40 Best Project Planning Software To Keep Stakeholders Aligned In 2025

Wrike is a project planning tool and is ideal for teams of five members to an unlimited number of members. It offers tools for predicting and preventing delays, visualizing deadlines, and monitoring project progress. The tool is highly configurable, allowing users to customize workflows, dashboards, reports, and request forms. For Danilo Coviello, Founder of Espresso Translations, Wrike proved to be a major time-saver: “Wrike saved me 8 hours per week that used to go into scheduling. I now spend that time I have saved on building new relationships with clients.”

Wrike’s interface is highly visual, and allows users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views to understand priorities. Project planning capabilities include task lists, subtasks, schedules, file sharing, and real-time communication and collaboration.

Wrike includes a robust mobile application that allows users to update team members or upload files and photos. Users can switch between calendars, dashboards, and task lists, and keep an eye on notifications and messages. Wrike also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.

Wrike offers a host of pre-built templates, including a phased project template, which can help break a complex project into manageable chunks, as well as a simple project scheduling template. Real-time reporting helps project managers allocate resources and adjust workloads, and requests keep repetitive admin to a minimum.

Wrike includes over 400 pre-built native integrations, including integrations with the most popular file management software from Microsoft, Google, and Dropbox.

monday.com is a colorful, user-friendly, jack-of-all-trades project planning tool for modern teams. You’ll be able to plan, track, and deliver projects using hundreds of visual and customizable templates that make data more digestible. View data as a map, calendar, timeline, or kanban. I also love the ability to automate repetitive administrative tasks, like creating new lead entries according to incoming emails.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

QuickBase is a user-friendly platform that helps you plan and manage dynamic workflows and projects. You can use its no-code builder to craft customized applications tailored to your unique business needs. It's a flexible solution that provides various tools to support your project and resource management and workflow automation.

Even for complex workflows and projects, this tool is capable of helping your map them out and execute them effectively. Because of its code-free builder, it's easy to set up your workflows and get them up and running quickly. The builder can be used for designing workflows, applications, integrations, and automations, making it a versatile tool to contribute to your various work processes.

Paid plans start from $35 per user, per month, and a 30-day free trial is available.

Productive is a comprehensive project management software designed to streamline operations for agencies. It offers a robust platform for planning, managing, and executing projects, making it an essential tool for businesses aiming to enhance efficiency and productivity. 

The platform offers Gantt charts for visualizing project timelines and dependencies, which is crucial for keeping projects on track. Additionally, its workload feature allows managers to monitor team utilization, ensuring that resources are allocated efficiently and preventing burnout. The automation tools in Productive also help with repetitive tasks. For example, automations can be set to trigger notifications when an invoice is overdue or when a task status changes.

Another standout feature of Productive is its budgeting and financial management capabilities. With the simple budget editor, users can create and manage budgets with ease, making it ideal for both small and large projects. The platform also supports various billing types such as time and materials, fixed price, and non-billable projects. It also offers project profitability tracking and forecasting.

Key integrations include Jira, Slack, QuickBooks, Xero, Zapier, Google Drive, Sage, BambooHR, and HubSpot.

Celoxis has powerful planning and scheduling tools that help you build project plans that adapt to real-world conditions.

Celoxis has one of the most flexible and responsive interactive Gantt charts and can effortlessly handle large project plans involving multiple levels of sub-tasks, inter-project dependencies and even multiple resources per task.

Among the many features available, there is automatic scheduling that helps build a reliable project schedule and resource workload, utilization, capacity, and efficiency. These features, in turn, enable data-driven planning and decision-making across the project lifecycle. Ultimately helping you with better resource planning and management.

Celoxis integrates with over 400 business apps, including Google Drive, email and calendar platforms, Jira, Salesforce, Slack, and many more through Zapier. In addition, their API lets you build custom integrations with any other tools you use.

Celoxis is one of the few project management software programs available both in SaaS and on-premise flavors. SaaS costs $22.50/user/month (annually), and on-premise pricing is available upon request. Both require a minimum 5-user sign-up and come with 30-day free trial.

Bonsai Agency Software is an all-in-one business management platform designed to help agencies enhance their operations. It integrates project management, client relationship management, and financial tools into a single, user-friendly interface. 

