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In this review, I’m going to share my analysis and evaluation from my hands-on experience with MeisterTask. But first, if you’re just beginning your search for the best task management tools, check out my picks for the best task management software. You probably already know that MeisterTask is among the most popular task management tools out there, but you need to better understand what’s good (and not so good) about it.

This in-depth MeisterTask review will walk you through the tool's pros and cons, features and functionality, and more to help guide you to better understand its capabilities and its suitability for your needs.

Review of MeisterTask dashboard screenshot.
I like how MeisterTask's dashboard overview, as shown in this screenshot, displays open, in progress, review, and finished tasks, giving you a birds-eye view of your team's progress.

MeisterTask Product Overview


MeisterTask serves as an adept task management tool designed to simplify task organization. It targets individuals and teams, from freelancers to large businesses, looking for a structured approach to manage their projects. The tool offers tangible benefits by integrating automation, setting due dates, and ensuring that projects stay on track.

Users often turn to MeisterTask to counter the challenges of missed deadlines, disorganized task lists, and the hassle of switching between platforms. Its standout features include powerful automation, mobile apps for on-the-go management, detailed checklist functionality, and integration with various apps.


  • Automation: MeisterTask ensures tasks move smoothly through different stages without manual interference.
  • Mobile Apps: Its mobile apps provide users with the necessary functionality, ensuring they can manage tasks irrespective of location.
  • Checklist Functionality: The built-in checklist allows users to break tasks into detailed steps, ensuring everything is noticed.


  • Learning Curve: Some users might find the plethora of features overwhelming initially.
  • Integration Limitations: While MeisterTask offers numerous integrations, it might only cover some niche tools a team uses.
  • Customization: MeisterTask can sometimes feel less flexible regarding task board customization than other task management tools.

Expert Opinion:

Having judged numerous task management tools over the years, MeisterTask presents a distinct user experience. The user-friendly interface often receives positive feedback in user reviews, making it easy for newcomers to navigate and onboard. When choosing between MeisterTask and its counterparts, its calendar view and time-tracking functionalities stand out.

However, determining its best fit does have some stipulations. While its functionality is commendable, there are areas where it might need to perform better compared to the competition, especially in terms of specific integrations. Yet, when selecting software for a medium-sized team looking for a balance between features and simplicity, MeisterTask can be a top choice.

MeisterTask: The Bottom Line:

When comparing MeisterTask to similar software, what truly sets it apart is its dedication to a smooth user experience. The calendar view offers a unique perspective on tasks that many tools emphasize less. Its time tracking, often a feature relegated to more specialized apps, is integrated seamlessly, allowing users to monitor their work hours directly within the platform.

Furthermore, emphasizing user-friendly design means it's not just about having features but making them accessible and intuitive. Its most noteworthy features, like the interactive calendar and detailed time tracking, highlight MeisterTask's commitment to offering something different in the saturated task management tools market.

MeisterTask Deep Dive

Product Specifications:

  1. Task Creation - Yes
  2. Task Assignment - Yes
  3. Due Date Setting - Yes
  4. Prioritization - Yes
  5. Time Tracking - Yes
  6. Checklist Functionality - Yes
  7. Recurring Tasks - Yes
  8. Calendar View - Yes
  9. File Attachments - Yes
  10. Comments & Collaboration - Yes
  11. Project Templates - Yes
  12. Task Dependencies - Yes
  13. Gantt Chart View - No
  14. Notifications & Alerts - Yes
  15. Mobile Application - Yes
  16. Integrations with other tools - Yes
  17. Task Labels & Tags - Yes
  18. Kanban Board View - Yes
  19. Reporting & Analytics - Yes
  20. Offline Access - No
  21. User Permissions & Roles - Yes
  22. Time Estimations - Yes
  23. Search & Filter Options - Yes
  24. Activity Stream - Yes
  25. Automated Workflows - Yes

MeisterTask Feature Overview:

