20 Best Airtable Alternatives for 2025
10 Best Airtable Alternatives Shortlist
Here's my pick of the 10 best software from the 20 tools reviewed.
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Airtable works well for organizing projects, but it’s not the best fit for every team. Its database-style setup can feel limiting, and some users need more automation, better reporting, or a different approach to collaboration. When a tool slows down your workflow instead of supporting it, switching to an alternative makes sense.
I test and review project management software independently, focusing on how real teams use these tools. In this list, I’ll break down the best Airtable alternatives, highlighting their strengths and key differences.
Whether you need a more intuitive interface, stronger integrations, or a better way to manage complex projects, this guide will help you find the right fit.
What is Airtable?
Airtable is a project management software that combines the flexibility of a spreadsheet with database-style organization. It’s commonly used by project managers, marketers, and creative teams who need a structured yet customizable way to track tasks, projects, and workflows.
Customizable views, automation tools, and integrations with apps like Slack and Google Drive help teams organize data, automate repetitive tasks, and collaborate more effectively. Overall, Airtable makes it easy to manage complex projects while keeping information accessible and structured.
Best Airtable Alternative Summary
This comparison chart summarizes pricing details for my top Airtable alternative selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for versatile project management | Freemium version available | From $10/user/month (min of 2 seats) | Website | |
| 2 | Best for customizable project management | 14-day free trial + free plan available | From $7/user/month | Website | |
| 3 | Best for milestone-driven planning | 14-day free trial | From $5/user/month (billed annually) + free plan available | Website | |
| 4 | Best for process optimization | Free plan available | From $20/user/month (billed annually) | Website | |
| 5 | Best for client servicing teams | 30-day free trial | From $10.99/user/month (min 3 users, billed annually) | Website | |
| 6 | Best for all-in-one project management | 14-day free trial | From $45/month (billed annually) | Website | |
| 7 | Best for task efficiency | 7-day free trial + free demo available | From $3/user/month (min 5 seats) | Website | |
| 8 | Best for project visibility | Free trial available | From $25/user/month | Website | |
| 9 | Best for spreadsheet lovers | 30-day free trial | From $9/user/month (billed annually) | Website | |
| 10 | Best for custom app development | 30-day free trial + free demo available | From $35/user/month (billed annually, min 20 users) | Website |
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Best Airtable Alternative Reviews
Below are my detailed summaries of the best Airtable alternatives that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Wrike is a versatile project management tool that offers a comprehensive platform for planning, organizing, and tracking tasks. It includes a wide range of features like automated workflow planning, data visualization, and resource allocation, suitable for both in-person and remote team members.
Why it's a good Airtable alternative: Wrike is a good alternative for those in need of advanced project management capabilities. Its task management features include detailed prioritization, dependencies, and subtask tracking. The platform excels in customization, allowing users to adapt workflows, dashboards, and reports to specific project requirements. Wrike’s Datahub feature further enhances its utility by connecting external data sources directly to Wrike, enabling real-time updates to custom fields as external data changes. This creates a unified data source within the platform.
Standout features & integrations:
Features include dashboards, proofing, automation, project resource planning, custom item types, Gantt charts, cross-tagging, Kanban boards, dynamic request forms, mobile apps, and approvals.
Integrations include ADP Workforce Now, BambooHR, Amazon S3, Bitbucket, Cisco, DocuSign, Expensify, Google Drive, Gmail, Slack, Stripe, Zendesk, and over 400 more.
Pros and cons
Pros:
- Flexible project templates
- Custom fields and multiple views
- Powerful proofing tool
Cons:
- Lack of an in-platform chat option without third-party tools
- May be overwhelming for new users
ClickUp is a comprehensive project management tool designed to help teams of all sizes organize, manage, and track their work. It offers a wide range of features that cater to various aspects of project management, including task management, time tracking, collaboration, and document creation.
Why it's a good Airtable alternative: ClickUp is a good alternative because of its advanced project management capabilities and extensive customization options. It offers detailed task dependencies, custom fields, and recurring tasks, which are particularly beneficial for managing complex projects. Additionally, ClickUp's real-time collaboration features and robust reporting tools make it a more powerful solution for teams that need to work closely together and monitor progress in detail.
Standout features & integrations:
Features include advanced time tracking, automation, task dependencies, workload management, goal tracking, mind maps, whiteboards, dashboards, custom permissions, assigned comments, sprints, and subtasks.
