20 Best Accounting Project Management Software For 2025
10 Best Accounting Project Management Software Shortlist
Here’s my shortlist of the best accounting project management tools that I’ll cover in this article.
Struggling to manage your projects and maintain financial control and transparency? Accounting project management software is the best way to track project financials and progress throughout the project life cycle.
There are plenty of software tools to choose from, so figuring out which is the right option for your organization is tough. I'll help make your choice easy by sharing my picks for the best accounting project management software, as well as my personal experiences using dozens of different tools to invoice clients.
What Is Accounting Project Management Software?
Accounting project management software is a specialized tool designed to integrate accounting functionalities and project management capabilities. This type of software caters to the unique needs of project-based businesses and offers features that allow you to manage both finances and projects.
It typically includes project budgeting and cost tracking, invoicing and billing, expense management, and integration with accounting systems. This type of software helps improve your financial processes, reduce the risk of errors, and make sure financial data is synchronized with project progress.
Best Accounting Project Management Software Summary
Use this table to compare my software picks side-by-side.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for invoicing and billing | 14-day free trial available | From $19.9/user/month (billed annually) | Website | |
| 2 | Best for breaking down complex projects | Free plan available | From $7.65/user/month | Website | |
| 3 | Best for cost tracking and invoicing | 14-day free trial | From $20/user/month (billed annually) | Website | |
| 4 | Best for existing microsoft users | 30-day free trial | From $10/user/month (billed annually) | Website | |
| 5 | Best for knowledge & document management | 14-day free trial + free plan available | From $10/user/month (billed annually) | Website | |
| 6 | Best accountant pm software for keeping track of multiple projects | Not available | From $39.97/month (billed annually) + free plan available | Website | |
| 7 | Best accounting project management software for work and time tracking | 14-day free trial | From $39/user/month (billed annually) | Website | |
| 8 | Best with client and resource management features | 14-day free trial | From $29/user/month (billed annually, min 5 seats) | Website | |
| 9 | Best for enterprises | Free demo available | Pricing available upon request | Website | |
| 10 | Best project management software for accountants for increased efficiency | 14-day free trial | From $30/user/month (billed annually) | Website |
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Forecast
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Accelo
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Overviews Of The 10 Best Accounting Project Management Software
Find a tool that sounds like it meets your needs below, and then dig deeper or check out the vendor’s demo for more information.
Scoro is a versatile work management software designed to enhance business operations by integrating project management, CRM, billing, and reporting into one platform.
Why I picked Scoro: The software offers real-time financial insights, allowing users to track project profitability and manage budgets effectively. Its automated invoicing and expense tracking capabilities simplify the financial aspects of project management, ensuring accuracy and reducing manual work.
Furthermore, Scoro’s integrated billing and cost management features are specifically beneficial for project management. The software allows for tracking of billable and non-billable hours, ensuring accurate client billing. Its cost management tools also help monitor and control project expenses, preventing budget overruns.
Scoro Standout Features & Integrations
Features include reporting and analytics for your agency's operations as a whole (rather than just per-project), which provides insights into progress, results, and future outlook in financials and agency performance. The tool also includes automatic retainer invoicing so you get paid faster and stay profitable.
Integrations include Google Calendar, Xero, QuickBooks, Sage Intacct, Exact Online, Expensify, Stripe, Jira, HubSpot, Salesforce, Google Drive, Dropbox, Okta, Azure AD, and Zapier.
Pros and cons
Pros:
- Comprehensive features for end-to-end business management
- Good resource management capabilities
- Real-time tracking of projects and team progress
Cons:
- Mobile app could be more robust
- Customization options may present an initial learning curve
New Product Updates from Scoro
Scoro Version Update: Enhancements to Billing and Reporting
Scoro's latest update introduces advanced purchase order status automation, cost-tracking features, and better integration with BambooHR. For more information, visit Scoro's official site.
