Best Subcontractor Project Management Software Shortlist
Here’s my pick of the 10 best software from the 26 tools reviewed.
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Picking the right subcontractor project management software can be overwhelming. You seek a solution to streamline your operations, manage projects more effectively, and alleviate common pain points like miscommunication and budget overruns, but choosing the right tool is no small feat. I've got you covered! Drawing from my extensive experience evaluating and using numerous project management platforms, I simplify the selection process for you.
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10 Best Subcontractor Project Management Software Summary
| Tools | Price | |
|---|---|---|
| Microsoft Project | From $10/user/month (billed annually) | Website |
| Procore | Pricing upon request | Website |
| PlanGrid | From $39/user/month (billed annually) | Website |
| eSUB Cloud | From $12/user/month (min 5 seats) | Website |
| JobProgress | From $65/user/month (mini. 5 seats) | Website |
| TRUE | From $24.99/user/month (min 5 seats) | Website |
| RAKEN | From $15/user/month (billed annually) | Website |
| Buildertrend | From $99/user/month | Website |
| Fieldwire | Pricing upon request | Website |
| Autodesk Construction Cloud | From $29/user/month (billed annually) | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareHow to Choose Subcontractor Project Management Software
As you work through your unique software selection process, keep the following points in mind:
- Integration Capabilities: Subcontractor project management software should seamlessly integrate with existing systems to avoid data silos and ensure smooth workflows. For instance, if your company uses accounting software like QuickBooks, the project management tool should be able to connect with it to streamline invoicing and budget tracking.
- Real-Time Communication: Effective communication is crucial for subcontractors coordinating with multiple teams. The software should offer real-time updates and messaging features to facilitate instant communication, reducing delays and misunderstandings arising from outdated information.
- Mobile Accessibility: Subcontractors often work on-site and need access to project details on the go. A mobile-friendly software solution allows immediate access to project data, schedules, and documents, essential for making timely decisions and updates from the field.
- Customization and Scalability: Every subcontracting business has unique needs that can change over time. The chosen software should be customizable to fit specific project requirements and scalable to grow with the business, ensuring that it remains useful as the number and complexity of projects increase.
- Compliance and Reporting: Subcontractors must adhere to industry regulations and standards. The software should have robust reporting features that make it easy to maintain compliance, track progress, and generate detailed reports for clients and stakeholders, ensuring transparency and accountability.
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Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.7 -
Jira
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2
Best Subcontractor Project Management Software Reviews
Here are my detailed thoughts on each software on this list, including what they do best and where they struggle.
Microsoft Project streamlines project management, scheduling, and control of project performance. It excels in robust scheduling with its comprehensive tools for planning and tracking complex project timelines.
Why I Picked Microsoft Project:
I selected Microsoft Project for its superior scheduling capabilities, essential for managing intricate project timelines. Its distinction lies in the depth and flexibility of its scheduling features, which are unparalleled by other project management tools. I regard it as best for robust scheduling due to its proficiency in handling detailed project schedules, resource management, and its ability to accommodate the dynamic nature of project management.
Standout features & integrations:
Microsoft Project is renowned for its advanced scheduling features, such as Gantt charts, resource leveling, and critical path analysis. These tools are crucial for project managers who must meticulously plan and monitor project timelines.
It integrates natively with a suite of Microsoft applications, including Microsoft Teams, OneDrive for Business, SharePoint Online, Power BI, Excel, and Outlook, which enhances project collaboration and data-driven decision-making.
Pros and cons
Pros:
- Extensive reporting and project tracking options
- Direct integration with other Microsoft services
- Comprehensive scheduling and planning tools
Cons:
- Advanced features require a learning investment
- Relatively expensive for small teams or projects
- Complexity may be overwhelming for new users
Procore is a construction management software that facilitates project efficiency and accountability. It is best for construction collaboration due to its comprehensive tools designed to connect teams, streamline workflows, and ensure everyone can access the necessary information.
Why I Picked Procore:
I selected Procore for its exceptional ability to foster collaboration among all project participants, which is crucial in the construction industry. Its platform brings together disparate teams and ensures that communication is clear and accessible, which is why I judge it to be best for construction collaboration. The tool's focus on connecting all stakeholders and providing a single source of truth for project data makes it a standout choice for enhancing teamwork and project efficiency.
Standout features & integrations:
Procore's most important features include real-time communication across project teams, document management with version control, and a user-friendly interface that simplifies project tracking. The tool integrates natively with numerous other software, including Autodesk, QuickBooks, Sage, Microsoft Project, Oracle, Box, Dropbox, Google Drive, PlanGrid, and Zoom.
