If you have ever found yourself longing for Microsoft Project for Mac, you’re not alone. Project management apps are endlessly useful—and often vital—tools to organize, engage, evaluate, and replicate any successful job. MS Project is particularly ubiquitous, so it’s no wonder that many MacOS users are looking for Apple-friendly options.
In this article, I will explore the best PM software that works on Mac devices, including a few good MS Project alternatives for Mac users. I will also answer some common FAQs around Mac project management tools and outline my evaluation criteria for how I define the “best project management software.”
Project Management Software for Mac Comparison Criteria
What are we looking for when we select tools for review? Here’s a summary of my evaluation criteria:
- User Interface (UI): Is it clean and attractive? Would it appeal to a user who is used to Mac’s high level of aesthetic appeal?
- Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? Is it easy to access anywhere through a phone app or a cloud platform?
- Features & Functionality:
– Scheduling and allocation: does the software include simple calendars, grids, the ability to set deadlines and dependencies, and easy drag-and-drop features for moving resources around? Auto-scheduling features are a great plus.
– Skills tracking: does the software provide the ability to input employee schedules, create profiles listing their skills, and easily search by skills? Additionally, the better tools offer powerful search functionality that allows you to filter by essentially any project variable: tag, department, client, etc.
– Forecasting: does the software collect data on sales, development, launches, schedules, and more, and can it make resourcing recommendations to help you anticipate demand? The ability to measure and allocate resources with ease is also a plus.
– Utilization management: this usually takes the form of analytics and reporting features that give insight into capacity, utilization, and performance for projects, clients, and individuals.
- Integrations: How easy it is to connect with other project tools?
- Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?
Overviews Of The Best Mac PM Software
Here’s a brief description of each of the project management apps for Mac that are featured on this top 10 list.
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1. monday.com – Best for communication and collaboration features
Monday is a colorful, flexible, jack-of-all-trades PM software that works on Mac as well as PC. Monday lets you pick from a variety of project templates in order to hit the ground running. They encourage customization, letting you use columns to capture and visualize all the info you need and nothing more. Team conversations, files, briefs, checklists, and sheets are all kept in a single location to foster easy collaboration.
In the Features and Functionality section of the evaluation criteria, I mention collaboration. Collaboration capabilities are vital to any successful PM app. No one does collaboration quite like Monday. It’s easy and satisfying to contact team members, assign tasks, send and receive notifications, and share pages.
Integrations include Dropbox, Excel, Google Calendar, Google Drive, Integromat, Slack, Trello, and over a thousand more with a paid plan through Zapier.
Despite its bright and user-friendly look, Monday comes with a bit of a steep learning curve. This is partly because new features are frequently being pushed through, which adds training time when you need to figure them out.
Monday costs from $17/month for 2 users and offers a 14 day free trial.
2. ProjectManager – Best for custom reporting features
ProjectManager.com is a well-rounded, award-winning project management software for Mac used by some big names including NASA, Volvo, Brookstone, and Ralph Lauren. ProjectManager.com’s cloud based software runs on both Windows and Mac computers with no downloads or complex installation needed.
This is a project management solution where you can simply plan projects, assign tasks, track progress, and collaborate with teams easily. Using this tool, you can create project plans, manage tasks, create reports, and manage timesheets, expenses, and workloads. This Gantt chart application also provides a useful feature that lets you easily switch between views—between Gantt chart, task list, and Kanban board views. You can use in the in-app communication features to comment on tasks and assign team members.
Their real-time reports are easy to use—get pre-set reports (project status, timesheets, expenses) in a single click, or set up your own custom reports. You can also use the real-time dashboard to get a glimpse of your current project stats. And you can use all of these features to schedule and report across multiple projects, as well.
ProjectManager.com integrations include native integrations with GoogleApps like Drive, Gmail, Calendar, etc. as well as Microsoft Office and Microsoft Project. For all other integrations, you can use Zapier to sync ProjectManager.com with other tools.
