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10 Best Online Project Management Software Of 2022

The Best Online Project Management Software List

Here’s a list of the best online project management software:

  1. monday.com

    A robust and popular project management platform that can be customized for almost any workflow.

  2. Wrike

    Customizable, cloud-based project management software that has over 400 integrations and enterprise-level security.

  3. Hub Planner

    Best online project management software for tracking project costs via a billing rates extension

  4. Smartsheet

    Collaborative task and project management app with mobile and desktop capabilities

  5. Celoxis

    Project portfolio management and collaboration solution for teams of all sizes.

  6. ClickUp

    Hyper customization that will help substitute some of your project management and productivity tools. In their words... one app to replace them all

  7. Zoho Projects

    Low price point pm software with a user friendly interface and mobile version of their tool.

  8. GoodDay

    Work management platform with support for Scrum, Kanban, and more.

  9. Height

    Best for its Mac and Windows desktop clients

  10. ESPMI

    Best online project management software for organizations that manage a diverse portfolio

In this post, I’ll help you quickly compare and evaluate the best online project management software.

Web-based online project management software are an alternative to on-premise solutions and are typically packaged as software as a service (SaaS) along with a monthly subscription price.

The price of online PM software often changes based on the number of users you need and the amount of products/services you want. It's perfect because allows it to fit small business budgets, which is the big majority of you!

The benefits of using online project management tools include regular updates, real-time collaboration around the globe, no downloads (work right in your browser), and easy mobile app access.

In this post, I’ll share with you some of the top online project management software and provide a simple comparison between them.

Comparison Criteria

What are we looking for when we select project planner software for review? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Is it clean and attractive?
  2. Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? 
  3. Integrations: Is it easy to connect with other tools? Any pre-built integrations to tools like toggl plan, jira software or the microsoft office suite, for example?
  4. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

Online Project Management Software Key Features

Here are the key features you should look for in any project planning software.

  1. Cloud storage - The ability for all your information to live on the vendor's cloud, saving you a lot of moolah in infrastructure expenses.
  2. Gantt chart and/or Kanban board – Does the software have graphs and charts to support task and product timelines, including dependencies and deadlines?
  3. Communication – Does the tool make it easy to collaborate and communicate with your team? Does it integrate with email and offer direct messaging? 
  4. Task list – Does the tool make it clear what needs to be done by whom and by what deadline? 
  5. Customizable Reporting – Can you easily pull data from the software and visualize it in a variety of formats? 
online project management software logos list

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Overviews Of The Best Online Project Management Software

Here’s a brief description of each of the tools that are featured on this top 10 list.

1

monday.com

A robust and popular project management platform that can be customized for almost any workflow.

monday.com is a great project management software because of the way the tool has done away with a lot of the trimmings of typical management tools and focused on simple, visually appealing layouts that help clarify the sequence of work.

monday.com features for managing projects include resource and project management, time tracking, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.

Overall, it’s a highly customizable tool that lets you work in whatever methodology—kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

monday.com costs from $8/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14-day free trial

From $10/user/month

Pros

  • Helpful visual/color coding customization
  • Easy to customize a workflow or Board
  • Long list of supported integrations
  • Huge focus on collaboration

Cons

  • Timeline & Gantt views not available in free version
  • Complex pricing rubric
2

Wrike

Customizable, cloud-based project management software that has over 400 integrations and enterprise-level security.

Wrike is an easy-to-use online project management software that is flexible, adaptable, and configurable for teams of anywhere from five to an unlimited number of members. The tool enables users to switch between customizable Kanban boards, Gantt charts, and classic workload views.

Users can view project timelines on a Gantt chart and add dependencies through drag-and-drop, as well as create Kanban boards from several templates. Wrike also features task lists, shared calendars, custom workflows and automations, and file sharing, as well as collaboration features such as live editing, commenting, and instant @mentions.

Wrike allows users to create personal dashboards from task lists, and managers can see team workloads at a glance and adjust resources to maximize employee capabilities and availability. The tool also includes features to create advanced, customizable reports that can be automatically scheduled or exported externally.

Wrike offers 400+ pre-built native integrations, which includes integrations with Zendesk, MediaValet, and QuickBooks, as well as with file management software from Microsoft, Google, and Dropbox.

Wrike starts at $9.80/user/month, with a free version available. Paid plans come with a free 14-day trial.

14-day free trial

From $9.80/user/month

Pros

  • Helpful support team and resources for onboarding
  • Excellent automations and Kanban board templates
  • Flexible to individual team needs

Cons

  • Customization options and range of features can be overwhelming
  • Steeper learning curve than other tools on this list
3

Hub Planner

Best online project management software for tracking project costs via a billing rates extension

Hub Planner is an online project management software that helps users plan and execute projects of all sizes. The software lets users assign tasks, track milestones, and monitor their project budgets. It offers a variety of reports and dashboards to help you monitor your project progress, plus tools to optimize your workflow with features such as task dependencies, Gantt charts, and resource utilization reports.

