10 Best Online Project Management Software In 2023

monday.com is a great project management software because of the way the tool has done away with a lot of the trimmings of typical management tools and focused on simple, visually appealing layouts that help clarify the sequence of work.

Why I picked monday.com: With this software, you can upload and attach files to cards, comment, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.

Overall, it’s a highly customizable tool that lets you work in whatever methodology—kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process.

monday.com Standout Features & Integrations

Features include resource and project management, agile views, dashboards, automation, collaborative docs, time tracking, mentions, comments, forms, and reporting features.

Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Basecamp, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

Its free forever plan is available for up to two users and allows a max of three boards.

Wrike is an easy-to-use online project management software that is flexible, adaptable, and configurable for project teams of anywhere from five to an unlimited number of members. The tool enables users to switch between customizable Kanban boards, Gantt charts, and classic workload views.

Why I picked Wrike: You can view project timelines on a Gantt chart, add dependencies through drag-and-drop, and create Kanban boards from several templates.

Wrike allows users to create personal dashboards from task lists, and managers can see team workloads at a glance and adjust resources to maximize employee capabilities and availability. The tool also includes features to create advanced, customizable reports that can be automatically scheduled or exported externally.

Wrike Standout Features & Integrations

Features include task lists, shared calendars, custom workflows and automations, and file sharing, as well as collaboration features such as live editing, commenting, and instant @mentions.

Integrations include 400+ pre-built native integrations with Zendesk, Miro, Tableau, Salesforce, Microsoft Teams, MediaValet, and QuickBooks, as well as with file management software from Microsoft, Google, and Dropbox. Wrike also has a well documented API that you can use to build custom integrations.

Wrike starts at $9.80/user/month, with a free version available. Paid plans come with a free 14-day trial.

Smartsheet is a spreadsheet-like project management tool that has won a few awards for quickly becoming a favorite business app. It’s an excellent project management software if you’re comfortable working in Excel but want a break from complicated formula.

Why I picked Smartsheet: It performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

In Smartsheet, team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The 'critical path' feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Smartsheet Standout Features & Integrations

Features include workflow automation, dashboards, reports that consolidate multiple sheets, resource management and visualization of tasks in Gantt, calendar, and card views.

Integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Non-profit discounts are available under certain conditions. If this is your case, contact their team for more information.

ClickUp is a project management software tool with powerful features for managing and completing all your team's projects in one platform.

Why I picked ClickUp: You can have project management, task management, and resource management in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. You can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp Standout Features & Integrations

Features include collaborative docs, time tracking, 2-way calendar sync, templates, scrum points, proofing, clips, recurring checklists, and critical path.

Integrations include Slack, G Suite, Hubspot, Toggl Track, Outlook, Loom, Zoom, Sentry, Dropbox, and Zendesk. You can also integrate with 1,000+ apps through Zapier. Finally, its public API is great for custom integrations with your current tech stack.

ClickUp's free plan is robust and includes all primary features.

Height is an online all-in-one project management tool that allows users to visualize and manage tasks more efficiently. The calendar and Gantt chart views are the places where you want to work in, and I'll tell you why.

Why I picked Height: Its Kanban board feature enables powerful subsection division and editable columns, plus a visual on project progress and the status of active tasks. Additionally, the drag-and-drop functionality allows you to organize and manage multiple tasks within a single board and add new tasks when necessary.

The Gantt chart gives users the ability to create clear timelines of upcoming tasks and projects. It allows them to easily identify potential inefficiencies on the timeline that could put the project at risk of slipping or failing to meet due dates. You can also set and change dates in the Gantt chart, use colors and icons to differentiate priorities, types, and statuses of available tasks, as well as control the time scale to get a more detailed view of the project.

Height Standout Features & Integrations

Features include customizable workflows, multiple task views, real-time chat, task forms to collect user data, and smart lists with dynamically pulled filters.

Integrations include Notion, Figma, Zendesk, Sentry, Google Sheets, Discord, and Slack. It also offers an integration with Zapier that you can use to connect to 1000+ additional apps. Finally, if you are into building custom integrations, Height has an open API with webhooks.

Height's free plan has unlimited users and tasks. A quote-based enterprise package is also available. If you are interested in this option, contact the vendor directly for a custom quote.

Celoxis is an award-winning all-in-one project management software tool that’s backed by over 17 years of company experience and provides solutions for businesses of all sizes. The tool is the platform of choice for brands like HBO, Bombardier, KPMG, Tesla, Adobe, University of Washington, and The World Bank.

Why I picked Celoxis: It helps you plan and manage diverse project portfolios. It is customizable to suit a variety of business needs, such as time and expense tracking, resource management, financial tracking, and work collaboration. The help centre is packed with easy-to-use self-help resources such as getting started guides, product FAQs and how-tos, short explainer videos, product documentation manual, and community forums.

Celoxis' comprehensive features address the complexities of managing projects across organizations. Businesses can get rid of multiple applications and spreadsheets to manage schedules, resources, budgets, costs, invoices, communication, approvals, risks, issues, and change requests. You also get access to 24/5 customer support with their paid plan.