Integrations include Slack, Google Calendar, Gmail, GitHub, Zapier, Microsoft Teams, Outlook, HubSpot, Dropbox, Figma, OneDrive, and more.
Pros and cons
Pros:
- Offers a free plan with many features
- Good at managing complex projects
- Visually appealing user interface
Cons:
- Extensive customization can take time to learn
- Hierarchical structure can be confusing
Nifty is a project management tool that streamlines communication, collaboration, and workflow to drive projects forward efficiently. Its focus on milestones makes it an ideal choice for teams that prioritize clear goals and deadlines within their project timelines, justifying its position as the best for milestone-driven planning.
Why it's a good Airtable alternative: I chose Nifty for its strong emphasis on milestones, which distinguishes it from Airtable's more general project management and database functionalities. This focus allows teams to break down projects into tangible, achievable goals, providing a clear path from project inception to completion. It's the structured approach to planning and tracking that stands out, making Nifty particularly effective for projects where milestones are key to success.
Standout features & integrations:
Features include Nifty’s milestone-based project roadmaps, task automation, and collaborative discussion threads, which together facilitate a goal-oriented workflow.
Integrations include Google Docs, Google Sheets, Harvest, Webex, Github, Miro, Microsoft Suite, Typeform, Slack, and Zoom.
Pros and cons
Pros:
- Broad range of integrations with popular tools
- Integrated task automation enhances efficiency
- Strong focus on milestones and goals
Cons:
- Pricing may be higher compared to basic project management tools
- Can be overwhelming for users seeking simpler solutions
- Minimum seat requirement might not suit very small teams
Pipefy stands out as a process management tool that enables organizations to standardize and automate workflows, ensuring efficiency and reducing errors. Its capability to customize workflows for different needs makes it particularly valuable for teams focused on optimizing their processes for better performance and consistency.
Why it's a good Airtable alternative: I selected Pipefy for its strong emphasis on process optimization and workflow automation, which are areas where traditional project management tools, including Airtable, might not offer as much depth. Its specialized approach to streamlining operations makes it best for teams looking to enhance efficiency through structured process management.
Standout features & integrations:
Features include customizable workflow templates, automation rules, and process performance analytics, all of which support continuous improvement.
Integrations include DocuSign, Zendesk, BambooHR, Dropbox, Eventbrite, Expensify, Slack, Salesforce, GitHub, and Freshdesk.
Pros and cons
Pros:
- Strong focus on automation and efficiency
- Customizable workflow templates for various needs
- Advanced process optimization capabilities
Cons:
- Annual billing may not suit all budgets or preferences
- Primarily suited for process-driven teams, may be less ideal for general project management
- Higher starting price point compared to some alternatives
Teamwork is a project management platform designed to facilitate better collaboration, organization, and efficiency for teams, particularly those in client services. Its suite of features supports managing multiple client projects easily, enabling teams to deliver exceptional service without compromising on organization or communication.
Why it's a good Airtable alternative: I included Teamwork on this list for its strong focus on client project management and team collaboration, which sets it apart from Airtable's more general project management approach. Its dedicated client portals and project management tools make it best for teams that manage multiple client projects and prioritize clear, effective communication with their clients.
Standout features & integrations:
Features include client portals, time tracking, task lists, and milestone tracking, all designed to enhance project transparency and client satisfaction.
Integrations include Microsoft Teams, HubSpot, Slack, Bybrand, Feedbucket, Dropbox, Google Drive, Skyvia, Stripe, and QuickBooks, ensuring that teams can maintain a streamlined workflow across all their essential tools.
Pros and cons
Pros:
- Robust integration options with other business tools
- Comprehensive project and task management features
- Dedicated client portals for improved communication
Cons:
- The annual billing cycle may not be flexible for all budgets
- Geared more towards agencies and client-based businesses, which may not suit all types of teams
- Higher starting price point for small teams or freelancers
ProofHub provides a centralized platform where teams can plan, collaborate, organize, and deliver projects efficiently, all from one place. Its comprehensive suite of tools makes it an ideal solution for those seeking an all-in-one project management software, combining ease of use with a broad range of functionalities.
Why it's a good Airtable alternative: I chose ProofHub because it offers a more consolidated approach to project management compared to Airtable's database-centric model. Its all-encompassing suite of tools addresses various aspects of project management, from planning and collaboration to tracking and reporting, making it best for those who prefer a unified platform for all their project needs.
