19 Best Invoicing Tools For Digital Agencies Reviewed For 2025

Payouts is a platform tailored to automate global payouts and manage vendors, targeting businesses in sectors such as affiliate marketing, influencer marketing, gaming, and the creator economy.

One reason I chose Payouts is its intelligent invoice capture feature. Utilizing advanced optical character recognition (OCR) technology, Payouts accurately extracts data from invoices in various formats, such as PDFs and scanned images. This automation eliminates manual data entry, reducing errors and saving your team valuable time. 

Another standout aspect is Payouts' automatic invoice matching capability. The platform seamlessly matches invoices to corresponding purchase orders and receipts, ensuring consistency and accuracy in your records. This feature not only speeds up the reconciliation process but also minimizes discrepancies, allowing your agency to maintain precise financial documentation.

Other notable features include customizable approval workflows that let you set up approval processes based on specific criteria like amount, vendor, or department, a collaborative vendor portal where vendors can submit invoices directly and check payment statuses, and optimized global payments supporting multiple currencies and payment methods, making international transactions straightforward.

Deel is a comprehensive platform designed to streamline the invoicing and payment processes for freelancers and remote teams, marking its distinctiveness in the global workforce management arena. One of the key features that sets Deel apart is its ability to handle invoicing in over 120 currencies, enabling seamless international transactions. This capability ensures that freelancers and businesses can send and receive payments in their preferred currency, mitigating the hassle of currency conversion and the associated fees. Additionally, Deel offers real-time tracking of invoice statuses, allowing users to monitor when an invoice is sent, viewed, and paid, thus enhancing transparency and predictability in cash flow management.

Deel integrates robust compliance tools that automate the creation of tax forms and compliance documents as part of the invoicing process. This is particularly advantageous for users working across different countries, as it significantly reduces the complexity and time involved in adhering to various local tax regulations. The platform also ensures that all invoices are compliant with local laws, which is critical for avoiding legal and financial penalties. This integration of invoicing and compliance support in a single platform provides a unique value proposition, distinguishing Deel from other invoicing software.

Deel enhances user convenience through its user-friendly interface and flexible payment options. Users can set up recurring payments and automated reminders, reducing the administrative burden often associated with invoicing. The platform also supports multiple payment methods, including bank transfers, credit cards, and even cryptocurrencies, offering greater flexibility to meet the diverse needs of its global user base. These features, combined with exceptional customer support and continuous updates to keep up with changing regulations and market needs, make Deel a standout choice for businesses and freelancers looking for an efficient and reliable invoicing solution.

Costs

Deel offers a flexible pricing structure tailored to different needs, which includes a contractor plan and an employee plan. The contractor plan typically charges a fixed fee per contractor per month, which covers the management of contracts, automated invoices, and compliance with local regulations. The employee plan, aimed at full-time employees, usually involves a higher monthly fee per employee but includes additional features such as full payroll services and benefits management.

Scoro has one of the cleanest and most user-friendly dashboards available. It is easy to understand and everything you could possibly need is a simple click away.

The platform is an all-in-one management tool that includes invoicing features that allow you to create beautiful invoices, send reminders, and get paid on time- all the time.

Costs

Scoro’s pricing starts at $26 per user per month with a minimum of 5 users. This is in reference to their essential plan (the smallest plan they have). They also have a work hub plan and a sales hub plan, both of which have a recurring cost of $37 per month per user.

You can test run their services today with a 14-day free trial.

Xero was founded in 2006 in Wellington, New Zealand with the primary goal of making your finances automated and easily accessible. Thankfully for the rest of us, they succeeded in doing this by becoming one of the best invoicing tools.

Xero offers features like bulk invoicing, mobile invoices using their invoice creator app, and more.

Costs

Xero’s pricing starts at $20 per month for their starter plan. There is also a standard plan for $30 a month and a premium plan for $40 per month. They also offer a 30-day free trial.

QuickBooks allows you to send a custom invoice and accept the corresponding online payment. One of their key features is that they allow you to separate your business and personal expenses. It is an accounting tool that is considered to be one of the best. It also comes with bookkeeping options for every small business owner with its user-friendly dashboard and a never-ending list of features.

Costs

It is a more expensive option than most online invoice tools with the QuickBooks’ Essentials having a monthly cost of $25. The Plus plan is $70 a month and the Advanced plan is $150 a month. Much like FreshBooks, you can get a 30-day trial period to test out the product.

For digital agencies, you would have to opt for either the Plus plan or the Advanced plan depending on the size of your business.

Helcim is a payment processing platform designed to cater to the needs of businesses looking for efficient transaction handling, offering services such as point-of-sale, online checkout, and invoicing. The company distinguishes itself by providing Interchange Plus pricing and a suite of free tools aimed at reducing the overall cost of payment processing for merchants.