Pricing for ProjectManager.com starts at $15/user/month, with their basic “Personal” plan requiring a minimum of 5 users. They offer a 30 day free trial (a credit card is required to sign up for a free trial).
- freemium version
- 30 day free trial
- Offers a free basic plan, and paid subscriptions start at $8.25/user/month.
3. MeisterTask – Best for personalized dashboards
MeisterTask is a multi-platform collaboration tool that makes task management more efficient and cooperative. The tool’s Kanban-style project boards enable communication and collaboration throughout projects and allow team members to set deadlines and dependencies.
Tasks can be grouped together in various ways, so project managers can stay in touch with teams and monitor progress on an ongoing basis. Tasks also provide space for real-time communication.
Another great feature is the personalized dashboard, which provides each team member with an overview of their open tasks, tracked time, and notifications from other team members. Contributors to tasks can collaborate in real-time via comments, mentions, instant notifications, and “watching.”
MeisterTask costs $8.25/user/month.
4. Teamwork – Best for team workload management
Teamwork is a work and project management software that helps in-house teams and agencies improve collaboration, visibility, accountability, and results. It is a flexible, Mac-compatible project management solution that helps you to manage the entire project lifecycle from start to finish.
Teamwork includes features that help you structure your projects and milestones: create task lists, tasks, and subtasks to break down the work into action items for your team. You can add due dates, priority, description, supporting documents, or tags to help mark up your tasks with useful information.
There’s also a useful “Workload” feature that provides a big picture of your team’s capacity. The collaboration features in this project management software are great—collaborate with clients and/or your internal team with comments on tasks.
Overall, Teamwork is an intuitive and highly customizable tool. It has a lot of features, so it does come with a learning curve to get up to speed. However this is made much easier with ongoing webinars, access to help docs, an online resource center, and a dedicated customer support team.
Teamwork integrates easily with other tools including Gmail, Harvest, HubSpot, QuickBooks, Slack, Dropbox, and more.
Teamwork costs from $10/user/month. They also offer a 30 day free trial.
5. FunctionFox – Best Mac project management software for usability
FunctionFox offers three different platforms with features that range from basic time tracking and estimating to project scheduling and gantt charts, to customized project intake forms. Whether you are a team of five or five hundred, FunctionFox has the tools to fit your business.
FunctionFox is entirely web-based and compatible with all up to date browsers, so users on both Mac and PC can work together seamlessly. FunctionFox allows for team collaboration through project scheduling, the allocation of specific tasks through action assignments and to-do lists and facilitates communication through the project blog. With their availability tool, you can monitor your team’s capacity, and utilize everyone’s time effectively.
FunctionFox is easy to use and made easier with the tutorials and support provided. Their service team provides dedicated onboarding in order to get you up and running, and all customer support is unlimited, ongoing, and included in your subscription cost. If you have account-related questions, or would like to review specific features, the customer success team can assist you over the phone, by email, or via scheduled webinars customized to your needs. Their website also includes a help center, and there are detailed help files included within the software itself.
A dedicated account manager is available to assist you with evaluating each FunctionFox platform, including reviewing features, answering questions, and looking at available customization options in order to best fit your business.
FunctionFox offers a Classic, Premier, and In-House platform. FunctionFox has a free 14 day trial and starts at $5/user/month.
6. TeamGantt – Best for Gantt chart capabilities
TeamGantt is a browser-based online project management solution, so it’s compatible with any OS, Mac included. Users can plan and manage projects using Gantt charts, as well as invite co-workers, teammates, and friends to view and edit work.
You can create your Gantt chart by dragging and dropping your tasks to plan your project. The software makes it easy to make changes, and has a simple interface and a lean learning curve.
TeamGantt’s project management capabilities let you keep all of your tasks, documents, conversations, and team availability in one place. You can also connect documents and conversations directly to tasks or milestones.
TeamGantt integrates with Slack, Trello, Basecamp, Google Calendar, iCal, and Outlook. Or, build a custom integration using TeamGantt’s public RESTful API.
