Online portfolio Kanban software for agile project management to organize and manage your workflow
Everyone loves the idea of “being agile”, but how do you actually apply agile in your agency? And how do you make sure your toolset actually supports your intended processes and methods?
There are an incredible number of agile tool options. Perhaps too many. Everyone likes to manage their projects slightly differently so it’s important to try some tools to find what works for you.
Agile is everyone’s favorite project management and delivery buzzword, but what agile tools can you use to help successfully run an agile project? In this agile tools comparison article, we’re going to explore some of our favorite agile development tools and platforms for managing agile projects.
Below you’ll find an overview of each of the 10 best agile project management software, with screenshots, feature overviews, and pricing.
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monday.com is a flexible tool that provides a structure that can easily be configured to suit teams working to agile and various hybrid methodologies. Because they’ve done away with some of the extra trimmings of typical PM tools, monday.com is a great choice for teams who want a simple, unobstructed focus on the work that needs to be done.
When using this tool, you put tasks on a board, and then you add in the steps you’ll need to take to get it done. It’s vaguely similar to a spreadsheet—but a much nicer-looking one that comes with multiple views (Kanban board, Gantt-style charts, list views) alerts, notifications, assignees, automated processes, and a lot more. Other features include a customizable task board for managing task status, assignee, due date, etc.
You can track your agile projects with monday.com’s project dashboards that collect data from multiple boards to easily see work in progress. You’ll also find easy file sharing and communication features such as mentions, comments, and hashtags.
Overall, this is an adaptable, easy-to-learn tool with a strong emphasis on customer service (the company’s customer support is available 24/7 by phone or email).
monday.com integrations include Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform, and many more that are accessible via Zapier.
monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.
- Spreadsheet-style pulses for task progress
- Long list of supported integrations
- Huge focus on collaboration
- Focus goes beyond Agile only
- Complex pricing rubric
Wrike is an award-winning collection of agile tools for project management suitable for teams of five or more. This highly configurable agile project management software allows users to customize workflows, dashboards, and reports.
Wrike’s simple interface enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and workload views to visualize priorities. Wrike features a number of easy-to-use agile templates, backlog management functionalities, spaces for collaboration and feedback, and agile reporting and analytics. Other features include agile folder organization and automated task management.
Wrike’s features can be configured for each individual team’s needs, and the tool also offers a variety of different yet specific solutions depending on the type of team or organization, including solutions for marketing teams and professional service teams.
The software offers more than 400 pre-built native integrations, including popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Pricing for Wrike starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.
- Community feedback voting for roadmap features
- Loads of configurable features
- Holistic, comprehensive task modeling
- Commenting system could be better
- Not tailored for small organizations
ClickUp is a project management tool that can be customized to fit a plethora of use cases and needs. Agile project management is not the exception.
Among the features, you will like for agile projects is the automation of task assignments and agile dashboards. If a task is not completed during a sprint, you can set up your workflow so that the activity is pushed automatically to the next sprint.
Also, ClickUp has many customizable visual features, including a color-coded folder structure, the ability to add emojis in any text field, and custom-color fields. These features will make it easy for you to navigate through your project, see which items need your attention, and keep track of sprint progress.
ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.
Note: Remember to enable sprints from the ClickApps settings module so you can create separate lists for sprints.
ClickUp is free with limited storage for an unlimited number of users. Paid plans start at $5/user/month and offer a free trial.
- Sprint workflow automation
- Organized folder structure
- Custom colors for any field
- Time-consuming customization
Kanbanize is a Kanban software for agile project management. Kanbanize helps companies visualize work, track projects, and optimize workflows to achieve organizational transparency increase efficiency. It’s especially well-suited to cross-functional teams and multi-project environments. To bring simplicity, productivity, and efficiency to the way you work, their features include initiatives and timeline workflow for planning, customizable Kanban boards, business automation rules, a powerful analytics module and more. Within the system, users can structure and visualize their daily work – plan initiatives and projects, break them down into manageable tasks, visualize dependencies and create multiple workflows for cross-functional teams.
Work and project progress is shown in real-time to eliminate the need for constant status updates and reporting. As a result, project delivery becomes transparent and more predictable and you can increase your efficiency by spending time on the work, that brings value.
Having the ability to integrate with multiple other systems such as Google Drive, Dropbox, GitHub, Jira, and other tools (and you can also connect through Zapier), Kanbanize brings more agility to your business processes.
Kanbanize is priced at $6.60/user/month and offers a 30-day free trial (no contract or credit card required).
