Best Remote Project Management Tools List
Here’s a shortlist of the best remote project management tools:
SmartsheetBest remote project management tool for sales reps
- monday.com
Best remote PM tool for 3rd-party integrations
- Wrike
Best for remote collaboration across departments
- Celoxis
Best remote project management for growing portfolios
- Kintone
Best for custom project workflows
- MeisterTask
Best tool for online, remote task management
- GoodDay
Best for customizable personal workspaces
- Kissflow Project
Best simple project management software for remote teams
- Teamwork
Best for large companies and enterprises
- ProjectManager
Best software for remote teams using hybrid project methodologies
Below you’ll find an overview of each of the 10 best remote project management tools, with screenshots, feature overviews, and pricing.
Remote project management tools are designed to help virtual teams with everything from communication to team management.
You and your team members may find yourself struggling with the new remote workforce standards. Whether working from home is new or old to you and your team, it can be a challenge to ensure regular check-ins with remote workers. Distributed teams may need extra resources for things like video conferencing or messaging, for example, which can help replace the face to face collaboration of in-person workplaces.
With more teams working remotely, the lines between standard project management software and the tools specifically designed for remote teams are blurring. Even so, I think it’s useful to evaluate tools based on how good they are for remote teams, so I’ve created a trustworthy list of remote workforce tools. I’ve highlighted what the best project management tools can do specifically for remote and WFH teams, as opposed to when they are used in-office.
Remote Project Management Tools Comparison Criteria
What do I look for? Here’s a summary of my evaluation criteria:
- User Interface (UI): Remote teams need a UI that is attractive and easy to use for everyone, from the highest tech individual to the lowest. Is the user interface easy to navigate, good for screen sharing, and attractive to look at for 8 hours a day? Is the UI optimized for mobile apps, which are often used in remote work?
- Usability: Remote teams often don’t have the in-house support of an IT professional or PM so any software introduced should have ample customer support resources, video tutorials, webinars, live chat, Q&A forums, whitepapers, and other easily accessible documentation.
- Integrations: Remote work requires that all your tools communicate as much as possible, from collaboration tools to time tracking to task management. Does the remote project software integrate with other popular apps in these categories and beyond, including but not limited to Slack, Jira, Zoom or Skype, DropBox, Google Drive, Microsoft apps, Proofhub, and other popular remote work tools? Does it connect with your CRM systems?
- Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?
Remote Project Management Tools Key Features
- Can be accessed remotely with minimal stipulations (not everyone has access to a hard-wired internet connection—the more accessible, the better)
- Secure cloud storage for file sharing on-the-go
- Automating business processes to unify separate work environments
- Simplifying communication channels
- Engagement and productivity tools
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Overviews Of The 10 Best Remote Project Management Tools
Here’s a brief description of each of the remote project management tools on my list showing what it does best, plus screenshots to showcase some of the features.
Smartsheet - Best remote project management tool for sales reps
Dashboards and spreadsheets track resources anywhere, via PC or mobile.
Smartsheet is the best project management software for template galleries and template sets. These starter solutions are packed with pre-built sheets, reports, forms, and dashboards that your users can modify as needed. They have team collaboration tools for building estimates, inventory management, Gantt timelines, and a lot more.
Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.
Pros
- Customizable sheets and dashboards for different departments
- Reminders and update requests are great collaborative tools
- Quick Gantt charts with easy entry of tasks
Cons
- Power users may hit row and cell link limitations
- Changes do not autosave instantly when editing
- Maybe over-engineered for simple projects
monday.com - Best remote PM tool for 3rd-party integrations
monday.com works well with a robust library of other popular PM apps.
monday.com is a colorful, user-friendly, jack-of-all-trades remote workspace tool for modern teams. Plan, track, and deliver projects using hundreds of visual and customizable templates. View data on a map, calendar, timeline, kanban board, and more. Automate repetitive administrative tasks, like creating new lead entries according to incoming emails.
monday.com costs from $14/user/month and offers a free version with 1 board per dashboard.
Pros
- Very easy to invite others, share timelines, and assign tasks
- Simple organization by dragging and dropping tasks
- Excellent collaborative features
Cons
- No bottleneck identification or assistance
- Automations are not fully customizable
- Best features locked to Standard or Pro versions
Wrike - Best for remote collaboration across departments
Access activities and assignments with collaboration and communication features.