Hub Planner makes it easy to keep your team members informed and up-to-date on the latest developments with a project. Its built-in messaging system lets users quickly and easily communicate with all team members in one centralized location, and its detailed activity logs show you exactly what each team member is working on at any given time.

The software’s billing rates extension allows you to see the cost of a project in real time. By entering the billing rates for each team member, you can see how the project cost will change based on the number of hours worked. This feature can also generate invoices for clients and is especially useful for projects with tight budgets, as it helps users avoid overspending. Hub Planner's flexible reporting tool gives you the ability to customize reports so that you only see the data that's relevant to you.

It also includes a file-sharing feature that allows users to upload and share files with other users in the same workspace, to improve team collaboration. All files are encrypted and can only be accessed by users with the correct permissions. Users can simply drag and drop files into the workspace, which will automatically be shared with other users.

Other features include a Gantt chart tool allows you to visualize projects and see how different tasks are interconnected, and an action item feature that tracks tasks to ensure they're completed on time, helping improve productivity and preventing essential tasks from falling through the cracks.

Hub Planner integrates with many third-party applications, enabling you to consolidate all your tools and data in one place.

Pricing for Hub Planner starts at $7/resource/month. They also offer a 30-day free trial too.

30-day free trial

From $7/resource/month (billed annually)

Pros

  • Useful communication and collaboration features keep team members on track
  • Affordable price point
  • Advanced billing rate extension reduces project overspending

Cons

  • Specific software integration details are not readily available
  • 24/7 support not available in 1st pricing tier
4

Smartsheet

Collaborative task and project management app with mobile and desktop capabilities

Smartsheet is a spreadsheet-like project management tool. It has won a few awards for quickly becoming a favorite business app. It’s a nice project management software if you’re comfortable working in Excel but want a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The 'critical path' feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

30-day free trial

From $9/user/month

Pros

  • Easily customizable dashboards
  • Import quickly from Excel, MS Project, Trello, and Google Sheets
  • Many project templates & resources
  • Sheet-to-sheet linking

Cons

  • Can't customize chart colors
  • Changes don’t update in real-time
  • Jira, Salesforce, Dynamics connector limited to Premier plan
5

Celoxis

Project portfolio management and collaboration solution for teams of all sizes.

Celoxis is an award-winning all-in-one project management software tool that’s backed by over 17 years of company experience and provides solutions for businesses of all sizes. The tool is the platform of choice for brands like HBO, Bombardier, KPMG, Tesla, Adobe, University of Washington, and The World Bank.

Celoxis helps users plan and manage diverse project portfolios. It is customizable to suit a variety of business needs such as time and expense tracking, resource management, financial tracking, and work collaboration. The help centre is packed with easy-to-use self-help resources such as getting started guides, product FAQs and how-tos, short explainer videos, product documentation manual, and community forums.

Celoxis' comprehensive features address the complexities of managing projects across organizations. Functions include planning, delegation, collaboration, tracking, and reporting on a user-friendly platform. Businesses can get rid of multiple applications and spreadsheets to manage schedules, resources, budgets, costs, invoices, communication, approvals, risks, issues, and change requests. You also get access to 24/5 customer support with their paid plan.

Celoxis offers integrations with over 400 business applications including Google Drive, Microsoft Project, Jira, QuickBooks Online, Salesforce, Microsoft Active Directory, Evernote, Slack, Zendesk, Wufoo, Google Forms, Trello, Freshdesk, Survey Monkey, and a growing list of others.

Celoxis costs from $22.50/user/month and offers a free 30-day trial.

30 days free trial

From $22.50/user/month

Pros

  • Support for multiple billing models
  • Available in 8 international languages
  • Free client portal
  • Scheduling accommodates geographically distributed teams

Cons

  • Substantial updates may require additional training time
  • No mobile app
  • Basic users may find the UI visually cluttered
6

ClickUp

Hyper customization that will help substitute some of your project management and productivity tools. In their words... one app to replace them all

ClickUp is a project management software tool with powerful features for managing and completing all your team's projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp's free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.

Free plan available

$9/user/month

Pros

  • Great interface on desktop, web and mobile app
  • 50+ widgets to customize your dashboard
  • Unlimited file storage on all paid account tiers
  • Free forever plan allows unlimited members

Cons

  • Freemium plan limits use of storage, projects, and custom fields
  • Reporting suite is limited to paid plans only
  • Read-only guest permissions are limited to paid account
7

Zoho Projects

Low price point pm software with a user friendly interface and mobile version of their tool.