  1. Task Creation & Assignment: MeisterTask allows easy task creation and assignment, streamlining team collaboration and ensuring everyone knows their responsibilities.
  2. Due Date Setting & Prioritization: It is not just about setting deadlines, but MeisterTask also enables users to prioritize tasks, ensuring crucial tasks are tackled first.
  3. Checklist Functionality: Instead of simple tasks, users can break them into detailed checklists, ensuring every minute detail gets attention.
  4. Calendar View: This view provides a comprehensive look at all tasks and their deadlines in a calendar format, a feature only sometimes present in competitor tools.
  5. Time Tracking: Integrated time tracking allows users to monitor the time spent on each task, ensuring project efficiency.
  6. Comments & Collaboration: MeisterTask fosters team collaboration with comment sections under tasks, making discussions contextual and easily accessible.
  7. Task Dependencies: This ensures that tasks that rely on completing other tasks aren't started prematurely.
  8. Notifications & Alerts: Real-time notifications inform users about task updates, comments, or approaching due dates.
  9. Kanban Board View: A visually engaging way to manage tasks, MeisterTask's Kanban view is intuitive and easily customizable.
  10. Automated Workflows: Automation in MeisterTask makes task management smoother, allowing for predefined actions when tasks move across different stages.

Standout Functionality:

  • User Interface with Project Boards: While many task management tools offer project boards, MeisterTask's user interface is designed to guide users from one task to another seamlessly. It gives team members a holistic view of tasks, quickly transitioning between to-do lists and detailed task views.
  • Integrated Team Collaboration: MeisterTask fosters an environment where team members can effortlessly collaborate within the task itself. This goes beyond mere comments; the system provides clear visibility of the assignee, the task's progression, and any associated discussions, all in one place.
  • Smart Automation with Assignee Recognition: One of MeisterTask’s unique features is its intelligent automation that can recognize and auto-assign tasks to team members based on predefined criteria. This ensures tasks automatically land on the right to-do lists without manual intervention.


MeisterTask provides a range of out-of-the-box integrations with popular software tools. Native integrations include tools like Slack for seamless communication, Trello for easy migration, and Zendesk, which facilitates efficient customer service operations. For those looking to integrate with tools not on their native list, MeisterTask offers a robust API, allowing teams to design custom integrations tailored to their unique workflows.

This API provides features like task creation, data fetching, and synchronization. Additionally, MeisterTask's marketplace features numerous add-ons that can be used to enhance and expand the platform's capabilities, ensuring teams can tailor the tool to their specific needs.


When comparing MeisterTask's pricing to other task management tools in the market, it presents a competitive offering, especially considering the robust features it brings to the table.

  • Free Version (Basic Plan): At $0/user/month, this plan allows users to create unlimited projects, utilize basic task features, and integrate with tools like GitHub. It’s an excellent entry point for individuals or small teams wanting to test the waters.
  • MeisterTask Pro: Priced at $8.25/user/month (billed annually), the MeisterTask Pro plan introduces advanced features like mind mapping, custom fields, and priority support. Admin accounts get added control, allowing them to manage users and oversee project workflows more efficiently.

Ease of Use:

Navigating MeisterTask, I find its user interface quite intuitive. The initial onboarding process is streamlined, providing clear guidance to set up projects and manage tasks. The "My Tasks" view is exceptionally user-friendly, consolidating all tasks assigned to a user in one organized place.

However, while the tool is generally easy to use, there can be complexities when setting up custom fields or integrating with specific third-party tools. It may take a moment to get accustomed to the full breadth of features, especially for those new to task management software. The integration of mind mapping is a unique feature, but users unfamiliar with this concept might need time to effectively leverage its full potential.

Customer Support:

Navigating MeisterTask's support ecosystem, I noticed a range of resources available for users. They offer comprehensive documentation that covers most functionalities in detail. Additionally, they conduct webinars, which can be immensely helpful for users wanting to dive deep into specific features or best practices.

Live chat is also available, though it has specific operating hours. Response times vary; while sometimes I get instant responses on live chat, there are occasions when it takes a bit longer. Some users have expressed frustrations, especially when they need urgent help outside the live chat hours or feel the documentation needs more clarity on specific advanced topics.

MeisterTask Use Case

Who Would Be A Good Fit For MeisterTask?

From my assessment, MeisterTask resonates most with medium-sized teams, especially in the tech, marketing, and design sectors. These teams benefit from its visual project boards and collaborative features. The integration with tools like GitHub makes it particularly favored among tech teams. Moreover, industries where visual representation and collaboration play a crucial role, such as advertising or content creation, find immense value in MeisterTask. Companies that emphasize workflow clarity and want a tool that scales with their growth often become avid users.

