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In this review, I’m going to share my analysis and evaluation from my hands-on experience with Bubble PPM. But first, if you’re just beginning your search for the best PPM software, check out my picks for the best project portfolio management (PPM) tools. You probably already know that Bubble PPM is among the most popular PPM tools out there, but you need to better understand what’s good (and not so good) about it.

This in-depth Bubble PPM review will walk you through the tool's pros and cons, features and functionality, and more to help guide you to better understand its capabilities and its suitability for your needs.

A screenshot of the Bubble PPM project management tab.
I especially like how Bubble PPM's modular design, as shown in this screenshot, adapts to current needs and scales with organizational growth.

Bubble PPM: Product Overview

Bubble PPM is a project portfolio management tool designed to streamline project selection, prioritization, and portfolio management. It primarily serves large enterprises and organizations with complex project portfolios. The tool offers significant benefits by enhancing decision-making accuracy, improving resource allocation, and fostering strategic alignment across projects. In addition, it particularly addresses challenges like project prioritization, risk management, and scenario planning, helping users navigate complex project landscapes. Moreover, its standout features include robust analytics, scenario simulation capabilities, and customizable dashboards.


  • Robust Analytics: Bubble allows in-depth data analysis, enabling users to make informed decisions based on real-time insights.
  • Scenario Simulation: The software excels in scenario planning, offering simulations that help predict project outcomes and manage risks effectively.
  • Custom Dashboards: Clearly, users appreciate this feature, providing a personalized view of project metrics and KPIs.


  • Learning Curve: New users may find Bubble PPM's interface and features complex, requiring a significant learning curve.
  • Limited Integrations: Bubble PPM offers fewer integrations with third-party tools, which can limit its functionality in diverse tech environments.
  • Cost Consideration: For small businesses or startups, the cost of Bubble PPM may be a limiting factor, as it is more suited to larger organizations with bigger budgets.

Expert Opinion

In my review, Bubble PPM stands out for its comprehensive analytics and scenario simulation features, crucial for high-stakes project management in large enterprises. While its functionality and interface are top-notch, they can be overwhelming for new users, requiring time and training to master. The tool's integration capabilities, although growing, still lag behind some competitors, impacting its adaptability in certain tech ecosystems. Regarding pricing, it is more suited for organizations with the resources to invest in a robust project management solution. Altogether, Bubble PPM excels in environments where complex project portfolios require sophisticated management and analytics, but may not be the ideal choice for smaller businesses.

Bubble PPM: A Deep Dive

Standout Functionalities

1. Strategic Roadmaps: Bubble PPM uniquely integrates strategic roadmaps with portfolio management, enabling users to align their projects with long-term business goals. This distinct blend of strategy and execution is rare in other project management tools.

2. Advanced Resource Management: The tool offers a more nuanced approach to resource management, providing detailed insights into capacity planning and utilization that surpass typical resource tracking.

3. Scenario Simulation: Bubble PPM's scenario simulation capabilities stand out. It allows users to model various outcomes based on different project initiatives, offering a level of foresight not commonly found in standard project management tools.

Other Key Features

1. Resource Management: Its resource management feature goes beyond basic tracking, offering insights into optimal resource allocation and future capacity planning.

2. Workflow Customization: Bubble PPM allows for highly customizable workflows, catering to a wide range of project management styles, including agile methodologies.

3. Project Prioritization: It uniquely integrates project prioritization with strategic alignment, ensuring that every initiative contributes to the overarching business goals.

4. Risk Analysis: Offers a comprehensive risk analysis feature, aiding in proactive risk management and mitigation strategies.

5. Intuitive User Interface: The user interface is designed to be intuitive, facilitating easier adoption and use, even for complex project scenarios.

6. Dynamic Reporting: Dynamic reporting tools provide real-time updates on project status and performance metrics.

7. Collaboration Tools: Facilitates team collaboration seamlessly within the context of project and portfolio management.

8. Project Scheduling: Robust project scheduling features include detailed timelines, helping in accurate project planning and tracking.

9. Integration with Spreadsheets: It offers advanced integration capabilities with tools like Microsoft Excel for data import/export, enhancing flexibility in data management.

10. API Access: The availability of API access allows for extended customization and integration with other business systems.

Product Specifications

Resource ManagementYes
Initiatives TrackingYes
Agile Methodology SupportYes
Workflow CustomizationYes
Timelines and SchedulingYes
Intuitive User InterfaceYes
Spreadsheet IntegrationYes
Capacity PlanningYes
Microsoft IntegrationYes
Project PlanningYes
Real-Time Project StatusYes
Risk ManagementYes
Collaboration ToolsYes
Customizable ReportingYes
API AccessYes
Task ManagementYes
Budget ManagementYes
Time TrackingYes
Document StorageYes
Email NotificationsYes
Mobile AccessYes
Multi-Language SupportNo
Data Security FeaturesYes

Ease Of Use

Bubble PPM offers an intuitive user interface, making navigation and organization within the tool relatively straightforward. However, the complexity of its advanced features can present a learning curve, particularly in areas like scenario simulation and strategic alignment. Although the onboarding process is comprehensive, new users might find certain aspects of the tool challenging at first.

Customer Support

Bubble PPM's customer support includes a range of resources like documentation, webinars, and live chat. However, some users have reported delays in response times, and the level of support can sometimes be inconsistent.

