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15 Best Project Management Software & Apps For Mac In 2021

This project management software for mac review covers 15 tools and all the info you need: pros and cons, pricing, features, integrations, and screenshots to help you choose something that fits your needs.

By 03/01/2021 No Comments

List Of Best Project Management Software For Mac

Here’s a shortlist of the best project management software for Mac:

  1. ClickUp logoClickUp

    Best free plan for project management software compatible with Mac

  2. Smartsheet logoSmartsheet

    Cloud-based platform that allows organizations of all sizes to plan, capture, manage, automate, and report on work being done

  3. monday.com logomonday.com

    Best for communication and collaboration features

  4. Wrike logoWrike

    Best project management software for teams of all sizes

  5. MeisterTask logoMeisterTask

    Best for personalized dashboards

  6. FunctionFox logoFunctionFox

    Best Mac project management software for usability

  7. GanttPRO logoGanttPRO

    Best Mac project management software for resource management

  8. TeamGantt logoTeamGantt

    Best for Gantt chart capabilities

  9. Hive logoHive

    Best for creating and automating workflows

  10. Nutcache logoNutcache

    Best for invoicing, time tracking, and financial features

  11. Yanado Task logoYanado Task

    Best Mac project management software for Gmail users

  12. ProWorkflow logoProWorkflow

    Best for at-a-glance overviews of projects and tasks

  13. Project Online logoProject Online

    Best for Mac users that want the MS Project experience

  14. Tom's Planner logoTom's Planner

    PM software for Mac for those who need more than Excel, but less than comprehensive project management app suites

  15. RationalPlan logoRationalPlan

    Portfolio management, collaboration, and resource management rolled into a Mac-friendly PM software that follows the PMBOK

Jump to Mac Project Management Software overviews

Mac Project Management Software FAQ

Have some questions about PM software for Mac? I try to answer some common queries below. If your question isn’t addressed here, try popping into the comments. Our community might be able to help!

What is the Best Gantt Chart Software for Mac?

What is the best Gantt chart software for Mac?

Many apps offer Gantt chart tools designed for Mac. Some useful options include GanttProject, Wrike, Monday, and OmniPlan 3.

Is There a Mac Version of Microsoft Project?

Is there a Mac version of Microsoft Project?

While MS Project is incompatible with MacOS, you still have options for using Microsoft Project on your Mac. Like most Microsoft-designed software, this particular tool was built specifically for Windows devices. However, the Project Online web app is designed by Microsoft, comes with Microsoft 365 for Mac, and is a fully functional project management software.

Not looking for project management software for Mac? Check out our other lists of other top project planning software:

  1. Gantt charts are endlessly useful for project management leaders and their teams. Check out this list of my favorite Gantt chart tools.
  2. Here’s a post if you’re looking for a Microsoft Project alternative. I walk through the avenues you can explore: (1) Install something locally that is compatible with MacOS (2) Use a cloud-based project management platform (3) use a browser-based online app, like MS Project Online.

If you have ever found yourself longing for Microsoft Project for Mac, you’re not alone. Project management apps are endlessly useful—and often vital—tools to organize, engage, evaluate, and replicate any successful job. MS Project is particularly ubiquitous, so it’s no wonder that many MacOS users are looking for Apple-friendly options.

In this article, I will explore the best PM software that works on Mac devices, including a few good MS Project alternatives for Mac users. I will also answer some common FAQs around Mac project management tools and outline my evaluation criteria for how I define the “best project management software.”

Quickly Compare & Evaluate The 15 Best Project Management Software for Mac

Project Management Software & Apps For Mac DPM Logo Soup 2021

Project Management Software for Mac Comparison Criteria

What are we looking for when we select tools for review? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Is it clean and attractive? Would it appeal to a user who is used to Mac’s high level of aesthetic appeal?
  2. Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? Is it easy to access anywhere through a phone app or a cloud platform?
  3. Features & Functionality:
    Scheduling and allocation: does the software include simple calendars, grids, the ability to set deadlines and dependencies, and easy drag-and-drop features for moving resources around? Auto-scheduling features are a great plus.
    Skills tracking: does the software provide the ability to input employee schedules, create profiles listing their skills, and easily search by skills? Additionally, the better tools offer powerful search functionality that allows you to filter by essentially any project variable: tag, department, client, etc.
    Forecasting: does the software collect data on sales, development, launches, schedules, and more, and can it make resourcing recommendations to help you anticipate demand? The ability to measure and allocate resources with ease is also a plus.
    Utilization management: this usually takes the form of analytics and reporting features that give insight into capacity, utilization, and performance for projects, clients, and individuals.
  4. Integrations: How easy it is to connect with other project tools?
  5. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

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Overviews Of The Best Mac PM Software

pm software for mac featured image

Here’s a brief description of each of the project management apps for Mac that are featured on this top 15 list.