MeisterTask Use Case - Bad Fit:

Larger enterprises with complex hierarchical structures might find MeisterTask a bit limiting. While it does offer a range of features, it might only cater to some of the intricate workflow needs of massive corporations with thousands of employees.

Additionally, industries like finance or healthcare, which might require stringent data compliance or particular functionalities, could face challenges. I also believe that companies that heavily rely on Gantt charts or extensive resource management might feel the tool doesn’t fully cater to their needs.

MeisterTask FAQs

Is MeisterTask available on mobile devices?

Yes, MeisterTask offers apps for both iOS and Android platforms.

Does MeisterTask support Windows and Mac operating systems?

MeisterTask has dedicated apps for Microsoft Windows and Mac, ensuring users can access their tasks across various devices.

Can I integrate MeisterTask with other software tools?

Absolutely, MeisterTask offers integrations with several tools, including the likes of Microsoft products.

Is there an option for agile project management within MeisterTask?

While MeisterTask isn't exclusively an agile project management tool, its flexibility allows teams to employ agile methodologies effectively within their boards.

How does the accessible version of MeisterTask differ from the paid version?

The free version offers basic task management features and unlimited projects. However, the paid version brings advanced functionalities like custom fields, priority support, and more.

Are there any discounts available for non-profit organizations or educational institutions?

MeisterTask often offers special pricing for non-profits and educational entities. It's best to contact their support for detailed information.

Can I use MeisterTask for team collaboration?

MeisterTask excels in team collaboration, allowing members to seamlessly discuss, delegate, and track tasks.

Is MeisterTask's data secure and compliant with global standards?

MeisterTask prioritizes data security, and while they have various measures in place, it's advised to check their detailed documentation for specifics on compliance and data protection.

Alternatives to MeisterTask

  • Google Calendar: Best for those who prefer a visual calendar layout for task and project management. It's straightforward, syncs across devices, and integrates seamlessly with other Google products.
  • Zapier: Ideal for those who want to create automated workflows between different apps. While not exclusively a task management tool, its powerful integrations can boost productivity by automating various tasks.
  • MindMeister: Perfect for those prioritizing mind mapping in their task management process. It offers a visual way to brainstorm, organize, and execute projects.

MeisterTask Company Overview & History

MeisterTask is a dynamic project and task management software developed by MeisterLabs. As a software company, MeisterLabs has created an ecosystem of productivity tools, with MeisterTask being a cornerstone in their suite. It's a tool trusted by many companies worldwide, from startups to renowned enterprises. The versatility of MeisterTask makes it appealing to a diverse range of industries.

MeisterLabs is a privately owned company. Their headquarters are in Vienna, Austria, with a strong presence in Europe’s tech and productivity space. Over the years, they've amassed a team of skilled professionals, although specific notable employees or board members have been kept private.

The company's mission statement emphasizes "empowering teams around the globe to collaborate and achieve more." They believe in creating intuitive tools that address the complexities of modern workflows while keeping the user experience streamlined.

Briefly delving into their history, MeisterLabs was founded in 2006. Following the success of their mind mapping tool, MindMeister, they launched MeisterTask in 2015. This move was in response to the growing need for online collaboration tools that could bridge the gap between creativity and execution. Since its inception, MeisterTask has achieved several milestones, including integrating partnerships with popular tools and expanding its user base to millions.


Having delved deep into MeisterTask and its offerings, it's evident that this software brings a harmonious blend of functionality and simplicity. Its user-centric design and features cater to individual and collaborative needs.

For those searching for a reliable, intuitive, and effective task management tool, MeisterTask stands out as a commendable option. I encourage potential users to try it and would love to hear from current or past users. Please comment below and share your experiences with the MeisterTask community.

By Galen Low

Galen is a digital project manager with over 10 years of experience shaping and delivering human-centered digital transformation initiatives in government, healthcare, transit, and retail. He is a digital project management nerd, a cultivator of highly collaborative teams, and an impulsive sharer of knowledge. He's also the co-founder of The Digital Project Manager and host of The DPM Podcast.