If you have ever found yourself longing for Microsoft Project for Mac, you’re not alone. Project management apps are endlessly useful—and often vital—tools to organize, engage, evaluate, and replicate any successful job. MS Project is particularly ubiquitous, so it’s no wonder that many MacOS users are looking for Apple-friendly options.
In this article, I will explore the best PM software that works on Mac devices, including a few good MS Project alternatives for Mac users. I will also answer some common FAQs around Mac project management tools and outline my evaluation criteria for how I define the “best project management software.”
Project Management Software for Mac Comparison Criteria
What are we looking for when we select tools for review? Here’s a summary of my evaluation criteria:
- User Interface (UI): Is it clean and attractive? Would it appeal to a user who is used to Mac’s high level of aesthetic appeal?
- Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? Is it easy to access anywhere through a phone app or a cloud platform?
- Features & Functionality:
– Scheduling and allocation: does the software include simple calendars, grids, the ability to set deadlines and dependencies, and easy drag-and-drop features for moving resources around? Auto-scheduling features are a great plus.
– Skills tracking: does the software provide the ability to input employee schedules, create profiles listing their skills, and easily search by skills? Additionally, the better tools offer powerful search functionality that allows you to filter by essentially any project variable: tag, department, client, etc.
– Forecasting: does the software collect data on sales, development, launches, schedules, and more, and can it make resourcing recommendations to help you anticipate demand? The ability to measure and allocate resources with ease is also a plus.
– Utilization management: this usually takes the form of analytics and reporting features that give insight into capacity, utilization, and performance for projects, clients, and individuals.
- Integrations: How easy it is to connect with other project tools?
- Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?
Overviews Of The Best Mac PM Software
Here’s a brief description of each of the project management apps for Mac that are featured on this top 10 list.
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1. ClickUp – Best free plan for project management software compatible with Mac
ClickUp is a Mac-compatible project management software tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.
Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.
ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.
ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.
ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.
2. monday.com – Best for communication and collaboration features
Monday is a colorful, flexible, jack-of-all-trades PM software that works on Mac as well as PC. Monday lets you pick from a variety of project templates in order to hit the ground running. They encourage customization, letting you use columns to capture and visualize all the info you need and nothing more. Team conversations, files, briefs, checklists, and sheets are all kept in a single location to foster easy collaboration.
In the Features and Functionality section of the evaluation criteria, I mention collaboration. Collaboration capabilities are vital to any successful PM app. No one does collaboration quite like Monday. It’s easy and satisfying to contact team members, assign tasks, send and receive notifications, and share pages.
Integrations include Dropbox, Excel, Google Calendar, Google Drive, Integromat, Slack, Trello, and over a thousand more with a paid plan through Zapier.
Despite its bright and user-friendly look, Monday comes with a bit of a steep learning curve. This is partly because new features are frequently being pushed through, which adds training time when you need to figure them out.
Monday costs from $17/month for 2 users and offers a 14 day free trial.
3. ProjectManager – Best for custom reporting features
ProjectManager.com is a well-rounded, award-winning project management software for Mac used by some big names including NASA, Volvo, Brookstone, and Ralph Lauren. ProjectManager.com’s cloud based software runs on both Windows and Mac computers with no downloads or complex installation needed.
This is a project management solution where you can simply plan projects, assign tasks, track progress, and collaborate with teams easily. Using this tool, you can create project plans, manage tasks, create reports, and manage timesheets, expenses, and workloads. This Gantt chart application also provides a useful feature that lets you easily switch between views—between Gantt chart, task list, and Kanban board views. You can use in the in-app communication features to comment on tasks and assign team members.
Their real-time reports are easy to use—get pre-set reports (project status, timesheets, expenses) in a single click, or set up your own custom reports. You can also use the real-time dashboard to get a glimpse of your current project stats. And you can use all of these features to schedule and report across multiple projects, as well.
ProjectManager.com integrations include native integrations with GoogleApps like Drive, Gmail, Calendar, etc. as well as Microsoft Office and Microsoft Project. For all other integrations, you can use Zapier to sync ProjectManager.com with other tools.
Pricing for ProjectManager.com starts at $15/user/month, with their basic “Personal” plan requiring a minimum of 5 users. They offer a 30 day free trial (a credit card is required to sign up for a free trial).
- freemium version
- 30 days free trial
- Offers a free basic plan, and paid subscriptions start at $8.25/user/month.
4. MeisterTask – Best for personalized dashboards
MeisterTask is a multi-platform collaboration tool that makes task management more efficient and cooperative. The tool’s Kanban-style project boards enable communication and collaboration throughout projects and allow team members to set deadlines and dependencies.
Tasks can be grouped together in various ways, so project managers can stay in touch with teams and monitor progress on an ongoing basis. Tasks also provide space for real-time communication.
Another great feature is the personalized dashboard, which provides each team member with an overview of their open tasks, tracked time, and notifications from other team members. Contributors to tasks can collaborate in real-time via comments, mentions, instant notifications, and “watching.”
MeisterTask costs $8.25/user/month.
5. GanttPRO – Best Mac project management software for resource management
GanttPRO is a web-based multiple award-winning project management software. Being an online solution, it is available on Mac as well as any other OS. The Gantt chart-based approach, combined with the clean and attractive interface, makes tasks and project management highly intuitive.
Creating projects is simple and quick in GanttPRO, and the drag & drop features make it easy to add new tasks, create dependencies, assign resources, track progress, manage dates, and, if needed, change data.