  • freemium version
  • Free forever with paid plans starting at $5/month

ClickUp - Best free plan for project management software compatible with Mac

Small and large teams can easily plan projects, assign team members, and track progress.

ClickUp is a Mac-compatible project management software tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.

  • 30 days free trial
  • From $7/user/month

Smartsheet - Cloud-based platform that allows organizations of all sizes to plan, capture, manage, automate, and report on work being done

Smartsheet provides a variety of views for users to visualize projects, including Gantt charts, Kanban boards, and list views.

Smartsheet is a spreadsheet-like project management tool that is also available for Apple users. It has won a few awards for quickly becoming a favorite business app. It’s a nice project management software for mac if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

  • 14 days free trial
  • From $17/month for 2 users

monday.com - Best for communication and collaboration features

Plan, organize, and track projects with your team in one visual, collaborative space.

Monday is a colorful, flexible, jack-of-all-trades PM software that works on Mac as well as PC. Monday lets you pick from a variety of project templates in order to hit the ground running. They encourage customization, letting you use columns to capture and visualize all the info you need and nothing more. Team conversations, files, briefs, checklists, and sheets are all kept in a single location to foster easy collaboration.

In the Features and Functionality section of the evaluation criteria, I mention collaboration. Collaboration capabilities are vital to any successful PM app. No one does collaboration quite like Monday. It’s easy and satisfying to contact team members, assign tasks, send and receive notifications, and share pages.

Integrations include Dropbox, Excel, Google Calendar, Google Drive, Integromat, Slack, Trello, and over a thousand more with a paid plan through Zapier.

Despite its bright and user-friendly look, Monday comes with a bit of a steep learning curve. This is partly because new features are frequently being pushed through, which adds training time when you need to figure them out.

Monday costs from $17/month for 2 users and offers a 14 day free trial.

  • freemium version
  • 14 days free trial
  • From $9.80/user/month

Wrike - Best project management software for teams of all sizes

Schedule projects and tasks in Gantt charts, and easily assign dependencies.

Wrike is an award-winning, easy-to-use project management software trusted by 20,000+ organizations worldwide. It’s suitable for teams with anywhere from five members to an unlimited number of members. The tool offers dedicated iOS and desktop apps and it’s highly configurable, allowing users to customize workflows, dashboards, reports, request forms, and more.

Wrike’s simple interface enables users to switch between Kanban boards, one-click Gantt charts, and traditional workload views, allowing them to choose how to visualize their priorities. Wrike also features task lists, subtasks, calendars, shared workflows, and file sharing. Unlock advanced insights with performance reporting tools, resource management and allocation, time tracking, and more.

Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. Users can toggle quickly between the home screen and timesheets, dashboards, calendars, reports, and the notification stream. Wrike has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.

Wrike offers 400+ pre-built native integrations, including integrations with the most popular file management tools from Adobe Creative Cloud, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Pricing for Wrike starts at $9.80 per user per month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.

  • freemium version
  • 30 days free trial
  • Offers a free basic plan, and paid subscriptions start at $8.25/user/month

MeisterTask - Best for personalized dashboards

Visualize your workflow on customizable project boards.

MeisterTask is a multi-platform collaboration tool that makes task management more efficient and cooperative. The tool’s Kanban-style project boards enable communication and collaboration throughout projects and allow team members to set deadlines and dependencies.

Tasks can be grouped together in various ways, so project managers can stay in touch with teams and monitor progress on an ongoing basis. Tasks also provide space for real-time communication.

Another great feature is the personalized dashboard, which provides each team member with an overview of their open tasks, tracked time, and notifications from other team members. Contributors to tasks can collaborate in real-time via comments, mentions, instant notifications, and “watching.”

MeisterTask costs $8.25/user/month.

  • 14 days free demo
  • From $5/user/month

FunctionFox - Best Mac project management software for usability

FunctionFox dashboard for tracking financials, time spent, and deadlines.

FunctionFox offers three different platforms with features that range from basic time tracking and estimating to project scheduling and gantt charts, to customized project intake forms. Whether you are a team of five or five hundred, FunctionFox has the tools to fit your business.

