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The 10 Best Project Management Software For Mac in 2020

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If you have ever found yourself longing for Microsoft Project for Mac, you’re not alone. Project management apps are endlessly useful—and often vital—tools to organize, engage, evaluate, and replicate any successful job. MS Project is particularly ubiquitous, so it’s no wonder that many MacOS users are looking for Apple-friendly options.

In this article, I will explore the best PM software that works on Mac devices, including a few good MS Project alternatives for Mac users. I will also answer some common FAQs for any Mac project management tool and outline our evaluation criteria for how we define the “best project management software.”

Quickly Compare & Evaluate The 10 Best Project Management Software for Mac

PM Software for MACThis section will help you quickly compare and evaluate the best project management Mac software and other Mac tools (like a task manager for Mac, the best to do list for mac, robust timeline maker for Mac, and so on).

List Of Best Project Management Software For Mac

Here’s a shortlist of the best project management software for Mac:

Jump to Mac Project Management Software overviews

Mac Project Management Software FAQ

Have some questions about PM software for Mac? I try to answer some common queries below. If your question isn’t addressed here, try popping into the comments. Our community might be able to help!

What is Microsoft Project?

What is the best Gantt chart software for Mac?

Microsoft Project is a project management tool used by different types of users, with varying levels of access. The software provides tables, views, filters, fields, calendars, and a database for doing things like:

  • Many apps offer Gantt chart tools designed for Mac. Some useful options include GanttProject, Wrike, Monday, and OmniPlan 3.

Is Microsoft Project useful?

Is there a Mac version of Microsoft Project?

  • While MS Project is incompatible with MacOS, you still have options for how to use Microsoft project on your Mac. Like most Microsoft-designed software, this particular tools was built specifically for Windows devices. However, Project Online web app is designed by Microsoft, comes with Microsoft 365 for Mac, and is fully functional project management software.

Not looking for project management software for Mac? Check out our other lists of other top project planning software:

  1. Gantt charts are endlessly useful for project management leaders and their teams. Check out this list of my favorite Gantt chart tools.
  2. Here’s a post if you’re looking wholly for a Microsoft Project alternative. I walk through the avenues you can explore: (1) Install something locally that is compatible with MacOS (2) Use a cloud-based project management platform (3) use a browser-based online app, like MS Project Online.
  3. How do I get MS Project to work on Mac? Find answers in my article: Want Microsoft Project for Mac? Here Are Your Options

Project Management Software for Mac Comparison Criteria

What are we looking for when we select tools for review? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Is it clean and attractive? Would it appeal to a user who is used to Mac’s high level of aesthetic appeal?
  2. Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? Is it easy to access anywhere through a phone app or a cloud platform?
  3. Features & Functionality:
    Scheduling and allocation: simple calendars, grids, ability to set deadlines and dependencies, and easy drag-and-drop to move resources around. Auto-scheduling features are a great plus.
    Skills tracking: the ability to input employee schedules, create profiles listing their skills, and easily search by skills. Additionally, the better tools offer powerful search functionality that allows you to filter by essentially any project variable: tag, department, client, etc.
    Forecasting: the software collects data on sales, development, launches, schedules (etc) and makes resourcing recommendations to help you anticipate demands. The ability to measure and allocate resources with ease.
    Utilization management: usually takes the form of analytics and reporting features that give insight into capacity, utilization, and performance for projects, clients and individuals.
  4. Integrations: How easy it is to connect with other project tools?
  5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent and flexible?

Overviews Of The Best Mac PM Software

pm software for mac featured image

Here’s a brief description of each of the project management apps for Mac that are featured on this top 10 list.

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  • 14 days free trial
  • From $17/month for 2 users

1. monday.com – Visually appealing PM solution for Macs with a focus on communication and collaboration between team members and projects.

monday.com screenshot - The 10 Best Project Management Software For Mac in 2020

Plan, organize, and track projects with your team in one visual, collaborative space.

Monday is a colorful, flexible, jack-of-all-trades PM software that works on Mac as well as PC. Monday lets you pick from a variety of project templates in order to hit the ground running. They encourage customization, letting you use columns to capture and visualize all the info you need and nothing more. Team conversations, files, briefs, checklists, and sheets are all kept in a single location to foster easy collaboration.

