10 Best Wrike Competitors And Alternatives: Reviewed in 2025
10 Best Wrike Alternative Shortlist
We take an in-depth look at the pros & cons of the following tools in this review:
Get free help from our project management software advisors to find your match.
While Wrike has earned its reputation as a robust platform, it’s not a one-size-fits-all solution. So, whether you’re looking for more customization, a simpler user interface, or just a fresh approach, there’s a wealth of alternatives that can meet your needs. However, with so many options, it becomes hard to choose the best alternative.
Therefore, I've gathered all my project management and tool testing experience to curate this list of Wrike alternatives. These tools range from streamlined platforms to feature-packed solutions, each designed to tackle project management in unique ways.
10 Best Wrike Alternative Comparison Chart
Here is a table where you can compare all the alternatives we just covered in the overviews.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best Wrike alternative for ease of use & short learning curve | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website | |
| 2 | Best Wrike alternative with complete client management | Free demo available | Available upon request | Website | |
| 3 | Best Wrike alternative for cutting costs for similar features | 14-day free trial + free plan available | From $7/user/month | Website | |
| 4 | Best for comprehensive project management with an intuitive, user-friendly interface | Free demo | Pricing upon request | Website | |
| 5 | Best Wrike alternative for detailed team scheduling | 14-day free trial | From $9/month (billed annually) | Website | |
| 6 | Best Wrike alternative for agencies and professional service providers | 14-day free trial | From $29/user/month (billed annually, min 5 seats) | Website | |
| 7 | Best for integration of ideation and task management | Free trial available | From $8.25/user/month (billed annually) + free plan available | Website | |
| 8 | Best for customer support services | 7-day free trial | From $3/user/month | Website | |
| 9 | Best for a user-friendly interface | 30-day free trial | From $8.50/user/month | Website | |
| 10 | Best for project management with built-in KPI tracking | 14-day free trial + free demo available | From $19.90/user/month (billed annually) | Website |
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monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2
10 Best Wrike Alternatives Compared
Next in this Wrike review, we’re looking over the pros and cons, trial info, pricing, and expert opinion for every Wrike alternative. We’ve also gone over why each pick might be a better choice for your team and project requirements.
Best Wrike alternative for ease of use & short learning curve
Why monday.com is a great Wrike alternative
monday.com excels when it comes to usability. If you’re making the switch from Wrike to this project management app, you can rest assured that your team will learn how to use it in a matter of hours. You can also make use of the superior customization options to let your team members adapt their workspace to their liking. monday.com also has a comparable free plan to Wrike, for those interested.
Why Accelo is a great Wrike alternative
Accelo offers a fully integrated CRM that combines client management, project tracking, sales, and billing in one platform, ensuring seamless client management, unlike Wrike, which lacks a built-in CRM. Accelo’s advanced workflow automation allows for highly customizable task and project management. It also integrates time tracking with financials, providing a unified view of project profitability. Additionally, the platform includes built-in invoicing and customizable project templates.
Why ClickUp is a great Wrike alternative
Think of ClickUp as a Wrike copy at a fraction of the price with robust project management features like advanced task management, time tracking, and resource management. This makes the app more suitable for small teams, freelancers, and startups who don’t need advanced reporting or forecasting. ClickUp also has a more expansive free version of their tool.
Parallax
Best for comprehensive project management with an intuitive, user-friendly interface
Why Parallax is a great Wrike alternative
Parallax is a project management tool that's designed to help teams collaborate and manage their work in a more efficient way. It's a cloud-based software that offers a range of features, including task management, time tracking, and reporting. It's a great alternative to Wrike, especially for small to medium-sized businesses that need a simple, straightforward tool to manage their projects. It also stands out for its user-friendly interface. Unlike some other project management tools out there, Parallax doesn't overwhelm you with a ton of features that you might not need. Instead, it focuses on providing the essential tools that teams need to manage their work effectively. Plus, it's really easy to get started with Parallax. You don't need any special training or technical skills to use it.
