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Compare The 10 Best Mind Mapping Software of 2020

 

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I always emphasize the importance of understanding a project’s underlying strategy and purpose before starting to divvy up tasks (we cover this in detail in our DPM training course—and one of the ways you can build this understanding is by using mind mapping software.

Wait a minute, Ben—what does mind mapping have to do with project management?

That’s a great question. Even though drawing mind maps or doing visual brainstorming isn’t part of the standard project management lifecycle, it probably should be.

Long before you dive into writing a Statement of Work, project managers can use mind maps to solidify the strategy and big ideas behind each undertaking. Creating a mindmap can help you catch, capture, and connect new ideas. Additionally, it can help you categorize the parts of a project and break down complex projects in a visually intuitive way.

Read on to learn about mind mapping software. First, learn what it is and what functionality it offers. Then, see how to choose the mind map software that best fit your working style, budget, and goals. There are dozens of mind mapping tools out there, so I’ve tried to save you time by providing a summary, score, and basic info for each tool to get you started.

The Best Mind Mapping Software

To start, these are the top mind mapping tools that I included in this mind mapping software review. Find a summary chart and detailed description of each below.

What Is Mind Mapping Software?

Mind mapping software (also called concept mapping software) is a brainstorming tool that enables you to create visual diagrams of your ideas. Using a mind map maker, you can create an idea map, a conceptual map that illustrates the hierarchy and connections between different ideas.

Mind mapping software ranges from simple brainstorming apps to complex data visualization and diagramming tools. Mind mapping tools can be useful in any of the following use cases:

  • Brainstorming: Create mind maps—visually organize and present ideas.
  • Diagramming: Create engineering diagrams, project timelines, architectural plans, org charts, network diagrams, and other business or technical diagrams.
  • Software development and web design: Create wireframes and site map diagrams.
  • Business Intelligence: Import and visualize live data from business applications in charts, diagrams, etc.

Learn more about mind maps, how to create a mind map, and how mind map software works below.

What Is A Mind Map? What Is Mind Mapping?

A mind map is a conceptual web showing the relationship between ideas. Here’s a simple example of a mind map:

Mind Mapping Software - Mind Map

Mind mapping is a brainstorming process and creative exercise that results in a mind map.

How To Make A Mind Map

Because mind mapping is a creative exercise, your process for making a mind map will differ depending on your personal preferences, tools, and project at hand. There is no “one right way” to do mindmapping, but if you’re using a mind map app, you’ll follow a process like this:

  1. Begin with a blank canvas.
  2. Add a central node—your central idea or theme.
  3. Brainstorm sub-ideas or related ideas, adding them to the canvas.
  4. Draw lines to connect ideas and represent the relationship between ideas. Drag and drop the elements to re-organize your ideas as you add to the map.
  5. Use formatting tools to visually organize and display your information—change colors and size, add icons and images, etc.

Why Use Mind Mapping Software?

Mind maps are great tools for understanding and communicating ideas because we humans are visual creatures and we process visual information very quickly.

Of course, you can create a mind map on a piece of paper, but using mindmap software has several advantages, such as:

  • No size limitation: you’re not limited to the size of your paper.
  • Flexibility: you can easily re-organize ideas by clicking and dragging.
  • Co-creation: in software that allows you to create a mind map online, you can often have multiple users collaborating on the same mind map.
  • Visual presentation: you can use the formatting tools to create professional diagrams that you can quickly share and present.

Still not convinced of the benefits of brainstorming tools? A survey from the Mind Map Software Blog found that online mind map software can increase your pace of work by 44%, boost creativity by 30%, and free up 7 hours a week of users’ time.

Mind Mapping Software Benefits
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The Best Mind Mapping Software

Mind Mapping Software - featured image

Here are a few of the best mind mapping software available today. Below, you can read about what they offer, how they’re different, and what types of projects they’re best suited for.

