project management tools that are built primarily for software teams, Ravetree is built for Agile organizations. This makes it especially well-suited for marketing & advertising, engineering, architecture, management consulting, legal accounting, higher education, non-profits, and government.
The Agile tools are built directly into Ravetree, without the need for 3rd party integrations or add-ons – including the ability to create Kanban and Scrum teams, epics and user stories, plan sprints, and story point sizing. Teams can easily communicate and collaborate, share files, view burndown charts and much more. Organizations that use Ravetree benefit from having a single source of truth from which they can optimize their operations and see the big picture.
One thing that sets Ravetree apart is the highly intuitive interface that allows everyone to easily find information, whether it’s project managers, executives, or team members. Ravetree also has a great support system, which has given them excellent customer support ratings.
Ravetree costs $29/user/month (with annual agreement — $39/user/month if paid month-to-month) and $20/user/month for non-profits.
- Easily track multiple projects
- Robust budgeting features
- Distinction between billable and non-billable hours
- Reporting tools are lacking
- No public API
- Home board not customizable
Pivotal Tracker is a very simple agile development tool that works well if you’re doing development Kanban style. This tool nails task management and helps to manage projects, track velocity, and predict for the future. It’s great for managing multiple projects with workspaces that enable you to clearly understand your priorities, view projects side-by-side, and move stories across projects.
Pivotal Tracker has some great analytics and reporting that provide quick snapshots of the overall project health, with a birds-eye-view of how well your team’s performing with Burnup, Cumulative Flow, and Cycle Time reports and then drill down for a closer look at project health by iterations, epics, releases, and more.
Pivotal Tracker takes integrations seriously and has more than 140 extensions including GitHub, Slack, and Zendesk, to extend the functionality across productivity, project management, issue tracking, analytics, time tracking and more. They also have a well-documented API so you can integrate with pretty much whatever you want.
Pivotal Tracker is a free agile tool (for teams up to 3) but paid versions cost from $12.50/5 users/month.
- Easy to review previous projects
- Nice analytics features
- Departmentalized stories for tasks/tickets
- Tailor-made for Agile development
- Limited functionality relative to competition
- Information overload on some screens
- Mobile app sometimes runs slowly
Nostromo is the new kid on the block, an all-in-one project management tool for teams who work on digital projects. With features including task management, time administration, to-do’s, reporting and analytics, and design collaboration, it’s a well-rounded Kanban board tool – like Trello on steroids!
If you’re already using Trello and are ready for a more powerful task management Kanban tool with additional functionality around time tracking and reporting out the box, Nostromo could be a good choice. Helpfully, they include a tool to import existing Trello boards and data into their tool so the onboarding process is very easy.
As a lite and simple tool with task management, team collaboration and project metrics out the box, it’s a good choice for teams that have outgrown Trello. It’s weak on integrations, with Slack being the only integration currently on offer. It’s a new tool though, so keep an eye on Nostromo as they continue to add more features and functionality.
Nostromo costs from $10/2 users/month.
- Easily import from Trello/spreadsheets
- Award-winning UX
- Few third-party integrations
- Small user base, minimal online presence
MeisterTask is a beautifully designed and incredibly intuitive Kanban tool. Its Kanban boards can be customized to fit any workflow, from software sprints to sales funnels, and from editorial calendars to your company’s onboarding process. Teams can collaborate on one simple platform, where they can communicate, work together on tasks, and easily track the time they spend on them.
With MeisterTask, you can not only visualize processes but also automate them in various ways. Creating recurring tasks, adding predefined checklists, notifying stakeholders when a task is completed, or ensuring that tasks are assigned and tagged correctly when they are moved to a specific section — all of this can be done automatically. Larger teams will find MeisterTask’s sophisticated roles and permissions management as well as the insights gained through various statistics and reports particularly useful.
MeisterTask offers an extensive online help center, free webinars for new users, and fast email support in case you need to talk to a real person. However, thanks to MeisterTask’s focus on simplicity, even companies who are just getting started on their journey to digital organization are usually able to get productive within minutes after signing up.