Standout features & integrations:
Features include task lists, Kanban boards, Gantt charts, time tracking, and custom reports, which together provide a comprehensive overview and control of projects.
Integrations include Slack, Dropbox, Box, Google Calendar, Google Drive, One Drive, Freshbooks, Quickbooks, and a powerful API that allows for custom integrations.
Pros and cons
Pros:
- Customizable reports for better insight into projects
- Unified platform for multiple project activities
- Comprehensive set of project management tools
Cons:
- May include features not needed by all teams, affecting usability
- Pricing transparency could be improved
- Limited direct integrations compared to competitors
nTask is designed to streamline task management and increase team productivity through its comprehensive set of features that simplify project planning, execution, and monitoring. Its focus on enhancing task efficiency makes it an ideal solution for teams looking to optimize their workflows and achieve better outcomes in less time.
Why it's a good Airtable alternative: I chose nTask for its laser focus on task management and efficiency, setting it apart from Airtable's broader database functionalities. Its specialized task management features ensure that teams can focus on what's important, delivering projects on time and within scope, making it best for those prioritizing streamlined task execution.
Standout features & integrations:
Features include task prioritization, time tracking, and project risk management features, allowing teams to stay on top of their tasks with precision.
Integrations include Slack, Google Calendar, Apple Calendar, Microsoft Teams, Google Meet, and Zoom facilitate communication and scheduling, further enhancing task management efficiency.
Pros and cons
Pros:
- Risk management features for proactive project planning
- Integrated time tracking for productivity analysis
- Advanced task management and prioritization
Cons:
- May require integration with other tools for comprehensive project management
- Billed annually, which might not suit all budget cycles
- Limited functionality beyond task-related features
Workzone is a project management tool that offers comprehensive features for managing tasks, documents, and collaboration, ensuring high levels of project visibility and control. It's particularly suited for teams that need a clear, detailed view of project progress, responsibilities, and timelines.
Why it's a good Airtable alternative: I chose Workzone as it provides detailed project tracking and visibility features that surpass the general database and project management capabilities of Airtable. Its focus on delivering clear insights into project status, resource allocation, and timelines makes it best for organizations that require a deep understanding of their project landscapes to make informed decisions.
Standout features & integrations:
Features include customizable project dashboards, detailed reporting, and advanced task dependencies, which together offer a granular view of project progress and hurdles.
Integrations include Slack, Quickbooks, Salesforce, JIRA, Microsoft Office, and Google Drive. Workzone’s API also allows for further connectivity options.
Pros and cons
Pros:
- Robust reporting features for in-depth analysis
- Customizable dashboards tailored to various user needs
- Advanced project tracking and visibility
Cons:
- Limited direct integrations compared to some alternatives
- May be more complex than necessary for smaller teams or simpler projects
- Pricing transparency could be improved
Smartsheet is a platform that enhances the familiar spreadsheet interface with powerful project management and collaboration features, making it a favorite among those who prefer the structured format of spreadsheets. It bridges the gap between traditional spreadsheet use and the need for more advanced project management tools, making it the best choice for spreadsheet enthusiasts looking for more functionality.
Why it's a good Airtable alternative: I selected Smartsheet because of its spreadsheet-centric approach, which offers a familiar environment for those accustomed to Excel but with added project management capabilities. This unique blend makes it stand out for users who want the flexibility of spreadsheets combined with the structure and tools of a project management system, aligning well with the needs of spreadsheet lovers.
Standout features & integrations:
Features include its grid, card, and Gantt chart views, automated workflows, and real-time collaboration tools, which collectively enhance project visibility and efficiency.
Integrations include Microsoft and Google Suites, Webex, Grammarly, Egnyte, InfoSpark, HubSpot, UiPath, Slack, and Salesforce.
Pros and cons
Pros:
- Comprehensive set of integrations with popular tools
- Versatile view options for different project needs
- Familiar spreadsheet interface with enhanced features
Cons:
- Higher cost compared to basic spreadsheet tools
- Annual billing may not suit all preferences
- Steeper learning curve for advanced features
Quickbase is a platform that empowers non-technical users to build custom applications tailored to their business needs without writing code. It leverages a user-friendly interface and a flexible environment to adapt to various workflows and processes, making it the go-to choice for custom app development.
Why it's a good Airtable alternative: I chose Quickbase as it offers extensive capabilities for custom app development beyond Airtable's database functionalities, providing a robust platform for creating bespoke solutions. Its focus on empowering users to develop applications that fit their exact needs makes it best for organizations looking to streamline specific business processes through custom apps.