TeamGantt is free for up to 3 users and 1 project. Paid plans cost from $24.95/month.
7. Hive – Best for creating and automating workflows
Hive is a robust tool for project management, collaboration, and flexible task management. Users can organize projects in a Gantt chart, Kanban board, table, or calendar, and easily switch between each layout. Updates are reflected across all project views so your whole team stays informed on project updates.
Users can design custom workflows and automate routine tasks to streamline processes and communication. Hive also lets you create action templates to pre-plan repeat tasks, so you can layout required steps in advance and assign tasks to the right team members whenever needed.
It’s worth noting that if you’re switching to Hive from another tool, you can import tasks from tools including Asana, Trello, Basecamp, Smartsheet, and a few others. Hive integrates with Google Drive, Salesforce, Jira, Dropbox, Slack, Zoom, OneDrive, Box, and more than a thousand other tools through Zapier.
Hive costs from $12/user/month.
8. Nutcache – Best for invoicing, time tracking, and financial features
Nutcache is a project management tool for organizing projects through color-coded schedules, task organization queues, and data reporting.
This software supplies the standard Gantt chart tools, so you can visually track and organize your tasks with drag-drop-and-click editing techniques that are easy to pick up with minimal training. You can also use the software for Agile or Scrum project management, depending on team preferences.
Nutcache offers time logging tools where users can log, track, and invoice time and expenses so project managers can keep track of budget throughout the project. The tool also offers features to create, customize, and manage unlimited invoices.
App integrations for Nutcache include Dynacom Accounting, PayPal, 2Checkout, Stripe, Authorized.Net, QuickBooks Online, Google Sign In, Google Drive, GitHub, Slack, and hundreds of other apps through Zapier.
Nutcache costs from $6/user/month with a “Pro” plan that requires 5 users.
9. Yanado Task – Best Mac project management software for Gmail users
Yanado Task + Project Management manages all of your projects and tasks right in Gmail, including items like editorial calendars, marketing activities, and goals. The tool has email templates and email tracking, and can automate basic and repetitive tasks to help users manage their sales pipeline and boost sales productivity.
You can use a Kanban board to track your operations and visualize and monitor deadlines, milestones, and dependencies. Along with these project management capabilities, Yanado also includes lots of useful email and task management features. For example, to-do lists are pretty easy to create, plus you can also create tasks directly from emails. Another great feature is the shared inboxes, which allow you to share and assign emails and then manage them like tasks from your inbox.
A native integration with Slack is available and hundreds of more integration options can be accessed through Zapier or the Yanado REST API.
Yanado Task + Project Management has a free plan and paid plans with additional features start at $6/user/month.
10. ProWorkflow – Best for at-a-glance overviews of projects and tasks
ProWorkflow is a project management solution that supports internal workflow and communication needs. When you log in to this tool, you immediately see a user-friendly dashboard with a visual summary of your current stats for active, completed, and upcoming work. You can see active projects and tasks, time tracked, quotes and invoices, recent actions, and recent logins at a glance. Other great features include the ‘Recent Work’ tab and the ability to see who is currently working on what.
This tool also supplies comprehensive messaging features that are integrated with your existing email. Recipients can reply to messages from their email client and replies are added to the project discussion.
The ProWorkflow mobile app includes core features like time tracking and task management, as well as document management and internal messaging.
ProWorkflow integrates with tools like Xero, Quickbooks, KashFlow, FreshBooks, MYOB AccountRight, Box Storage, Dropbox, Google Drive, Microsoft OneDrive, and hundreds more through Zapier.
ProWorkflow costs from $10/user/month, which includes a maximum of 10 active projects.
Summary Of The 10 Best Project Management Software For Mac
Know Any Other Good Project Management Software for Mac?
My personal favorite tools are listed above but I am always interested in hearing what the community uses for their Mac-oriented PM software. Let me know what you think of our selection in the comments below; or, drop a link to your favorite MacOS PM software and let me know why you love it.
Here’s a few others I’ve briefly tried out, if you are looking for more options.
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