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Best ToolsRemote PM

10 Best Remote Project Management Tools Of 2021

This remote project management tools review covers 10 tools and all the info you need: pros and cons, pricing, features, integrations, and screenshots to help you choose something that fits your needs.

By 03/01/2021 No Comments

Best Remote Project Management Tools List

Here’s a shortlist of the best remote project management tools:

  1. monday.com - Best remote PM tool for 3rd-party integrations
  2. Celoxis - Best remote project management for growing portfolios
  3. MeisterTask - Best tool for online, remote task management
  4. Wrike - Best for remote collaboration across departments
  5. Forecast.app - Best for managing your projects, resources, and finances in one
  6. Kissflow Project - Best simple project management software for remote teams
  7. Teamwork - Best for large companies and enterprises
  8. ProjectManager - Best software for remote teams using hybrid project methodologies
  9. Mavenlink - Best remote project management software for service businesses
  10. ClickUp - Best remote project management tool for screen recording

Below you’ll find an overview of each of the 10 best remote project management tools, with screenshots, feature overviews, and pricing.

Jump to remote project management tool overviews

Remote project management tools are designed to help virtual teams with everything from communication to team management.

You and your team members may find yourself struggling with the new remote workforce standards. Whether working from home is new or old to you and your team, it can be a challenge to ensure regular check-ins with remote workers. Distributed teams may need extra resources for things like video conferencing or messaging, for example, which can help replace the face to face collaboration of in-person workplaces.

With more teams working remotely, the lines between standard project management software and the tools specifically designed for remote teams are blurring. Even so, I think it’s useful to evaluate tools based on how good they are for remote teams, so I’ve created a trustworthy list of remote workforce tools. I’ve highlighted what the best project management tools can do specifically for remote and WFH teams, as opposed to when they are used in-office.

Remote Project Management Tools Comparison Criteria

What do I look for? Here’s a summary of my evaluation criteria:

  1. User Interface (UI): Remote teams need a UI that is attractive and easy to use for everyone, from the highest tech individual to the lowest. Is the user interface easy to navigate, good for screen sharing, and attractive to look at for 8 hours a day? Is the UI optimized for mobile apps, which are often used in remote work?
  2. Usability: Remote teams often don’t have the in-house support of an IT professional or PM so any software introduced should have ample customer support resources, video tutorials, webinars, live chat, Q&A forums, whitepapers, and other easily accessible documentation.
  3. Integrations: Remote work requires that all your tools communicate as much as possible, from collaboration tools to time tracking to task management. Does the remote project software integrate with other popular apps in these categories and beyond, including but not limited to Slack, Jira, Zoom or Skype, DropBox, Google Drive, Microsoft apps, Proofhub, and other popular remote work tools? Does it connect with your CRM systems?
  4. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

Remote Project Management Tools Key Features

  1. Can be accessed remotely with minimal stipulations (not everyone has access to a hard-wired internet connection—the more accessible, the better)
  2. Secure cloud storage for file sharing on-the-go
  3. Automating business processes to unify separate work environments
  4. Simplifying communication channels
  5. Engagement and productivity tools

Remote Project Management Tools DPM Logo Soup 2021

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Overviews Of The 10 Best Remote Project Management Tools

Here’s a brief description of each of the remote project management tools on my list showing what it does best, plus screenshots to showcase some of the features.

  • Free version with 1 board per dashboard
  • From $14/user/month

monday.com - Best remote PM tool for 3rd-party integrations

monday.com works well with a robust library of other popular PM apps.

monday.com is a colorful, user-friendly, jack-of-all-trades remote workspace tool for modern teams. Plan, track, and deliver projects using hundreds of visual and customizable templates. View data on a map, calendar, timeline, kanban board, and more. Automate repetitive administrative tasks, like creating new lead entries according to incoming emails.

monday.com costs from $14/user/month and offers a free version with 1 board per dashboard.

Pros

  • Very easy to invite others, share timelines, and assign tasks
  • Simple organization by dragging and dropping tasks
  • Excellent collaborative features

Cons

  • No bottleneck identification or assistance
  • Automations are not fully customizable
  • Best features locked to Standard or Pro versions
  • 30 days free trial
  • From $22.50/user/month (minimum 5 users)

Celoxis - Best remote project management for growing portfolios

Beautiful and customizable dashboards for every team member

Celoxis’ comprehensive features address the real-world complexities of managing projects across organizations and functions; it excels at planning, delegation, collaboration, tracking, and reporting with agility and user-friendliness. Celoxis can help you plan and manage real-world, diverse project portfolios and it is highly customizable to suit a variety of business needs.

Celoxis boasts auto and manual scheduling features that accommodate geographically distributed remote project teams. The platform functionality can adapt to different time zones, time-constrained tasks, part-time resources, unavoidable absences, interim resource swaps, and even one-off exceptions such as teams working weekends to meet deadlines.