Software Integrations

Bubble PPM offers native integrations with several key tools, enhancing its functionality. Its API access allows for further custom integrations, providing flexibility in connecting with other systems.

Bubble PPM Pricing

The pricing for Bubble PPM is available upon request.

Bubble PPM: Best Use Cases

Who would be a good fit for Bubble PPM?

Bubble PPM is ideal for large organizations and enterprises with complex project portfolios. Its advanced features like strategic roadmaps and scenario simulations are particularly beneficial for industries that require detailed project planning and resource management, such as technology, healthcare, and manufacturing. The tool is well-suited for teams that need a comprehensive solution for managing a diverse and dynamic range of projects.

Who would be a bad fit for Bubble PPM?

On the other hand, Bubble PPM may not be suitable for small businesses or startups due to its complexity and cost. Organizations seeking simple, straightforward project management tools might find Bubble PPM's advanced features and learning curve overwhelming. It is less ideal for environments where basic project tracking and management are the primary needs.

Bubble PPM FAQs

Here are some answers to frequently asked questions you may have about Bubble PPM:

How does Bubble PPM's approach to resource capacity management work?

Bubble PPM offers advanced resource capacity management features, enabling efficient planning and allocation of resources across the entire portfolio. It provides insights into current and future resource availability, optimizing resource utilization for project delivery.

How does Bubble PPM assist in tracking project progress?

The software includes dynamic tools to monitor and report on project progress, featuring real-time dashboards and reporting capabilities that provide up-to-date information on the status of all projects within the portfolio.

Can Bubble PPM manage dependencies between different projects?

Yes, Bubble PPM is equipped with features to identify and manage dependencies across various projects, aiding in better coordination and ensuring timely project delivery.

How does Bubble PPM support new project initiation and strategic planning?

Bubble PPM streamlines new project initiation by providing tools for strategic planning, scenario analysis, and prioritization, ensuring each new project aligns with the organization’s strategic goals and resources.

Is Bubble PPM suitable for change management in business processes?

Yes, Bubble PPM supports change management, offering tools to assess the impact of changes, plan adjustments in projects and resources, and communicate these changes to team members and stakeholders.

How does Bubble PPM integrate with other apps and SaaS platforms?

Bubble PPM offers integration capabilities with various apps and SaaS platforms, allowing for seamless data exchange and enhanced functionality in diverse business environments.

Can Bubble PPM be used by all team members, including non-project teams?

Yes, Bubble PPM is user-friendly and accessible to various team members, including those not directly involved in project management. It facilitates collaboration and information sharing across the entire organization.

What features does Bubble PPM offer for overseeing an entire project portfolio?

Bubble PPM provides comprehensive features for portfolio management, including portfolio visualization, strategic alignment tools, and scenario planning capabilities, enabling effective oversight and management of the entire project portfolio.

Bubble PPM Company Overview & History

Bubble PPM is a project portfolio management software provider that aims to serve as a single source of truth for large enterprises in sectors like technology and healthcare. Based in the United Kingdom, the company is staffed by a specialized team. Bubble PPM's mission is to empower organizations to make informed decisions and effectively execute strategic initiatives, positioning itself as a reliable hub for project management information. Moreover, its journey includes significant achievements, such as developing advanced scenario simulation and strategic alignment tools, marking its stance in the PPM domain.

Bubble PPM Summary: The Bottom Line

In my review, Bubble PPM stands out especially in the realms of new product development and strategic decision-making for senior management. Its unique approach to scenario simulation and strategic alignment tools offers an edge over similar software, providing a depth of analysis that supports complex decision-making processes. Bubble PPM excels in offering a detailed and comprehensive view of project portfolios, which is particularly beneficial for large enterprises. One of its most noteworthy features is the ability to serve as a single source of truth, integrating various aspects of project management into a cohesive platform. Consequently, this integration facilitates better resource allocation, risk management, and overall project tracking, making it a valuable tool for organizations seeking to optimize their project portfolios.

Alternatives to Bubble PPM

If Bubble PPM doesn’t seem like a great fit, or you want to check out a few more options, you should check out our pick of the best project portfolio management software. Below is a quick overview of a few tools that people often compare with Bubble PPM.

  • Microsoft Project: Renowned for its integration with the Microsoft Office suite, Microsoft Project is preferred in environments where compatibility with Microsoft tools is a priority.
  • Planview: Planview excels in offering extensive enterprise-wide project visibility and strategic planning capabilities, making it ideal for organizations requiring a comprehensive view of their entire portfolio.
  • Acuity PPM: Acuity PPM is often highlighted for its user-friendly interface and straightforward approach. It is appealing to businesses that need simplicity and efficiency in project portfolio management.


In summary of this review, Bubble PPM is a strong contender in project portfolio management. Additionally, it is uniquely equipped for complex projects, though potential users should consider its integration options and ease of use. Overall, I invite current or prospective users to share their experiences with Bubble PPM in the comments, as your insights can greatly assist others in making an informed decision.

Galen Low
By Galen Low

Galen is a digital project manager with over 10 years of experience shaping and delivering human-centered digital transformation initiatives in government, healthcare, transit, and retail. He is a digital project management nerd, a cultivator of highly collaborative teams, and an impulsive sharer of knowledge. He's also the co-founder of The Digital Project Manager and host of The DPM Podcast.