In the Features and Functionality section of the evaluation criteria, I mention collaboration. Collaboration capabilities are vital to any successful PM app. No one does collaboration quite like Monday. It’s easy and satisfying to contact team members, assign tasks, send and receive notifications, and share pages.

Integrations include DropBox, Excel, Google Calendar, Google Drive, Integromat, Slack, Trello and over a thousand more with a paid plan through Zapier.

Despite its bright and user-friendly look, Monday comes with a bit of a steep learning curve. This is partly because new features are frequently being pushed through, which adds training time when you need to figure them out.

Monday costs from $17/month for 2 users and offers a 7-day free trial.

  • 30 days free trial
  • From $15/user/month

2. ProjectManager.com – Fully featured, award winning project manager software for Mac features to plan, schedule and update in real-time.

ProjectManager.com screenshot - The 10 Best Project Management Software For Mac in 2020

Use ProjectManager.com to plan projects, assign tasks, track progress and collaborate with teams easily.

ProjectManager.com is a well-rounded, award-winning project management software for mac used by some big names including NASA, Volvo, Brookstone, and Ralph Lauren. ProjectManager.com’s cloud based software runs on both Windows and Mac computers with no downloads or complex installation needed.

This is a project management solution where you can simply plan projects, assign tasks, track progress and collaborate with teams easily. Using this tool, you can create project plans, manage tasks, create reports, and manage timesheets, expenses, and workloads. This Gantt chart application also provides a useful feature that lets you easily switch between views—between Gantt chart, task list, and Kanban board views. You can use in the in-app communication features to comment on tasks and assign to team members.

Their real-time reports are easy to use—get pre-set reports (project status, timesheets, expenses) in a single click, or set up your own custom reports. You can also use the real-time dashboard to get a glimpse of your current project stats. And you can use all of these features to schedule and report across multiple projects, as well.

ProjectManager.com integrations include native integrations with GoogleApps like Drive, Gmail, Calendar, etc. as well as Microsoft Office and Microsoft Project. For all other integrations, you can use Zapier to sync ProjectManager.com with other tools.

Pricing for ProjectManager.com starts at $15/user/month, with their basic “Personal” plan requiring a minimum of 5 users. They offer a 30-day free trial (a credit card is required to sign up for a free trial).

  • 30 days free trial
  • From $25/user/month

3. Celoxis – A Mac-suitable enterprise-class project management software; an excellent combination of simple interface, excellent visual design, and affordable price.

Celoxis is well-designed all-in-one project management software for Mac that is used across industries by everyone from creative executives to app developers. With simple calendars to drag-and-drop Gantt charts and even visual Kanban boards, Celoxis makes scheduling, and managing tasks and resources easy.

In Celoxis you can easily create and manage tasks, create resource profiles to allocate them by skills and availability, and virtually search by any project variable. It also allows you to share files, appraise progress and exchange ideas with your team and your clients. Managers can visually monitor progress and communicate with teams in real-time to fix problems even before they start.

Another benefit of using Celoxis as your project management software for Mac is the advanced project management functions. Advanced features include project requests, automatic cost and revenue estimates, capacity planning, resource utilization, portfolio management, pre-built workflow apps to track issues, bugs, risks, and change requests.

Reporting is extremely powerful and you can virtually slice, dice and visualize data your way. With powerful drill-down charts, customizable widgets and layouts, and scheduled reports Celoxis offers more insights and accelerates decision making.

Celoxis provides out-of-box integrations with MS Project, Excel, Google Drive, Outlook, QuickBooks, Salesforce, and many other common business apps. It also integrates with Zapier to provide extensive interoperability with different apps.

Celoxis is one of the few tools that offer SaaS (Cloud) and On-Premise deployment options. The cloud version costs $25/user/month with additional commitment discounts and the on-premise version costs $450/user and is billed only once.

  • 30 days free trial
  • From $14/user/month

4. Smartsheet – Smartsheet is a cloud-based platform that allows organizations of all sizes to plan, capture, manage, automate, and report on work being done.

Smartsheet is a spreadsheet-like project management tool that is also available for Apple users. It has won a few awards for quickly becoming a favorite business app. It’s a nice project management software for mac if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $14/user/month and offers a 30-day trial.