MeisterTask integrates with the mind mapping app MindMeister where you can brainstorm and plan with a mind map and then export it onto a Kanban board. MeisterTask comes readily integrated with popular tools such as Slack, Microsoft Teams, GitHub, Zendesk, Harvest, and various email apps. In addition to these native integrations, you can use Zapier or IFTTT to connect your projects with hundreds of other tools.
MeisterTask costs from $8.25/user/month. They also offer a free plan with limited functionality.
- Great mobile app
- Useful, user-friendly dashboard
- Easy to create and assign tasks
- Lack of internal calendar
- Does not interface with Gmail
Redmine is one of the most popular agile tools around – considered by many to be an industry-standard, it’s an open-source project management platform used by countless organizations around the world. Its features include task management and collaboration with issue tracking, Gantt charts, calendars, roadmaps, and file sharing. It’s a powerful, flexible tool but out the box, Redmine is a pretty ugly tool.
Easy Redmine is an improved version of Redmine that provides powerful project management features and a huge range of extensions for customer, finance, and resource management, on the cloud, or locally hosted on your server.
The extensions available include functionality for resource management to help distribute and plan work and capacity, finance functionality to monitors revenue, costs, payroll costs, and the final profit of the project.
For agile teams, the Advanced Plugins are most useful which include a document management system, work breakdown structure (WBS), agile boards for Scrum and Kanban, project knowledge base, test cases, meeting calendar, timesheets, workflows, and project collaboration.
It’s a fully functioning and powerful agile tool but with limited integrations available – they’re tried to create plugins and extensions for everything you could possibly need!
Easy Redmine costs from $33/month/25 users.
- Offer a specialized Agile board plug-in
- Great bug tracking and documentation features
- Easy to create hierarchy of projects and have a consolidated view
- No way to isolate read/write permissions
- Agile board does not show parent tasks
- May need to create quite a few filters to manage data
Need expert help selecting the right Agile Project Management Software?
We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Agile Project Management Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business’s needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.
It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:
14 days free trial
|From $6/user/month||Check out monday.com|
14 days free trial
|From $9.80/user/month||Check out Wrike|
30 days free trial (no credit card required)
|From $24 /month/user with a minimum of 5 users||Check out Kintone|
15 days free trial
|From $6 per month for up to 100 users.||Check out Zoho Sprints|
14 days free trial
|From $6/user/month||Check out Nutcache|
30 days free trial
|From $29/user/month||Check out Ravetree|
30 days free trial
|From $12.50/5 users/month||Check out Pivotal Tracker|
30 days free trial
|From $10/2 users/month||Check out Nostromo|
Free plan with limited functionality
|From $8.25/user/month||Check out MeisterTask|
30 days free trial
|From $33/25 users/month||Check out Easy Redmine|
Other agile tools worth considering:
None of the above work for you? Check out our list of other agile tools worth having a gander at:
- ZenHub – one of the top software development project management tools for agile teams, built directly into GitHub
- GitScrum – a simple low-cost agile management software for growing businesses
- Hansoft – agile management software with additional portfolio and product backlog management tools, built to scale to the enterprise level
- AgileCRM – one of the few agile tools not designed for software dev teams—this is a CRM, project management, marketing, and customer support tool combined into one and designed to support agile practices across a variety of industries
- Scoro – a general business management software (financial management, work scheduling, project management, CRM, quoting, reporting) with a couple of agile-based tools
- GoodDay – a modern work management platform with some of the best visualizations around. Find multiple views of your projects, tasks, teams, and work in progress, plus beautiful charts and reports.
- Conceptboard – a simple agile tool with collaboration features to sync teams across time zones and departments
- Phabricator – an agile project tracking and planning tool for software development projects that includes tools for code reviews and testing
- Hygger – flexible project management software agile teams can use for making product roadmaps, planning sprints, managing requirements, prioritizing features, managing clients, releases, bugs, issues, and a dozen other use cases.
