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10 Best Online Project Management Software In 2023

The Best Online Project Management Software List

Here’s a list of the best online project management software.

  1. 1. monday.com — Best for its customization and capacity to handle almost any workflow.
  2. 2. Wrike — Best online project management software for its enterprise-level security.
  3. 3. Smartsheet — Best for its sheet-based approach to project management
  4. 4. ClickUp — Best for companies looking to consolidate their ops in one tool
  5. 5. Height — Best for its Mac and Windows desktop clients
  6. 6. Kintone — Best for its easy creation of custom project workflows you can automate
  7. 7. Hub Planner — Best online project management software for tracking project costs via a billing rates extension
  8. 8. Zoho Projects — Best for its low price point and user friendly interface
  9. 9. Ravetree — Best for professional service providers
  10. 10. Forecast — Best for AI and automation capabilities

Web-based online project management software is an alternative to on-premise solutions and is typically packaged as Software as a Service (SaaS) along with a monthly subscription price.

The price of online PM software often changes based on the number of users you need and the number of products/services you want. Small teams benefit from this and it's perfect because allows it to fit all sorts of budgets.

The benefits of using online project management tools include regular updates, real-time collaboration around the globe, no downloads (work right in your browser), and the ability to track progress.

If you have general questions about this topic, head to the FAQ section at the bottom of this article.

Overviews Of The Best Online Project Management Software

Here’s a brief description of each of the tools that are featured on this top 10 list. Feel free to check out how I picked the software on this list at any time.

1

monday.com

Best for its customization and capacity to handle almost any workflow.

monday.com is a great project management software because of the way the tool has done away with a lot of the trimmings of typical management tools and focused on simple, visually appealing layouts that help clarify the sequence of work.

Why I picked monday.com: With this software, you can upload and attach files to cards, comment, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.

Overall, it’s a highly customizable tool that lets you work in whatever methodology—kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process.

monday.com Standout Features & Integrations

Features include resource and project management, agile views, dashboards, automation, collaborative docs, time tracking, mentions, comments, forms, and reporting features.

Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Basecamp, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

Its free forever plan is available for up to two users and allows a max of three boards.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 8065

14-day free trial + freemium plan available

From $8/user/month (billed annually, min 3 seats)

Pros

  • Helpful visual/color coding customization
  • Easy to customize a workflow or Board
  • Long list of supported integrations
  • Huge focus on collaboration

Cons

  • Timeline & Gantt views not available in free version
  • Complex pricing rubric
2

Wrike

Best online project management software for its enterprise-level security.

Wrike is an easy-to-use online project management software that is flexible, adaptable, and configurable for project teams of anywhere from five to an unlimited number of members. The tool enables users to switch between customizable Kanban boards, Gantt charts, and classic workload views.

Why I picked Wrike: You can view project timelines on a Gantt chart, add dependencies through drag-and-drop, and create Kanban boards from several templates.

Wrike allows users to create personal dashboards from task lists, and managers can see team workloads at a glance and adjust resources to maximize employee capabilities and availability. The tool also includes features to create advanced, customizable reports that can be automatically scheduled or exported externally.

Wrike Standout Features & Integrations

Features include task lists, shared calendars, custom workflows and automations, and file sharing, as well as collaboration features such as live editing, commenting, and instant @mentions.

Integrations include 400+ pre-built native integrations with Zendesk, Miro, Tableau, Salesforce, Microsoft Teams, MediaValet, and QuickBooks, as well as with file management software from Microsoft, Google, and Dropbox. Wrike also has a well documented API that you can use to build custom integrations.

Wrike starts at $9.80/user/month, with a free version available. Paid plans come with a free 14-day trial.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 2544

Free plan available

From $9.80/user/month

Pros

  • Helpful support team and resources for onboarding
  • Excellent automations and Kanban board templates
  • Flexible to individual team needs

Cons

  • Customization options and range of features can be overwhelming
  • Steeper learning curve than other tools on this list
3

Smartsheet

Best for its sheet-based approach to project management

Smartsheet is a spreadsheet-like project management tool that has won a few awards for quickly becoming a favorite business app. It’s an excellent project management software if you’re comfortable working in Excel but want a break from complicated formula.

Why I picked Smartsheet: It performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

In Smartsheet, team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The 'critical path' feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Smartsheet Standout Features & Integrations

Features include workflow automation, dashboards, reports that consolidate multiple sheets, resource management and visualization of tasks in Gantt, calendar, and card views.

Integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Non-profit discounts are available under certain conditions. If this is your case, contact their team for more information.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.4 7399

Freemium version available

From $7/user/month

Pros

  • Easily customizable dashboards
  • Import quickly from Excel, MS Project, Trello, and Google Sheets
  • Many project templates & resources
  • Sheet-to-sheet linking

Cons

  • Can't customize chart colors
  • Changes don’t update in real-time
  • Jira, Salesforce, Dynamics connector limited to Premier plan
4

ClickUp

Best for companies looking to consolidate their ops in one tool

ClickUp is a project management software tool with powerful features for managing and completing all your team's projects in one platform.

Why I picked ClickUp: You can have project management, task management, and resource management in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. You can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp Standout Features & Integrations

Features include collaborative docs, time tracking, 2-way calendar sync, templates, scrum points, proofing, clips, recurring checklists, and critical path.

Integrations include Slack, G Suite, Hubspot, Toggl Track, Outlook, Loom, Zoom, Sentry, Dropbox, and Zendesk. You can also integrate with 1,000+ apps through Zapier. Finally, its public API is great for custom integrations with your current tech stack.

ClickUp's free plan is robust and includes all primary features.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 4135

Freemium plan available

From $9/user/month

Pros

  • Great interface on desktop, web and mobile app
  • 50+ widgets to customize your dashboard
  • Unlimited file storage on all paid account tiers
  • Free forever plan allows unlimited members

Cons

  • Freemium plan limits use of storage, projects, and custom fields
  • Reporting suite is limited to paid plans only
  • Read-only guest permissions are limited to paid account
5

Height

Best for its Mac and Windows desktop clients

Height is an online all-in-one project management tool that allows users to visualize and manage tasks more efficiently. The calendar and Gantt chart views are the places where you want to work in, and I'll tell you why.

Why I picked Height: Its Kanban board feature enables powerful subsection division and editable columns, plus a visual on project progress and the status of active tasks. Additionally, the drag-and-drop functionality allows you to organize and manage multiple tasks within a single board and add new tasks when necessary.

The Gantt chart gives users the ability to create clear timelines of upcoming tasks and projects. It allows them to easily identify potential inefficiencies on the timeline that could put the project at risk of slipping or failing to meet due dates. You can also set and change dates in the Gantt chart, use colors and icons to differentiate priorities, types, and statuses of available tasks, as well as control the time scale to get a more detailed view of the project.

Height Standout Features & Integrations

Features include customizable workflows, multiple task views, real-time chat, task forms to collect user data, and smart lists with dynamically pulled filters.

Integrations include Notion, Figma, Zendesk, Sentry, Google Sheets, Discord, and Slack. It also offers an integration with Zapier that you can use to connect to 1000+ additional apps. Finally, if you are into building custom integrations, Height has an open API with webhooks.

Height's free plan has unlimited users and tasks. A quote-based enterprise package is also available. If you are interested in this option, contact the vendor directly for a custom quote.

30-day free trial available

From $8.50/user/month

Pros

  • You can customize keyboard shortcuts for the entire platform
  • Free version with unlimited users and tasks
  • Mac and Windows desktop clients
6

Kintone

Best for its easy creation of custom project workflows you can automate

Kintone is a web-based project management tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide.

Why I picked Kintone: Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build online project management apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your online project management solution can look and work however you want it to.

What makes Kintone particularly great for online project management are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows. Because Kintone is a cloud-based platform, users can also view, edit, and update workflows from a desktop web browser or the platform’s mobile app.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone Standout Features & Integrations

Features include a pre-built application library, enhanced process management, private messaging, real-time custom graphs and charts, and granular permission controls.

Integrations let you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

A free custom app build is part of the free trial process.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.6 197

30-day free trial

From $24/user/month

Pros

  • Excellent list of integrations & plug-ins
  • Excellent list of integrations & plug-ins
  • Discounts for educators & NGOs

Cons

  • Storage above 5GB/user costs extra
  • All account types require min. 5 users
  • No freemium plan
7

Hub Planner

Best online project management software for tracking project costs via a billing rates extension

Hub Planner is an online project management software that helps users plan and execute projects of any size. This software makes it easy to keep your team members informed and up-to-date on the latest developments in a project.

Why I picked Hub Planner: The software lets you assign tasks, track milestones, and monitor their project budgets. It offers a variety of reports and dashboards to help you monitor your project progress, plus tools to optimize your workflow with features such as task dependencies, Gantt charts, and resource utilization reports.

Its built-in messaging system lets you quickly and easily communicate with all your team members in one centralized location. Its detailed activity logs show you exactly what each team member is working on at any given time.