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Quire is a cloud-based project management tool that helps teams organize tasks, track progress, and collaborate. With its flexible structure, Quire is suitable for teams aiming to manage complex projects.
Why I picked Quire: For accountants managing multiple clients and deadlines, Quire's nested task lists allow you to break down complex projects into manageable subtasks. This hierarchical structure helps maintain clarity and control over every layer of work, ensuring that no detail is overlooked.
Quire's calendar view also allows you to drag tasks from your list and drop them onto your calendar to set deadlines and stay on track. Additionally, its real-time collaboration features enable team members to see updates, leave comments on tasks, and receive notifications about assignments and deadlines, all within the same environment.
Quire Standout Features & Integrations
Features include the timeline view, which allows you to visualize your project's journey, meet deadlines, and achieve milestones. Quire also offers the sublist feature, enabling you to create personalized sublists from your main task list, helping you focus on specific tasks or priorities.
Integrations include Google Calendar, Gmail, Slack, Outlook, Zoho Flow, GitHub, Apple Calendar Sync, Box, Dropbox, Google Drive, and Microsoft Teams.
Pros and cons
Pros:
- Easy to collaborate with team members
- Multiple project views, including lists, boards, and timelines
- Ability to create nested tasks and subtasks, allowing for detailed project breakdowns
Cons:
- The mobile version lacks some features available on the desktop
- Potential for notification overload, especially when working with large teams
ProWorkflow is a project management and time tracking platform designed to help teams organize work, monitor progress, and maintain control over budgets. It’s well-suited to accounting professionals and project-based firms that need to connect day-to-day project activities with financial data. The software centralizes project information, making it easier to manage costs, track time, and handle invoicing from one place.
Why I picked ProWorkflow: I picked ProWorkflow for this list because it blends robust project management with the financial tools accountants need to stay on top of budgets and billing. You can manage project costs, monitor team time, and generate invoices without leaving the platform — which helps keep your financial tracking consistent and accurate.
ProWorkflow’s built-in cost tracking and invoicing functions integrate smoothly with accounting platforms like Xero and QuickBooks Online. This makes it especially useful if you already rely on external accounting software but want tighter control over project-level financials. I also like its reporting capabilities, which provide a detailed breakdown of time, expenses, and profitability across projects.
ProWorkflow Standout Features and Integrations
Features include project cost tracking, invoicing, client management, resource allocation tools, and detailed time tracking. Financial visibility is built in through real-time budget monitoring and profitability reporting.
Integrations include Zapier, Xero, QuickBooks Online, MYOB, FreshBooks, Box, KashFlow, Google Drive, Dropbox, OneDrive, SharePoint, and Google Workspace.
Pros and cons
Pros:
- Strong reporting and visibility features
- Integrates with major accounting tools
- Effective time tracking and cost management
Cons:
- Limited advanced customization on lower plans
- Interface can feel complex initially
Considered by many to be the original project management software, Microsoft Project helps teams track project efforts and is designed to work well with traditional project structures led by a certified PM.
Why I picked Microsoft Project: Teams that are already using other Microsoft Suite projects, especially Teams and Excel, may be able to integrate Microsoft Project easily into their project processes. This platform includes seamless integration with Teams, making it a good choice for accounting projects that are already running on Teams or for firms that use teams as a primary collaboration tool. The familiar Office-based tools and environment reduces learning curves and can allow individuals who aren't super familiar with project management tools to get started quickly.
An easy-to-use Gantt-style chart supports planning and scheduling of a project, and task distribution among a small or mid-size team works well in this software. You can opt for simple use or gain experience with this software to use it for complex task dependencies and various visualization and reporting options. Because it's a tried-and-true program that's been around for a few decades, there are plenty of support options including tutorials and knowledge panels.
Tool Standout Features and Integrations
Features include advanced portfolio management tools that allow you to evaluate and prioritize projects based on financial forecasts and potential profitability, resource availability, and strategic goals. The resource allocation heatmaps also provide an overview of resource usage to prevent bottlenecks and keep efficiency high.