Along with everything you would expect from remote project and task planning, Celoxis offers a whole suite of built-in accounting tools, which makes it stand out against competitors. Celoxis can generate reports for budget spends, receivables, and profitability across projects and portfolios. Celoxis can also handle margin tracking, revenue forecasting, and custom financial KPIs.

Celoxis integrates with over 400 third-party apps like Google Drive, MS Excel, JIRA, QuickBooks Online, Salesforce, Evernote, Slack, Zendesk, G Suite, Trello, Harvest, MailChimp, and more through a paid account with Zapier.

Celoxis costs from $22.50/user/month with a 5 user minimum and offers a free 30-day trial.

Pros

  • Easy to use interface
  • Customizable dashboards for each team members
  • Scheduling for geographically distributed teams

Cons

  • No freemium plan
  • No cancelation refunds post-purchase
  • Only 2GB file space per user included in cloud plan
  • Free version for up to 3 projects
  • From $8.25/user/month

MeisterTask - Best tool for online, remote task management

Organize task lists as you see fit using boards, cards, lists, and sheets.

MeisterTask allows remote teams to organize and manage tasks in a beautifully designed, customizable environment that adapts to individual user needs. Kanban-style project boards allow teams to create streamlined, automated workflows no matter where they are physically located in the world. Their app is available for Android and iOS, as well.

MeisterTask costs from $8.25/user/month and offers a free version for up to 3 projects.

Pros

  • Intuitive and user-friendly UI
  • Very easy to manage several projects at the same time
  • Access to unlimited project boards

Cons

  • Timeline and custom fields are restricted to Business accounts
  • File attachments limited to 200 MB per file
  • After loading a file into a task it cannot be downloaded immediately
  • Free version for up to 5 users
  • From $9.80/user/month

Wrike - Best for remote collaboration across departments

Access activities and assignments with collaboration and communication features.

Wrike is a cloud-based work management platform with robust remote workflow functionality, and it’s a popular choice among enterprise and agency teams. PMs will appreciate being able to build custom dashboards and workflows as well as implement team-specific workflow automation. Progress reporting is easily shareable across clients, stakeholders, and team members no matter where they are located.

Wrike costs from $9.80/user/month and offers a free version for up to 5 users.

Pros

  • Ease of use and setup
  • Holistic, comprehensive task modeling
  • Variety of project views meet different user needs

Cons

  • Best features limited to Business plan
  • The commenting system needs to be more prominent
  • 14 days free trial
  • From $29/user/month

Forecast.app - Best for managing your projects, resources, and finances in one

Forecast’s auto schedule feature turns a rough list of tasks into a comprehensive project plan.

Forecast is a remote project management software that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage Forecast’s workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly. Forecast is currently used in over 40 countries by an assortment of remote- and hybrid agencies, consulting companies, SMBs, and enterprises.

PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow remote team members to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks. You can put together projects for any type of remote work: fixed price, time and material, or retainer.

Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. You can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.

Forecast integrates with Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Forecast cost from $29/user/month with a minimum of 10 users and offers a 14-day free trial.

Pros

  • Projects, resources and financials connected in one platform
  • AI powered auto-scheduling and time entry suggestions
  • Excellent iOS and Android apps
  • Automated cost and budget estimations

Cons

  • No browser extension for time tracking
  • No asset management
  • Minimum of 10 seats
  • freemium version
  • 15 days free trials
  • From $35/month (Includes 5 users)

Kissflow Project - Best simple project management software for remote teams

Kissflow Project allows users to plan their team’s work, see who’s working on what, and deliver great results with minimal tracking. It ensures 360º visibility into projects with Kanban, list, and Matrix views.

Kissflow Project is a great remote project management tool designed to focus on collaboration, transparency, coordination, and productivity. It offers a collection of essential features and is a good fit for teams who want a simple tool to help them collaborate on and manage tasks.

The main functions of this tool are in task management and file sharing/collaboration. It offers multiple views for projects, including Kanban boards, list views, and swimlanes. You can share project plans, documents, and other files, as well as discuss projects directly within the software, a boon for remote workers. Beyond these main parts of the tool, there are also some simple reporting and timesheets features to help with tracking.

Overall this is a strong fit for small to medium remote teams who want something to collaborate on that’s easy to learn—you’ll find more advanced reporting, finance, and resource management features in other tools. Kissflow Projects is really great for simply managing the flow of work, files, discussions, and time needed to get projects out the door!

Kissflow integrations include native Microsoft and G suite integrations, and the platform offers a REST API and webhooks.

Pros

  • Multiple views like Kanban, lists, and swimlanes
  • On hold, in progress, and done states available for tracking progress
  • Powerful reporting features

Cons

  • No Gantt chart
  • No ability to set up recurring tasks
  • Not intended for complex projects
  • Free version for up to 5 users
  • From $10/user/month

Teamwork - Best for large companies and enterprises

Enterprises will appreciate the comprehensive and succinct list of all projects.

Teamwork contains all the project management essentials that you need in a collaborative remote team: the ability to create tasks and projects, upload and share files, and add comments to tasks. Use Gantt charts, board views, portfolio management tools, time tracking, reporting dashboards, and workload management tools. Access readily available project health status updates for all remote employees.

