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10 Best Visual Project Management Software 2021 + Free Plans

This visual project management software review covers 10 tools and all the info you need: pros and cons, pricing, features, integrations, and screenshots to help you choose something that fits your needs.

By 03/01/2021 No Comments

The 10 Best Visual Project Management Software List

Here’s a shortlist of the best visual project management tools:

  1. monday.com - Best free plan with bold color-coding of tasks
  2. Wrike - Best collaborative visual project management software
  3. Forecast.app - Best for managing your projects, resources, and finances in one
  4. Celoxis - Best visual project management software with real-time financial reporting
  5. AirTable - Best for integrations
  6. ProjectManager - Best looking customizable dashboard
  7. KeyedIn - Best for making charts pop
  8. GanttPRO - Best for building Gantt charts
  9. Backlog - Best for software devs
  10. Notion - Best for drag-and-drop simplicity

Below you’ll find an overview of each of the 10 best visual project management software, with screenshots, feature overviews, and pricing.

Jump to visual project management software overviews

10 Best Visual Project Management Software Comparison

The best project management system is one that functions well and looks good while doing it. That’s why I’ve compiled some of the best visual project management software here and outlined what it does best for users.

Adding visual flair to a project or task can help you quickly assess where you stand. For example, if you’re late on a deliverable you want a visual project management software that screams “There is an issue here!” using graphics or bold color schemes. Everything will be easier for you and your team to read so that you can spend less time hunting for information and more time making moves.

Portfolio management is another aspect of PM software that can benefit from a strong visual approach. After all, every item in your portfolio most likely has its own style and feel and your records should show that. Your project team will appreciate having more than a block of text to define their projects, milestones, and schedules.

This article will compare and evaluate the best visual project management solutions and highlight ways in which they can amplify your workflow management.

Key Visual PM Software Features

  1. Drag-and-drop visual organization
  2. Colored labels (ex. for due dates or project status/project progress)
  3. Picture uploads
  4. File previews
  5. Reports
  6. Client dashboards
  7. Gantt Charts and/or Kanban Boards
  8. Visual gamification of collaboration tools
  9. Sticky notes or other note-taking
  10. Think Charts and flows for project planning

Visual Project Management Software Comparison Criteria

What am I looking for when we select visual work management software for review? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Is it clean and attractive on a web browser as well as any mobile app? Is real-time data and reporting displayed in a pleasing, easy-to-read way? Is the dashboard customizable, to appeal to different visual preferences?
  2. Usability: Is it easy to learn and master? Does the company offer good tech support, user support, tutorials, and training? Can team members of various technological backgrounds onboard easily? Does it come with an iOS or Android app?
  3. Integrations: Is it easy to connect with other tools? Any pre-built integrations? Does it connect with whatever project management tool you may already use in your day-to-day? Does it connect to image storage systems like Google Drive?
  4. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

Visual Project Management Software DPM Logo Soup 2021

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Overviews Of The 10 Best Visual Project Management Solutions

Here’s a brief description of each of the visual project management software that is featured on this list.

  • 14 days free trial
  • From $11/user/month

monday.com - Best free plan with bold color-coding of tasks

Bold, loud colors are a key selling feature for their software development.

monday.com is a bold, easy-to-use visual project management software that lets you view your projects, tasks, and milestones in a variety of ways—Gantt chart, calendar views, task lists, Kanban boards, and completion-level bar charts. Each user can build their own visual dashboard using widgets to pull in and display the data they need mostar in their day-to-day.

monday also has in-app commenting and messaging, making for easy workflow collaboration and approvals. Team members can attach documents right into the project space, including graphics, text files, videos, and spreadsheets. Plus, monday.com boasts fully featured iOS and Android mobile apps.

Higher level paid plans will unlock simple, point-and-click automations that can change statuses or send notifications as soon as certain conditions are met. This greatly reduces the organizational and administrative burden on your project management team.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible through a paid plan with Zapier.

monday is free to use for 2 users. Paid plans cost from $11/user/month and come with a 14-day free trial.

  • freemium version
  • 14 days free trial
  • From $9.80/user/month

Wrike - Best collaborative visual project management software

View and adjust team member workload with drag-and-drop capability.

Wrike is a project management software suitable for teams of five or more, as the software allows for an unlimited number of users. The tool is highly configurable and allows users to customize workflows, dashboards, reports, and request forms.

Wrike enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views, allowing them to choose how to visualize priorities. Wrike also features task lists, subtasks, schedules, shared workflows, file sharing, and real-time communication and collaboration. Users can get advanced insights on their project with performance reporting tools, resource management and allocation, and time tracking.

Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. You can switch between the home screen and timesheets, dashboards, calendars, reports, and stream (for notifications and messages). Wrike also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.

Wrike also offers a variety of specific solutions depending on the type of team or organization — including marketing teams and professional service teams. Users can also try a variety of templates for common organizational processes.

Wrike offers 400+ pre-built native integrations, including the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Pricing starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.