FunctionFox is entirely web-based and compatible with all up to date browsers, so users on both Mac and PC can work together seamlessly. FunctionFox allows for team collaboration through project scheduling, the allocation of specific tasks through action assignments and to-do lists and facilitates communication through the project blog. With their availability tool, you can monitor your team’s capacity, and utilize everyone’s time effectively.

FunctionFox is easy to use and made easier with the tutorials and support provided. Their service team provides dedicated onboarding in order to get you up and running, and all customer support is unlimited, ongoing, and included in your subscription cost. If you have account-related questions, or would like to review specific features, the customer success team can assist you over the phone, by email, or via scheduled webinars customized to your needs. Their website also includes a help center, and there are detailed help files included within the software itself.

A dedicated account manager is available to assist you with evaluating each FunctionFox platform, including reviewing features, answering questions, and looking at available customization options in order to best fit your business.

FunctionFox offers a Classic, Premier, and In-House platform. FunctionFox has a free 14 day trial and starts at $5/user/month.

  • 14 days free trial
  • From $8.90/user/month

GanttPRO - Best Mac project management software for resource management

Create multiple projects on a visually appealing Gantt chart timeline.

GanttPRO is a web-based multiple award-winning project management software. Being an online solution, it is available on Mac as well as any other OS. The Gantt chart-based approach, combined with the clean and attractive interface, makes tasks and project management highly intuitive.

Creating projects is simple and quick in GanttPRO, and the drag & drop features make it easy to add new tasks, create dependencies, assign resources, track progress, manage dates, and, if needed, change data.

Beyond the Gantt charts, GanttPRO enables team communication and collaboration through comments, attachments, real-time notifications, and mentions. In terms of resource management, users can track the performance of team members, as well as whether someone is overloaded or available for more work. The tool highlights workloads in different colors to make it easy to look through.

GanttPRO has lots of support information, such as a learning center, video tutorials, and easy-to-follow onboarding, as well as a dedicated customer service manager. This is unlimited and included in every plan, even the free trial.

GanttPRO offers the individual plan at $15 per user per month billed annually and team plans start at $8.90 per user per month. There is also a free 14-day trial.

  • 14 days free trial
  • From $24.95/month

TeamGantt - Best for Gantt chart capabilities

Create drag and drop Gantt charts in a usable interface.

TeamGantt is a browser-based online project management solution, so it’s compatible with any OS, Mac included. Users can plan and manage projects using Gantt charts, as well as invite co-workers, teammates, and friends to view and edit work.

You can create your Gantt chart by dragging and dropping your tasks to plan your project. The software makes it easy to make changes, and has a simple interface and a lean learning curve.

TeamGantt’s project management capabilities let you keep all of your tasks, documents, conversations, and team availability in one place. You can also connect documents and conversations directly to tasks or milestones.

TeamGantt integrates with Slack, Trello, Basecamp, Google Calendar, iCal, and Outlook. Or, build a custom integration using TeamGantt’s public RESTful API.

TeamGantt is free for up to 3 users and 1 project. Paid plans cost from $24.95/month.

  • 14 days free trial
  • From $12/user/month

Hive - Best for creating and automating workflows

Set up projects, tasks, and action templates with Hive to speed up processes and increase productivity.

Hive is a robust tool for project management, collaboration, and flexible task management. Users can organize projects in a Gantt chart, Kanban board, table, or calendar, and easily switch between each layout. Updates are reflected across all project views so your whole team stays informed on project updates.

Users can design custom workflows and automate routine tasks to streamline processes and communication. Hive also lets you create action templates to pre-plan repeat tasks, so you can layout required steps in advance and assign tasks to the right team members whenever needed.

It’s worth noting that if you’re switching to Hive from another tool, you can import tasks from tools including Asana, Trello, Basecamp, Smartsheet, and a few others. Hive integrates with Google Drive, Salesforce, Jira, Dropbox, Slack, Zoom, OneDrive, Box, and more than a thousand other tools through Zapier.

Hive costs from $12/user/month.

  • 14 days free trial
  • From $6/user/month

Nutcache - Best for invoicing, time tracking, and financial features

Visually organize and update tasks to keep track of due dates and deadlines.

Nutcache is a project management tool for organizing projects through color-coded schedules, task organization queues, and data reporting.

This software supplies the standard Gantt chart tools, so you can visually track and organize your tasks with drag-drop-and-click editing techniques that are easy to pick up with minimal training. You can also use the software for Agile or Scrum project management, depending on team preferences.