Wrike is a cloud-based work management platform with robust remote workflow functionality, and it’s a popular choice among enterprise and agency teams. PMs will appreciate being able to build custom dashboards and workflows as well as implement team-specific workflow automation. Progress reporting is easily shareable across clients, stakeholders, and team members no matter where they are located.
Wrike costs from $9.80/user/month and offers a free version for up to 5 users.
Pros
- Ease of use and setup
- Holistic, comprehensive task modeling
- Variety of project views meet different user needs
Cons
- Best features limited to Business plan
- The commenting system needs to be more prominent
Celoxis - Best remote project management for growing portfolios
Beautiful and customizable dashboards for every team member
Celoxis’ comprehensive features address the real-world complexities of managing projects across organizations and functions; it excels at planning, delegation, collaboration, tracking, and reporting with agility and user-friendliness. Celoxis can help you plan and manage real-world, diverse project portfolios and it is highly customizable to suit a variety of business needs.
Celoxis boasts auto and manual scheduling features that accommodate geographically distributed remote project teams. The platform functionality can adapt to different time zones, time-constrained tasks, part-time resources, unavoidable absences, interim resource swaps, and even one-off exceptions such as teams working weekends to meet deadlines.
Along with everything you would expect from remote project and task planning, Celoxis offers a whole suite of built-in accounting tools, which makes it stand out against competitors. Celoxis can generate reports for budget spends, receivables, and profitability across projects and portfolios. Celoxis can also handle margin tracking, revenue forecasting, and custom financial KPIs.
Celoxis integrates with over 400 third-party apps like Google Drive, MS Excel, JIRA, QuickBooks Online, Salesforce, Evernote, Slack, Zendesk, G Suite, Trello, Harvest, MailChimp, and more through a paid account with Zapier.
Celoxis costs from $22.50/user/month with a 5 user minimum and offers a free 30-day trial.
Pros
- Easy to use interface
- Customizable dashboards for each team members
- Scheduling for geographically distributed teams
Cons
- No freemium plan
- No cancelation refunds post-purchase
- Only 2GB file space per user included in cloud plan
- 30 days free trial (no credit card required)
- From $24/user/month with a minimum of 5 users
Kintone - Best for custom project workflows
Kintone’s customizable platform makes it easy to create custom project workflows you can automate—and then track every step of the way.
Kintone is a project management tool that allows managers to not only track, prioritize, and review their team’s tasks but also customize, automate, and collaborate on workflows on their cloud-based desktop and mobile applications.
Kintone facilitates remote project management with functionalities such as the ability to create automated reminders, filter tasks or project phases by data field or team member to generate custom reports or dashboard views, and automate handoffs between team members for multi-step workflows.
One of Kintone’s most valuable features is its built-in communication channels and chat tools that allow teams to discuss projects directly in the database and in real-time. Users can also create “spaces” for conversation organized by topic, team, project, or department. The best part is these spaces stay visible to everyone, so teammates who miss a discussion can come back later and catch up on what’s been said.
Kintone integrates with Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, Hubspot, and many more through Zapier.
Kintone costs from $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial and discounted prices for NGOs and educators.
MeisterTask - Best tool for online, remote task management
Organize task lists as you see fit using boards, cards, lists, and sheets.
MeisterTask allows remote teams to organize and manage tasks in a beautifully designed, customizable environment that adapts to individual user needs. Kanban-style project boards allow teams to create streamlined, automated workflows no matter where they are physically located in the world. Their app is available for Android and iOS, as well.
MeisterTask costs from $8.25/user/month and offers a free version for up to 3 projects.
Pros
- Intuitive and user-friendly UI
- Very easy to manage several projects at the same time
- Access to unlimited project boards
Cons
- Timeline and custom fields are restricted to Business accounts
- File attachments limited to 200 MB per file
- After loading a file into a task it cannot be downloaded immediately
GoodDay - Best for customizable personal workspaces
GoodDay’s dashboard provides Kanban boards, Gantt charts, project reports, and more.
GoodDay is a work management platform remote teams can use for project and product management. GoodDay comes with a productivity suite that includes personal work scheduling (My Work), group and private chats, meetings management, project & personal events, built-in documents & wiki, and unlimited file storage.