Beyond the Gantt charts, GanttPRO enables team communication and collaboration through comments, attachments, real-time notifications, and mentions. In terms of resource management, users can track the performance of team members, as well as whether someone is overloaded or available for more work. The tool highlights workloads in different colors to make it easy to look through.
GanttPRO has lots of support information, such as a learning center, video tutorials, and easy-to-follow onboarding, as well as a dedicated customer service manager. This is unlimited and included in every plan, even the free trial.
GanttPRO offers the individual plan at $15 per user per month billed annually and team plans start at $4.50 per user per month. There is also a free 14-day trial.
6. FunctionFox – Best Mac project management software for usability
FunctionFox offers three different platforms with features that range from basic time tracking and estimating to project scheduling and gantt charts, to customized project intake forms. Whether you are a team of five or five hundred, FunctionFox has the tools to fit your business.
FunctionFox is entirely web-based and compatible with all up to date browsers, so users on both Mac and PC can work together seamlessly. FunctionFox allows for team collaboration through project scheduling, the allocation of specific tasks through action assignments and to-do lists and facilitates communication through the project blog. With their availability tool, you can monitor your team’s capacity, and utilize everyone’s time effectively.
FunctionFox is easy to use and made easier with the tutorials and support provided. Their service team provides dedicated onboarding in order to get you up and running, and all customer support is unlimited, ongoing, and included in your subscription cost. If you have account-related questions, or would like to review specific features, the customer success team can assist you over the phone, by email, or via scheduled webinars customized to your needs. Their website also includes a help center, and there are detailed help files included within the software itself.
A dedicated account manager is available to assist you with evaluating each FunctionFox platform, including reviewing features, answering questions, and looking at available customization options in order to best fit your business.
FunctionFox offers a Classic, Premier, and In-House platform. FunctionFox has a free 14 day trial and starts at $5/user/month.
7. Wrike – Best project management software for teams of all sizes
Wrike is an award-winning, easy-to-use project management software trusted by 20,000+ organizations worldwide. It’s suitable for teams with anywhere from five members to an unlimited number of members. The tool offers dedicated iOS and desktop apps and it’s highly configurable, allowing users to customize workflows, dashboards, reports, request forms, and more.
Wrike’s simple interface enables users to switch between Kanban boards, one-click Gantt charts, and traditional workload views, allowing them to choose how to visualize their priorities. Wrike also features task lists, subtasks, calendars, shared workflows, and file sharing. Unlock advanced insights with performance reporting tools, resource management and allocation, time tracking, and more.
Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. Users can toggle quickly between the home screen and timesheets, dashboards, calendars, reports, and the notification stream. Wrike has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.
Wrike offers 400+ pre-built native integrations, including integrations with the most popular file management tools from Adobe Creative Cloud, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Pricing for Wrike starts at $9.80 per user per month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.
8. TeamGantt – Best for Gantt chart capabilities
TeamGantt is a browser-based online project management solution, so it’s compatible with any OS, Mac included. Users can plan and manage projects using Gantt charts, as well as invite co-workers, teammates, and friends to view and edit work.
You can create your Gantt chart by dragging and dropping your tasks to plan your project. The software makes it easy to make changes, and has a simple interface and a lean learning curve.
TeamGantt’s project management capabilities let you keep all of your tasks, documents, conversations, and team availability in one place. You can also connect documents and conversations directly to tasks or milestones.
TeamGantt integrates with Slack, Trello, Basecamp, Google Calendar, iCal, and Outlook. Or, build a custom integration using TeamGantt’s public RESTful API.
TeamGantt is free for up to 3 users and 1 project. Paid plans cost from $24.95/month.
9. Hive – Best for creating and automating workflows
Hive is a robust tool for project management, collaboration, and flexible task management. Users can organize projects in a Gantt chart, Kanban board, table, or calendar, and easily switch between each layout. Updates are reflected across all project views so your whole team stays informed on project updates.
Users can design custom workflows and automate routine tasks to streamline processes and communication. Hive also lets you create action templates to pre-plan repeat tasks, so you can layout required steps in advance and assign tasks to the right team members whenever needed.
It’s worth noting that if you’re switching to Hive from another tool, you can import tasks from tools including Asana, Trello, Basecamp, Smartsheet, and a few others. Hive integrates with Google Drive, Salesforce, Jira, Dropbox, Slack, Zoom, OneDrive, Box, and more than a thousand other tools through Zapier.
Hive costs from $12/user/month.
10. Nutcache – Best for invoicing, time tracking, and financial features
Nutcache is a project management tool for organizing projects through color-coded schedules, task organization queues, and data reporting.
This software supplies the standard Gantt chart tools, so you can visually track and organize your tasks with drag-drop-and-click editing techniques that are easy to pick up with minimal training. You can also use the software for Agile or Scrum project management, depending on team preferences.
Nutcache offers time logging tools where users can log, track, and invoice time and expenses so project managers can keep track of budget throughout the project. The tool also offers features to create, customize, and manage unlimited invoices.
App integrations for Nutcache include Dynacom Accounting, PayPal, 2Checkout, Stripe, Authorized.Net, QuickBooks Online, Google Sign In, Google Drive, GitHub, Slack, and hundreds of other apps through Zapier.
Nutcache costs from $6/user/month with a “Pro” plan that requires 5 users.
Summary Of The 10 Best Project Management Software For Mac
Know Any Other Good Project Management Software for Mac?
My personal favorite tools are listed above but I am always interested in hearing what the community uses for their Mac-oriented PM software. Let me know what you think of our selection in the comments below; or, drop a link to your favorite MacOS PM software and let me know why you love it.
Here’s a few others I’ve briefly tried out, if you are looking for more options.
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