Web-based project management tools are an excellent solution for project managers who cannot be physically present in an office at all times. The best project management software for you will have a robust online platform with web-based resource management, timesheets, invoicing, portfolio management, project plans, workflow management, and more. Relieve yourself of being a helicopter manager and consider web-based collaboration software to bridge any gaps in accountability.
I’ve built this list of trustworthy, reliable online project management tools to address all of these needs and then some.
Web-Based Project Management Software Comparison Criteria
Here’s a summary of my evaluation criteria:
- User Interface (UI): Is the interface clean and attractive on both PC and smart devices? Can users easily follow a task from conception to completion within the app? Does unnecessary clicking and menuing get in the way of interface functionality?
- Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? Web-based project management requires being up-to-date while you are on the move; does the PM tool work on all popular mobile phone types (Android and iOS)? Is the mobile app robust and comprehensive?
- Integrations: Out-of-office PMs may require several different web-based solutions in their daily toolkit. So, is the app easy to connect with other web-based tools and apps, like time trackers, workflow management software, resource management software, and others?
- Value for $: PMs looking for web-based software will often need more than one tool to fulfill all their needs. Therefore, low cost or freemium software options are important. Plus, does the web-based PM app have simple, scalable costs per user for easy growth?
Web-Based Project Management Tools Key Features
- Accessible on any device using apps or browser access
- Reliable auto-saving features for all pages and work
- Built-in communication, messaging, and tagging
- Built-in meeting organization, including note-taking or video conferencing integration
- Easy calendars and scheduling with adjustable permissions/edit access
- Offline access available for no-WiFi zones (ie: during travel)
- Time tracking and task management overviews for managers on-the-go
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Overviews Of The 10 Best Web-Based Project Management Tools
Here’s a brief description of each of the web-based project management tools on my list showing what it does best, plus screenshots to showcase some of the features.
monday.com is a scalable, flexible, and secure web-based project management tool that sports some of the most user-friendly and encouraging interface graphics around. The bright colors, gamification of task completion, and easy drag-and-drop mechanisms can encourage software adoption by even the least techy team members. Plus, hundreds of add-ons, widgets, integrations, and automation ensure that every user can design an experience that works best for their unique needs.
monday.com costs from $14/user/month and offers a free version with 1 board per dashboard.
- Offers a free version of the web-based tool
- Document template gallery is hugely helpful
- Can customize your boards to display only what you need most
- Time and calendar views limited to paid plans
- Integration with Zoom video conferencing is limited to paid plans
- May not be robust enough for large organizations
Celoxis is an award-winning all-in-one web-based project management software tool that is backed by over 17 years of company experience. It comes packed with good-to-great features not just for small and mid-sized businesses, but also for large enterprises. The tool has been the platform of choice for brands like HBO, Bombardier, KPMG, Tesla, Adobe, University of Washington, and The World Bank.
Celoxis provides powerful yet flexible project portfolio management, time and expense tracking, resource management, financial tracking, and work collaboration. Using Celoxis, project management teams can manage schedules, resources, budgets, costs, invoices, communication, approvals, risks, issues, change requests and other work items from a single online platform.
Celoxis’ comprehensive features address the real-world complexities of managing projects across organizations and functions; it excels at planning, delegation, collaboration, tracking and reporting with great agility and user-friendliness. Celoxis help users plan and manage real-world, diverse project portfolios. It is highly customizable to suit a variety of business needs.
Celoxis comes with full-featured 30-day trial access to allow businesses to not just kick the tires but also to use realistic project scenarios to run through your list of business challenges and software requirements. The help center is packed with easy-to-use self-help resources such as getting started guides, product FAQs, short explainer videos, product documentation manual, and community forums. Celoxis also offers various onboarding packages and instructor-led training modules to help new customers accelerate adoption.
Celoxis integrates with over 400 third-party apps like Google Drive, MS Excel, JIRA, QuickBooks Online, Salesforce, Evernote, Slack, Zendesk, G Suite, Trello, Harvest, MailChimp, and more through a paid account with Zapier.