Integrations include Excel, SharePoint, Word, Write, GanttPro, WorkOtter, and numerous other solutions on this list.
Pros and cons
Pros:
- Plenty of integrations
- Simple data visualizations
- Intuitive for Microsoft users
Cons:
- Limited reporting
- Complicated user management
- Some limitations on project visibility
Notion is a unique tool in that it connects all your notes and project roadmaps to wikis and documents to keep everyone on the same page.
Why I picked Notion: I picked Notion because it allows teams to focus on what really matters while keeping compliance rule sets, knowledge management documentation, and other resources close at hand. While it takes some practice to figure out how best to organize information and projects in Notion's tables, once teams set everything up, record-keeping, reporting, and collaboration is much easier. Notion works in a variety of environments, including apps for Android, iPhone and iPad.
Custom layouts in Notion give accounting teams the flexibility they need to support various project types. Robust support and training options reduce the burden of the steep learning curve. You can get assistance with this tool via email, chat, forums, and phone, and Notion publishes a knowledge base and offers webinars and live online training.
Notion Standout Features and Integrations
Features include custom databases to manage workflows, a web clipper to save content for later, and version history that lets you track changes over time. The tool also includes linked databases and the ability to connect information from multiple sources or other financial reporting tools.
Integrations include multiple other tools on this list, OneDrive, Zoom, Google Drive, and many others.
Pros and cons
Pros:
- Highly customizable
- Note-style organization
- Integrated templates
Cons:
- Doesn’t work for all processes
- Sometimes slow to load
- Fairly steep learning curve
Best accountant pm software for keeping track of multiple projects
ProProfs Project is one of several ProProfs tools and is designed to provide all-in-one project management functions.
Why I picked ProProfs Project: You can easily use this tool to keep track of a variety of accounting projects. Features such as milestone and cost-to-completion tracking help project leaders and teams keep track of important details and see quickly whether projects are on track or are coming up against challenges. A client portal lets you set up appropriate client access for individual projects so teams don't need to manually send updates about efforts.
ProProfs Project offers a pricing structure that doesn't account for number of users, which may make it cost-effective for mid-size teams. You can also integrate the tool with other ProProfs solutions, including its Help Desk, for additional features and benefits.
Tool Standout Features and Integrations
Features include an intuitive dashboard that allows you to easily monitor project timelines and budgets so you can maximize profitability. The task dependency feature is also useful, as it allows teams to sequence tasks and make sure they progress smoothly from one to the next.
Integrations include numerous options when you connect through Zapier, but that may require a separate paid plan.
Pros and cons
Pros:
- Clients can track progress
- Centralize efforts on single dashboard
- Easily see project status
Cons:
- Software sometimes lags
- No external native integrations
- Limited automations
Best accounting project management software for work and time tracking
Financial Cents provides the features you need to scale projects and accounting work without losing track of the details like time spent on each job.
Why I picked Financial Cents: Financial Cents hits the top list in part because its primary audience is accountants. It includes some features designed especially for use in financial niches. It also supports robust tracking of time and work for accurate and timely billing processes.
Financial Cents is for accounting offices and financial teams that want to improve processes, scale work, or drive efficiencies. Collaboration tools let teams communicate easily wherever they are, supporting remote work or support between offices. Robust tracking tools let everyone see the status of a project at a glance.
Tool Standout Features and Integrations
Features include the ability to set up automatic reminders for your clients about paying invoices or completing a specific task, which saves you time and helps you get paid quickly. The tool also integrates with Outlook and Gmail for increased visibility into financials, operations, and client relationships.
Integrations include QuickBooks and email clients.
Pros and cons
Pros:
- User-friendly
- Remote access for collaboration
- Easily tracks project status
Cons:
- Lack of robust reporting
- Dashboard can be confusing
- Limited integrations
Ravetree is an all-in-one work management platform that covers not just project management, but client management and resource planning, too.