I like Bonsai for its comprehensive project planning capabilities. You can visualize project timelines using Kanban boards, Gantt charts, and list views, which makes it easier to monitor progress and ensure deadlines are met. Additionally, Bonsai offers real-time tracking of tasks and budgets, helping your team stay on schedule and within financial constraints.

It also has robust time-tracking and resource management tools. Your team can log hours directly within the platform, providing you with accurate data on time allocation across various projects. This insight is crucial for assessing productivity and making informed decisions about resource distribution. Bonsai's resource planning feature allows you to allocate work effectively and monitor workloads in real-time, ensuring that no team member is over or underutilized.

Other features include budget tracking and forecasting, which enable you to keep a close eye on project finances and predict potential scope creep before it occurs. The platform also offers profitability reports, giving you valuable insights into the financial performance of your projects.

Integrations include QuickBooks Online, Zapier, Calendly, Xero, Google Drive, HubSpot, ClickUp, Google Sheets, Notion, Slack, Gmail, and Asana.

Zoho Projects is a project planning and management solution that can support multiple projects of any scale or complexity. The platform has tools like Gantt charts, Kanban boards, portfolio dashboards, a built-in issue tracker, and a task automation system with blueprint functionality. The task automation with blueprint feature enables project managers and admins to map out their entire workflow, creating a visual flowchart representation.

Tasks and notifications can be automated, and approval criteria can be set for projects and tasks. The software also has collaboration tools like discussion boards, community forums, and real-time activity feeds. In addition to project planning , users can also benefit from in-depth reporting. The cloud-based software’s reporting tools allow project managers to generate detailed reports to keep track of various aspects of project performance and progress.

Pricing for Zoho Projects starts at $5 per user/month with a 10-day free trial included. A free plan is available for teams of no more than three users.

Shortcut is a project management platform built for software teams that need planning tools integrated with agile workflows. It supports iterative planning through timelines, roadmaps, and team-level assignments, helping you organize tasks and keep projects aligned with company objectives.

The platform combines planning structure with visibility features. You can set objectives, connect them to projects, and track progress using iteration views and timelines. Shortcut supports both Scrum and Kanban workflows, so you can choose the planning style that fits your team. Velocity charts and project health indicators give stakeholders insight into how work is progressing, without needing separate tools.

Shortcut also supports customization through custom fields and adjustable workflows, which makes it easier to adapt to how your team works. Docs provide a space to capture context, while WIP (Work in Progress) limits help avoid overload during active sprints. With quick load times and keyboard shortcuts, navigating the platform remains efficient even during heavy project cycles.

Integrations include GitHub, GitLab, Bitbucket, Slack, and Sentry. Shortcut also offers data imports from Linear, ClickUp, Asana, Pivotal Tracker, Jira, Trello, and its API for custom integrations.

Miro is an online collaborative whiteboarding platform designed to facilitate visual project planning and enhance teamwork. It offers an infinite canvas where users can brainstorm, plan, and execute projects in a highly interactive and visually engaging environment. For Wynter Johnson, Founder and CEO of Caily, Miro stands out as a particularly intuitive and dynamic tool for bringing people together: “I love using Miro for project mapping specifically because it's so intuitive and engaging. It's easy to bring freelancers, consultants, and potential customers into the workspace to show them exactly how things are going. It's an experience that's dynamic without being overwhelming.”

The platform's whiteboard allows users to map out entire projects, breaking down complex tasks into manageable visual components. Miro's rich set of tools, including sticky notes, mind maps, flowcharts, and Kanban boards, helps teams brainstorm ideas, outline workflows, and monitor progress visually. Real-time collaboration is also at the core of Miro's functionality, enabling team members to work together simultaneously, leave comments, and share feedback.

Integrations include Slack, Microsoft Teams, Jira, Trello, Asana, Google Drive, Dropbox, OneDrive, Zoom, Microsoft Office, Notion, Confluence, Salesforce, Airtable, Zapier, and many more.

