Best ToolsRemote PMTools

10 Best Remote Project Management Tools Of 2021

Logo Of Wrike

The most versatile work management on the market. Transform how your teams work.

Our friend and supporter

These remote project management tools are designed to help virtual teams with everything from communication tools to team management.

Remote project management tools are becoming more essential these days. You and your team members may find yourself struggling with the new “remote workforce” standards. Whether working from home is new or old to you and your team, it can be a challenge to ensure regular check-ins with remote workers. Distributed teams may need extra resources for things like video conferencing or messaging, for example, which can help replace the face to face collaboration of in-person workplaces.

I’ve designed a trustworthy list of remote workforce tools to empower your staff, even across different time zones. I’ve also highlighted what the best project management tools can do specifically for remote and WFH teams, as opposed to when they are used in-office.

Best Remote Project Management Tools List

Here’s a shortlist of the best remote project management tools:

Below you’ll find an overview of each of the 10 best remote project management tools, with screenshots, feature overviews, and pricing.

Jump to remote project management tool overviews

Remote Project Management Tools Comparison Criteria

What do I look for? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Remote teams need a UI that is attractive and easy to use for everyone, from the highest tech individual to the lowest. Is the user interface easy to navigate, good for screen sharing, and attractive to look at for 8 hours a day? Is the UI optimized for mobile apps, which are often used in remote work?
  2. Usability: Remote teams often don’t have the in-house support of an IT professional or PM so any software introduced should have ample customer support resources, video tutorials, webinars, live chat, Q&A forums, whitepapers, and other easily accessible documentation.
  3. Integrations: Remote work requires that all your tools communicate as much as possible, from collaboration tools to time tracking to task management. Does the remote project software integrate with other popular apps in these categories and beyond, including but not limited to Slack, Jira, Zoom or Skype, DropBox, Google Drive, Microsoft apps, Proofhub, and other popular remote work tools? Does it connect with your CRM systems?
  4. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

Remote Project Management Tools Key Features

  1. Can be accessed remotely with minimal stipulations (not everyone has access to a hard-wired internet connection—the more accessible, the better)
  2. Secure cloud storage for file sharing on-the-go
  3. Automating business processes to unify separate work environments
  4. Simplifying communication channels
  5. Engagement and productivity tools

Overviews Of The 10 Best Remote Project Management Tools

Here’s a brief description of each of the remote project management tools on my list showing what it does best, plus screenshots to showcase some of the features.

monday.com logo - 10 Best Remote Project Management Tools Of 2021
  • Free version with 1 board per dashboard
  • From $14/user/month

1. monday.com – Best remote PM tool for 3rd-party integrations

monday.com screenshot - 10 Best Remote Project Management Tools Of 2021

monday.com works well with a robust library of other popular PM apps.

monday.com is a colorful, user-friendly, jack-of-all-trades remote workspace tool for modern teams. Plan, track, and deliver projects using hundreds of visual and customizable templates. View data on a map, calendar, timeline, kanban board, and more. Automate repetitive administrative tasks, like creating new lead entries according to incoming emails.

monday.com costs from $14/user/month and offers a free version with 1 board per dashboard.

Pros

  • Very easy to invite others, share timelines, and assign tasks
  • Simple organization by dragging and dropping tasks
  • Excellent collaborative features

Cons

  • No bottleneck identification or assistance
  • Automations are not fully customizable
  • Best features locked to Standard or Pro versions
Teamwork logo - 10 Best Remote Project Management Tools Of 2021
  • Free version for up to 5 users
  • From $10/user/month

2. Teamwork – Best for large companies and enterprises

Teamwork screenshot - 10 Best Remote Project Management Tools Of 2021

Enterprises will appreciate the comprehensive and succinct list of all projects.

Teamwork contains all the project management essentials that you need in a collaborative remote team: the ability to create tasks and projects, upload and share files, and add comments to tasks. Use Gantt charts, board views, portfolio management tools, time tracking, reporting dashboards, and workload management tools. Access readily available project health status updates for all remote employees.

Teamwork costs from $10/user/month and offers a free version for up to 5 users.

Pros

  • Excellent time tracking feature
  • Easy and comprehensive report building
  • Easily track comments and feedback from clients

Cons

  • More integrations with popular CRMs would be welcome
  • Doesn’t sync with QuickBooks
  • Can be difficult to move/adjust milestones
Wrike logo - 10 Best Remote Project Management Tools Of 2021
  • Free version for up to 5 users
  • From $9.80/user/month

3. Wrike – Best for remote collaboration across departments

Wrike screenshot - 10 Best Remote Project Management Tools Of 2021

Access activities and assignments with collaboration and communication features.

