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A Complete List Of The Best PPM Tools

By 22/10/2018 No Comments

You’ve got visions of growth for your team and your business, but in order to turn those visions into reality, you’ve got to have the right PPM tools to effectively manage projects and resources as you scale.

Growing your team—and your enterprise in general—through bigger and bigger projects is paramount in order to be a competitive company in today’s market. With project portfolio management tools, you can collect and consolidate data about your projects in order to manage risks, resources, timelines, budgets, and much more.

Project Portfolio Management Logo Soup

There’s no shortage of great PPM tools out there, which is why we’re providing a detailed evaluation of the best ones in this PPM tool review. Learn what PPM tools do, how the best PPM tools compare, and how to know that you’re picking the ideal software for your project portfolio and business goals.

But first, a few basics:

What Is PPM?

In project management, PPM is project portfolio management. In PPM, a project portfolio manager take a high-level look at the pool of projects and programs (some of which may be directly related, and some not) in a business’s portfolio.

A single project is the elementary cell of an organization. Zoom out, and we have project management, which is concerned with the execution needed for completing projects. Zoom out more, and we see the various projects that an organization takes on. PPM is concerned with making sure these distinct projects are undertaken in a way that complement one another in terms of resources, timelines, and overall business goals.

What Does A Project Portfolio Manager Do?

A project portfolio manager oversees, controls, and leads the tasks associated with managing a project portfolio. This person needs the skills of a chess master to adequately lead the team and finish projects, ideally on time and under budget. The responsibility range of this position is immense and often deals with researchers, analysts and clients as they manage the high-level coordination of projects, following current market trends and anticipating future ones.

What Do PPM Tools Do And How Can They Help You?

Project Portfolio Management software - ppm tools

Discover the benefits of using project portfolio management tools

Keep your project on the right track: You’re as good as the data you have. Use PPM software to avoid the trap of making poor decisions based on outdated or irrelevant information.

Provide executive-level business insight: Detailed project stats are simply impossible to store in your head. When managing multiple projects, you need software that is able to provide more advanced data—and executives will love you because of it! Proving to stakeholders the value and rationale behind decisions in a concise manner will help you build strong business cases for your projects.

Allocate resources: Driving better business decisions is at the top of every successful business’ priority list. PPM software shows you who’s working on what and for how long, allowing you to allocate and redistribute resources accordingly.

Fix performance issues: When managing a project portfolio, you might start to identify places where the same problems arise on a recurring basis. An effective PPM tool helps you track project’s health indicators (such as Return on Investment) and identify any unhealthy patterns.

Assess risks: PPM software provides data and transparency into your projects for not only identifying risks, but for quantifying them and exploring solutions by way of your portfolio data.

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The Best PPM Tools

We’ve seen a lot of great project portfolio management software, but these are a cut above the rest. We take an in-depth look at the pros & cons of the following tools in this review:

  1. Saviom –
  2. Celoxis –
  3. Hive –
  4. Oracle Primavera –
  5. Wrike –
  6. Deltek Project & Portfolio Management –
  7. Changepoint –
  8. Clarizen –
  9. Mavenlink –
  10. Liquid Planner –

At the bottom of the post, we include a table summarizing basic info about the tools described in this article as well as an explanation of our selection criteria, so you can understand how we made this list of workflow management software.

Overview Of The Best Project Portfolio Management Software (PPM Tools)

saviom logo ppm tools

  • 9.5

  • free 30-day  trial
  • custom pricing

Saviom –

Saviom’s enterprise project portfolio management (EPPM) software is one of the most sophisticated and customizable project tracking tools on the market. The learning curve might be a little steep, but for PMOs who want granular access to data and powerful analytics features, Saviom is a top choice. And it’s comprehensive—in addition to the project portfolio management module, it also includes modules for enterprise-level workforce planning, resource management.

Saviom screenshot - project porfolio management tools - resourcing dashboard

With this tool, PMOs can get better visibility of different projects through their interactive interface showing detailed resource and time forecasts.
It offers some useful resource management features; for example, you can make decisions faster for time-sensitive projects using the real-time analytics feature and tailor-made Gantt charts. It also helps you manage resourcing risks like project bottlenecks and suboptimal billability with built-in, automatic alerts.

Saviom’s EPPM tool doesn’t come with a ton of integrations, but it does integrate with popular programs like MS Project and Jira.

Overall, just about every aspect of this PPM platform is customizable, from its custom pricing to its components-based architecture, which enables a phased implementation that makes scaling the platform along with your organization much more straightforward.

Summary of Saviom:

  1. Resource management: Pass
  2. Financial administration: Pass
  3. Risk management: Pass
  4. Reporting & analytics: Pass
  5. Integrations: Pass
Score: 9.5

  • 10

  • free 30-day trial
  • from $25/user/month

Celoxis –

Celoxis is an all-in-one project portfolio management software and work collaboration platform that is successfully adopted by brand like HBO, Rolex, Virgin Care, Adobe, Staples, LG and Deloitte. Being a full-featured project portfolio management system, Celoxis is still very intuitive and easy to use for teams of all sizes.

celoxis screenshot - project portfolio management software - ppm tools

With Celoxis, you get comprehensive resource management capabilities. It lets you easily allocate resources based on skills, roles and availability as well as view cross-portfolio resource workload to optimally utilize your workforce. You will find tools for capacity planning, demand management and project requests. When it comes to tracking project financials, you can automatically get cost/revenue estimates from your plans. You can also track budgets, costs and profits in real-time as well as plug billing leaks by timely invoicing your clients. Celoxis’ reporting features let you slice, dice and visualize data your way. You can get aggregated information about your projects with fully customizable portfolio dashboards. Celoxis comes pre-built with common workflows to help bug/issue tracking, and risk management. These workflows are very adaptable to suit your organizational processes without having to resort to emails and spreadsheets.

Celoxis integrates seamlessly with hundreds of popular business applications through first-class integration connectors and web-based API. This include critical platforms like Jira, Salesforce, QuickBooks Online, Excel, Slack, Google Apps and more.

Celoxis is one of the few tools that offer SaaS and On-Premise deployment options. Celoxis costs $25/user/month with additional commitment discounts.

Summary of Celoxis:

  1. Resource management: Pass
  2. Financial administration: Pass
  3. Risk management: Pass
  4. Reporting & analytics: Pass
  5. Integrations: Pass
Score: 10