Todoist Review: Pros, Cons, Features & Pricing
Todoist excels with its intuitive design and cross-platform availability, making it ideal for individuals and small teams looking for efficient task management.
Todoist Evaluation Summary
- From $4/user/month (billed annually)
- Free plan available
Why You Can Trust Us
Todoist Overview
Todoist is a task management software that helps you organize and prioritize your tasks. It’s particularly well-suited for freelancers, small business teams, and remote workers who need a straightforward way to manage their workload, such as marketing departments or project coordinators. Todoist’s real value lies in its ability to simplify task management, freeing you to focus more on achieving your goals.
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The tool provides strong collaboration capabilities, making it easy to share projects and communicate with your team.
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Its user-friendly interface simplifies task management with features like natural language input and productivity reports.
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Todoist offers cross-platform support with reliable syncing, ensuring your tasks are accessible everywhere.
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The app could be seen as offering limited customization for power users seeking more tailored task management solutions.
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Users may find Todoist lacks some of the advanced features that competitors provide.
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Some advanced features are limited to paid tiers, which might not suit users looking for extensive free options.
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Forecast
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Our Review Methodology
How We Test & Score Tools
We’ve spent years building, refining, and improving our software testing and scoring system. The rubric is designed to capture the nuances of software selection and what makes a tool effective, focusing on critical aspects of the decision-making process.
Below, you can see exactly how our testing and scoring works across seven criteria. It allows us to provide an unbiased evaluation of the software based on core functionality, standout features, ease of use, onboarding, customer support, integrations, customer reviews, and value for money.
Core Functionality (25% of final scoring)
The starting point of our evaluation is always the core functionality of the tool. Does it have the basic features and functions that a user would expect to see? Are any of those core features locked to higher-tiered pricing plans? At its core, we expect a tool to stand up against the baseline capabilities of its competitors.
Standout Features (25% of final scoring)
Next, we evaluate uncommon standout features that go above and beyond the core functionality typically found in tools of its kind. A high score reflects specialized or unique features that make the product faster, more efficient, or offer additional value to the user.
We also evaluate how easy it is to integrate with other tools typically found in the tech stack to expand the functionality and utility of the software. Tools offering plentiful native integrations, 3rd party connections, and API access to build custom integrations score best.
Ease of Use (10% of final scoring)
We consider how quick and easy it is to execute the tasks defined in the core functionality using the tool. High scoring software is well designed, intuitive to use, offers mobile apps, provides templates, and makes relatively complex tasks seem simple.
Onboarding (10% of final scoring)
We know how important rapid team adoption is for a new platform, so we evaluate how easy it is to learn and use a tool with minimal training. We evaluate how quickly a team member can get set up and start using the tool with no experience. High scoring solutions indicate little or no support is required.
Customer Support (10% of final scoring)
We review how quick and easy it is to get unstuck and find help by phone, live chat, or knowledge base. Tools and companies that provide real-time support score best, while chatbots score worst.
Customer Reviews (10% of final scoring)
Beyond our own testing and evaluation, we consider the net promoter score from current and past customers. We review their likelihood, given the option, to choose the tool again for the core functionality. A high scoring software reflects a high net promoter score from current or past customers.
Value for Money (10% of final scoring)
Lastly, in consideration of all the other criteria, we review the average price of entry level plans against the core features and consider the value of the other evaluation criteria. Software that delivers more, for less, will score higher.
Core Features
Task Creation
Easily add tasks using natural language input, allowing you to quickly jot down what needs to be done. This feature helps you stay organized without breaking your workflow.
Due Dates and Recurring Tasks
Set deadlines and create repeating tasks so nothing falls through the cracks. It's perfect for managing ongoing responsibilities or regular reminders.
Labels and Priorities
Categorize tasks with labels and set priority levels to focus on what matters most. This feature keeps your to-do list clear and actionable.
Project Organization
Organize tasks into projects, making it easier to manage multiple workflows. You can see everything at a glance, which simplifies project tracking.
Task Comments
Add comments to your tasks to keep all relevant information in one place. This feature ensures you have context and details right where you need them.
Collaboration
Share projects and tasks with your team to work together seamlessly. It enhances communication and ensures everyone is on the same page.