  • 10 days free trial
  • From $18 for 6 users

5. Zoho Projects – Plan, track, and collaborate on your Mac with Zoho’s comprehensive project management tool

Zoho Projects is an award-winning project management and collaboration tool from Zoho. It offers flexibility and customizations to suit the needs of traditional project managers as well as agile teams.

Zoho Projects supports multiple platforms. Some of the core features include a Gantt chart maker, kanban board, inbuilt chat, and a highly collaborative social feed. Zoho Projects also packs features that help managers such as resource utilization charts, task automation features, customizable dashboards, baseline, critical path, and budgeting features.

The interface and modules are highly customizable. All aspects of the UI from theme colors to arrangement and visibility of the various modules can be changed to suit a user’s preferences. Zoho projects also offer free onboarding for its customers and a comprehensive online help guide for all users.

Zoho Projects stands out in cases where there are multiple hand-offs involved. It is especially popular among IT companies, consultants and education organizations. The tool is trusted by over three million users and hundreds of big brands across the globe.

Being part of the Zoho’s ecosystem allows Projects to connect to several of Zoho’s own services such as Zoho Books, Zoho CRM, and Zoho’s finance suite. The new Zoho marketplace allows 3rd party integrations as well.

Starts from $18 for 6 users. Free 10-day trial available. No credit card information required.

  • 14 days free demo
  • From $5/user/month

6. FunctionFox – Intuitive web-based project management software for mac with time and expense tracking, team collaboration, and powerful reports.

FunctionFox offers three different platforms with features that range from basic time tracking and estimating to project scheduling and gantt charts, to customized project intake forms. Whether you are a team of five or five hundred, FunctionFox has the tools to fit your business.

FunctionFox is entirely web-based and compatible with all up to date browsers, so users on both Mac and PC can work together seamlessly. FunctionFox allows for team collaboration through project scheduling, the allocation of specific tasks through action assignments and to-do lists and facilitates communication through the project blog. With their availability tool, you can monitor your team’s capacity, and utilize everyone’s time effectively.

FunctionFox is easy to use and made easier with the tutorials and support provided. Their Service Team provides dedicated onboarding in order to get you up and running, and all customer support is unlimited, ongoing, and included in your subscription cost. If you have account-related questions, or would like to review specific features, the customer success team can assist you over the phone, by email, or via scheduled webinars customized to your needs. Their website also includes a help center, and there are detailed help files included within the software itself.

A dedicated account manager is available to assist you with evaluating each FunctionFox platform, including reviewing features, answering questions, and looking at available customization options in order to best fit your business.

FunctionFox offers a Classic, Premier, and In-House platform. FunctionFox has a free 14-day free demo and starts at $5/user/month. Sign up for a free demo here.

 

  • freemium version
  • From $9.80/user/month

7. Wrike – Csmart, professional project management app that works on Mac and handles anything from CRM to brainstorming to employee scheduling.

Wrike screenshot - The 10 Best Project Management Software For Mac in 2020

Set priorities, align goals, and manage resources across your organization with Wrike.

Used by companies like AirBnB, Version, Google, Hootsuite, Wrike is a name that you’ve probably heard before. Their robust feature list includes everything from employee scheduling, campaign management, issue tracking, CRM, collaboration functions, brainstorming, version control, and much more. They boast an offering of real-time reports, status for all of your team’s projects, centralized communication with stakeholders for full-context support, all so that you can effectively manage and track your team’s approach to work.

Wrike is hugely customizable, giving them top marks in the UI category, which you can adjust to suit any needs. For example, they have customizable dashboards so you only see the information that is pertinent to your immediate concerns. You can also build your own workflows tailored to specific projects and/or teams with remarkable ease.

Integrations include Salesforce, Tableau, MediaValet, MS Projects, Hangouts, Adobe Creative Cloud, Google Drive, Microsoft OneDrive, Gmail, GitHub, JIRA, and more.

Immediate notification of every completed task and subtask would be a huge asset to an otherwise superb collaborative PM platform for Macs. As it stands, ALL subtasks in a group must be marked complete before notifying the assigner. Small tweaks like this could make Wrike A+ software.

Wrike costs from $9.80/user/month and offers a freemium version for up to 5 users.

  • 30 days free trial
  • From $9/user/month

8. Project Online – cloud-based solution for Mac users that want the MS Project experience.

Project Online screenshot - The 10 Best Project Management Software For Mac in 2020

Gain insight into how resources are used and collaborate using integrated tools.