Ayoa logo - Compare The 10 Best Mind Mapping Software of 2020
  • freemium version
  • Free demo
  • From $9/user/month

1. Ayoa – Mind Mapping and Task Management tool that allows users to generate ideas and action them.

Ayoa screenshot - Compare The 10 Best Mind Mapping Software of 2020

Ayoa is a cloud-based mind mapping software tool that brings together the creative power of mind mapping with visual task management and collaboration. Ayoa is suitable for both individuals and teams who want to unleash their most creative ideas and turn these into reality.

Unlike other mind mapping tools, Ayoa provides an all-in-one platform where users can create beautiful mind maps, monitor projects, and to-do lists, and collaborate with others. Ayoa’s uniquely visual interface is designed to inspire creativity and spark great ideas.

Ayoa has a unique variety of Mind Mapping styles inspired by the traditional, hand-drawn mind map, choose Organic Mind Maps for smooth, curved branches. You can choose Speed Mind Maps for auto-layout and box branches to capture ideas quickly. Their newest feature, Radial Maps, allows you to present your ideas in a visual pie-chart and add structure to your goals and ideas.

You can create mind maps and collaborate in real-time by inviting colleagues and friends to your maps where you can brainstorm ideas together. You can even set your map to ‘Public’ and share the link with multiple people – even if they don’t have an account! The ‘auto-hide’ feature allows you to focus on selected branches and hide the clutter for professional presentations. Easily export and print Mind Maps with the click of a button. Ayoa’s intuitive interface allows users to easily navigate around the app and quickly switch between viewing styles.

Ayoa integrates with Dropbox, Google Drive, and Google Contacts. You can also transform your notes from Evernote into actionable tasks with Ayoa. With Google Calendar, you can automatically sync your Ayoa projects. Email2Task allows you to send an email straight to Ayoa and it will appear as a task.

Ayoa costs from $9/user/month. They also offer discounts for teams, a limited, free version, and free webinars and demos. In-app tutorial videos are available and weekly webinars to help you get started.

Summary of Ayoa:

  1. Real-time collaborative drawing: Pass
  2. Easy file attachments: Pass
  3. Presentation & sharing tools: Pass
  4. Integrations: Pass
MindMeister logo - Compare The 10 Best Mind Mapping Software of 2020
  • Freemium version
  • From $4.99/user/month

2. MindMeister – a beautifully designed mind mapping tool that provides web-based collaboration, presentations, and robust integrations.

MindMeister screenshot - Compare The 10 Best Mind Mapping Software of 2020

SaaS Business Strategy mind map created with MindMeister

MindMeister is a beautifully designed, cloud-based mind mapping tool that lets you visually capture, develop, and share ideas. Used alone or with a team, MindMeister allows you to easily collaborate, share, and present from anywhere in the world.

MindMeister has an easy-to-use interface so you can quickly add ideas, attach images, videos, files, links, or quickly sketch out a concept using the drawing feature. There are some useful collaboration features to help you share ideas with your team, vote, comment, and chat in real-time and in-app, so it’s more than just a mapping tool. It’s also quite easy to turn your map into a presentation with the auto-create or drag and select presentation feature. You can share your maps privately with a unique share link, publish to Meister’s public map universe, or generate embed code.

I’d definitely recommend this for newbies, as it only takes a few minutes to sign up and start mapping. Something I appreciate is that
the app isn’t overloaded with choices. What you get is a thoughtfully designed interface, and a curated selection of templates, themes, and styles to create ready-to-share mind maps. The basic set up is quick and easy. If you’re stuck, MindMeister offers an extensive online help center with tutorial videos and fast email support.

MindMeister integrates with the task management app MeisterTask where you can turn your mind map into a project, assigning tasks using the built-in integration. MindMeister also comes integrated with popular tools such as Microsoft Teams, GSuite, Confluence, and Dropbox.

MindMeister costs from $4.99/user/month. They also offer a free plan with three free maps.

MindGenius logo - Compare The 10 Best Mind Mapping Software of 2020
  • 14 days free trial
  • First year $160, year two onwards $56

3. MindGenius – An Intuitive mind mapping tool that visually captures and structures ideas for clearer thinking and better communication.

