20 Best Asana Alternatives Reviewed for 2025
10 Best Asana Alternatives Shortlist
Here's my pick of the 10 best software from the 20 tools reviewed.
Get free help from our project management software advisors to find your match.
If Asana isn’t meeting your needs, it might be time for a change. Maybe the pricing doesn’t work for your budget, the interface feels too complex, or you need features better suited to your workflow. Whatever the reasons, the right project management tool should support how your team operates, not force you to adjust.
I’ve tested and reviewed project management software across the industry. In this article, I’ll highlight the best alternatives to Asana, including their key features, strengths, and who they’re best for. Whether you need more flexibility, better collaboration, or a different user experience, there’s an option here that will fit your needs.
What is Asana?
Asana is a project management software that helps teams organize, track, and manage their work. It’s used by project managers, marketers, product teams, and other professionals who need to coordinate tasks, set deadlines, and keep projects on schedule.
The platform's task assignment, deadline tracking, and workflow automation features help teams stay organized, improve accountability, and reduce manual work. Overall, Asana makes it easier to manage projects, collaborate with your team, and keep everything on track.
Best Asana Alternatives Summary
This comparison chart summarizes pricing details for my top Asana alternative selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for cross-team project visibility | Freemium version available | From $10/user/month (min of 2 seats) | Website | |
| 2 | Best for platform customizability | 14-day free trial + free plan available | From $7/user/month | Website | |
| 3 | Best for visual task tracking | Free plan available | From $8/user/month | Website | |
| 4 | Best for integrated project, client, and financial management | Free trial available | From $9/user/month (billed annually) | Website | |
| 5 | Best for workflow automation | Free trial available | From $100/month (billed annually) | Website | |
| 6 | Best for task-centric teams | 14-day free trial | From $1.49/user/month (billed annually) + free plan available | Website | |
| 7 | Best for HD video meeting integration | 14-day free trial | From $9/user/month (billed annually) | Website | |
| 8 | Best for real-time project planning | 30-day free trial | From $13/user/month (billed annually) | Website | |
| 9 | Best for integrated proofing and review | 14-day free trial | From $45/month (billed annually) | Website | |
| 10 | Best for customizable workflows | Free plan available | From $11.20/month (billed annually) | Website |
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monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6 -
Miro
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8 -
Jira
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2
Best Asana Alternative Reviews
Below are my detailed summaries of the best Asana alternatives that made it onto my shortlist. My reviews offer a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the best one for you.
Wrike is a project management and collaboration software designed to cater to businesses of all sizes. It offers a platform that combines work management and project management capabilities, allowing users to manage tasks, projects, schedules, and processes all in one place. It also excels in cross-team project visibility, allowing teams to collaborate and track progress in real-time.
Why it's a good Asana alternative: Wrike offers a more robust suite of project management tools that are particularly beneficial for larger teams or more complex projects. It provides detailed project planning features like interactive Gantt charts, which allow users to visualize project timelines and dependencies. Additionally, Wrike offers better integrations and more advanced customization options, enabling users to tailor workflows, dashboards, and reports to fit their specific requirements,
Standout features & integrations:
Features include dashboards, cross-tagging, automation, approvals, proofing, custom item types, project resource planning, Kanban boards, Gantt charts, and dynamic request forms.
Integrations include popular tools like Slack, Gmail, Google Drive, Bitbucket, BambooHR, Amazon S3, DocuSign, ADP Workforce Now, Stripe, Cisco, Expensify, Zendesk, and over 400 more.
Pros and cons
Pros:
- Many integrations available
- Easy-to-use task management
- Flexible project templates
Cons:
- Learning curve for new users
- Lack of in-platform chat option outside of third-party apps
ClickUp is a comprehensive project management and productivity tool designed to streamline workflows and enhance team collaboration. It was designed to provide a more flexible alternative to existing project management solutions with a wide range of features that cater to various industries and team sizes.
Why it's a good Asana alternative: ClickUp sets itself apart with its high degree of customizability. ClickUp allows users to create custom task statuses and custom fields and tailor workflows to their specific needs, offering over 15 different project views, including unique options like Gantt charts and mind maps. This level of customization enables teams to adapt the tool to their preferred project management methodologies, whether it's Agile, Scrum, or another approach, making ClickUp a versatile solution for diverse project management needs.
Standout features & integrations:
Features include workload management, goal tracking, advanced time tracking, automation, task dependencies, mind maps, whiteboards, dashboards, custom permissions, assigned comments, sprints, and subtasks.
Integrations include Slack, Google Calendar, Gmail, GitHub, Zapier, Microsoft Teams, Outlook, HubSpot, Dropbox, Figma, OneDrive, and more.