I chose Helcim for the online invoicing tools category due to its commitment to low processing rates and its transparent pricing model. What differentiates Helcim is its Interchange Plus pricing, which can lead to significant savings on credit card fees, and the convenience of sending free online invoices. I believe Helcim is best for low-cost payment processing because it not only offers competitive rates but also provides a suite of business tools and payment options that cater to various business types.

Beyond just payment processing, Helcim provides a full suite of integrated services, including a comprehensive merchant platform that supports a wide range of functionalities such as invoicing, customer management, and inventory management. This all-in-one platform approach enables businesses to manage various aspects of their operations seamlessly within one ecosystem, enhancing efficiency and streamlining workflows.

Features include merchant accounts for accepting credit and debit card payments, a mobile app for iOS and Android for on-the-go payment acceptance, virtual terminals for processing transactions over the phone or via other non-direct methods, and payment gateways for integrating payments into business websites with features like hosted payment pages, QR codes, and recurring payment plans.

Integrations include Xero, Quickbooks, WooCommerce, Foxy.io, and Great Exposure.

Costs

Pricing starts from 0.50% + $0.25 per transaction and there is a free plan available.

HoneyBook is a comprehensive invoice software for digital agencies. It provides the tools to manage inquiries, contracts, scheduling, and payments⁠—everything it takes to serve clients as a service-based business. HoneyBook helps you move clients from inquiry to invoice by combining your workflow and client experience. You can add a contact form to your website or social media page and new inquiries get automatically added to your pipeline. You can even trigger proposals, invoices, contracts, and scheduling tools.

Beyond client management, HoneyBook gives you a birds-eye view of your overall business through reporting that tracks financial data, success rates, and lead sources.

HoneyBook has some free tools you can try, too, including invoice generators, email signature generators, and mission state generators. You can also access free invoice and contract templates.

Key features include invoicing, proposals, scheduling, contracts, workflow automation, digital payment processing, client communication, meeting/appointment bookings, tasks and to-do lists, file and document storage, and project management.

Integrations include Zoom, QuickBooks, Gmail, and Google Calendar. You can unlock more through a Zapier subscription (may incur additional costs).

Costs

After your 7-day free trial, you can use HoneyBook for $1/month for your first 6 months with code: ONLY1. From then on, HoneyBook starts at $39/month.

If you are looking for invoicing software that gives you all of the basic features necessary to run your business while still staying affordable, Wave is the best option out there. It is a no-frills invoicing option that allows you to send customizable and unlimited invoices. Wave makes payment processing easy with ways to track and manage recurring payments, issue professional invoices, and getting reminders on overdue invoices.

Costs

You cannot beat free which is why when it comes to costs, Wave wins every time.

Yooz is a cloud-based accounts payable (AP) and invoice payment automation solution that offers secure purchase-to-pay (P2P) and invoice processing solutions. 

Yooz can automate vendor communications and invoice approvals. The AI-driven data capture module allows you to import, scan, and record relevant information from different documents while using electronic data interchange (EDI) and email addresses for the distribution of data.

It is also designed to eliminate the need for manual data entries by simply automating the delegation of numerals to financial inputs. You can effortlessly check, approve, and reassign invoices to the right stakeholders from virtually anywhere at any time. The software can reduce costly and time-consuming errors by detecting duplicates and potential fraud, as well as eliminating manual data entries.

Additionally, Yooz provides a purchase module that you can use to define and automate various processes, including approval workflows, purchase requests (PR), and purchase order (PO) creation. It also lets you manage deliveries and keep track of budgets.

Yooz allows touchless deployment, giving you the ability to automate approvals, data recordings, and payments in real time with the help of big data, artificial intelligence (AI), and machine learning (ML). It enables in-app mailboxes and smart workflows for request approvals and rejections. In addition they can prepare and release bills with the Stamp feature and categorize documents with SmartSplit.

Integrations for this software include over 250 financial management systems, including Sage, Quickbooks, NetSuite, Infor, SAP, Oracle, and FinancialForce.

Keap is a comprehensive business growth and automation tool designed for small businesses, offering features such as CRM, marketing automation, lead capture, sales automation, and lifecycle automation. Keap's invoicing tools allow businesses to automate the invoicing process, easily schedule appointments, and receive payments from customers automatically. You can process payments via Keap Pay or third-party integrations like Stripe, PayPal, and Eway.

Additionally, I like that Keap's built-in reporting feature tracks sales results, allowing businesses to make more informed decisions about their sales processes. For digital agencies, Keap is especially beneficial with its robust CRM capabilities which allow you to keep track of customers and new leads and create automated workflows and personalized messaging based on customer behavior and actions.

Costs

Keap pricing begins at $249/month with its invoicing feature available on every plan. It also offers a 14-day free trial, however, users will have no ability to process payments or send and receive texts. There's also an email sending limit of 25.