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What Project Management Tools Do Big Companies Use?

Enterprise project management tools can help large companies streamline processes and increase productivity. Outlining a clear, company-wide strategy can help project managers assign tasks, develop project planning, and implement task management approaches.

However, with so many project management tools out there, it can be challenging to find the right software for your team and your company. Additionally, there are numerous aspects businesses should consider when choosing a project management tool. Cost, scalability, integration, and security are some of the main factors.

Big companies use project management tools that are cost effective, scalable, and user friendly. These types of project management software often incorporate Gantt charts and data reporting to outline a project schedule. Learn more about different project management tools and how to implement them so that you can optimize your company’s project management software.

In this article

How big companies use project management tools

From budgeting to mapping out timelines, big companies use project management tools for optimizing productivity. Also, big companies can improve task management and project planning by implementing project management software.

What tasks do big companies accomplish through project management tools?

  • Project planning: Big companies oversee and complete multiple projects at the same time. Project planning is an integral step to ensuring team members stay on spec and on budget. Implementing a company-wide project management tool can help large companies execute multiple tasks at once and improve their project portfolio management.
  • Resource management: Using project management software can help companies divert funds to different projects. Enterprise project management software will often display real-time use of allocated budgets. This is another way large companies can stay on budget. A resource management tool can also help large companies determine which departments need more funding.
  • Communication: Big companies have several internal departments, so communicating between teams is important when completing large-scale projects. With project management software, departments can quickly and effectively assign different tasks, share files, and report data. Management tools also help companies communicate and collaborate with external stakeholders.
  • Project scaling: Scaling projects and business growth is key for large companies. Big companies develop projects that have a wide scope. Thus, it’s important to implement a project management tool that is designed for scaling tasks. This will help your company optimize productivity and reach new goals.

How do big companies save time and money with project management tools?

Big companies save time and money by using project management tools because the software helps teams stay on budget and on task. Project management tools provide short-term and long-term timelines for large companies, so staying on task is less challenging.

Furthermore, when all team members understand their assignments, they can better collaborate and accomplish the project goal. This level of organization can even result in teams completing a project ahead of schedule, which saves large organizations more time and money.

Finally, large companies can prevent profit losses by completing tasks on time and on budget. When a project is delayed, large organizations must spend more money on that process. This then creates a domino effect since funds for other projects may be depleted as well.

As a result, project management tools help teams stay organized, which encourages everyone to complete a project on time, reducing the potential for profit losses.

Tracking activities in a large company through project management tools

Large companies can better track activities with project management systems. Software programs are designed for managing multiple projects, making it easier for project managers to oversee assignments. Project managers can also better assign tasks when they use the software’s tracking features.

Thus, project tracking improves not only a large organization’s overall productivity but also an individual team member’s performance.

Why do big companies need project management tools to effectively track project activities?

There are two main reasons why big companies need project management tools to effectively track assignments.

First, large companies can have hundreds of different departments and locations across the globe. With this level of reach and scope, it’s critical for companies to effectively track projects. Using project management tools can help big companies avoid miscommunicating and missing deadlines.

Second, large companies often depend on the trust of their external stakeholders. However, to gain and maintain that trust, companies must show updated data and reporting on past and current projects. With real-time data reporting, project management tools make it easy for big companies to share information and project progress with stakeholders and clients.

As a result, big companies need project management tools to effectively track project activities because it helps them manage large-scale projects and communicate project reports to their clients.

What software programs allow stakeholders in big companies to track project activities?

Here are some of the best enterprise project management software that you can choose from.

What are the best ways to track projects effectively in a big business?

First, outline your project objectives. Establishing a clear set of goals can help all team members stay focused. This will also help you track projects to ensure the goals are completed with each finished assignment.

After you’ve identified the project goals, create a project outline and delegate tasks. Outlining each stage of the project can help team members effectively track activities. With project management software, you can create a visual plan that is organized and easy to follow.

Visual representations improve collaboration and cross-project visibility. For example, team members with updated data metrics and graphs can better communicate across departments and share reports.

Finally, set clear deadlines and consistently follow up. Deadlines provide team members with a time frame to work toward. Project managers should then regularly check in with team members to effectively track project assignments and make sure everyone is on schedule.

Best project management tools for large organizations

Large organizations handle comprehensive projects that require multiple team members, recurring tasks, and collaboration. While digital management tools can be a time and money saver, not all project management tools are designed for the needs of large organizations.

Different project management tools have different types of formats, features, and capabilities. Thus, it’s important to find a project management solution that aligns with your company’s priorities and goals. The best project management tools for big companies can handle the scope of a large-scale project.

How can you determine which enterprise management software solution is right for you?

First, identify what your company wants to achieve by implementing enterprise management software. Here are some questions to consider:

  • What are your most important operational functions?
  • What operational problem do you want to solve?
  • Which departments do you want to optimize?
  • Which projects are integral for your company?

Next, consider your company’s day-to-day tasks. The types of projects team members work on should also influence your decision. For example, a visual project management display is more applicable for a content marketing firm, whereas a spreadsheet-based format better suits a financial firm.

The type of tasks your company completes on a daily basis and your existing enterprise project management framework will help you prioritize different software capabilities.

After identifying your goals and considering your company’s specific needs, you can research and narrow down different enterprise management tools.

Where can you find the best project management tools for large organizations?

You can find the best project management tools for large organizations online. Research and review different software programs to determine which project management tools best fit your company.

Also, consider reaching out to other companies within your industry to see which project management tools work well for their teams. Understanding the types of project management tools that best suit your company’s industry can help you decide on the right software.

What are the differences in project management tools for large organizations versus small and medium-sized businesses (SMBs)?

Unlike large companies, SMBs don’t have as many departments and locations. Instead, they tend to have a small team that works in one or two locations. Thus, it’s easier for SMBs to plan and organize projects.

Additionally, large businesses tend to work on more projects simultaneously more often than SMBs. Because large organizations have several departments, they can oversee multiple large-scale projects at once. SMBs often don’t have the resources or need to run multiple projects at a given time.

As a result, SMBs don’t need as many software capabilities as large businesses. While project management tools for large companies offer cross-project visibility, many project management tools for SMBs focus on productivity and organization.

Another common difference between project management tools for large organizations and SMBs is that tools for large organizations often emphasize task management. In contrast, SMB programs focus on collaboration capabilities so that SMBs can manage and monitor email influxes.

Additional resources

Implementing project management software is a great way to optimize your company’s productivity. Project management tools are designed to help large companies plan projects, allocate resources, report data, and collaborate.

After identifying your company’s goals, you can choose a project management tool that is curated toward your project team. However, even after narrowing down your search, it can be challenging to select a system for your company.

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Learn more about what enterprise project management tools are here.

By Ben Aston

I’m Ben Aston, a digital project manager and founder of I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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