Why I picked Ravetree: This software made my list because of its capacity to centralize various aspects of your work management. In addition to project planning and task management tools, it also offers a built-in CRM, customer portals, and resource allocation features. For accounting firms and accountants working with multiple clients, this makes it a good choice.
Project management features specifically include breaking projects into tasks that can then be assigned to specific team members, and outlined with action items and checklists. You can also save your project plans as templates for reuse. Team members receive notifications regarding their upcoming tasks, and you can keep an eye on resource utilization with a timeline view. Time tracking is also included, allowing you to break down your estimates vs. time spent on specific projects and tasks. This data can then be used to inform your future planning.
Ravetree Standout Features & Integrations
Features include a suite of capabilities to help teams better collaborate, like board views and workflows that you can customize to better support the way your team works and hands off tasks to each other. The tool also includes a forecasting feature that you can use to determine project budgets based on required resources and time.
Integrations include Box, Dropbox, Facebook, HubSpot, Instagram, Github, Google Drive, Gmail, OneDrive, Outlook, QuickBooks, and Stripe.
Pros and cons
Pros:
- Video and chat support
- Project, resource, and finance management in one
- Personalized onboarding
Cons:
- Limited internal communication tools
- Large feature set comes with a learning curve
NetSuite's project management platform is part of a larger suite of enterprise management tools, making it a good solution for mid-size and larger teams.
Why I picked Oracle NetSuite: In some cases, NetSuite's large suite of tools may be overkill for accounting projects and teams. However, I picked this platform because it offers some functions that aren't available in other tools and may be ideal for enterprises or even fast-growing accounting start-ups that are looking at an enterprise future. When it comes to projects, NetSuite supports both agile and traditional methodologies for high levels of flexibility.
Some of the features that make NetSuite unique on this list include idea management, prioritization, templates, and workflows designed around popular agile methods. Accounting teams that are part of larger organizations can use this platform to work well with other departments and external stakeholders. NetSuite can be more expensive than other tools on the list and may require more in-house tech support, which is another reason it tends to work better for larger organizations.
Tool Standout Features and Integrations
Features include analytics and reporting features that provide comprehensive insights into resource utilization, so you can identify inefficiencies and make informed decisions. The tool’s integrated financial and operational dashboards also give you a unified view of costs, timelines, and resources.
Integrations include all compatible NetSuite software products. You may also be able to use third-party tools to connect other apps.
Pros and cons
Pros:
- Customizable processes
- Works for larger enterprises
- Robust project management
Cons:
- Limited customer and tech support
- Steep learning curve
- Relatively expensive
Best project management software for accountants for increased efficiency
Why I picked Jetpack Workflow: I picked Jetpack for this list partly because of its flexibility in designing workflows. You can customize this solution to meet various needs and maximize your accounting staff's effort. Collaboration tools support communication without adding extra work for your team.
The ability to filter and sort in the job view lets individuals find the work they need to complete quickly, and deadline tools ensure time-sensitive tasks don’t fall through the cracks. This tool is easy to use, even for people without accounting project management experience.
Tool Standout Features and Integrations:
Features include document management capabilities that help with overall, centralized organization and save you time by avoiding the need to switch between tools to access documents. The tool also includes the ability to automate your accounting processes and create custom workflows that fit the way you work.
Integrations include Zapier, which can connect to over 2000 applications such as Slack, Salesforce, Active Campaign, and Jira.
Pros and cons
Pros:
- Easy to collaborate
- Supports client updates
- Great for work tracking
Cons:
- Hard to edit changed templates
- Some limitations on calendar management
Other Options
Here are a few more options that didn’t make my top list, but which are still worth your consideration:
- ClickUp
For managing projects and tracking budgets
- monday.com
Template for bookkeeping
- Smartsheet
Project management resource for accountants for reporting
- Accelo
For professional services automation
- Wrike
Accounting project management solution for workflow management
- Kantata
Accounting project management resource for stakeholder collaboration
- Asana
For recurring accounting and bookkeeping.