Pros and cons
Pros:
- Different views for visualizing projects
- Users can create as many workspaces, folders, and lists as needed
- Offers a free plan with many features
Cons:
- ClickUp’s hierarchical structure, while powerful, can become confusing
- Number of customization options may be overwhelming for new users
Miro is a collaborative online workspace that offers visual project management and collaboration tools to help teams brainstorm, plan, track tasks, and execute projects all in one place. It also offers visual tools to help teams define and understand the relationships and dependencies between tasks at a glance, thereby speeding up delivery and improving outcomes.
Why it's a good Asana alternative: Compared to Asana, Miro offers advanced visual aids and tools, like Kanban boards, flow charts, and dynamic visualizations, which make it stand out. You can use it to visualize complex systems, ideas, diagrams, and organizational structures, or even for process mapping to illustrate key project milestones. This visual approach helps team members understand and clarify the relationships between tasks and sub-tasks, improving transparency and accountability.
Standout features & integrations:
Features include its visual project management, diagramming, and process mapping capabilities, and its ability to support content and data visualization. It also offers workshops and asynchronous collaboration, making it a comprehensive tool for team collaboration and innovation.
Integrations include Microsoft Teams, Webex, Zoom, Atlassian, Slack, Google Workspace, Jira, Azure DevOps, Airtable, Figma, InVision, Adobe XD, Slack, Zoom, Google Meet, Smartsheet, monday.com, Asana, ClickUp, Jira, and Azure DevOps and many others.
Pros and cons
Pros:
- Easily accessible from mobile devices and tablets
- Extensive library of shapes, icons, and images
- Intuitive and easy-to-use
Cons:
- May be expensive for larger teams
- Lack of advanced project management features
Best for integrated project, client, and financial management
Bonsai is a versatile project and business management platform designed to cater to the needs of agencies, consultancies, and professional services. It provides an all-in-one solution for managing projects, clients, and finances. With features that simplify time tracking, billing, and client onboarding, Bonsai helps businesses improve a wide range of business operations.
Why it's a good Asana alternative: Bonsai stands out as a good alternative to Asana because it combines project management capabilities with essential business management features like proposals, contracts, invoicing, and expense tracking. While both tools share similarities in project and task management, Bonsai's additional functionalities make it particularly attractive for users who need more than just a project management tool. Its ability to create and send professional proposals and contracts, manage invoices, collect payments, and track expenses directly within the platform helps manage the entire client lifecycle, from acquisition to payment.
Standout features & integrations:
Features include time tracking, task management, project templates, client CRM, e-signatures, automated reminders, reporting and analytics, customizable templates, tax time reports, a mobile app, team collaboration tools, and unlimited file storage.
Integrations include QuickBooks, Xero, Zapier, Google Calendar, Slack, Trello, Asana, Calendly, Stripe, PayPal, and Dropbox.
Pros and cons
Pros:
- Workflow automation features
- Customizable templates for client documentation
- All-in-one work management platform
Cons:
- Mobile app could be improved
- Resource planning features limited to higher-tier plans
Process Street is a powerful workflow automation and process management software designed for businesses looking to enhance and standardize their operations. It allows users to create, manage, and automate workflows through structured checklists and Standard Operating Procedures (SOPs).
Why it's a good Asana alternative: Process Street stands out as a strong alternative to Asana, particularly for its focus on workflow automation and process standardization. Unlike Asana, which is more suited for general project management, Process Street excels in automating repetitive tasks and ensuring operational consistency. Features like dynamic due dates, conditional logic, and in-depth checklist templates allow for greater customization and efficiency in managing workflows.
Standout features & integrations:
Features include task permissions, rich content support, form fields, approvals, task assignments, analytics, custom templates, audit trails, activity feeds, SLA management, recurring tasks, version control, and notifications.
Integrations include Slack, Zapier, Salesforce, Google Drive, Dropbox, Trello, Microsoft Teams, OneDrive, Google Calendar, Mailchimp, HubSpot, Airtable, Jira, Basecamp, Evernote, and QuickBooks.
Pros and cons
Pros:
- Supports complex and dynamic workflows
- Pre-built templates for quick setup
- High levels of customization
Cons:
- Reports could be more in-depth
- Logic flow management can be confusing for new users
Freedcamp is a versatile project management tool that focuses on task organization and collaboration, making it ideal for teams that revolve around task completion and deadlines. Its design centers on enhancing task visibility and management, which justifies its position as the best tool for task-centric teams where task tracking and completion are critical.