Nutcache offers time logging tools where users can log, track, and invoice time and expenses so project managers can keep track of budget throughout the project. The tool also offers features to create, customize, and manage unlimited invoices.

App integrations for Nutcache include Dynacom Accounting, PayPal, 2Checkout, Stripe, Authorized.Net, QuickBooks Online, Google Sign In, Google Drive, GitHub, Slack, and hundreds of other apps through Zapier.

Nutcache costs from $6/user/month with a “Pro” plan that requires 5 users.

  • 14 days free trial
  • From $6/user/month

Yanado Task - Best Mac project management software for Gmail users

Organize your projects, operations, and workflows in a Kanban board.

Yanado Task + Project Management manages all of your projects and tasks right in Gmail, including items like editorial calendars, marketing activities, and goals. The tool has email templates and email tracking, and can automate basic and repetitive tasks to help users manage their sales pipeline and boost sales productivity.

You can use a Kanban board to track your operations and visualize and monitor deadlines, milestones, and dependencies. Along with these project management capabilities, Yanado also includes lots of useful email and task management features. For example, to-do lists are pretty easy to create, plus you can also create tasks directly from emails. Another great feature is the shared inboxes, which allow you to share and assign emails and then manage them like tasks from your inbox.

A native integration with Slack is available and hundreds of more integration options can be accessed through Zapier or the Yanado REST API.

Yanado Task + Project Management has a free plan and paid plans with additional features start at $6/user/month.

  • 14 days free trial
  • From $10/user/month

ProWorkflow - Best for at-a-glance overviews of projects and tasks

See projects and statuses at a glance, as well as which project managers and team members are working on what.

ProWorkflow is a project management solution that supports internal workflow and communication needs. When you log in to this tool, you immediately see a user-friendly dashboard with a visual summary of your current stats for active, completed, and upcoming work. You can see active projects and tasks, time tracked, quotes and invoices, recent actions, and recent logins at a glance. Other great features include the ‘Recent Work’ tab and the ability to see who is currently working on what.

This tool also supplies comprehensive messaging features that are integrated with your existing email. Recipients can reply to messages from their email client and replies are added to the project discussion.

The ProWorkflow mobile app includes core features like time tracking and task management, as well as document management and internal messaging.

ProWorkflow integrates with tools like Xero, Quickbooks, KashFlow, FreshBooks, MYOB AccountRight, Box Storage, Dropbox, Google Drive, Microsoft OneDrive, and hundreds more through Zapier.

ProWorkflow costs from $10/user/month, which includes a maximum of 10 active projects.

  • 30 days free trial
  • From $9/user/month

Project Online - Best for Mac users that want the MS Project experience

Gain insight into how resources are used and collaborate using integrated tools.

Project Online is a cloud-based version of MS Projects. While Microsoft asserts that they are different tools, you will still find many familiar features between them. Project Online provides built-in templates and familiar scheduling tools for anyone who has used Microsoft software for project management or adjacent tasks.

Task and time management features, resource tracking, visual task boards that support Scrum and Kanban, timesheet and invoicing management—Projects Online has everything you would expect from a PM app.

If you are looking for top-notch resource allocation and scheduling, then Projects Online is for you. I scored it favorably in the Features & Functions evaluation category specifically for this reason. Drag-and-drop capabilities make modifying schedules and resources easy, too.

Available app integrations include anything from the Microsoft software ecosystem, Power BI, Wrike, Celoxis, WorkOtter, Zoho Projects, Easy Projects, GanttPro, Premier, GamePlan, Replicon TimeBill, Meisterplan, Intellect, Genius Project, RationalPlan, Projectplace, and many more.

Projects Online, much like other Microsoft software solution packages, tends to be on the pricey side of things compared to other apps available on the current market. Furthermore, some nodes of the interface were cumbersome and challenging to master. These are a few cons that potential users should keep in mind.

Projects Online costs from $9/user/month and offers a 30 day free trial.

  • 14 day free trial
  • From $9.95/user/month

Tom's Planner - PM software for Mac for those who need more than Excel, but less than comprehensive project management app suites

Breakdown projects into tasks and plot them on colour-coded and intuitive Gantt charts.

Despite being so easy to use, Tom’s Planner has a lot of depth. Create and share professional Gantt charts in minutes, zoom in to see who’s doing what and when drag-and-drop to make changes quickly, view yearly or by-the-minute schedules, quickly filter and search, and more. With a professional plan, you can have unlimited collaborators and up to 20 live Gantt charts.