MindGenius screenshot - Compare The 10 Best Mind Mapping Software of 2020

MindGenius is a combination of a concept map creator and a project planning tool. It’s designed for use in educational settings as well as for freelancers, small businesses, and agencies.

MindGenius’ suite includes drag-and-drop mind map creation, along with project planning features like Gantt charts, kanban task views, and some basic project reporting tools. They include several features for making mind maps more useful, with filtering, highlighting, and labelling tools to help you organize and present your mind maps effectively. MindGenius also integrates with Microsoft Office, so you can easily export project data and mind maps to Word, Excel, Outlook, and PowerPoint and Microsoft Project.

Overall, MindGenius is a useful brainstorming tool that helps you convert your mind maps from simple brainstorming documents into tools for managing your projects and business. They consistently roll out cool new features; most recently, their MindGenius 2019 version offers ways to share information with others with integration to MindGenius Online, Twitter, Facebook and Dropbox, One Drive and Google.

MindGenius offers two pricing models – Perpetual and Subscription. Perpetual is $256, Subscription is $160 in year one followed by $56 annually from year 2 onwards. A subscription includes upgrades to all future revisions of MindGenius.

Summary of MindGenius:

  1. Real-time collaborative drawing: made possible with export to MindGenius Online
  2. Easy file attachments: Pass
  3. Presentation & sharing tools: Pass
  4. Integrations: Pass
Milanote logo - Compare The 10 Best Mind Mapping Software of 2020
  • Free version
  • From $9.99/user/month

4. Milanote

Milanote screenshot - Compare The 10 Best Mind Mapping Software of 2020

Milanote is an easy-to-use concept map maker to organize your ideas and projects into visual boards. Far from a basic mind map maker, Milanote allows you to add rich media to your boards when you create a conceptual map (images, videos, links), and create as many levels of hierarchy as you wish to go deeper into topics.

This drag and drop interface on this diagram designer lets you put your work side by side on an infinite virtual pinboard. It handles notes, links, images and files. It also has a library of templates to make it easier to start new projects faster.

You can also collaborate in real-time, making it perfect for brainstorming workshops with remote teams.

Overall, it’s an easy-to-use diagram maker that helps you collaborate and brainstorm new ideas.

Milanote’s free version lets you add 100 notes, images or links (with no time limit). Milanote PRO gives you unlimited storage from $9.99/month per person.

Summary of Milanote:

  1. Real-time collaborative drawing: Pass
  2. Easy file attachments: Pass
  3. Presentation & sharing tools: Pass
  4. Integrations: Fail
Miro logo - Compare The 10 Best Mind Mapping Software of 2020
  • freemium version
  • From $8/user/month

5. Miro – Visual collaboration platform to collaborate and centralize communication as your teams design mind maps, app wireframes, websites, and more.

Miro screenshot - Compare The 10 Best Mind Mapping Software of 2020

Miro offers an infinite mind mapping canvas, robust set of widgets, prebuilt templates, toolkits for user stories or customer journey maps, wireframing, roadmap or sprint planning, retros, and more. This app helps you engage remote teams across formats, tools, and channels with digital workspaces that enable asynchronous and synchronous collaboration.

Miro excels in its value for price (after all, the freemium version is quite handy) and its features and functionality. For relatively little (or no) cost, you can experiment with decent presentational tools with minimal learning curve.

Integrations listed on their site include Dropbox, Box, Google Suite, JIRA, Slack, Sketch, OneDrive, Zapier, and more.

Though favorable in its offerings, Miro could benefit from a vaster color and typography selection. Furthermore, the addition of UML diagramming templates and other various shapes would help to elevate the platform.

Miro starts at $8/user/month and has a freemium version of the software.