- Tempo Portfolio Manager
For predictive scheduling.
- Sage Intacct
To track multiple accounts.
- Teamwork.com
To track expenses vs total project budget
How to Choose Accounting Project Management Software
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
|---|---|
| Scalability | Make sure the software can grow with your business and handle more users, projects, and data without compromising performance. |
| Integrations | Look for tools that integrate with your accounting tools, ERP system, and other critical business systems to avoid manual data entry. |
| Customizability | Choose software that lets you tailor workflows, dashboards, and reports to fit your team’s unique needs and preferences. |
| Ease of Use | Opt for a user-friendly interface with simple navigation so your team can adopt it quickly without extensive training. |
| Budget | Find a solution that aligns with your budget and offers a balance of essential features and long-term value. Look out for hidden costs. |
| Security Safeguards | Verify that the software has robust security features, such as data encryption and user permissions, to protect your financial information. |
| Reporting Tools | Make sure the software provides customizable reports to track project progress and financial performance. |
| Support Options | Confirm that the provider offers reliable customer support through multiple channels, like live chat, email, or phone, so you can resolve issues quickly. |
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Features of Accounting Project Management Software
When selecting accounting project management software, keep an eye out for the following key features:
- Task management: This helps you improve your project workflows and assign, track, and prioritize tasks for team members. It also includes workflow automations, which can reduce some manual and repetitive tasks by carrying them out for you.
- Time tracking: This feature allows you to monitor billable and non-billable hours for accurate invoicing and project cost management.
- Budgeting tools: The tool should help you set financial limits, track expenses, and compare actual spending against budgets.
- Resource allocation: This lets you make sure team members, materials, and equipment are being used efficiently across multiple projects.
- Automated invoicing: This allows you to simplify billing with pre-configured templates, recurring invoices, and integration with accounting systems.
- Document sharing: The software should allow secure, centralized access to project-related files for better collaboration.
- Reporting: The tool should allow you to generate insights into project performance, costs, and profitability for data-driven decision-making.
- Customizable dashboards: You should be able to tailor views, reports, and dashboards for quick access to relevant metrics and project details.
- Third-party integrations: Many project-based teams benefit from using project management software that integrates with QuickBooks and other tools such as ERP systems and communication platforms for cohesive workflows.
- Compliance tracking: This features helps you make sure you're adhering to financial regulations and industry standards by automating compliance checks.
People Also Ask
Here are a few popular questions answered for your convenience!
Is Project Management Useful for Accountants?
Yes. Financial project management is useful to accountants in many ways, including:
- Being able to handle and plan for all the different accounts they handle at any given time.
- Being able to meet strict deadlines, especially around tax season.
- Collaborate with other people in their office to complete projects on time and have all relevant documentation in one place.
- Monitor multiple projects at a glance using dashboards.
What are the Key Features of Project Management Software for Accountants?
Every firm or accounting team has different needs, but some common key features are important in most cases.
- Custom template options: Templates help you avoid starting from scratch with project work, which increases productivity throughout the life of the project.
- Reporting tools: Project accounting software should have numerous options for pulling data about projects—and exporting it to other programs—help project leaders and stakeholders stay informed.
- Time tracking: Accountants know that time is money, and the ability to track project time accurately is critical when invoicing clients.
- Dashboard options: Visual dashboards that include charts, graphs, and other information let teams and leadership understand project performance at a glance.
- Collaboration tools: Teams work best together when they can quickly communicate in a variety of ways, share and delegate tasks, and keep each other informed about progress, challenges, or next steps.
What’s Next?
Since accounting is closely related to money management, you should read about the 6 techniques for project estimation. We also have information on the 4 ways to improve your project estimation process and an interview with Tomislav Car where we talk about managing project budgets and profitability.