- Clear and easy to follow communication
- Nicely visualizes complex projects and processes
- Powerful analytics and business rules
- Limited ability to change a card's historical data
- Not tailored to large enterprise needs
- Can’t fully hide unneeded swim lanes
Uncertainty is one of the few certainties in business. Zoho recognized the need for a tool that helps teams embrace change. Zoho Sprints is a product management tool that empowers agile teams to plan, track, and ship the best products to their customers. Whether you are a seasoned agile practitioner or just starting out, Zoho Sprints can fit your needs.
Zoho Sprints helps product teams maintain an organized product backlog and simplifies sprint planning. The drag and drop planning interface allows scrum teams to move work items from the product backlog to the sprint backlog with ease. In keeping with the pioneering spirit of agile, their Scrum Board is highly customizable.
With Zoho Sprints, teams can stay release-ready at all times. From planning to deployment, the tool helps teams navigate the interdependencies of their release cycles. Product managers can track the progress of their epics, sprints, and releases through customizable reports and dashboards. Actionable insights from velocity charts, burnup and burndown reports, and cumulative flow diagrams help teams iterate sprint planning.
Communication and collaboration are crucial in every aspect of life, and they're especially critical when you're working with cross-functional teams. With Zoho Sprints, product teams can collaborate within the context of their work through features like built-in chat, virtual meetings, and an interactive project feed.
Zoho Sprints integrates well with popular code repository management tools like GitHub, GitLab, Bitbucket. DevOps teams can also automate their CI/CD pipelines by integrating with developer tools like Jenkins and Azure DevOps. Teams can leverage webhooks and APIs to build their integrations or browse through a growing library of apps listed on Zoho's marketplace.
The pricing for Zoho Sprints starts at $6 per user (billed monthly). They also offer a free trial and a free forever plan for up to 3 users.
- Easily turn feed messages into a work item
- Easily schedule meetings for sprint reviews and daily stand-ups
- Robust customization options
- No Kanban boards
- Doesn’t integrate well with other Zoho apps
- No cumulative by-project timesheets for a user
Forecast is perfect for agile teams, as it ensures optimal project deliveries through an adaptive work process and workflow automation to save project managers time and maintain visibility on projects, tasks, and milestones.
The platform uses AI to help make estimates, so you can effectively plan for a more accurate view of your sprint capacity and monitor velocity. Everything is in one place so you can reduce the amount of rework and improve efficiency while grooming the backlog, planning the sprint, tracking progress and velocity, and discerning where processes can be improved.
Forecast also integrates with the tools your developers love, such as Azure DevOps, GitHub, GitLab, as well as two-way sync with Jira, so you can collaborate with ease and deliver value faster.
Forecast is currently used in 40+ countries worldwide, by agencies, consulting companies, and enterprises. Paid plans start at $29/user/month. Forecast has a 14-day free trial.
- Good for RFP processes
- Includes resource management
- Great UI
- Predictive tasks for spreadsheets
- Caters more to agencies
- Higher learning curve than some other tools
- Additional fee for onboarding/training
MeisterTask is a beautifully designed and incredibly intuitive Kanban tool. Its Kanban boards can be customized to fit any workflow, from software sprints to sales funnels, and from editorial calendars to your company’s onboarding process. Teams can collaborate on one simple platform, where they can communicate, work together on tasks, and easily track the time they spend on them.
With MeisterTask, you can not only visualize processes but also automate them in various ways. Creating recurring tasks, adding predefined checklists, notifying stakeholders when a task is completed, or ensuring that tasks are assigned and tagged correctly when they are moved to a specific section — all of this can be done automatically. Larger teams will find MeisterTask’s sophisticated roles and permissions management as well as the insights gained through various statistics and reports particularly useful.
MeisterTask offers an extensive online help center, free webinars for new users, and fast email support in case you need to talk to a real person. However, thanks to MeisterTask’s focus on simplicity, even companies who are just getting started on their journey to digital organization are usually able to get productive within minutes after signing up.
MeisterTask integrates with the mind mapping app MindMeister where you can brainstorm and plan with a mind map and then export it onto a Kanban board. MeisterTask comes readily integrated with popular tools such as Slack, Microsoft Teams, GitHub, Zendesk, Harvest, and various email apps. In addition to these native integrations, you can use Zapier or IFTTT to connect your projects with hundreds of other tools.
MeisterTask costs from $8.25/user/month. They also offer a free plan with limited functionality.
- Easy to create and assign tasks
- Useful, user-friendly dashboard
- Great mobile app
- Does not interface with Gmail
- Lack of internal calendar
Kintone is an agile project management tool used by teams at Volvo, Japan Airlines, Shiseido, LiveWell Colorado, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” using a flexible drag-and-drop interface that lets you easily make changes and improvements to your apps as you go.