Project Online is a cloud-based version of MS Projects. While Microsoft asserts that they are different tools, you will still find many familiar features between them. Project Online provides built-in templates and familiar scheduling tools for anyone who has used Microsoft software for project management or adjacent tasks.

Task and time management features, resource tracking, visual task boards that support Scrum and Kanban, timesheet and invoicing management—Projects Online has everything you would expect from a PM app.

If you are looking for top-notch resource allocation and scheduling, then Projects Online is for you. I scored it favorably in the Features & Functions evaluation category specifically for this reason. Drag-and-drop capabilities make modifying schedules and resources easy, too.

Available app integrations include anything from the Microsoft software ecosystem, Power BI, Wrike, Celoxis, WorkOtter, Zoho Projects, Easy Projects, GanntPro, Premier, GamePlan, Replicon TimeBill, Meisterplan, Intellect, Genius Project, RationalPlan, Projectplace, and many more.

Projects Online, much like other Microsoft software solution packages, tends to be on the pricey side of things compared to other apps available on the current market. Furthermore, some nodes of the interface were cumbersome and challenging to master. These are a few cons that potential users should keep in mind.

Projects Online costs from $9/user/month and offers a 30-day free trial.

  • 30 days free trial
  • From $9/user/month

9. Teamwork – simple, straightforward project management software for Mac that boasts a high number of third-party integrations.

Teamwork screenshot - The 10 Best Project Management Software For Mac in 2020

Mark your highest priorities as Milestones and work backwards from important deadlines.

Used by the likes of PayPal, eBay, Forbes, and Disney, Teamwork focuses on a clean, bright, simple aesthetic that dynamic teams can get behind regardless of their tech familiarity. They put a focus on collaboration, making it easy for everyone to see what they’re supposed to be working on, who they’re working with, and what should come next. Switching between high- and low-level overviews lets you figure out what to prioritize and when. KPI measurements and advanced reporting help you assess the success or failure of every project.

The combination of their numerous and easy integrations and their user-friendly platform scored them highly in UX and Usability for our evaluation criteria. Teamwork is intuitive to pick up, highly scalable for small or large teams, and visually appealing for the discerning Mac user.

Integrations are numerous and include Google Chrome and GSuite, MS Projects, Gmail, HubSpot, Slack, Float, Harvest, FreshBooks Classic, Chatify, PieSync, and over a thousand more with a paid Zapier plan.

The invoicing system is limited and not as customizable as I work have liked, which is one of the few downfalls of the software. It would be nice to see ways to go in and modify minute details of invoice templates, rather than just relying on basic expense details.

Teamwork costs from $9/user/month and offers a 30-day free trial and has a freemium version for up to 5 users.

  • 14 days free trial
  • From $9.95/user/month

10. Tom’s Planner – PM Software for Mac for those who need more than Excel, but less than comprehensive project management app suites.

Despite being so easy to use, Tom’s Planner has a lot of depth. Create and share professional Gantt charts in minutes, zoom in to see who’s doing what and when drag-and-drop to make changes quickly, view yearly or by-the-minute schedules, quickly filter and search, and more. With a professional plan, you can have unlimited collaborators and up to 20 live Gantt charts.

Tom’s Planner takes the cake when it comes to our evaluation criteria for Usability. For proof, you can watch a tutorial video that shows a Gantt chart being made in 1 minute on their site. Furthermore, the software is simple enough that you only need basic computer knowledge to get started. If you can use Excel, you can use Tom’s.

Integrations include Trello, WordPress, Basecamp, SharePoint, Atlassian Confluence, Microsoft Project, and Google Calendar. Tom’s Planner also lets you export Gantt charts to Excel, MS Project, PDF, CVS, or image files. They also let you import projects to and from Trello, Basecamp, Excel, MS Project, and more.

Considering that Tom’s Planner bills itself as “just enough”, they charge about the same as many of the full service, in-depth PM options on this list. Despite being a solid app, this alone might push some users elsewhere.

Tom’s Planner costs from $9.95/user/month and offers a 14-day free trial.

Know Any Other Good Project Management Software for Mac?

My personal favorite tools are listed above but I am always interested in hearing what the community uses for their Mac-oriented PM software. Let me know what you think of our selection in the comments below; or, drop a link to your favorite MacOS PM software and let me know why you love it.

 

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Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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