Celoxis costs from $22.50/user/month with a 5 user minimum and offers a free 30-day trial.
- Includes profit & margin tracking visuals
- Dynamic project portfolio dashboards
- Scheduling tools for geographically distributed teams
- Integration limitations
- Can’t recover deleted data or restore previous versions
- Only 2GB file space per user included in cloud plan
Forecast is a web-based platform for project and resource management used by teams worldwide. Forecast unites your projects, resources and financials in one AI-powered platform.
You can create a robust project plan fast using Forecast’s auto-schedule. The powerful AI automatically estimates tasks, assigns and optimizes workloads across resources, and sets a project delivery date. PMs will have a bird’s eye view of the entire portfolio of finished, running, and planned projects in a fully populated pipeline and can made easy adjustments or edits as needed.
You’ll automatically have resource utilization calculated for you on a company-wide level to get valuable insights into how employees’ available time is spent. You can also create task cards where every team member can comment, share files, and register time spent. This lets you monitor who’s doing what and get notified of key progress updates directly with customizable alerts.
Forecast has powerful tools to track the financial progress of retainers without losing reference to the workloads of your staff and the time they spent delivering services. The platform can plot and analyze the differences between profitable and submarginal projects to relay how different project roles might affect results.
Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.
Forecast costs from $25/user/month with a minimum of 10 users and offers a 14-day free trial.
- Projects, resources and financials connected in one platform
- AI powered auto-scheduling and time entry suggestions
- Excellent iOS and Android apps
- Automated cost and budget estimations
- No browser extension for time tracking
- No asset management
- Minimum of 10 seats
Wrike is an award-winning web-based project management software suitable for teams of five or more, as the software allows for an unlimited number of users. The tool is highly configurable and allows users to customize workflows, dashboards, reports, and request forms.
Wrike’s simple interface enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views, allowing them to choose how to visualize their priorities. Wrike also features task lists, subtasks, schedules, shared workflows, file sharing, and real-time communication and collaboration. Users can get advanced insights on their project with performance reporting tools, resource management and allocation, and more.
Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. You can switch between the home screen and timesheets, dashboards, calendars, reports, and stream (for notifications and messages). Wrike also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.
Wrike also offers a variety of specific solutions depending on the type of team or organization — including marketing teams and professional service teams. Users can also try a variety of templates for common organizational processes.
Wrike offers 400+ pre-built native integrations, including the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Pricing starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.
- Excellent free plan for small businesses and teams
- Dashboards to track progress of anything at a glance
- Easy, comprehensive email integration
- No mid-levels of priority, only none or High
- Additional options for inbox filtering (by topics, project, assignees, etc.) would be welcomed
- Sluggish when downloading large files for editing
MeisterTask allows project managers to organize and manage tasks in a beautifully designed, customizable environment. Kanban-style project boards allow teams to create streamlined, automated workflows that can be accessed anywhere by app or web browser. Their comprehensive free plan allows for unlimited project members and customizable project boards. Plus, collaboration between free and paid accounts is permitted.
MeisterTask costs from $8.25/user/month and offers a free version for up to 3 projects.
- A supportive free version of the tool for entry-level users
- Easy to navigate, user-friendly panel UI
- Good communication features: commenting, tagging, assigning
- No analytics for team performance
- No offline access at this time
- Some detailed task definitions may be difficult to implement
Kanbanize offers flexible, web-based Kanban Boards and built-in Business Rules so that you can automate all your team’s existing processes, dependencies, and interactions. PMs will especially enjoy the ability to forecast the end dates of any initiatives based on the flow of child cards anywhere in the Kanban card hierarchy.
Kanbanize costs from $99/month and offers a 30-day free trial.