Ease of Use
Todoist stands out for its user-friendly design, making task management straightforward for everyone. Its intuitive interface lets you add and organize tasks with ease, thanks to features like natural language input and drag-and-drop functionality. The app’s clean layout and cross-platform accessibility ensure you can manage your tasks no matter where you are. Users appreciate how quickly they can get up to speed without a steep learning curve, making it ideal for busy professionals.
Integrations
Integrations include Outlook Mail, Google Calendar, AI Assistant, Email, Messaging Apps, Note Taking Apps, Productivity Tracking Tools, Project Management Tools, Time Tracking Apps, Automation Tools, Browser Extensions, and Custom API.
New Product Updates from Todoist
Todoist Introduces Ramble Beta
Todoist's new Ramble beta feature simplifies task management by allowing users to capture tasks effortlessly with their voice. This update enhances productivity by converting natural speech into detailed tasks, addressing multiple project needs. Here are the details of the update:
- Speech-to-Task Conversion: Ramble lets users articulate tasks and converts them into structured tasks with ease.
- Multilingual Support: This feature supports voice recognition in 38 languages, making it accessible worldwide.
- Detailed Task Structuring: Automatically assigns projects, deadlines, and priorities without manual input.
- Secure Audio Processing: Maintains user privacy with state-of-the-art secure processing of voice inputs.
Visit Todoist's official site for more details.
Todoist Enhances Team Management and Security Compliance
Todoist has launched a series of updates aimed at enhancing team collaboration and security. These updates provide value by streamlining project management and ensuring robust data protection for teams. Here are the details of the update:
- Customizable Project Views: Users can now set individual project views and use the 'Save for everyone' option to synchronize them across the team, improving project visibility and alignment.
- Default Project Access and Collaborator Settings: Default settings for project access and collaborator roles simplify the setup of new projects, enhancing efficiency.
- SOC 2 Type I Compliance: Achieving SOC 2 Type I compliance ensures enterprise-level data security, building trust with users.
Visit Todoist's official site for more details.
Todoist Introduces Project Insights for Team Performance Trackings
Todoist has rolled out Project Insights, a new feature for Business teams that automatically summarizes project progress and performance. It gives managers quick visibility into activity trends, overdue tasks, and completion rates to help teams stay aligned and productive. Here are the details of the update:
- Automatic Project Health Summaries: To give teams insight into project status without manual effort.
- Completion and Progress Metrics: Enable easy tracking of how projects and individual team members are performing in real-time.
- Task Assignment Overviews: To help managers see workload distribution and ensure tasks are evenly allocated.
- Workspace-Wide View of Project Health: Offering a comprehensive view to understand overall project development and potential bottlenecks before they hinder progress.
Visit Todoist's official site for more details.
New Calendar Layout in Todoist Today View
Todoist has unveiled a calendar layout for the Today view, bringing enhanced scheduling capabilities to users across platforms. This new feature allows users to time-block their day efficiently, providing more control over task management. Some important aspects that were part of this update include:
- 1-day Timeline View: Users can switch to a 1-day timeline to better organize and manage their daily tasks.
- Intuitive Drag-and-Drop: Tasks can be added or rescheduled by clicking and dragging, allowing for easy adjustments throughout the day.
- Flexible Duration Management: Users can adjust task durations dynamically by dragging task edges directly in the calendar view.
- Integrated Plan Sidebar: The new sidebar gives a comprehensive overview of Overdue, Unscheduled, and Scheduled tasks, enhancing day planning.
- Mobile Accessibility: The calendar layout is accessible on iOS and Android, facilitating on-the-go scheduling with drag-and-drop convenience.
Visit Todoist's official site for more details.
Todoist Specs
- API
- Calendar Management
- Collaboration Support
- Dashboards
- Data Export
- Data Import
- External Integrations
- File Sharing
- Gantt Charts
- Kanban Boards
- Mobile App
- Multi-User
- Notifications
- Prioritization
- Project Management
- Status Notifications
- Task Scheduling/Tracking
- Time Management
Todoist FAQs
How does Todoist handle data security and compliance?
Can I use Todoist offline?
Is there a way to track productivity with Todoist?
How customizable is Todoist?
Does Todoist support recurring tasks?
Can I integrate Todoist with calendar apps?
What platforms is Todoist available on?
What's Next?
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