GoodDay’s Action Required tracker alerts members of new tasks assigned to them, alerts members they choose to collaborate with, and is visible on each member’s personal schedule and workspace.
Each workspace comes with customizable views, adjustable user interface, customizable fields and task types as well as project templates, priorities, and workflows.
GoodDay.work integrates with hundreds of apps such as Google Drive, Google Calendar, Gmail, Slack, GitHub, Gitlab, Excel, Jira, Trello, and many others, accessible via native integration. More integrations are available through Zapier and GoodDay API.
Pros
- Real collaboration transparency with Action Required
- Shallow learning curve
Cons
- Some native integrations require paid plan
- No offline access
- Custom Reports available to Enterprise users only
GoodDay costs from $4/user/month and offers a free-forever version for up to 15-user teams.
Kissflow Project - Best simple project management software for remote teams
Kissflow Project allows users to plan their team’s work, see who’s working on what, and deliver great results with minimal tracking. It ensures 360º visibility into projects with Kanban, list, and Matrix views.
Kissflow Project is a great remote project management tool designed to focus on collaboration, transparency, coordination, and productivity. It offers a collection of essential features and is a good fit for teams who want a simple tool to help them collaborate on and manage tasks.
The main functions of this tool are in task management and file sharing/collaboration. It offers multiple views for projects, including Kanban boards, list views, and swimlanes. You can share project plans, documents, and other files, as well as discuss projects directly within the software, a boon for remote workers. Beyond these main parts of the tool, there are also some simple reporting and timesheets features to help with tracking.
Overall this is a strong fit for small to medium remote teams who want something to collaborate on that’s easy to learn—you’ll find more advanced reporting, finance, and resource management features in other tools. Kissflow Projects is really great for simply managing the flow of work, files, discussions, and time needed to get projects out the door!
Kissflow integrations include native Microsoft and G suite integrations, and the platform offers a REST API and webhooks.
Pros
- Multiple views like Kanban, lists, and swimlanes
- On hold, in progress, and done states available for tracking progress
- Powerful reporting features
Cons
- No Gantt chart
- No ability to set up recurring tasks
- Not intended for complex projects
Teamwork - Best for large companies and enterprises
Enterprises will appreciate the comprehensive and succinct list of all projects.
Teamwork contains all the project management essentials that you need in a collaborative remote team: the ability to create tasks and projects, upload and share files, and add comments to tasks. Use Gantt charts, board views, portfolio management tools, time tracking, reporting dashboards, and workload management tools. Access readily available project health status updates for all remote employees.
Teamwork costs from $10/user/month and offers a free version for up to 5 users.
Pros
- Excellent time tracking feature
- Easy and comprehensive report building
- Easily track comments and feedback from clients
Cons
- More integrations with popular CRMs would be welcome
- Doesn’t sync with QuickBooks
- Can be difficult to move/adjust milestones
ProjectManager - Best software for remote teams using hybrid project methodologies
Gantt charts align with lists and spreadsheets for robust data collection.
ProjectManager blends Agile and Waterfall methodologies to bring teams a collaborative solution that can adapt to hybrid methods or changes in your methodology from project to project. Gantt chart tools can help you and your team plan and schedule; build simple task lists with powerful features, and manage full agile sprints with drag-and-drop Kanban cards.
ProjectManager costs from $15/user/month and offers a 30-day free trial.
Pros
- Good for costing and construction work monitoring
- Easy to use project scheduling
- Fits well into an Agile framework
Cons
- No way to track and update partially complete tasks
- No way to sort Agile Boards by project, only by task
- Most reports require a manual clean-up
Summary Of The Best Remote Project Management Tools
Other Remote Project Management Tools
Here’s a few more that didn’t make the top list.
- Basecamp – Best for IT teams
- Scoro – Best for customizable dashboards
- Zoho Projects – Best for CRM
- Asana – Best free remote project management
- Trello – Best for Kanban-style organization
- Keyedin – Best for PMO analytics
- Workzone – Best for file management
- Proworkflow – Best for remote collaboration
- EasyProjects – Best for product lifecycle
- Sciforma – Best for scalability
What Remote Project Management Tools Do You Use?
How do you navigate different projects and teams remotely? Have you tried any of these remote project management solutions in your day-to-day? Are there any remote project management tools that you would add to this list? Sound off in the comments.
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