Teamwork costs from $10/user/month and offers a free version for up to 5 users.

Pros

  • Excellent time tracking feature
  • Easy and comprehensive report building
  • Easily track comments and feedback from clients

Cons

  • More integrations with popular CRMs would be welcome
  • Doesn’t sync with QuickBooks
  • Can be difficult to move/adjust milestones
  • 30 days free trial
  • From $15/user/month

ProjectManager - Best software for remote teams using hybrid project methodologies

Gantt charts align with lists and spreadsheets for robust data collection.

ProjectManager blends Agile and Waterfall methodologies to bring teams a collaborative solution that can adapt to hybrid methods or changes in your methodology from project to project. Gantt chart tools can help you and your team plan and schedule; build simple task lists with powerful features, and manage full agile sprints with drag-and-drop Kanban cards.

ProjectManager costs from $15/user/month and offers a 30-day free trial.

Pros

  • Good for costing and construction work monitoring
  • Easy to use project scheduling
  • Fits well into an Agile framework

Cons

  • No way to track and update partially complete tasks
  • No way to sort Agile Boards by project, only by task
  • Most reports require a manual clean-up
  • 10 days free trial
  • From $19/user/month

Mavenlink - Best remote project management software for service businesses

Assign service-essential tasks according to team member role and skill.

Mavenlink is a modern collaborative remote work platform with award-winning project and resource management features. Mavenlink resource management provides greater visibility into your resource pool using insightful dashboards, reports, and profiles. They also provide 60+ thoughtfully-crafted, services-centric BI reports out of the box.

Mavenlink costs from $19/user/month and offers a 10-day free trial as well as a free demo.

Pros

  • Good for resource planning and project accounting
  • Ability to search all client communication within a single space
  • Easy to track time, develop timelines, and break projects down into tasks

Cons

  • Can’t automatically repeat budgets or resource allocations
  • Some data syncing lag
  • Task and Gantt data columns aren’t fully customizable
  • Free version with limited features
  • From $5/user/month

ClickUp - Best remote project management tool for screen recording

Easily screen record, create screenshots, and share data with in-browser tools.

ClickUp is a flexible project planning tool that can accomodate small or large teams who need to do lists, project management, docs and wikis, spreadsheets, email and chat, events, reminders, goal tracking, time tracking, and resource management. Something great about this tool is that it includes screenshots and recording features right in the tool. Users can import data from other productivity apps easily.

ClickUp costs from $5/user/month and offers a free version with limited features.

Pros

  • Easy to switch between unrelated project plans
  • Impressive organization: create folders, sub-groups, and sub-tasks

Cons

  • Steep learning curve due to the number of features
  • Tricky to email with attachments, files sometimes unopenable
  • More third-party integrations would be welcome

Summary Of The Best Remote Project Management Tools

Software Overview Free Option Price Site
monday.com monday.com logo Read monday.com features & functionality

Free version with 1 board per dashboard

From $14/user/month Check out monday.com
Celoxis Celoxis logo Read Celoxis features & functionality

30 days free trial

From $22.50/user/month (minimum 5 users) Check out Celoxis
MeisterTask MeisterTask logo Read MeisterTask features & functionality

Free version for up to 3 projects

From $8.25/user/month Check out MeisterTask
Wrike Wrike logo Read Wrike features & functionality

Free version for up to 5 users

From $9.80/user/month Check out Wrike
Forecast.app Forecast.app logo Read Forecast.app features & functionality

14 days free trial

From $29/user/month Check out Forecast.app
Kissflow Project Kissflow Project logo Read Kissflow Project features & functionality Freemium version

15 days free trials

From $35/month (Includes 5 users) Check out Kissflow Project
Teamwork Teamwork logo Read Teamwork features & functionality

Free version for up to 5 users

From $10/user/month Check out Teamwork
ProjectManager ProjectManager logo Read ProjectManager features & functionality

30 days free trial

From $15/user/month Check out ProjectManager
Mavenlink Mavenlink logo Read Mavenlink features & functionality

10 days free trial

From $19/user/month Check out Mavenlink
ClickUp ClickUp logo Read ClickUp features & functionality

Free version with limited features

From $5/user/month Check out ClickUp

Other Remote Project Management Tools

Here’s a few more that didn’t make the top list.

  1. Basecamp – Best for IT teams
  2. Scoro – Best for customizable dashboards
  3. Zoho Projects – Best for CRM
  4. Asana – Best free remote project management
  5. Trello – Best for Kanban-style organization
  6. Keyedin – Best for PMO analytics
  7. Workzone – Best for file management
  8. Proworkflow – Best for remote collaboration
  9. EasyProjects – Best for product lifecycle
  10. Sciforma – Best for scalability

What Remote Project Management Tools Do You Use?

How do you navigate different projects and teams remotely? Have you tried any of these remote project management solutions in your day-to-day? Are there any remote project management tools that you would add to this list? Sound off in the comments.

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Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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