Wrike is a cloud-based work management platform with robust remote workflow functionality, and it’s a popular choice among enterprise and agency teams. PMs will appreciate being able to build custom dashboards and workflows as well as implement team-specific workflow automation. Progress reporting is easily shareable across clients, stakeholders, and team members no matter where they are located.

Wrike costs from $9.80/user/month and offers a free version for up to 5 users.

Pros

  • Ease of use and setup
  • Holistic, comprehensive task modeling
  • Variety of project views meet different user needs

Cons

  • Best features limited to Business plan
  • The commenting system needs to be more prominent
ProjectManager logo - 10 Best Remote Project Management Tools Of 2021
  • 30 days free trial
  • From $15/user/month

4. ProjectManager – Best software for remote teams using hybrid project methodologies

ProjectManager screenshot - 10 Best Remote Project Management Tools Of 2021

Gantt charts align with lists and spreadsheets for robust data collection.

ProjectManager blends Agile and Waterfall methodologies to bring teams a collaborative solution that can adapt to hybrid methods or changes in your methodology from project to project. Gantt chart tools can help you and your team plan and schedule; build simple task lists with powerful features, and manage full agile sprints with drag-and-drop Kanban cards.

ProjectManager costs from $15/user/month and offers a 30-day free trial.

Pros

  • Good for costing and construction work monitoring
  • Easy to use project scheduling
  • Fits well into an Agile framework

Cons

  • No way to track and update partially complete tasks
  • No way to sort Agile Boards by project, only by task
  • Most reports require a manual clean-up
Mavenlink logo - 10 Best Remote Project Management Tools Of 2021
  • 10 days free trial
  • From $19/user/month

5. Mavenlink – Best remote project management software for service businesses

Mavenlink screenshot - 10 Best Remote Project Management Tools Of 2021

Assign service-essential tasks according to team member role and skill.

Mavenlink is a modern collaborative remote work platform with award-winning project and resource management features. Mavenlink resource management provides greater visibility into your resource pool using insightful dashboards, reports, and profiles. They also provide 60+ thoughtfully-crafted, services-centric BI reports out of the box.

Mavenlink costs from $19/user/month and offers a 10-day free trial as well as a free demo.

Pros

  • Good for resource planning and project accounting
  • Ability to search all client communication within a single space
  • Easy to track time, develop timelines, and break projects down into tasks

Cons

  • Can’t automatically repeat budgets or resource allocations
  • Some data syncing lag
  • Task and Gantt data columns aren’t fully customizable
Smartsheet logo - 10 Best Remote Project Management Tools Of 2021
  • 30 days free trial
  • From $18/month

6. Smartsheet – Best remote project management tool for sales reps

Smartsheet screenshot - 10 Best Remote Project Management Tools Of 2021

Dashboards and spreadsheets track resources anywhere, via PC or mobile.

Smartsheet is the best project management software for template galleries and template sets. These starter solutions are packed with pre-built sheets, reports, forms, and dashboards that your users can modify as needed. They have team collaboration tools for building estimates, inventory management, Gantt timelines, and a lot more.

Smartsheet costs from $18/month and offers a 30-day free trial.

Pros

  • Customizable sheets and dashboards for different departments
  • Reminders and update requests are great collaborative tools
  • Quick Gantt charts with easy entry of tasks

Cons

  • Power users may hit row and cell link limitations
  • Changes do not autosave instantly when editing
  • May be over-engineered for simple projects
ClickUp logo - 10 Best Remote Project Management Tools Of 2021
  • Free version with limited features
  • From $5/user/month

7. ClickUp – Best remote project management tool for screen recording

ClickUp screenshot - 10 Best Remote Project Management Tools Of 2021

Easily screen record, create screenshots, and share data with in-browser tools.

ClickUp is a flexible project planning tool that can accomodate small or large teams who need to do lists, project management, docs and wikis, spreadsheets, email and chat, events, reminders, goal tracking, time tracking, and resource management. Something great about this tool is that it includes screenshots and recording features right in the tool. Users can import data from other productivity apps easily.

ClickUp costs from $5/user/month and offers a free version with limited features.