Tom’s Planner takes the cake when it comes to our evaluation criteria for Usability. For proof, you can watch a tutorial video that shows a Gantt chart being made in 1 minute on their site. Furthermore, the software is simple enough that you only need basic computer knowledge to get started. If you can use Excel, you can use Tom’s.

Integrations include Trello, WordPress, Basecamp, SharePoint, Atlassian Confluence, Microsoft Project, and Google Calendar. Tom’s Planner also lets you export Gantt charts to Excel, MS Project, PDF, CVS, or image files. They also let you import projects to and from Trello, Basecamp, Excel, MS Project, and more.

Considering that Tom’s Planner bills itself as “just enough”, they charge about the same as many of the full service, in-depth PM options on this list. Despite being a solid app, this alone might push some users elsewhere.

Tom’s Planner costs from $9.95/user/month and offers a 14-day free trial.

  • freemium version
  • From $70 per license

RationalPlan - Portfolio management, collaboration, and resource management rolled into a Mac-friendly PM software that follows the PMBOK

Gain insight into how resources are used and collaborate using integrated tools.

Project Online s a cloud-based version of MS Projects. While Microsoft asserts that they are different tools, you will still find many familiar features between them. Project Online provides built-in templates and familiar scheduling tools for anyone who has used Microsoft software for project management or adjacent tasks.

Task and time management features, resource tracking, visual task boards that support Scrum and Kanban, timesheet and invoicing management—Projects Online has everything you would expect from a PM app.

RationalPlan’s pay-once licensing and a freemium version make it a standout pick in value for the price. For small teams, the free 2 user experience may be more than enough to satisfy needs. For companies wary of subscriptions or ongoing contracts, a one-and-done payment method is refreshing.

With RationalPlan, you can open and edit any version of Microsoft Project files. It also integrates well with Google Drive, Dropbox, and Google Calendar.

The primary con is that the integrations list leaves much to be desired. While MS Project compatibility is great, it would be nice to seem some other helpful tools on this list like Slack, Trello, QuickBooks, and so on.

RationalPlan costs from $70 per license and offers a freemium version for up to 2 users with a maximum of 2 projects.

Summary Of The 15 Best Project Management Software For Mac

Software Overview Free Option Price Site
ClickUp ClickUp logo Read ClickUp features & functionality Freemium version Free forever with paid plans starting at $5/month Check out ClickUp
Smartsheet Smartsheet logo Read Smartsheet features & functionality

30 days free trial

From $7/user/month Check out Smartsheet
monday.com monday.com logo Read monday.com features & functionality

14 days free trial

From $17/month for 2 users Check out monday.com
Wrike Wrike logo Read Wrike features & functionality Freemium version

14 days free trial

From $9.80/user/month Check out Wrike
MeisterTask MeisterTask logo Read MeisterTask features & functionality Freemium version

30 days free trial

Offers a free basic plan, and paid subscriptions start at $8.25/user/month Check out MeisterTask
FunctionFox FunctionFox logo Read FunctionFox features & functionality

14 days free demo

From $5/user/month Check out FunctionFox
GanttPRO GanttPRO logo Read GanttPRO features & functionality

14 days free trial

From $8.90/user/month Check out GanttPRO
TeamGantt TeamGantt logo Read TeamGantt features & functionality

14 days free trial

From $24.95/month Check out TeamGantt
Hive Hive logo Read Hive features & functionality

14 days free trial

From $12/user/month Check out Hive
Nutcache Nutcache logo Read Nutcache features & functionality

14 days free trial

From $6/user/month Check out Nutcache
Yanado Task Yanado Task logo Read Yanado Task features & functionality

14 days free trial

From $6/user/month Check out Yanado Task
ProWorkflow ProWorkflow logo Read ProWorkflow features & functionality

14 days free trial

From $10/user/month Check out ProWorkflow
Project Online Project Online logo Read Project Online features & functionality

30 days free trial

From $9/user/month Check out Project Online
Tom's Planner Tom's Planner logo Read Tom's Planner features & functionality

14 day free trial

From $9.95/user/month Check out Tom's Planner
RationalPlan RationalPlan logo Read RationalPlan features & functionality Freemium version From $70 per license Check out RationalPlan

Know Any Other Good Project Management Software for Mac?

My personal favorite tools are listed above but I am always interested in hearing what the community uses for their Mac-oriented PM software. Let me know what you think of our selection in the comments below; or, drop a link to your favorite MacOS PM software and let me know why you love it.

Here’s a few others I’ve briefly tried out, if you are looking for more options.

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Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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