Apps can be built either from scratch, using templates, or from existing spreadsheets for data management, business processes, and workflow purposes. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.
Kintone lets you build agile project management apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more. Your agile project management solution can look and work however you want it to.
What makes Kintone particularly great for agile project management is that it empowers project managers to track all facets of their project, from individual tasks and project data to workflows and communication—and then use their findings to rapidly improve their processes as they go. Because the end-users are also the app designers, feedback loops are instant, continuous, and actionable.
There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.
Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.
Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.
- Data is easy to pull and manipulate into good looking reports
- Admin accounts have access to tons of customization tools
- Flexible pricing that includes special deals for schools and NPOs
- No native templates for common project types or documents
- Limited to 5GB/user storage on every pricing tier
- No single-user plan available (minimum 5 users)
Trello is a simple but powerful agile Kanban tool. If you’re looking for an easy entry into the world of agile tools, Trello is a great option as it’s one of the easiest agile tools to learn and it’s free (or at least it’s freemium!) and has to be considered one of the best free agile tools because it’s so intuitive and simple to use.
Being simple also means that it’s also limited in features and functionality. Out of the box, with the free version, Trello has task management and team collaboration, but it’s pretty limited.
For richer functionality you have to start paying for it – The Business class version gives you app integrations or “Power-Ups' which enable you to bolt on additional functionality such as Github integration, SalesForce, Slack, Gantt charts, timesheets, reporting, and analytics.
Trello is a free agile tool but paid versions cost $9.99/user/month.
- Color coding of cards according to priority
- Vast capability to customize each card
- Excellent communication and collaboration tracking
- No native support for calendar integrations
- Not well suited for large or overly complicated projects
- Board management customization could be improved
Taiga has a rich and complete feature set with extensive customization options, at the same time it is very simple to start with through its intuitive user interface.
Whether your team uses Scrum, Kanban, Scrumban or just wants to track issues, Taiga is an ideal agile project management tool. Its features include an intuitive backlog and sprint planning, a sprint board with swim-lanes per user story and a sprint dashboard with a burndown chart, fully customizable Kanban boards with WIP limits, Epics, subtasks, issue tracking, and a Wiki function.
Furthermore, you can specify different team roles, estimate story points per role and move unfinished user stories to other sprints.
The project timeline and projects dashboard provide an easy overview of activities while the sprint and team performance dashboards are focused on closed tasks, points from completed user stories and specific elements like issues reported and Wiki pages edited. There is also a unique estimation game to determine the (relative) size of different user stories.
What makes it stand out is the intuitive user interface. This makes Taiga particularly useful for multi-functional teams and/or client teams. The zoom function for the Kanban and Sprint boards allows you to easily move from overview to detail view and back and the tool is available in over 30 languages.
Integrations with Slack, Hipchat, GitHub, Gitlab, Mattermost are pre-configured. A lot more integrations are possible through easy to configure webhooks and an extensive API set. If you are currently working with Trello, Asana, Jira 7 or Github, you can seamlessly import your project data.
Taiga costs from $7/user/month for unlimited private projects. They offer a 30-day free trial (no credit card required).
- Saves time by easily replicating past workflows
- Options for adding custom user inputs
- Easily create cards and track progress
- Strongly oriented towards ticket processing
- Can’t see history of item with documented changes
- Can be challenging to categorize and link items
Need expert help selecting the right Agile Project Management Software?
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It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:
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Free plan available
Online portfolio Kanban software for agile project management to organize and manage your workflow
14-day free trial
|From $179/month for up to 15 users||Visit Website|
15 days free trial
|From $6 per month for up to 100 users.||Visit Website|
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Free trial available
|From $8.25/month (billed annually)||Visit Website|
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Free plan is available (limited to 10 boards)
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Other agile tools worth considering:
None of the above work for you? Check out our list of other agile tools worth having a gander at:
- ZenHub – one of the top software development project management tools for agile teams, built directly into GitHub
- GitScrum – a simple low-cost agile management software for growing businesses
- Hansoft – agile management software with additional portfolio and product backlog management tools, built to scale to the enterprise level
- AgileCRM – one of the few agile tools not designed for software dev teams—this is a CRM, project management, marketing, and customer support tool combined into one and designed to support agile practices across a variety of industries
- Scoro – a general business management software (financial management, work scheduling, project management, CRM, quoting, reporting) with a couple of agile-based tools
- GoodDay – a modern work management platform with some of the best visualizations around. Find multiple views of your projects, tasks, teams, and work in progress, plus beautiful charts and reports.