Microsoft Visio logo - Compare The 10 Best Mind Mapping Software of 2020
  • Free trial
  • From $6.40/user/month

6. Microsoft Visio

Microsoft Visio screenshot - Compare The 10 Best Mind Mapping Software of 2020

From Microsoft Visio is visual diagramming tool that works well for mind mapping as well as creating many other graphical representations. If you’re already using Office 365, Visio is a top choice because it can pull data from Office 365 and let you visualize it in real-time with the charts you’ve set up in Visio. This functionality sets it apart from other tools, as Visio enables you to bring you data to life in dashboards that display data-linked diagrams. It does more than simply help you illustrate your ideas on a screen.

Much more than a simple brainstorming app, Visio provides ready-made templates to create block diagrams, flowcharts, timelines, flowcharts, floorplans, engineering designs, and Specification and Description Language (SDL) diagrams (and it also supports AutoCAD drawings). Users can share their diagrams as a link, attachment, image, or PDF and can collaborate through the comments and annotations features. Additionally, unlike a lot of the other mindmap software, Visio allows multiple users to collaborate simultaneously on the same mindmap.

Overall, this is one of the more robust mind mapping tools out there. Keep in mind, it does have a steeper learning curve than many other tools, and it definitely offers more than you need if you’re just looking for a simple interface to make an idea map. However, for technical teams, engineers, architects, and business intelligence use cases, Visio is a top choice—as long as you’re willing to stay within the Microsoft ecosystem.

Microsoft offers Visio through a one-time purchase (Visio Standard and Visio Profession) or as a SaaS (Visio Online).

Visio costs from $6.40/user/month. A one-time license costs from $459.

Summary of Microsoft Visio:

  1. Real-time collaborative drawing: Pass
  2. Easy file attachments: Pass
  3. Presentation & sharing tools: Pass
  4. Integrations: Pass
SmartDraw logo - Compare The 10 Best Mind Mapping Software of 2020
  • Free trial
  • From $5.95/user/month

7. SmartDraw

SmartDraw screenshot - Compare The 10 Best Mind Mapping Software of 2020

SmartDraw is positioned as an alternative to tools like Microsoft Visio, claiming to be much easier for the layman to use while being just as powerful and more affordable. That’s a big claim to live up to, and while it’s not significantly more affordable (at $5.95/user/month it’s comparable to Visio’s $6.40/user/month), it does provide an intuitive interface with useful features that are applicable to essentially any industry, from landscaping and design to IT.

SmartDraw provides users with more than 4500 templates for over 70 different types of diagrams, including flowcharts, infographics, landscape designs, decision trees, timelines, mind maps, engineering and CAD diagrams, and much more. It offers collaborative drawing online so users can work on the same diagrams at the same time, with an intelligent formatting engine that makes automatic adjustments to maintain your diagram’s arrangement. SmartDraw integrates with MS Office, Google apps, Jira, Confluence, DropBox, Box, WordPress, and Trello.

Overall, SmartDraw is a powerful tool, a strong competitor to the likes of Microsoft Visio and arguably more intuitive for the average user to navigate. Like in the case of Visio, enterprise teams are the users who will get the most out of its many advanced features.

SmartDraw costs from $5.95/user/month on a plan with 5+ users, or $9.95/user/month for a single user.

Summary of SmartDraw:

  1. Real-time collaborative drawing: Pass
  2. Easy file attachments: Pass
  3. Presentation & sharing tools: Pass
  4. Integrations: Pass
Lucidchart logo - Compare The 10 Best Mind Mapping Software of 2020
  • Free trial of paid versions, free version available
  • From $4.95/user/month

8. Lucidchart

Lucidchart screenshot - Compare The 10 Best Mind Mapping Software of 2020

Lucidchart is a concept map creator and general diagramming tool well-suited to businesses of any size who want to present data visually, scaling from a few users to enterprise organizations. It’s offered as a SaaS that allows users to easily and quickly create online mind maps as well as flowcharts, technical diagrams, wireframes, floorplans, process maps, org charts, ER diagrams, and dozens of other graphical representations.