- OpenProject – comprehensive open source agile project management software
- Kanbanchi – agile project management software made for collaboration on G Suite
- Wrike – a robust work management platform with some agile features like planning boards
- Yanado – great agile productivity tool—this is a task and project management tool that lives inside your Gmail and helps manage emails as tasks on Kanban-style board
Criteria For Choosing Agile Tools
The best agile management tools supply the following most important elements for agile project management. I look at elements outside of their feature set, such as their user interface, their usability (how easy is it to learn?). I also evaluate how much value the tool offers for the price—how its price stacks up against other tools with similar features and functionality.
I looked for the following features when evaluating the best agile tools in this review:
- Task management – Kanban or Scrum boards with projects, task lists and everything else that goes with it – from files and discussions to time records and expenses.
- Backlog management tools – Features to vote on, label, prioritize, and re-prioritize user stories and bugs.
- User story tools – Basic tools consist of cards on boards, which all online project management software offer. However, more comprehensive agile platforms include more user story tools such as dedicated boards for user story mapping and dedicated features for estimating user stories.
- Team collaboration – Communicate updates with local and distributed teams, and share task lists, feedback, and assignments
- Agile reporting & analytics – Tools should, at the very least, offer an agile dashboard displaying common agile charts like burndown and velocity. More advanced agile reporting features include progress reports for stakeholders, team performance evaluation features, and financial reporting tools.
And finally, I check for integrations. I want to make sure the tool plays well with the right tools. In the case of agile tools, which are often used for developing software, I treat integrations with software development and issue management tools with higher priority. However, keep in mind teams in non-development environments won’t need this type of integration and would benefit more from integrations with other work apps like Slack, Google Apps, Adobe, and others.
Agile Software Basics
What Is Agile Methodology?
Agile isn’t actually a methodology at all, but a set of principles for developing software. The principles of agile are:
- Individuals and interactions over processes and tools
- Working software over comprehensive documentation
- Customer collaboration over contract negotiation
- Responding to change over following a plan
Agile is often compared to Waterfall, a methodology that requires upfront requirements gathering and completes work in sequential phases.
Read more about Agile in our post on project management methodologies.
What Is Scrum Methodology?
Scrum is a methodology with a set of principles and a process to improve delivery. In software development, Scrum is one of the most popular frameworks applying the principles of agile. It includes a set of Scrum ceremonies and roles to support the process. The goal is to improve communication, teamwork and speed of development. Sprints, Scrums (or stand-up meetings), Retrospectives, backlogs, and burndowns are all parts of Scrum.
Read more about Scrum in our post on project management methodologies.
What Are Agile Tools?
Agile tools are project management tools designed to support an agile methodology, whether it’s Scrum, Kanban, Scrumban, or other hybrid agile methods. You can read more about agile project management tools in my article, What Are Agile Project Management Tools?
What Are The Tools Used In Agile Methodology?
Tools for agile methodologies can be used in various ways depending on how you’re carrying out your agile-oriented approach. Your tools might include:
- Backlogs: Prioritize and re-prioritize user stories and bugs with drag-and-drop backlog cards.
- Kanban or Scrum boards: Visualize all the user stories with cards displaying the tasks, assignees, and statuses in a sprint.
- Task swim lanes or columns: Separate epics, assignees, projects, and more by moving drag-and-drop cards across lanes.
- Workflows: Create custom workflows that update issues automatically based on specific events.
- Sprints: Use the backlog to estimate stories and set sprint tasks and priorities for sprints.
- Daily Scrums or Standups: Use the dashboard to get a snapshot of progress in order to prepare for Scrums or Standups.
- Burndown chart: Manage progress by tracking the total work remaining in the sprint or epic.
- Velocity chart: Track your team’s velocity and make accurate forecasts by tracking the amount of work completed in each sprint.
- Agile software development tools: Development platforms like Jira, GitHub, and Linx.
Just realized that you’re looking for a different breed of agile tool? Have a look at these reviews:
- Scrum software to support a team working to Scrum.
- Kanban tools to prioritize tasks and collaborate visually.
What Do You Think?
What do you think of this list of Agile tools? Have you tried any of the suggestions on this list? Is there another software you would add? Let us know in the comments.
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