Zoho Projects is a project management tool that's built with customization features that enable it to adapt to just about any industry. It allows users to virtually meet online, collaborate over chats, discuss comments or collaborate within documents.

Zoho Projects provides Gantt charts with a simple drag and drop interface to plan projects, resource utilization charts to plan work allocation, and numerous reports and charts to analyze and track project metrics.

Other capabilities include time tracking, issue tracking, budgeting and portfolio management. Users can also automate routine work processes like assigning users to work items, updating fields, or sending notifications with workflow rules and blueprints.

Zoho Projects integrates with tools such as Google Drive, Google Calendar, Slack, Github, Bitbucket, and Dropbox. Access even more integrations through Zapier.

Zoho Projects costs from $5/user/month (billed annually) and offers a 10-day free trial. They have a free plan for up to 3 users.

10-day free trial

From $5/user/month

Pros

  • Time tracking & timesheets functionality
  • Integrates with other Zoho solutions
  • Freemium plan available

Cons

  • Steep learning curve
  • Vast feature list results in cluttered dashboard
8

GoodDay

Work management platform with support for Scrum, Kanban, and more.

GoodDay is a modern, highly customizable work management platform that includes powerful yet user-friendly tools for project planning, task management, resource and portfolio management, time and budget tracking, and progress tracking and analytics, as well as customizable workflows, templates, integrations, and more.

The tool includes advanced project planning functionality for creating detailed project plans. Users can add tasks, milestones, and dependencies, as well as get a full picture of progress against the plan. Resource management capabilities include managing resource utilization and workload balance.

The tool also includes a productivity suite that comes with personal work scheduling, group and private chats, meetings management, project & personal events, built-in documents & wikis, unlimited storage for files, and more. Another great feature is the action required feature, which allows team members to notify each other of when action is needed.

GoodDay is highly customizable to both sophisticated project structures and basic project structures. Users can create custom views, adjust the user interface, customize fields, and create custom task types, project templates, priorities, workflows, and more.

GoodDay has 100s of integrations with apps like Google Drive, Google Calendar, Gmail, Slack, GitHub, GitLab, Excel, Jira, Trello, and many others, accessible via native integration or Zapier. Custom integrations can be built through GoodDay’s API.

GoodDay costs from $4/user/month and offers a free-forever version for up to 15 users.

Free version available

From $6/user/month

Pros

  • Generous freemium plan for 15 users
  • Easy to use interface
  • Good project management template selection
  • Responsive, available customer support team

Cons

  • Gmail integrations sometimes disconnects
  • Difficult to export task lists
  • Mobile app struggles with certain things, like file uploads
9

Height

Best for its Mac and Windows desktop clients

Height is an online all-in-one project management tool that allows users to visualize and manage tasks more efficiently. The calendar and Gantt chart views are the places where you want to work in, and I'll tell you why.

Height’s Kanban board feature enables powerful subsection division and editable columns, plus a visual on project progress and the status of active tasks. Additionally, the drag-and-drop functionality allows you to organize and manage multiple tasks within a single board and add new tasks when necessary.

The Gantt chart gives users the ability to create clear timelines of upcoming tasks and projects. It allows them to easily identify potential inefficiencies on the timeline that could put the project at risk of slipping or failing to meet due dates. You can also set and change dates in the Gantt chart, use colors and icons to differentiate priorities, types, and statuses of available tasks, as well as control the time scale to get a more detailed view of the project.

Integrations include Notion, Figma, Zendesk, Sentry, Google Sheets, Discord, and Slack. It also offers an integration with Zapier that you can use to connect to 1000+ additional apps. Finally, if you are into building custom integrations, Height has an open API with webhooks.

Height is free with unlimited users and tasks. The paid plan starts at $8.50 per member/month, with a 30-day free trial. A quote-based enterprise package is also available. If you are interested in this option, contact the vendor directly for a custom quote.

30-day free trial

From $8.50/user/month

Pros

  • You can customize keyboard shortcuts for the entire platform
  • Free version with unlimited users and tasks
  • Mac and Windows desktop clients
10

ESPMI

Best online project management software for organizations that manage a diverse portfolio

ESPMI is an online project management software that enables you to manage projects, tasks, and resources in one centralized location. It offers tools to help users collaborate on projects, including a chat function, file sharing, and resource management.

The software's task management feature allows users to create dependency chains between tasks. Users can add milestones to their project plans, helping them break down projects into smaller goals and track progress toward the completion of the project. The resource management feature enables users to assign team members to specific tasks and track utilization, ensuring that team members are used effectively and reducing the risk of overloading any individual. Users can upload and share files directly within the software, making it easy for team members to access the latest versions of project documents.