- Conceptboard – a simple agile tool with collaboration features to sync teams across time zones and departments
- Phabricator – an agile project tracking and planning tool for software development projects that includes tools for code reviews and testing
- Hygger – flexible project management software agile teams can use for making product roadmaps, planning sprints, managing requirements, prioritizing features, managing clients, releases, bugs, issues, and a dozen other use cases.
- OpenProject – comprehensive open source agile project management software
- Kanbanchi – agile project management software made for collaboration on G Suite
- Wrike – a robust work management platform with some agile features like planning boards
- Yanado – great agile productivity tool—this is a task and project management tool that lives inside your Gmail and helps manage emails as tasks on Kanban-style board
Criteria For Choosing Agile Tools
The best agile management tools supply the following most important elements for agile project management. I look at elements outside of their feature set, such as their user interface, their usability (how easy is it to learn?). I also evaluate how much value the tool offers for the price—how its price stacks up against other tools with similar features and functionality.
I looked for the following features when evaluating the best agile tools in this review:
- Task management – Kanban or Scrum boards with projects, task lists and everything else that goes with it – from files and discussions to time records and expenses.
- Backlog management tools – Features to vote on, label, prioritize, and re-prioritize user stories and bugs.
- User story tools – Basic tools consist of cards on boards, which all online project management software offer. However, more comprehensive agile platforms include more user story tools such as dedicated boards for user story mapping and dedicated features for estimating user stories.
- Team collaboration – Communicate updates with local and distributed teams, and share task lists, feedback, and assignments
- Agile reporting & analytics – Tools should, at the very least, offer an agile dashboard displaying common agile charts like burndown and velocity. More advanced agile reporting features include progress reports for stakeholders, team performance evaluation features, and financial reporting tools.
And finally, I check for integrations. I want to make sure the tool plays well with the right tools. In the case of agile tools, which are often used for developing software, I treat integrations with software development and issue management tools with higher priority. However, keep in mind teams in non-development environments won’t need this type of integration and would benefit more from integrations with other work apps like Slack, Google Apps, Adobe, and others.
Agile Software Basics
What Is Agile Methodology?
Agile isn’t actually a methodology at all, but a set of principles for developing software. The principles of agile are:
- Individuals and interactions over processes and tools
- Working software over comprehensive documentation
- Customer collaboration over contract negotiation
- Responding to change over following a plan
Read more about Agile in our post on project management methodologies.
What Is Scrum Methodology?
Scrum is a methodology with a set of principles and a process to improve delivery. In software development, Scrum is one of the most popular frameworks applying the principles of agile. It includes a set of Scrum ceremonies and roles to support the process. The goal is to improve communication, teamwork and speed of development. Sprints, Scrums (or stand-up meetings), Retrospectives, backlogs, and burndowns are all parts of Scrum.
Read more about Scrum in our post on project management methodologies.
What Are Agile Tools?
Agile tools are project management tools designed to support an agile methodology, whether it’s Scrum, Kanban, Scrumban, or other hybrid agile methods. You can read more about agile project management tools in my article, What Are Agile Project Management Tools?
What Are The Tools Used In Agile Methodology?
Tools for agile methodologies can be used in various ways depending on how you’re carrying out your agile-oriented approach. Your tools might include:
- Backlogs: Prioritize and re-prioritize user stories and bugs with drag-and-drop backlog cards.
- Kanban or Scrum boards: Visualize all the user stories with cards displaying the tasks, assignees, and statuses in a sprint.
- Task swim lanes or columns: Separate epics, assignees, projects, and more by moving drag-and-drop cards across lanes.
- Workflows: Create custom workflows that update issues automatically based on specific events.
- Sprints: Use the backlog to estimate stories and set sprint tasks and priorities for sprints.
- Daily Scrums or Standups: Use the dashboard to get a snapshot of progress in order to prepare for Scrums or Standups.
- Burndown chart: Manage progress by tracking the total work remaining in the sprint or epic.
- Velocity chart: Track your team’s velocity and make accurate forecasts by tracking the amount of work completed in each sprint.
- Agile software development tools: Development platforms like Jira, GitHub, and Linx.
Just realized that you’re looking for a different breed of agile tool? Have a look at these reviews:
- Scrum software to support a team working to Scrum.
- Kanban tools to prioritize tasks and collaborate visually.
What Do You Think?
What do you think of this list of Agile tools? Have you tried any of the suggestions on this list? Is there another software you would add? Let us know in the comments.
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