Celoxis Standout Features & Integrations

Features include planning, delegation, a real-time project tracker, task management, resource availabilities and utilization, timesheets, project finances, collaboration, tracking, and reporting on a user-friendly platform.

Integrations include over 400 business applications including Google Drive, Microsoft Project, Jira, QuickBooks Online, Salesforce, Microsoft Active Directory, Evernote, Slack, Zendesk, Wufoo, Google Forms, Trello, Freshdesk, Survey Monkey, and a growing list of others.

Kintone is a web-based project management tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide.

Why I picked Kintone: Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build online project management apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your online project management solution can look and work however you want it to.

What makes Kintone particularly great for online project management are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows. Because Kintone is a cloud-based platform, users can also view, edit, and update workflows from a desktop web browser or the platform’s mobile app.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone Standout Features & Integrations

Features include a pre-built application library, enhanced process management, private messaging, real-time custom graphs and charts, and granular permission controls.

Integrations let you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

A free custom app build is part of the free trial process.

Hub Planner is an online project management software that helps users plan and execute projects of any size. This software makes it easy to keep your team members informed and up-to-date on the latest developments in a project.

Why I picked Hub Planner: The software lets you assign tasks, track milestones, and monitor their project budgets. It offers a variety of reports and dashboards to help you monitor your project progress, plus tools to optimize your workflow with features such as task dependencies, Gantt charts, and resource utilization reports.

Its built-in messaging system lets you quickly and easily communicate with all your team members in one centralized location. Its detailed activity logs show you exactly what each team member is working on at any given time.

The software’s billing rates extension allows you to see the cost of a project in real time. By entering the billing rates for each team member, you can see how the project cost will change based on the number of hours worked. This feature can also generate client invoices and is especially useful for projects with tight budgets, as it helps users avoid overspending. Hub Planner's flexible reporting tool gives you the ability to customize reports so that you only see the data that's relevant to you.

It also includes a file-sharing feature that allows users to upload and share files with other users in the same workspace, to improve team collaboration. All files are encrypted and can only be accessed by users with the correct permissions. Users can simply drag and drop files into the workspace, which will automatically be shared with other users.

Other features include a Gantt chart tool allows you to visualize projects and see how different tasks are interconnected, and an action item feature that tracks tasks to ensure they're completed on time, helping improve productivity and preventing essential tasks from falling through the cracks.

Hub Planner Standout Features & Integrations

Features include a task extension, built-in templates, resource management, resource availability, timesheets with approvals, custom fields, time-off management, and reporting.

Integrations include Basecamp and thousands of third-party applications available through Zapier.

Zoho Projects is a project management tool that's built with customization features that enable it to adapt to just about any industry. It allows users to virtually meet online, collaborate over chats, discuss comments or collaborate within documents.

Why I picked Zoho Projects: The tool provides Gantt charts with a simple drag-and-drop interface to plan projects, resource utilization charts to plan work allocation, and numerous reports and charts to analyze and track project metrics. Other capabilities include time tracking, issue tracking, budgeting and portfolio management. Users can also automate routine work processes like assigning users to work items, updating fields, or sending notifications with workflow rules and blueprints.

Zoho Projects Standout Features & Integrations

Features include time tracking, issue tracking, budgeting, portfolio management, task management, task automation, blueprints, time and issue tracking, and reporting.

Integrations include tools such as Google Drive, Google Calendar, Slack, Github, Bitbucket, and Dropbox. Access even more integrations through Zapier.

Zoho Projects has a free plan for up to 3 users.

Ravetree is a work management platform that brings its project management functionality together with resourcing, billing, budgeting, and contact management tools.

Why I picked Ravetree: Teams can consolidate various aspects of their operations with the software, including client and contact management. Its built-in CRM keeps customer data readily available, and client portals can be created to maintain communication and keep customers updated on progress. Request forms can be set up for client projects or cross-departmental initiatives, and estimates can be sent out to new prospects.

The software has a comprehensive set of project management features. Teams can build out their project plans and save them as templates to reuse in the future. Tasks can be outlined with checklists and assigned to specific team members, and can be set as recurring to reduce repetitive admin work. Milestones can be created to have specified work deadlines through the course of a project. All projects can be managed with a calendar or spreadsheet view, or via a Kanban board.

Resource management can also be performed with the software, which has time off requests and utilization views. Employees can track their time, enabling allocated vs actual comparisons and estimates to be made. Custom working hours can be set for each employee, making it easier to assign people to projects or tasks to people.

Ravetree Standout Features & Integrations

Features include timeline and calendar views, Kanban boards, project templates, repeating tasks, checklists, dependencies, request forms, client portals, CRM, resource planning, billing and invoicing, budget management, and file management.

Integrations include Box, Dropbox, Facebook, HubSpot, Instagram, Github, Google Drive, Gmail, OneDrive, Outlook, QuickBooks, and Stripe.