Merlin Project Review: Pros, Cons, Features & Pricing

Q: Can I use Merlin Project offline?

Yes, you can use Merlin Project entirely offline. All your project data is stored locally on your Mac or iPad. You don’t need an internet connection to plan, update, or manage tasks. When you reconnect, sync works automatically if you're using iCloud or Merlin Server.

Q: Does Merlin Project support collaboration across teams?

Yes, Merlin Project supports team collaboration through file sharing and sync. You can use Merlin Server or iCloud Drive to keep your files in sync across devices and users. Team members can work on the same project file and stay up to date. Just make sure everyone is on macOS or iOS.

Q: Is Merlin Project hard to learn?

It can take a little time to learn if you're new to structured planning tools. But the interface is clean and consistent, with templates and tooltips to help you get started. If you're familiar with Gantt charts or project breakdowns, you'll pick it up quickly. There's also a user manual and video guides.

Q: Can I export my projects to share with clients?

Yes, you can export your projects in several formats. Merlin Project supports PDF, MS Project, HTML, and CSV exports. That makes it easy to share timelines, task lists, or reports with clients who don’t use the app. You can also customize what gets included in each export.

Q: Does Merlin Project support Agile workflows?

Not really. Merlin Project is built around traditional project management methods like Gantt charts and critical paths. You won’t find Kanban boards or sprint planning features. It’s best for teams that follow linear or milestone-based project structures.

Q: Can I use Merlin Project on iPad?

Yes, there’s a full-featured Merlin Project app for iPad. You can view and edit your projects, track progress, and manage resources on the go. It’s optimized for touch and works well for mobile planning. The sync keeps everything up to date with your desktop version.

Q: How secure is my data with Merlin Project?

Your data stays on your device unless you choose to sync it via iCloud or Merlin Server. ProjectWizards doesn’t host your files, so you're in full control. When syncing, Merlin uses Apple’s secure infrastructure or your private server. This gives you strong privacy and GDPR compliance by default.

Q: Is Merlin Project good for long-term projects?

Yes, it handles long-term planning very well. You can set start and end dates far in advance, assign resources across months, and track milestones. It’s built to handle complex dependencies and shifting timelines without breaking. It’s a solid choice for multi-year work.

Merlin Project by ProjectWizards helps you manage complex, timeline-driven projects with clear planning tools, so your team can deliver on time and stay organized.

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By Galen Low

15-year PM leader transforming digital project management in the AI age.

Last updated on Jun 28, 2026

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Why Trust Our Reviews?

Merlin Project is a project management software designed to streamline project planning and execution. It’s ideal for creative teams, construction firms, and IT departments that manage intricate timelines and dependencies, such as architects coordinating complex builds or developers tracking software releases. Merlin Project offers unparalleled value by simplifying project complexities, helping your team stay organized and focused on delivering results.

Merlin Project Evaluation Summary

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Core Functionality (25% of final scoring)

The starting point of our evaluation is always the core functionality of the tool. Does it have the basic features and functions that a user would expect to see? Are any of those core features locked to higher-tiered pricing plans? At its core, we expect a tool to stand up against the baseline capabilities of its competitors.

Standout Features (25% of final scoring)

Next, we evaluate uncommon standout features that go above and beyond the core functionality typically found in tools of its kind. A high score reflects specialized or unique features that make the product faster, more efficient, or offer additional value to the user.

We also evaluate how easy it is to integrate with other tools typically found in the tech stack to expand the functionality and utility of the software. Tools offering plentiful native integrations, 3rd party connections, and API access to build custom integrations score best.

Ease of Use (10% of final scoring)

We consider how quick and easy it is to execute the tasks defined in the core functionality using the tool. High scoring software is well designed, intuitive to use, offers mobile apps, provides templates, and makes relatively complex tasks seem simple.

Onboarding (10% of final scoring)

We know how important rapid team adoption is for a new platform, so we evaluate how easy it is to learn and use a tool with minimal training. We evaluate how quickly a team member can get set up and start using the tool with no experience. High scoring solutions indicate little or no support is required.

Customer Support (10% of final scoring)

We review how quick and easy it is to get unstuck and find help by phone, live chat, or knowledge base. Tools and companies that provide real-time support score best, while chatbots score worst.

Customer Reviews (10% of final scoring)

Beyond our own testing and evaluation, we consider the net promoter score from current and past customers. We review their likelihood, given the option, to choose the tool again for the core functionality. A high scoring software reflects a high net promoter score from current or past customers.

Value for Money (10% of final scoring)

Lastly, in consideration of all the other criteria, we review the average price of entry level plans against the core features and consider the value of the other evaluation criteria. Software that delivers more, for less, will score higher.