Why it's a good Asana alternative: I selected Freedcamp as a top Asana alternative for its exceptional task management capabilities, which cater specifically to teams prioritizing task execution and tracking. Its task-centric approach provides a streamlined experience for managing complex projects, setting it apart from Asana by offering a more focused and simplified task management solution.
Standout features & integrations:
Features include detailed task lists, Kanban boards for Agile project management, and a calendar view for deadline tracking.
Integrations include popular tools like Google Drive, Dropbox, Slack, Trello, Google Sheets, Google Forms, MailChimp, Asana, OneDrive, and GitHub.
Pros and cons
Pros:
- Intuitive design for easy adoption and use
- Affordable pricing structure for teams of all sizes
- Tailored features for superior task management
Cons:
- Can be too task-focused for projects needing broad feature sets
- Integrations may not cover all niche tools some teams use
- Limited advanced features for complex project planning
Redbooth stands out as a project management and collaboration platform, integrating high-definition (HD) video meetings directly within its workspace. This integration of video conferencing makes it the ideal choice for teams that rely heavily on visual communication and remote meetings, ensuring clarity and efficiency in discussions.
Why it's a good Asana alternative: I chose Redbooth for its standout HD video meeting capabilities, recognizing the growing need for high-quality remote communication in project management. This focus on integrating video conferencing sets it apart from Asana, offering a more immersive and effective way for teams to connect and collaborate, especially in a remote or hybrid work environment.
Standout features & integrations:
Features include intuitive task and project management tools, time tracking, timesheets, and the aforementioned HD video meetings.
Integrations include Google Drive, Box, Okta, Gmail, Chrome, Outlook, HubStaff, WebEx, Slack, and Dropbox.
Pros and cons
Pros:
- Flexible integrations with key productivity tools
- User-friendly interface for efficient task management
- Integrated HD video enhances remote team collaboration
Cons:
- Limited advanced project management features compared to some peers
- Smaller teams might find the cost per user a bit high
- Video-centric features may not suit all project types
ProjectManager is a comprehensive project management tool designed to support teams creating to-do lists, organizing tasks, managing resources, and tracking progress in real-time. It stands out for its ability to provide instant updates and live data, making it particularly effective for real-time project planning. This real-time aspect ensures that teams can make informed decisions quickly, adapting to changes and updates as they happen.
Why it's a good Asana alternative: I chose ProjectManager for this list because of its strong emphasis on real-time data and updates, which can be a game-changer for dynamic projects requiring immediate responses. Its focus on live information makes it best for environments in which plans evolve rapidly, distinguishing it from Asana and other tools that may not update as instantaneously.
Standout features & integrations:
Features include real-time dashboards, Gantt charts for detailed project planning, and workload management tools that help balance team capacities.
Integrations include Google Workspace, Microsoft Office, Microsoft Teams, Slack, Jira, Power BI, Acumatica, and Trello.
Pros and cons
Pros:
- User-friendly interface eases the learning curve
- Comprehensive integration options extend its functionality
- Real-time updates facilitate immediate decision-making
Cons:
- Real-time focus can be overwhelming for projects not requiring instant updates
- Minimum seat requirement might not suit very small teams or freelancers
- Higher starting price point may deter small teams
ProofHub offers a centralized platform for project management and team collaboration, emphasizing integrated proofing and review tools that streamline feedback and approval processes. This focus on simplifying review cycles positions it as the best choice for teams requiring efficient, collaborative review mechanisms within their project management suite.
Why it's a good Asana alternative: I included ProofHub in this list for its robust proofing and review features, which stand out by offering an easy way to manage feedback loops directly within the project management tool. This integrated approach to proofing is particularly valuable for creative teams and agencies, setting it apart from Asana, where external tools might be needed for similar functionality.
Standout features & integrations:
Features include markup tools for easy feedback on document management and designs, custom workflows for streamlined processes, and a built-in time tracker to monitor project hours.
Integrations include popular apps like Google Drive, Dropbox, iCal, OneDrive, Freshbooks, Quickbooks, Google Calendar, and Box.
Pros and cons
Pros:
- Custom workflows adapt to various project needs
- Flat-rate pricing offers great value for large teams
- Integrated proofing tools streamline review processes
Cons:
- Interface may have a steeper learning curve for new users
- Limited third-party integrations compared to some competitors
- Flat pricing may be expensive for very small teams
Podio offers a flexible and highly customizable platform for task management, project collaboration, and workflow automation. Its strength lies in the ability to tailor workspaces, apps, and workflows to meet the specific needs of any team or project, making it the go-to choice for businesses seeking personalized project management solutions.
Why it's a good Asana alternative: I chose Podio for its unparalleled customization options, which allow for the creation of bespoke workflows and tools tailored to the unique processes of each team. This level of customization provides a distinct advantage over Asana, especially for teams with specialized or non-standard project management needs.