ProjectManager is a cloud-based project planning software that runs on both Windows and Mac computers with no downloads or complex installation needed. Gantt chart tools help users and their teams plan, schedule, and update projects in real time. You can plan simple workflows or full Agile sprints with powerful Kanban boards, Gantt charts, and task lists. For Conrad Wang, Managing Director at Enable U, the platform’s advanced features made a measurable impact on team efficiency: “The workload view was my go-to for minimizing burnout. I recognized when a support worker's utilization exceeded 130% and transferred tasks before it became a disaster. I also relied on reporting tools to provide polished, client-ready snapshots in minutes—clients saw completion percentages and dependency charts without me layering slides by hand. This transparency reduced weekly status meetings by around a fourth.”

ProjectManagement costs from $15/user/month and offers a 30-day free trial.

FunctionFox is a pretty great project planning tool, but it's an especially good fit for creative teams. It provides easy, visually intuitive project management tools like a simple online timesheet feature that helps you figure out if your billable and nonbillable hours on a project are within your estimates. You can also schedule project milestones, meetings, and actions—everything you'd need to plan out and then carry out projects.

FunctionFox costs from $5/user/month and offers a free demo.

LiquidPlanner is a cloud-based project management software that enables users to plan, collaborate on, and deliver projects of all sizes. The software uses a unique "liquid planning" approach that considers the complexities and uncertainties of real-world projects to create more accurate plans and predictions.

Its forecasting engine helps users predict how long a project will take. This engine considers all project tasks and their dependencies and uses statistical analysis to generate a range of possible completion dates. The forecast can be refined by adjusting the input parameters, such as the estimated effort for each task or the project's expected duration.

Liquid Planner offers integrated time-tracking, which can be used to generate reports, helping users optimize their workflow and productivity. The resource leveling feature automatically schedules and reschedules tasks based on each team member's availability and workload, and ensures that no team member is overburdened with work.

Finally, the data customization feature allows users to choose which data points to display and create custom fields to track additional information. A user can track the number of hours worked on a project or the amount of money spent on materials.

Liquid Planner makes their API documentation available for teams who want to build custom integrations with their current digital ecosystem.

Pricing starts at $15 per user monthly.

Birdview PSA is a project management software that also provides resource and finance management tools. It helps you plan, track, and manage multiple projects and portfolios, making it a well-suited option for professional service companies. You can create project templates to speed up your planning process and set milestones to mark your progress. Both Gantt charts and Kanban boards are available for progress tracking.

The software has built-in resource planning tools, which you can use to assign team members to projects based on their availability, skills, and workload. Its resource forecasting feature helps you predict upcoming demand and identify potential bottlenecks in advance.

As for financial tracking, you can create budgets, monitor expenses, and generate financial reports to understand how money is allocated across projects. Time tracking and billing are also included, so you can track billable hours and invoice clients accordingly.

The software integrates with other tools including Microsoft Teams, Microsoft Project, Jira, Adobe Creative Cloud, MS Excel, Outlook, Hubspot, Salesforce, Oracle NetSuite, Gmail, Slack, Zoom, Github, Gitlab, HelpScout, HelpDocs, Olark, and other options for time tracking, design, ERP, and accounting software. You can also use their RESTful API to build additional integrations.

Paid plans start from $27 per user per month, when billed annually. A 12-day free trial is also available.

Easy Projects is an award-winning enterprise and portfolio project management platform. It is well suited for medium to large enterprise companies that require a highly scalable and configurable solution yet easy to adopt.

The software is built to plan and deliver on projects that have varying complexity levels, anywhere from simple tasks to more in-depth projects that involve multiple departments. With this in mind, Easy Projects promotes real-time collaboration between executives, project managers, stakeholders, and all other team members.

Their advanced reporting and business intelligence features help project managers and executives present and analyze large amounts of data in beautifully designed interactive reports and dashboards. In addition, resource loading reports provide a quick and easy way to visualize current and expected resource use, so bottlenecks can be avoided. Advanced capabilities include enterprise-grade security, flexible deployment options, and machine learning project forecasting.

Easy Projects integrates with over 2,000 business apps, including MS Outlook, Jira, Salesforce, Hubspot, and Adobe Creative Cloud.

Easy Projects offers pricing details upon request and a free 14-day trial.