Standout features & integrations:
Features include an intuitive app building interface, real-time data reporting, and automation capabilities, enabling users to create highly tailored solutions.
Integrations include Asana, Salesforce, Formstack, Google Calendar, JIRA, Mailchimp, Slack, Trello, Box, and Gmail.
Pros and cons
Pros:
- Extensive integration options via Zapier
- Real-time data reporting and insights
- Intuitive platform for custom app development
Cons:
- Can be complex for users with no experience in app development
- Annual billing cycle may not be flexible for all
- Higher cost barrier for small teams
Other Airtable Alternatives
Here are some additional Airtable alternatives that didn’t make it onto my shortlist, but are still worth checking out:
- Bonsai Agency Software
For integrated business management
- Confluence
For team collaboration
- Baserow
For DIY database enthusiasts
- HoneyBook
For client-focused businesses
- Basecamp
Good for streamlined team communication
- Todoist
For personal task management
- Asana
Good for visual project tracking
- Zoho Projects
Good for integrated project planning
- monday.com
Good for versatile workflow customization
- Hive
Good for action-based project templates
Find more alternative tools on this list of Coda alternatives.
Airtable Alternatives Selection Criteria
When selecting the best Airtable alternatives to include on this list, I considered common buyer needs and pain points related to project management software products, like ease of use for non-technical teams and advanced reporting capabilities. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion on this list, each solution had to fulfill these common use cases:
- Task and project tracking
- Customizing workflows
- Team collaboration and file sharing
- Integration with third-party apps
- Reporting and analytics
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- AI-powered automation
- Advanced budgeting and resource planning
- Customizable dashboards and reports
- Native time tracking and invoicing
- Built-in Gantt charts or Kanban boards
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- How intuitive the interface is for new users
- Availability of pre-built templates
- Simplicity of navigation and feature accessibility
- Mobile app functionality and ease of use
- Customization options for different team needs
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of interactive product tours
- Access to training videos, guides, and help docs
- Availability of pre-built templates for faster setup
- Quality of onboarding webinars or live training sessions
- Ease of data migration from other tools
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of 24/7 support
- Response times for support tickets and inquiries
- Quality and helpfulness of support documentation
- Availability of live chat, email, and phone support
- Presence of a user community or knowledge base
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Pricing structure and scalability for growing teams
- Availability of free plans or trial periods
- Feature set compared to price point
- Cost of add-ons or premium features
- Flexibility of billing options (monthly vs. annual)
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Common praise and complaints from users
- Feedback on software reliability and performance
- Customer sentiment around ease of use and onboarding
- Reported experiences with customer support
- Overall recommendation rate by users
Why Look for an Airtable Alternative?
While Airtable is a good choice of project management software, there are a number of reasons why some users seek out alternative solutions. You might be looking for an Airtable alternative because…
- You need more advanced reporting and analytics
- Your team finds the database-style setup too complex
- You need better automation for recurring tasks
- Your projects require stronger budgeting and resource management tools
- You prefer a simpler, spreadsheet-style interface
- You need a solution with more affordable pricing for larger teams
If any of these sound like you, you’ve come to the right place. My list contains several project management software options that are better suited for teams encountering these challenges with Airtable and looking for alternative solutions.
Airtable Key Features
Here are some of the key features of Airtable, to help you compare and contrast what the alternative solutions offer:
- Customizable fields: Define field types like text, numbers, dates, or attachments to suit your data needs.
- Linked records: Connect related data across tables to allow for relational database functionality.
- Views: Create different perspectives of your data, such as grid, calendar, gallery, or Kanban views, to visualize information effectively.
- Collaborative editing: Work with your team in real-time, with changes instantly reflected for all users.
- Integrations: Connect Airtable with other tools like Slack, Google Drive, and Salesforce to support workflows.
- Automations: Set up triggers and actions to automate repetitive tasks within your bases.
- Interface Designer: Build custom interfaces tailored to your team's workflows, making data interaction more intuitive.
- Reporting: Generate reports to analyze and share insights from your data.
- AI capabilities: Use built-in AI features to categorize information, generate content, and uncover insights.
- Mobile access: Use Airtable's mobile apps to access and update your data on-the-go.
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What's Next?
I hope this guide helps you find the right Airtable alternative for your needs. If you know of other great tools I missed, feel free to share your suggestions and experiences to assist others in their search for the perfect project management solution.
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