Standout features & integrations:
Features include its customizable apps and workspaces, automated workflows, and task management capabilities that adapt to various project requirements.
Integrations include ShareFile, Google Drive, Microsoft Excel, Dropbox, and GoToMeeting.
Pros and cons
Pros:
- Scalable platform grows with your team and projects
- Broad integration capabilities enhance workflow efficiency
- High level of customization tailors to specific project needs
Cons:
- Advanced features and integrations are tiered, potentially increasing costs
- May require a learning curve to fully leverage customization
- Initial setup and customization can be time-consuming
Other Asana Alternatives
Here are some additional Asana alternatives that didn’t make it onto my shortlist, but are still worth checking out:
- Adobe Workfront
For enterprise work management
- Nutcache
For agile project planning
- Ravetree
For integrated CRM features
- nTask
For risk management integration
- Trello
For visual project tracking
- Scoro
For comprehensive business management
- Smartsheet
For spreadsheet-like project management
- Screendragon
For managing project resources
Selection Criteria for Asana Alternatives
When selecting the best Asana alternatives to include on this list, I considered common buyer needs and pain points related to project management software products, like flexibility in task management and built-in time tracking. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion on this list, each solution had to fulfill these common use cases:
- Task and project management
- Team collaboration and communication
- Deadline tracking and scheduling
- File sharing and document storage
- Reporting and progress tracking
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- Custom automation for workflows
- Built-in time tracking and invoicing
- Client portals for external collaboration
- Offline access for task management
- AI-powered task suggestions and prioritization
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following:
- Ease of navigating the interface
- Clarity of task and project organization
- Mobile app functionality and accessibility
- Customization options for different workflows
- Speed and responsiveness of the platform
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered the following:
- Availability of guided product tours
- Access to training videos and documentation
- Pre-built templates for quick project setup
- Live chat or chatbot assistance during onboarding
- Interactive webinars or Q&A sessions for new users
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered the following:
- Availability of 24/7 support options
- Response time for resolving issues
- Help center resources and self-service tools
- Availability of dedicated account managers
- Community forums or peer-to-peer support
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered the following:
- Pricing plans that scale with team size
- Availability of a free or trial version
- Cost of advanced features compared to competitors
- Flexibility in billing and contract terms
- Transparency in pricing without hidden fees
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Common praises and complaints from users
- Issues with system reliability or downtime
- The learning curve based on user feedback
- Customer service responsiveness and quality
- Overall user sentiment and recommendation rates
Why Look for an Asana Alternative?
While Asana is a good choice of project management software, there are a number of reasons why some users seek out alternative solutions. You might be looking for an Asana alternative because…
- You need a more budget-friendly option for your team
- The interface feels too complex or cluttered for your workflow
- You want better time tracking features built into the platform
- Your team needs advanced reporting and analytics tools
- You require an offline mode for managing tasks without internet access
- You need a project management tool that works better for client collaboration
If any of these sound like you, you’ve come to the right place. My list contains several project management software options that are better suited for teams encountering these challenges with Asana and looking for alternative solutions.
Asana Key Features
Here are some of the key features of Asana to help you compare and contrast with what alternative solutions offer:
- Task management: Create, assign, and set deadlines for tasks to help your team stay organized and on schedule.
- Multiple project views: Choose from list, board (Kanban), calendar, or timeline (Gantt chart) views to visualize work in the way that suits your team's workflow.
- Workflow automation: Automate routine tasks with customizable rules to reduce manual effort and minimize errors.
- Custom fields: Add specific data fields to tasks to capture all necessary information, tailoring Asana to your team's unique needs.
- Integrations: Connect Asana with tools like Slack, Gmail, and Zoom to centralize your work and enhance collaboration.
- Reporting and analytics: Utilize dashboards and reporting tools to monitor project progress and team performance, enabling data-driven decisions.
- Mobile access: Access your tasks and projects on-the-go with Asana's mobile apps for iOS and Android to keep your team connected anytime, anywhere.
- Security features: Use two-factor authentication, single sign-on support, and customizable user permissions to keep your data secure.
- AI capabilities: Leverage AI tools like AI Studio to design workflows with AI agents, enhancing productivity and efficiency.
- Goal tracking: Align your team's work with company objectives by setting and monitoring goals within Asana to ensure everyone stays focused on what matters most.
What's Next?
I hope this guide helps you find the right Asana alternative for your needs. If you know of a tool that should be on this list or have experiences to share, feel free to suggest and discuss. Your insights could greatly help others in their search for the ideal project management solution.
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