The health indicators allow users to track their projects' health and include various metrics, such as project cost, schedule, and quality. The health indicators are displayed in a graphical format, making it easy for users to see how their projects progress. The summary views feature lets users quickly and easily see key data points across their projects, which is especially useful when identifying trends or outliers.

The software gives users a clear overview of their portfolios and the ability to track and manage their investments. The feature includes several tools and features, such as a portfolio tracker, asset allocation detector, and price target calculator. It also provides users with real-time news and market data and a range of analysis and research tools.

14-day free trial

Pricing upon request

Need expert help selecting the right Project Management Software?

We’ve joined up with the software comparison platform Crozdesk.com to assist you in finding the right software. Crozdesk’s Project Management Software advisors can create a personalized shortlist of software solutions with unbiased recommendations to help you identify the solutions that best suit your business's needs. Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

It only takes a minute to submit your requirements and they will give you a quick call at no cost or commitment. Based on your needs you’ll receive customized software shortlists listing the best-fitting solutions from their team of software advisors (via phone or email). They can even connect you with your selected vendor choices along with community negotiated discounts. To get started, please complete the form below:

The Best Online Project Management Software Summary Chart

Tool Free Option Price
1
monday.com

A robust and popular project management platform that can be customized for almost any workflow.

14-day free trial

From $10/user/month Visit Website
2
Wrike

Customizable, cloud-based project management software that has over 400 integrations and enterprise-level security.

14-day free trial

From $9.80/user/month Visit Website
3
Hub Planner

Best online project management software for tracking project costs via a billing rates extension

30-day free trial

From $7/resource/month (billed annually) Visit Website
4
Smartsheet

Collaborative task and project management app with mobile and desktop capabilities

30-day free trial

From $9/user/month Visit Website
5
Celoxis

Project portfolio management and collaboration solution for teams of all sizes.

30 days free trial

From $22.50/user/month Visit Website
6
ClickUp

Hyper customization that will help substitute some of your project management and productivity tools. In their words... one app to replace them all

Free plan available

$9/user/month Visit Website
7
Zoho Projects

Low price point pm software with a user friendly interface and mobile version of their tool.

10-day free trial

From $5/user/month Visit Website
8
GoodDay

Work management platform with support for Scrum, Kanban, and more.

Free version available

From $6/user/month Visit Website
9
Height

Best for its Mac and Windows desktop clients

30-day free trial

From $8.50/user/month Visit Website
10
ESPMI

Best online project management software for organizations that manage a diverse portfolio

14-day free trial

Pricing upon request Visit Website

Other To Do List App Options

Here’s a few more that didn’t make the top list. If you need additional suggestions for another handy to do app, check these out.

  • Synergist – Agency management software has everything you need to manage your projects, people, clients and financials
  • ProjectManager.com –  Award-winning work management software for hybrid teams and with 1000+ integrations to business and project management apps
  • FunctionFox – Timesheet and project management software for creative professionals 
  • Clarizen –  Strategic portfolio management and enterprise agile planning software to help businesses scale 
  • Mavenlink – Enterprise-grade business and project management solution for professional services & businesses 
  • Easy Projects  – Project and work management platform with a customizable environment depending on your project management methodology 
  • Liquid Planner – Automated scheduling and forecasting software, helping teams to plan intelligently through smart estimation and predictive scheduling  
  • Workzone – Project management software with cloud collaboration and approvals. 
  • Workfront – Web-based enterprise work management and project management software; part of the Adobe Experience Cloud portfolio 
  • Basecamp – Toolkit for projects, teams and company-wide communication. Built with remote teams in mind 
  • Teamwork – Project platform with project templates, task management, time tracking, billing and real-time collaboration

What Is Online Project Management Software?

Online project management software is any digital tool that can help the facilitation of day-to-day workflow, including communication tools (direct messaging, social feeds, alerts), task lists (todos, Kanban boards), calendars and schedules (monthly/weekly views, Gantt charts), and reporting and analytics functions.

Examples of online project management software include Trello and Asana, which are both browser-based SaaS designed to do all of the above and more. Both are outlined in more detail later in this article, along with many others.

How Much Does Online Project Management Software Usually Cost?

Discounting freeware, which obviously doesn’t have a cost, you can expect to pay anywhere from $5/user/month up to upwards of $100/user/month. The average tends to be between $10-15/user/month for a basic plan.

If You Didn’t Find The Right Software Yet…

Have a look at this helpful article comparing the best project management software or this article covering other project management tools.

What Do You Think About These Online Work Tools?

Have you tried out any online project portfolio management software listed above? What do you think about the online project management software reviews? Sound off in the comments below.

Related List of Tools: ClickUp Competitors And Alternatives

Check This Out: Getting The Most Out Of A Software Demo

By Ben Aston

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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1 Comment

  • This was super helpful. Thank you for your work. :)

    Reply

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