  • 14 days free trial
  • From $29/user/month

Forecast.app - Best for managing your projects, resources, and finances in one

Forecast’s auto schedule feature turns a rough list of tasks into a comprehensive project plan

Forecast is a visual project management software that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly. Forecast is currently used in over 40 countries by an assortment of agencies, consulting companies, SMBs, and enterprises.

PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow every team member to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks. You can put together projects for any type of work: fixed price, time and material, or retainer.

Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. You can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.

Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Forecast cost from $29/user/month with a minimum of 10 users and offers a 14-day free trial.

  • 30 days free trial
  • From $22.50/user/month (minimum 5 users)

Celoxis - Best visual project management software with real-time financial reporting

Beautiful and customizable dashboards for every team member for everything from financial to PPM.

Celoxis is one of the most comprehensive yet affordable project management software in the marketplace. It addresses the complexities of managing projects across organizations and functions with features for planning, delegation, collaboration, tracking, and reporting. Celoxis helps users plan and manage diverse project portfolios with features that allow for time and expense tracking, resource management, financial tracking, and work collaboration.

Businesses can get rid of multiple applications and spreadsheets to manage schedules, resources, budgets, costs, invoices, communication, approvals, risks, issues, change requests and simply manage everything in one platform. When you sign up for a demo, Celoxis product experts will customize one to your needs so that you won’t have to spend months of research to find the best tool for your team.

As a visual project management tool, Celoxis stands out in the fact that comprehensive financial reporting is included in your subscription. You’ll have immediate access to financial analytics like profit and margin tracking, revenue forecasting, and custom financial KPIs. This is not something you find in most visual PM software, as financial coverage tends to require third-party integrations or be left out altogether.

Celoxis integrates with over 400 third-party apps like Google Drive, MS Excel, JIRA, QuickBooks Online, Salesforce, Evernote, Slack, Zendesk, G Suite, Trello, Harvest, MailChimp, and more through a paid account with Zapier.

Celoxis costs from $22.50/user/month with a 5 user minimum and offers a free 30-day trial.

  • 14 days free trial
  • From $10/user/month

AirTable - Best for integrations

Content graphics and a bright calendar make deadlines clear.

Airtable is a super robust and highly customizable visual project management software with smart sorting and filtering capabilities, an assortment of different data visualization styles, and very flexible workflow automations to accommodate any process. It can be tricky to learn all the ins and outs of the system but it’s well worth the effort.

Airtable is so data dense and informationally rich that its internal search function tends to lag behind what is needed for the tool. Don’t let this stop you from trying it out, though, as you’ll definitely find the broad functionality of the system gets you a bang for your buck.

Airtable integrates with Asana, Basecamp, Dropbox, Box, Email, Eventbrite, Evernote, Facebook, Github, Gmail, Google Drive/calendar/contacts, Instagram, JotForm, MailChimp, LinkedIn, MeetUp, Pocket, Slack, SMS, Soundcloud, Stripe, Trello, Tumblr, Twilio, Twitter, Typeform, WordPress, Wunderlist, YouTube, and Zendesk. You can connect to thousands of other apps using Zapier, Workato, Integromat, or Automate.io (may require a paid plan) or leverage their robust API to do the same.

Airtable offers a free plan with some feature and size limitations. Paid plans cost from $10/user/month and come with a 14-day free trial.

  • 30 days free trial
  • From $14 per user/month

ProjectManager - Best looking customizable dashboard

The dashboard is filled with useful data and personalized background touches.

ProjectManager is an online project management solution currently used by over 375K users and counting, including teams from NASA, Volvo, and Ralph Lauren. The tool lets you share projects and collaborate online with features such as Gantt charts, visual dashboards, real-time reporting, and time tracking functionality.

ProjectManager is a highly flexible tool used by teams in construction, manufacturing, IT & dev work, professional services, engineering, product management, and more. It comes with free onboarding and free training to ensure that the tool is set-up to meet the specific needs of your industry and team.

ProjectManager integrates with MS Project, Excel, Office 365, Salesforce CRM, QuickBooks, Xero, Dropbox, Desk.com, JIRA, Hubspot, Slack,Zendesk, Evernote, OneLogin, OneDrive, and the complete Google Suite. They also have a powerful REST API to help you build against internal or external tools.

ProjectManager is free to use for up to 3 users. Paid plans cost from $14/user/month and come with a 30-day free trial.

  • 15 days free trial
  • From $15.30/user/month depending on permissions/feature needs

KeyedIn - Best for making charts pop

Usually-dull charts are made more accessible with color and structure.

KeyedIn is a visual project management tool that combines all of your PMO’s projects, tasks, resources, and reports across a modern, clean interface. Simple dashboard views can flag overdue deliveries, tasks, and actions so that your team can address them quickly. They also offer risk & issue management features: track, manage and resolve risks and issues associated with portfolio projects.

KeyedIn is available in over a dozen languages, inlucing English (US & UK), Spanish (Mexico & Spain), Chinese Manderin, and French. They also offer their services in different hyper-focused modules to address things like manufacturing enterprise resource planning, project portfolio management, or professional services PM.

KeyedIn integrates with Salesforce, Cherwell, JIRA, CAST Software Intelligence, Sage, Microsoft BI, and other apps not listed directly on their site. Their enterprise-level plan boasts support for third-party integrations for things like predictive analytics, IT product analysis, advanced reporting, and AL/machine learning.