Why Productive is a great Wrike alternative
Productive is a project management and productivity tool that helps businesses manage their projects, clients, and teams. It's designed to be a comprehensive solution for project management, time tracking, and invoicing, making it a great option for agencies and professional service providers. Productive enables teams to efficiently create and manage schedules, assigning tasks and deadlines to individuals or groups. Its comprehensive time tracking capabilities allow team members to monitor their productivity, track billable hours, and gain insights into resource allocation. With its emphasis on optimizing team schedules, accurate time tracking, and detailed work tracking, Productive empowers organizations to streamline project management processes, boost productivity, and achieve successful outcomes.
Ravetree
Best Wrike alternative for agencies and professional service providers
Why Ravetree is a great Wrike alternative
Ravetree is an all-in-one work management software with a similar feature set to Wrike including project and resource management functionality. What makes Ravetree stand out compared to Wrike are its client-facing features such as client portals, estimates, and billing and invoicing tools. Agencies and professional service providers will benefit from the ability to generate project estimates and manage retainer agreements using Ravetree. The software's time and expense tracking tools make for simplified billing and invoicing, and a built-in CRM helps manage lead and customer relationships from directly in the platform.
Why MeisterTask is a great Wrike alternative
MeisterTask distinguishes itself as a formidable competitor to Wrike in the project management software market through its intuitive, visually appealing interface and unique focus on collaboration and flexibility. What sets MeisterTask apart are its niche features like the Mind Map integration, which allows users to brainstorm, plan, and then directly convert ideas into actionable tasks within the same ecosystem. This seamless integration between ideation and task management is particularly valuable for creative and strategic planning processes, offering a distinct advantage over competitors.
Why nTask is a great Wrike alternative
nTask has a great customer service rating…for a reason! They offer 24/7 real time support (chat and phone), free coaching, a product tour, and free onboarding. The team at nTask understands that not every team is a project management software guru and some might just be starting their journey with apps. Therefore, nTask is the best Wrike alternative if you need a little bit more hand-holding with your account.
Why Height is a great Wrike alternative
When comparing Height with Wrike, it's important to note that they are both cloud-based project management tools with similar core features. However, Height's visual project management capabilities, collaboration tools, and artificial intelligence features give it a distinct edge over Wrike. Overall, Height is an excellent choice for businesses looking to improve their project management workflows and streamline operations. Its user-friendly interface, comprehensive feature set, and innovative use of artificial intelligence make it a standout choice in the crowded project management software market.
Why Scoro is a great Wrike alternative
Scoro really focuses on setting and tracking key performance indicators (KPIs) and then linking them to relevant items within each project outline. This way, every action item is tied to the bigger picture of the goals of your company. You can add and track things like hours worked, new leads, outstanding invoices, and revenue.
About Wrike
Wrike is a project management solution that specializes in cross-departmental communications and hand-crafted template documents that would benefit any fast-paced creative team. Within the app, you can build out their Spaces, Folders, Projects, Tasks, and Subtasks as you see fit.
Additionally, users can lean on Blueprints (self-developed) or Templates (developed by Wrike) to speed up the process by which new items are entered into the workflow system. It also has an intuitive custom request form builder that lets you build project request forms. And with share-by-link access, external clients can fill out, as well. Wrike has a mobile app to work on the go and is very integration friendly. It connects with over 150 apps like Google Docs, Microsoft programs, Amazon services, and many more.
Wrike’s custom reports and analytics will allow you to easily forecast potential risks so your team can adjust course and plan accordingly. Its dashboards are highly visual, offering instantly digestible information. On top of it, detailed notifications can help you adjust your portfolio quickly and minimize revenue loss.
With a simple user interface, Wrike helps managers envision upcoming projects, easily see what risks need mitigation, and manage resources to account for shortfalls. The most customizable and configurable risk management software on the market, Wrike enables cross-departmental collaboration in real-time, helping teams communicate potential risks and work together to solve them. While Wrike is very user-friendly, you can also avail of the dedicated help center with interactive training, videos, a ‘getting started’ guide, and a thriving community.
Wrike lets you start for free with a 14-day trial of Wrike’s more advanced features and customization. Paid plans start at $9.80/user/month.
Why Might You Need A Wrike Alternative?
You want other features to streamline complex projects
While Wrike’s features are generally suited for all kinds of teams, the tool doesn’t help you get paid, unless you get the enterprise plan. This makes this project management software far from ideal for freelancers, a small team or small businesses who are looking to reduce the number of apps they use (and pay for).