Pros

  • Easy to switch between unrelated project plans
  • Impressive organization: create folders, sub-groups, and sub-tasks

Cons

  • Steep learning curve due to the number of features
  • Tricky to email with attachments, files sometimes unopenable
  • More third-party integrations would be welcome
Paymo logo - 10 Best Remote Project Management Tools Of 2021
  • 15 days free trial
  • From $9.95/user/month

8. Paymo – Best remote project management tool for freelancers

Paymo screenshot - 10 Best Remote Project Management Tools Of 2021

Timesheet and milestone tools that freelancers and small teams will appreciate.

Paymo serves remote workforces across creative and marketing agencies, law firms, business consultants, architecture firms, and freelancers. Remote teams can take advantage of easy time tracking, resource planning, Gantt charts, reports, Kanban boards, expenses, and invoicing tools. You can schedule and monitor activity in real-time and easily make adjustments using flexible Gantt Charts and other types of project views.

Paymo costs from $9.95/user/month and offers a 15-day free trial.

Pros

  • Time tracking easily runs in the background with little interference
  • Organizes jobs intuitively and can easily archive jobs
  • Easy to share content with external stakeholders

Cons

  • Large learning curve compared to others
  • Project table layout categories challenging to edit
  • Budgets from projects to tasks can be difficult to calculate
Hive logo - 10 Best Remote Project Management Tools Of 2021
  • 14 days free trial
  • From $12/user/month

9. Hive – Best tool for project templates

Hive screenshot - 10 Best Remote Project Management Tools Of 2021

Choose from dozens of project templates for quick-start capabilities.

Hive lets your team manage projects in the way they work best and lets you easily switch between views like Kanban and Gantt charts. Monitor and report on projects in real-time to spot risks and opportunities proactively. Plus, utilize over 1,000 integrations through Zapier to bring information into one centralized dashboard.

Hive costs from $12/user/month and offers a 14-day free trial.

Pros

  • Infinite sub-tasks available
  • Task owners can turn sub-tasks into separate projects
  • Add external users without paying for a seat

Cons

  • Mobile app notifications are unreliable
  • Comments could be made more prominent
  • Have to delete all sub-actions manually after deleting a phase

Summary Of The Best Remote Project Management Tools

SoftwareOverviewFree OptionPriceSite
monday.commonday.com logo Read monday.com features & functionality

Free version with 1 board per dashboard

From $14/user/month Check out monday.com
TeamworkTeamwork logo Read Teamwork features & functionality

Free version for up to 5 users

From $10/user/month Check out Teamwork
WrikeWrike logo Read Wrike features & functionality

Free version for up to 5 users

From $9.80/user/month Check out Wrike
ProjectManagerProjectManager logo Read ProjectManager features & functionality

30 days free trial

From $15/user/month Check out ProjectManager
MavenlinkMavenlink logo Read Mavenlink features & functionality

10 days free trial

From $19/user/month Check out Mavenlink
SmartsheetSmartsheet logo Read Smartsheet features & functionality

30 days free trial

From $18/month Check out Smartsheet
ClickUpClickUp logo Read ClickUp features & functionality

Free version with limited features

From $5/user/month Check out ClickUp
PaymoPaymo logo Read Paymo features & functionality

15 days free trial

From $9.95/user/month Check out Paymo
HiveHive logo Read Hive features & functionality

14 days free trial

From $12/user/month Check out Hive

Other Remote Project Management Tools

Here’s a few more that didn’t make the top list.

  1. Basecamp – Best for IT teams
  2. Scoro – Best for customizable dashboards
  3. Zoho Projects – Best for CRM
  4. Asana – Best free remote project management
  5. Trello – Best for Kanban-style organization
  6. Keyedin – Best for PMO analytics
  7. Workzone – Best for file management
  8. Proworkflow – Best for remote collaboration
  9. EasyProjects – Best for product lifecycle
  10. Sciforma – Best for scalability

What Remote Project Management Tools Do You Use?

How do you navigate different projects and teams remotely? Have you tried any of these remote project management solutions in your day-to-day? Are there any remote project management tools that you would add to this list? Sound off in the comments.

For updates on our latest articles and podcasts from project management experts, sign up for the DPM newsletter.

You can also share tool recommendations and best practices with other digital PMs in our online community—get involved with our community in DPM Membership.

Logo Of Wrike

The most versatile work management on the market. Transform how your teams work.

Our friend and supporter

Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.