KeyedIn costs from $15.30/user/month depending on permissions/feature needs. They also offer a free trial for new users.

  • 14 days free trial
  • From $8.90/user/month

GanttPRO - Best for building Gantt charts

Colorful Gantt charts make dependencies and deadlines more readable.

GanttPRO is a visual project and task management solution with tools for collaboration, importing and exporting documents, resource management, time tracking, customizable templates, and budget tracking. GanttPRO gets rid of feature fluff and sticks to doing a few things really well—tracking tasks, dependencies, and resources.

As its name suggests, GanttPRO put a particular focus on developing the best and easiest Gantt chart maker for project managers. Their drag-and-drop Gantt chart builder is both aesthetically pleasing and super easy to understand. You’ll be able to mark dependencies, track timelines, and get an overall view of project progress.

GanttPRO integrates with JIRA Cloud but does not list any other native third-party connections.

GanttPRO costs from $8.90/user/month and comes with a free trial.

  • freemium version
  • 30 days free trial
  • From $35/month

Backlog - Best for software devs

Issue and task progress is obvious through color-coding.

Backlog is project management and code management united, making it particularly well suited for software development teams who want a modern, visual workspace. Backlog has everything that you would expect from a visual project management tool: sprint planning, communication tools, real-time updates, and a healthy number of workflow-related integrations. Backlog has both an iOS and Android mobile app, as well.

Backlog also has all the stuff that software dev PMS need: issue and bug tracking, remote work support, version controls, and tons of built-in storage space 100 GB for enterprise level plans). You can even add issues directly from whatever email solution you use. They also empower code review and collaboration through Git, Subversion (SVN), and wikis.

Backlog integrates with Typetalk, Cacoo, Nulab Pass, Slack, Redmine, Jira Importer, Jenkins, iCal Sync, email platforms, Google Sheets, and LambdaTest. You can also build your own integrations and add-ons with Backlog’s API.

Backlog is free for up to 10 users and 1 project. Paid plans cost from $35/month for up to 30 users and come with a 30-day free trial.

  • freemium version
  • 30 days free trial
  • From $8/user/month

Notion - Best for drag-and-drop simplicity

Easily drag tasks and subtasks across your roadmap board.

The Best Visual Project Management Solutions Software Comparison Chart

Software Overview Free Option Price Site
monday.com monday.com logo Read monday.com features & functionality

14 days free trial

From $11/user/month Check out monday.com
Wrike Wrike logo Read Wrike features & functionality Freemium version

14 days free trial

From $9.80/user/month Check out Wrike
Forecast.app Forecast.app logo Read Forecast.app features & functionality

14 days free trial

From $29/user/month Check out Forecast.app
Celoxis Celoxis logo Read Celoxis features & functionality

30 days free trial

From $22.50/user/month (minimum 5 users) Check out Celoxis
AirTable AirTable logo Read AirTable features & functionality

14 days free trial

From $10/user/month Check out AirTable
ProjectManager ProjectManager logo Read ProjectManager features & functionality

30 days free trial

From $14 per user/month Check out ProjectManager
KeyedIn KeyedIn logo Read KeyedIn features & functionality

15 days free trial

From $15.30/user/month depending on permissions/feature needs Check out KeyedIn
GanttPRO GanttPRO logo Read GanttPRO features & functionality

14 days free trial

From $8.90/user/month Check out GanttPRO
Backlog Backlog logo Read Backlog features & functionality Freemium version

30 days free trial

From $35/month Check out Backlog
Notion Notion logo Read Notion features & functionality Freemium version

30 days free trial

From $8/user/month Check out Notion

Other Visual Project Management Options

Here are a few more that didn’t make the top list. If you need additional suggestions for handy visual PM apps, check these out.

  1. Teamwork – Best free plan for small businesses that need a visual approach.
  2. ProWorkflow – Best for visualizing resource management.
  3. Hive – Best for visual time tracking & timesheets for projects.
  4. Process Street – Best for aesthetic project timelines.
  5. Mavenlink – Best for building roadmaps.
  6. Forecast.app – Best for visually appealing invoicing documents.
  7. TeamGantt – Best for Gantt charts and other planning.
  8. Project Insight – Best for appealing analysis reports.
  9. Acuity PPM – Best customer support resources.
  10. Genius Project – Best for easy, visual project tracking.
  11. Bubble – Best as an intuitive, easy-to-use visual PM tool.
  12. Airfocus – Best for scalability, large or small teams.
  13. Asana – Best for simple task management.
  14. Jira – Best for agile workflows.
  15. Trello – Best for Kanban board task lists.
  16. Odoo Best open source project management tool
  17. Scrumwise – Best eye-catching SCRUM software.
  18. Microsoft Project – Best for integration with MS software like Powerpoint.

What Do You Think About These Visual PM Tools?

Have you tried out any visual project management apps listed above? Is there a SAAS visual project management tool that you would add to this list? Sound off in the comments.

If you’re still looking, find other types of project management software and overviews in this article.

Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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