- Quick bottleneck identification
- They offer a free eBook guide to Kanban for easy training help
- Good time tracking solution
- Some customizations can be challenging to arrange
- No iOS app
- No built-in chat system
Hive allows each client team member to pick how they want to see campaign progress – Kanban Board, Gantt Chart, or Table. Try bolstering remote meeting efficiency with the Hive Notes tool to demonstrate clear next steps, assignees, responsibilities, and important deadlines. With Hive’s proofing and approvals solution, managers can share creative documents and enable web-based feedback quickly and easily.
Hive costs from $12/user/month and offers a free demo and a 14-day free trial.
- Tool supports several views like Kanban, Gantt, and List
- Creating task and project cards is simple
- Can forward emails directly to Hive to create projects
- Cannot attach multiple files to a project request
- Could improve invoice tracking and financial features
- Can’t easily move urgent actions to the top
Used by Spotify, PayPal, Disney, and Netflix, Teamwork is a web-based project management solution that empowers you to manage multiple projects with ease. Users can easily break down complex projects into multiple levels of tasks and subtasks so you can plan in depth. You can even customize each marketing client’s access permissions for everything from adding comments on tasks all the way through to adding tasks, milestones, and even logging time.
Teamwork costs from $10/user/month and offers a free version for up to 2 projects and 5 team members.
- Free version of the web based tool is great for individuals or small teams
- Time tracking in both desktop and mobile versions
- Flexible project elements can be turned on and off (tasks, time, risks, billing, etc.)
- Limited 3rd party integrations compared to others
- Some reports are tough to fully customize
- Over-enthusiastic about email notifications
ProjectManager.com is an award-winning web-based project management system that boasts an impressive suite of project portfolio management (PPM) tools. Real-time dashboards, all-in-one roadmaps, and multiple project views are just a few of the features available to PMs looking to organize their portfolio on a granular or holistic level. You’ll especially appreciate the robust PPM reporting system, which gives you a birds-eye-view of everything you’ve got going on.
ProjectManager costs from $15/user/month and offers a 30-day free trial.
- Easy to create job schedules and make milestones
- Downloading and uploading job specific documents is simple
- Enables real-time communication with clients
- Schedules that aren’t perfectly linked may break during a task date change
- No offline access
- Don’t offer task trees showing the entire roadmap paths
Mavenlink uses their own creation, the M-Bridge, to ensure a seamless connection between all of your web-based project management software using this service-centric integration platform. You’ll be able to easily manage every stage of your project lifecycle, from planning and bidding to staffing and billing. CRM, Financials, HCM, and more are all accessible through this one-size-fits-all web-based PM tool.
Mavenlink costs from $19/user/month and offers a 10-day free trial.
- Strong integration with Jira, G Suite, Microsoft Dynamics, and Salesforce
- Real time view of budgets and burn rate
- High-impact and organized reporting stack
- More customization options on project and task status welcomed
- Mobile app doesn’t always display the same information as the website
- No global search feature, must scan channel-by-channel
Summary Of The Best Remote Project Management Tools
Other Web-Based Project Management Software
Here’s a few more that didn’t make the top list.
- Basecamp – Best for software development teams
- Scoro – Best for educational institutions
- Forecast – Best AI forecasting and analysis
- Zoho Projects – Best for automation of complex tasks
- Clarizen – Best for Project Portfolio Management
- Asana – Best visual task lists
- Trello – Best customizable task cards
- Paymo – Best invoicing and estimates
- Nifty – Best for legal case management
- KeyedIn – Best manufacturing ERP
- Workzone – Best for healthcare teams
- ProWorkflow – Best for ORG charts
- EasyProjects – Best Business Intelligence Reports
- Sciforma – Best Enterprise-centric project and portfolio management software
- Freedcamp – Best open source web-based project management tool
Which Web-Based Project Management Tools Do You Use?
What web-based project management tool do you and any stakeholders prefer? Are you thinking about upgrading or switching over? Is there any web-based project management software that you would add to this list? What kind of web-based project management tools do you like the best? Sound off in the comments.
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