This tool covers all of the bases: real-time collaboration features, easy export of projects into many different file formats, revision history, and hundreds of templates to speed up the diagramming process. You can also embed your Lucidchart diagrams into your wiki, website, or blog, and they’ll automatically update when you make changes in Lucidchart.

Overall, Lucidchart is some of the best mind map software for those who want something easy to roll out and learn to use. It’s positioned similarly to SmartDraw as a more affordable and intuitive alternative to Microsoft Visio, and it delivers. It’s the most affordable of the three solutions, it supplies an intuitive drag-and-drop interface, and its pre-built integrations with Google Apps, Confluence, Jira, Jive, and Microsoft Visio make it easy to sync with existing tools.

Lucidchart costs from $4.95/user/month when paid annually. They also offer a “free forever” account with limited functionality and free trials of their paid versions.

Summary of Lucidchart:

  1. Real-time collaborative drawing: Pass
  2. Easy file attachments: Pass
  3. Presentation & sharing tools: Pass
  4. Integrations: Pass
Coggle logo - Compare The 10 Best Mind Mapping Software of 2020
  • Free version
  • From $5/user/month

9. Coggle

Coggle screenshot - Compare The 10 Best Mind Mapping Software of 2020

Coggle is arguably one of the most aesthetically pleasing and intuitive concept map makers on the market. This application supports real-time collaborative drawing online, allowing multiple team members to co-create mind maps and flowcharts.

Coggle’s useful features include auto-arranging branches, image uploads/attachments, a full change history, and collaborative drawing. You can download your mind maps as PDFs or image files, and you can also export as .mm and text as well as export to Microsoft Visio. Another way to share your mind maps is through embeddable diagrams, meaning that you can display your Coggle diagrams on a webpage and make any changes to the diagram from within the mind mapper tool.

This tool doesn’t offer stacks of mind map templates (instead, you can search and repurpose the public diagrams in their gallery), nor does it support the creation of more technical diagrams like network, engineering, and architectural diagrams. However, if you’re looking for a simple, beautifully designed, easy-to-use mind map creator, Coggle should be at the top of your list. This is some of the best mind mapping software for people who are new to mind mapping and want access to all the essential tools.

Coggle costs from $5/user/month. They also offer a free mind map software with unlimited public diagrams and up to 3 private diagrams.

Summary of Coggle:

  1. Real-time collaborative drawing: Pass
  2. Easy file attachments: Pass
  3. Presentation & sharing tools: Pass
  4. Integrations: Pass
XMind logo - Compare The 10 Best Mind Mapping Software of 2020
  • Free download available
  • From $1.24/user/month

10. XMind

XMind screenshot - Compare The 10 Best Mind Mapping Software of 2020

XMind is a popular brainstorming app used by anyone from startups and entrepreneurs to Fortune 500 companies. It offers several practical features for making mind maps and business diagrams (org charts, timelines, etc) more useful and accessible.

XMInd offers some unique features for speeding up the process of making mind maps, converting mind maps into outlines, and quickly turning your mind maps into professional presentations using auto-formatting and one-click slide creation. They provide styles and themes to get you started, and as you create your mindmaps you can attach files, audio, images, and links. You can also work in “zen mode”, which eliminates distractions from the interface.

The most useful XMind feature for project managers is Gantt View feature, which converts mind maps into Gantt charts (although you can find more specialized Gantt chart tools in our review of MS Project alternatives). They also have a mobile app that users have praised as being convenient easy to navigate. XMind integrations are minimal: it has an Evernote integration, but to share with other apps, you XMind enables you to export in Word, PowerPoint, Excel, PDF, RTF, HTML, Plain Text, to PNG, JPEG, GIF, BMP, and SVG files.

XMind costs from $1.24/month for the mobile brainstorming app. You can also buy XMind for a one-time purchase of $129.00, and you can try it before buying with a free download.

Summary of XMind:

  1. Real-time collaborative drawing: Fail
  2. Easy file attachments: Pass
  3. Presentation & sharing tools: Pass
  4. Integrations: Fail

The Best Mind Mapping Software Summary

The chart below provides a basic summary of the top mind map tools included in this review. Get a snapshot of each tool’s basic pricing info, trial info, and overall quality score, and then read a detailed review of each tool below.