You’re looking for something more suitable for your budget
Wrike was designed with enterprise companies in mind. Small and medium businesses might find the costs of getting Wrike monthly to exceed their budget. Paid plans are made even more expensive by their optional add-ons: Wrike for marketers, Wrike for professional services, and each expansion’s subsequent performance (BI support) variety.
You need different integrations
Compared to its competitors (like Smartsheet, Teamwork or Jira), Wrike offers just a couple of integrations with apps like Salesforce, MS Project, Trello, or Microsoft Teams. For other tools you might be using, there’s Wrike Integrate to help you create your own integration but you won’t find out-of-the-box with common project management platforms like Asana, Basecamp, or Airtable.
You want a more user-friendly interface
Top Wrike alternatives like monday.com or ClickUp have colorful, user-friendly interfaces. Wrike’s UI is quite different from theirs and from other communication and task management tools that your team might be used to. Wrike’s learning curve can be steep, with poor usability being a consistent reviewer complaint.
How To Choose A Wrike Alternative
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
|---|---|
| Scalability | Ensure the tool can grow with your team. Look for solutions that support increasing projects and users. |
| Integrations | Check if the software connects with tools you already use, like Slack, Google Workspace, or Salesforce. |
| Customizability | You need to tailor workflows and dashboards. Choose a tool that lets you adjust features to fit your needs. |
| Ease of Use | Your team should be able to quickly understand and use the tool without extensive training. |
| Budget | Consider not just the initial cost but also future expenses. Look for flexible pricing that fits your budget. |
| Security Safeguards | Ensure the solution offers strong data protection features, like encryption and compliance with regulations. |
| Customer Support | Reliable support is crucial. Opt for a service with 24/7 availability and multiple contact options. |
| Performance | Assess how the tool handles tasks. It should operate smoothly without lag during high workloads. |
Honestly, it's a lot to digest—and there's a lot of pressure to get it right so I'd suggest using our project management software advisory service to help you shortlist project manager tools that'll be a good fit for you and your organization's specific needs.
Key Features For A Viable Wrike Alternative
Here are some of the key features of wrike alternative, to help you contrast and compare what alternative solutions offer:
- Customizable Dashboards: You can tailor your workspace to suit your team's needs and enhance project transparency. Look for an alternative that allows for drag-and-drop customization of dashboards, offering real-time data visualization and easy sharing to keep stakeholders aligned.
- Proofing and Comparison Mode: This feature lets you review and compare different versions of files side by side, helping you easily spot changes. Ensure the alternative includes advanced proofing tools with annotation capabilities, version tracking, and integrations with design software for seamless collaboration.
- Task Management: Create tasks and subtasks effortlessly, allowing for a more organized workflow. A good alternative should offer intuitive task creation, support for dependencies, and prioritization options to handle both simple and complex workflows effectively.
- Time Tracking: Track time spent on tasks to better manage resources and deadlines. Choose an alternative that integrates time tracking with billing and reporting, providing detailed insights into time allocation without needing a separate tool.
- Workload Management: This helps you allocate tasks efficiently based on team members' availability and workload. Look for dynamic workload management features that provide real-time updates and allow for easy reallocation of tasks to prevent bottlenecks.
- Integration Support: Connect with various third-party applications to streamline your processes. Ensure the alternative supports key integrations with your current tech stack or provides an open API for custom connections to maintain seamless workflows.
- Detailed Reports: Generate reports that offer insights into your projects, aiding in informed decision-making. An alternative should provide highly customizable reporting options with visual elements like charts and graphs, allowing you to tailor insights to different audiences.
- Scalable Project Structures: Adjust project sizes and structures to fit your team’s requirements as they evolve. Look for a tool that supports scalability without complexity, offering hierarchical structures, sub-projects, and cross-project linking for flexibility as your needs grow.
When exploring alternatives to Wrike, focus on tools that offer flexibility, advanced collaboration features, and scalability to support your team’s evolving needs. Prioritize solutions with intuitive interfaces, seamless integrations, and innovative capabilities that enhance productivity and streamline workflows.