The software’s billing rates extension allows you to see the cost of a project in real time. By entering the billing rates for each team member, you can see how the project cost will change based on the number of hours worked. This feature can also generate client invoices and is especially useful for projects with tight budgets, as it helps users avoid overspending. Hub Planner's flexible reporting tool gives you the ability to customize reports so that you only see the data that's relevant to you.

It also includes a file-sharing feature that allows users to upload and share files with other users in the same workspace, to improve team collaboration. All files are encrypted and can only be accessed by users with the correct permissions. Users can simply drag and drop files into the workspace, which will automatically be shared with other users.

Other features include a Gantt chart tool allows you to visualize projects and see how different tasks are interconnected, and an action item feature that tracks tasks to ensure they're completed on time, helping improve productivity and preventing essential tasks from falling through the cracks.

Hub Planner Standout Features & Integrations

Features include a task extension, built-in templates, resource management, resource availability, timesheets with approvals, custom fields, time-off management, and reporting.

Integrations include Basecamp and thousands of third-party applications available through Zapier.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 16

30-day free trial

From $7/user/month (billed annually)

Pros

  • Useful communication and collaboration features keep team members on track
  • Affordable price point
  • Advanced billing rate extension reduces project overspending

Cons

  • Specific software integration details are not readily available
  • 24/7 support not available in 1st pricing tier
8

Zoho Projects

Best for its low price point and user friendly interface

Zoho Projects is a project management tool that's built with customization features that enable it to adapt to just about any industry. It allows users to virtually meet online, collaborate over chats, discuss comments or collaborate within documents.

Why I picked Zoho Projects: The tool provides Gantt charts with a simple drag-and-drop interface to plan projects, resource utilization charts to plan work allocation, and numerous reports and charts to analyze and track project metrics. Other capabilities include time tracking, issue tracking, budgeting and portfolio management. Users can also automate routine work processes like assigning users to work items, updating fields, or sending notifications with workflow rules and blueprints.

Zoho Projects Standout Features & Integrations

Features include time tracking, issue tracking, budgeting, portfolio management, task management, task automation, blueprints, time and issue tracking, and reporting.

Integrations include tools such as Google Drive, Google Calendar, Slack, Github, Bitbucket, and Dropbox. Access even more integrations through Zapier.

Zoho Projects has a free plan for up to 3 users.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.2 286

10-day free trial + freemium plan available

From $5/user/month

Pros

  • Time tracking & timesheets functionality
  • Integrates with other Zoho solutions
  • Freemium plan available

Cons

  • Steep learning curve
  • Vast feature list results in cluttered dashboard
9

Ravetree

Best for professional service providers

Ravetree is a work management platform that brings its project management functionality together with resourcing, billing, budgeting, and contact management tools.

Why I picked Ravetree: Teams can consolidate various aspects of their operations with the software, including client and contact management. Its built-in CRM keeps customer data readily available, and client portals can be created to maintain communication and keep customers updated on progress. Request forms can be set up for client projects or cross-departmental initiatives, and estimates can be sent out to new prospects.

The software has a comprehensive set of project management features. Teams can build out their project plans and save them as templates to reuse in the future. Tasks can be outlined with checklists and assigned to specific team members, and can be set as recurring to reduce repetitive admin work. Milestones can be created to have specified work deadlines through the course of a project. All projects can be managed with a calendar or spreadsheet view, or via a Kanban board.

Resource management can also be performed with the software, which has time off requests and utilization views. Employees can track their time, enabling allocated vs actual comparisons and estimates to be made. Custom working hours can be set for each employee, making it easier to assign people to projects or tasks to people.

Ravetree Standout Features & Integrations

Features include timeline and calendar views, Kanban boards, project templates, repeating tasks, checklists, dependencies, request forms, client portals, CRM, resource planning, billing and invoicing, budget management, and file management.

Integrations include Box, Dropbox, Facebook, HubSpot, Instagram, Github, Google Drive, Gmail, OneDrive, Outlook, QuickBooks, and Stripe.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.1 23

7-day free trial

From $29/user/month

Pros

  • Video and chat support
  • Personalized onboarding
  • Resource, client, and project management in one

Cons

  • Limited customizability
  • Somewhat complex interface
10

Forecast

Best for AI and automation capabilities

Forecast is an online project management software that allows users to manage projects, resources, and finances, and includes capabilities for managing entire portfolios and single project milestones or tasks.

Why I picked Forecast: Its auto-schedule feature assists with project planning by automatically estimating task durations, assigning resources, and setting deadlines. Other AI capabilities include timesheet suggestions based on historical data, cost and budget estimation, and more. The tool can also automatically calculate utilization rates.

The tool also includes Kanban boards, the ability to organize project tasks into sprints, and a variety of charts and reporting features for measuring task progress, project progress, sprint velocity, and more. It can also generate insights and reports on each project's revenue, costs, and profit based on planned and actual work.