Other Mind Mapping Software

I haven’t had time to fully review these, but if the mind mapping software featured in this review doesn’t make the cut, here are a few more good options to check out:

Mind Mapping Mobile Apps

Depending on your approach to mind mapping, you might want to have the ability to work from your phone, tablet, or other mobile device. This lets you capture ideas on the go, wherever inspiration strikes—on your commute, while travelling, at the top of a mountain, wherever.

Several of the mind mapping tools in this post that have mobile apps, but here’s a list of additional mobile apps for mind mapping:

  1. Simplemind (simple, reliable mind mapping software for Android, iPad, iPhone, Mac, and Windows)
  2. MindNode (highly-rated mind mapping app for Mac and iOS)
  3. Mindo (basic mind mapping app for iPad)
  4. Maptini (collaborative mind mapping app for iPad, iPhone, or web browser)
  5. Popplet (user-friendly mind mapping app for school and work, available on iOS or web browser)
  6. iBlueSky (uncluttered, intuitive mind mapping app for iPad, iPhone, and iPod Touch)

Mind Mapping Software Selection Criteria

The most important thing that a mind map does is help you represent ideas visually.

Any good mind mapping app or software should give you the freedom and flexibility to easily create good-looking diagrams that effectively portray your ideas. But the best mind mapping software includes some additional features that help quickly turn your mind maps into useful, living tools.

In this review, here’s the selection criteria I’ve used in picking out the best mind mapping tools:

  • Real-time collaborative drawing. Can multiple users collaborate in real-time, working together on the same mind map?
  • Easy file attachments. Can users easily attach external files? The best mind mapping apps allow users to attach audio files, videos, images, and links to mind maps.
  • Presentation & sharing tools. Is it easy to present and share your diagrams? Mind maps are often used as visual communication or presentation tools, so mind mapping software should make it easy to share mind maps, convert into presentations, toggle between views, and enable others to easily access and view your mind maps.
  • Integrations: Is it a stand-alone tool, or does it sync with your business applications (such as data management, documents, diagramming, development, and presentation tools)? Your need for integrations depends on how you plan to use the mind mapping software, but tools with pre-built integrations with common tools like Microsoft Office and Google Apps make it easier to get more insight, more quickly, from your mind mapping app.

How To Choose The Best Mind Mapping Software

The best mind mapping software for you depends on how you plan to use it. In general, there are two big questions to ask yourself when narrowing down the options:

1. Do We Need Live Collaboration (Co-Creating With Other Users)?

Mind mapping can be an individual creative exercise, and it can also be a group planning or presentation activity. Not all mind mapping software offers live, real-time collaboration that enables multiple users to co-create the same diagram.

Doing live collaboration? Then these are the best mind mapping tools:

2. Do We Want Diagramming Beyond Mind Maps?

While some people use mind mapping software to simply brainstorm ideas in a visual way, others use it to make more complicated visuals like engineering diagrams, architectural plans, and network diagrams. In some cases, teams use mind mapping software as a diagramming tool for laying out wireframes or websites, or even as a data visualization tool to import and display complex data from their business in charts and diagrams.

Just mind mapping? Here’s a list of mind mapping software that’s focused only on making mind maps:

Designing wireframes and sitemaps? This mind mapping software offers a feature suite geared towards web and application development teams:

Doing complex diagramming or live data visualization? Here’s a list of mind mapping software with tools for complex diagramming and data visualization:

What Do You Think?

What mind mapping tools have you used? Have you used one that’s not on the list? Share your ideas in the comments below!

 

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Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

One Comment

  • gravatarGregg Ewartsays:

    Ben, I’ve been using ConceptDraw, which has both mind map and project integration, for some time now and have been surprised it is not mentioned more often. Have you tried it? If not, give it a shot. Thanks for your article.

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