Office Timeline is a project visualization tool that integrates with Microsoft PowerPoint to enable the creation of project timelines, Gantt charts, and other types of project graphics. It offers a desktop add-in for Windows users and a web-based application for broader accessibility, including Mac users via a browser. The tool also provides drag-and-drop functionality and the ability to import data from project management software like Microsoft Project, Excel, Jira, Smartsheet, and Wrike. 

Office Timeline allows users to design and create graphical project slides, offering a way to quickly generate stylish visuals that effectively communicate work to clients, teams, and managers. It is designed to help users produce professional-looking project visuals efficiently, with features such as AutoSave and multilingual support. The add-on is overall recognized for saving users time and effort in the creation of project plans, and it is particularly useful for those who need to share project schedules and timelines with stakeholders.

Pricing for Office Timeline starts at $149/license/year. A free plan is also available.

Ravetree is an all-in-one project management platform that offers an integrated suite of tools for project planning, management, and customer relationship management (CRM). The software's emphasis on integrating various project management aspects into a unified platform is particularly appealing for businesses seeking streamlined and cohesive project planning processes. 

The platform offers robust support for Agile and traditional project management methodologies, ensuring teams have the flexibility to adapt their project planning to the methodologies that best fit their operational style and business requirements. Ravetree also has a strong focus on collaboration and transparency across all stages of project planning and execution. The platform's shared calendars, document management system, and real-time communication tools ensure that all team members are aligned and informed about project objectives, timelines, and updates. 

Additionally, Ravetree's reporting and analytics capabilities provide invaluable insights into project performance, resource utilization, and progress tracking. Users can even customize reports and dashboards. The platform integrates with Dropbox, Google Drive, One Drive, Outlook, Gmail, Quickbooks, Stripe, GitHub, Instagram, HubSpot, Stripe, and more.

Height is a project planning software that provides a user-friendly platform for managing projects, tracking progress, and collaborating with team members. It offers an intuitive and responsive interface that allows users to create and manage unlimited projects, tasks, and subtasks.

Height is ideal for companies that handle multiple projects and need an organized way to track work progress. Users can also generate visual reports that showcase team performance, task completion rates, and an overview of all projects, giving essential insights that help decision-making. And pre-built project templates provide users with ready-to-use project outlines, eliminating the need for manual task creation. 

You can create SMART goals using the intuitive goal-setting feature. The software enables teams to set dependencies between tasks to complete each step correctly. Team members can communicate about project updates and discuss assignments in real time. This feature promotes team communication transparency and eliminates communication silos between organizational functions.

Height starts at $8.50/user/month and offers a 30-day free trial and a free plan with unlimited users.

ClickUp is a flexible project planning tool that can accommodate small or large teams who need to-do lists, project management, docs and wikis, spreadsheets, email and chat, events, reminders, goal tracking, time tracking, screenshots and recording features, and resource management. Plus, if you are switching from another PM tool, ClickUp can easily import data from other productivity apps.

ClickUp costs from $6.64/user/month with a freemium plan for simple tasks.

Smartsheet is the best project management software for template galleries and template sets. These starter solutions are packed with pre-built sheets, reports, forms, and dashboards that your users can modify as needed—saving you a ton of time. They have planned for construction estimates, inventory management, Gantt timelines, and customer lifetime value. If you spend a lot of time building documents, Smartsheet’s a great choice.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

Quire is a cloud-based project planning software designed to help teams organize, track, and complete their work more efficiently. It offers a flexible structure that allows you to break down complex projects into manageable tasks and subtasks.

One feature that helps you break down larger projects is its nested lists. This hierarchical structure helps your team focus on specific tasks without losing sight of the overall project goals. Additionally, Quire's Kanban board view allows you to visualize tasks as they move through different stages, making it easier to manage workflows and identify bottlenecks.

The platform even includes a dynamic timeline feature, which provides a Gantt chart-style view of your project's schedule. This helps you plan ahead, track progress, and ensure that deadlines are met. The calendar view complements this by allowing you to drag and drop tasks to set deadlines, keeping your team on track and aligned with project timelines.

Some integrations include Google Calendar, Gmail, Slack, Outlook, Zoho Flow, GitHub, Apple Calendar Sync, Box, Dropbox, Google Drive, and Microsoft Teams.