Forecast Standout Features & Integrations

Features include resource management, retainer budget-type projects, auto-schedule, project accounting, business intelligence, and AI-based recommendations.

Integrations include several pre-built integrations with Expensify, Hubspot, HiBob, Harvest, Jira, Pipedrive, and Salesforce. It also complements accounting systems like Quickbooks and Xero with PM capabilities.

This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.
4.7 246

14-day free trial

From $29/user/month

Pros

  • Highly flexible and customizable
  • Easy to use, implement, and get up and running
  • Includes AI-powered auto-scheduling and time entry suggestions

Cons

  • Minimum of 10 seats
  • No asset management features
  • No browser extension for time tracking

Need expert help selecting the right Project Management Software?

We’ve joined up with Crozdesk.com to give all our readers (yes, you!) access to Crozdesk’s software advisors. Just use the form below to share your needs, and they will contact you at no cost or commitment. You will then be matched and connected to a shortlist of vendors that best fit your company, and you can access exclusive software discounts!

The Best Online Project Management Software Comparison Chart

Here is a convenient table where you can look at all the tools we just covered in the overviews. If, however, you would like to expand your research, we have more tools below.

Tool Free Option Price
1
monday.com

Best for its customization and capacity to handle almost any workflow.

14-day free trial + freemium plan available

From $8/user/month (billed annually, min 3 seats) Visit Website
2
Wrike

Best online project management software for its enterprise-level security.

Free plan available

From $9.80/user/month Visit Website
3
Smartsheet

Best for its sheet-based approach to project management

Freemium version available

From $7/user/month Visit Website
4
ClickUp

Best for companies looking to consolidate their ops in one tool

Freemium plan available

From $9/user/month Visit Website
5
Height

Best for its Mac and Windows desktop clients

30-day free trial available

From $8.50/user/month Visit Website
6
Kintone

Best for its easy creation of custom project workflows you can automate

30-day free trial

From $24/user/month Visit Website
7
Hub Planner

Best online project management software for tracking project costs via a billing rates extension

30-day free trial

From $7/user/month (billed annually) Visit Website
8
Zoho Projects

Best for its low price point and user friendly interface

10-day free trial + freemium plan available

From $5/user/month Visit Website
9
Ravetree

Best for professional service providers

7-day free trial

From $29/user/month Visit Website
10
Forecast

Best for AI and automation capabilities

14-day free trial

From $29/user/month Visit Website

Other Tools

Here are other online software options that did not make it to the top 10 but are worth your consideration.

  1. Hubstaff

    Best online project management software for progress tracking

  2. nutcache

    Project management tool with mobile time tracking functionality and capable of processing invoices.

  3. PSOhub

    All-in-one Project Management seamlessly integrating with all CRMs

  4. GoodDay

    Work management platform with support for Scrum, Kanban, and more.

  5. Visor

    Best for real-time collaboration with unlimited viewer-only accounts

  6. CROOW

    Best online project management software with time tracking

  7. Favro

    Best online project management software for agile methodologies

  8. GanttPRO

    Best online project management software for Gantt charts

  9. Teamwork

    best online project management software for customizability and flexibility

  10. Celoxis

    Best for project portfolio management and collaboration

How I Picked The Best Online Project Management Software

I evaluated and compared the most popular project management tools on the market, both for their reviews and user interface. Then I weighed factors that make software a good option for project management, such as the ones that follow.

User Interface (UI)

I looked for tools that had intuitive interfaces that helped me create projects easily. I find it important to have an interface where I can quickly organize my project tasks

Usability

I searched for tools that can streamline your projects, rather than becoming a bottleneck. This includes intuitive navigation and extra information we can grab from knowledge bases, training videos, and learning academies.

Integrations

Any pre-built integrations to tools like toggl plan, jira software or the microsoft office suite, for example? I looked at all the ways in which the software can expand its capabilities. This means pre-built integrations, connections through third-party software, and any APIs available for you to build custom integrations.

Pricing

I searched for information regarding the tool's pricing, free trials, free versions and any discount information relevant to acquiring the software.

Online Project Management Software FAQs

Find out answers to common questions around online PM software.

online project management software logos list

What's Next?

Once you decide on a project management software, I suggest you learn how to get the most out of a demo. You may also want to check out how to build a Gantt chart and create a project kickoff that will leave everyone with open mouths.

Related tool lists:

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By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 20 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony. Ben's a Certified Scrum Master, PRINCE2 Practitioner and productivity nut.

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1 Comment

  • This was super helpful. Thank you for your work. :)

    Reply