Pros and cons
Pros:
- User-friendly interface for easy project tracking
- Real-time communication and document management
- A centralized platform for all project information
Cons:
- Additional cost for more advanced features and services
- Annual billing with a minimum seat requirement
- Higher starting price point compared to some competitors
PlanGrid is a construction productivity tool that simplifies project management by centralizing plans and documents. It is best for plan-centric workflows because it focuses on streamlining plan access and collaboration.
Why I Picked PlanGrid:
I selected PlanGrid for its robust plan management capabilities, distinguishing it from other project management tools. Its emphasis on plan-centric workflows makes it an indispensable tool for construction projects where real-time plan access and updates are crucial. PlanGrid handles these workflows well because it keeps teams aligned on the latest project details, which is vital for project success.
Standout features & integrations:
PlanGrid's standout features include its ability to manage and instantly share construction plans, markups, photos, and reports, ensuring everyone on the project is on the same page. The tool offers advanced version control, meaning users can easily track document revisions and updates.
PlanGrid integrates with Autodesk Construction Cloud, BIM 360, Revit, Navisworks, AutoCAD, Box, Dropbox, Egnyte, Google Drive, OneDrive, and SharePoint, facilitating a seamless workflow between different platforms and services.
Pros and cons
Pros:
- Mobile app for on-site plan access and collaboration
- Real-time updates and version control for documents
- Centralized access to project plans and documents
Cons:
- Limited customization options for reports and forms
- Potential learning curve for new users
- Higher cost for plans with more sheet access
eSUB Cloud is a comprehensive construction project management tool designed primarily for subcontractors. It streamlines project tracking, document management, and communication to improve project execution and reduce risks.
Why I Picked eSUB Cloud:
I chose eSUB Cloud for this list because of its specific focus on addressing the unique needs of subcontractors, which sets it apart from general construction management software. This tool stands out due to its robust features tailored to enhance project control and compliance for subcontractors. I think it is best for subcontractor management because it provides tools that cater directly to the workflow and challenges faced by this group in the construction industry.
Standout features & integrations:
eSUB Cloud offers powerful document control capabilities, enabling users to maintain accurate records and access necessary project documents swiftly. Its time-tracking feature is particularly effective for managing labor costs and productivity on-site. Additionally, the tool offers real-time updates and reporting, which help keep all stakeholders informed and projects on track.
It integrates with known systems such as Adobe, Autodesk, Box, Dropbox, Google Drive, Microsoft Office, Oracle, QuickBooks, Salesforce, and Slack.
Pros and cons
Pros:
- Effective real-time communication tools
- Strong focus on document management and control
- Tailored specifically for subcontractors
Cons:
- Limited customization options compared to some competitors
- Higher cost barrier for smaller teams
- Minimum of 5 seats required
JobProgress is a comprehensive project management tool tailored for home improvement contractors. It streamlines operations and enhances productivity through workflow automation.
Why I Picked JobProgress:
I selected JobProgress for its specialized approach to managing home improvement projects, distinguishing it from broader project management tools. I judge it as 'Best for' workflow automation due to its customized job and workflow manager, which facilitates efficient tracking and management throughout a project's lifecycle.
Standout features & integrations:
JobProgress boasts robust features, including a customizable job and workflow manager, client relationship management, and project scheduling.
It integrates with QuickBooks, EagleView, Google Calendar, WordPress, Zendesk, and various social media platforms.
Pros and cons
Pros:
- Robust client relationship management
- Comprehensive project scheduling
- Customizable job and workflow manager
Cons:
- Additional setup fee
- Minimum seat requirement
- Higher starting price point
TRUE is a comprehensive project management platform for subcontractors. It excels in construction accounting with its specialized, integrated system.
Why I Picked TRUE:
I selected TRUE for its distinctive approach to combining project management with construction accounting, which is particularly beneficial for subcontractors. It is best for construction accounting because it automates financial processes, such as invoice and payment application generation, directly impacting the accuracy and efficiency of financial management in the construction sector.
Standout features & integrations:
TRUE's key features include customer relationship management, estimating, job costing, and project management, all within a unified platform. It also offers time tracking and scheduling, which is essential for managing subcontractor workflows.
TRUE integrates with QuickBooks, Microsoft Office, PlanGrid, Dropbox, Google Drive, OneDrive, Zapier, Mailchimp, and Adobe Sign.
Pros and cons
Pros:
- Extensive list of native integrations
- Comprehensive feature set for subcontractor management
- Integrated project management and accounting
Cons:
- The extensive feature set may have a steeper learning curve
- Minimum seat requirement could be a barrier for smaller teams
- Annual billing may not be flexible for all businesses
Raken streamlines construction project management with a focus on daily reporting. It is recognized for its effectiveness in facilitating daily job site reporting.
Why I Picked Raken:
I selected Raken because it stands out for its specialized daily reporting capabilities, which differentiate it from other project management tools. Its user-friendly interface and emphasis on field reporting make it an essential tool for capturing daily construction activities. I determined Raken to be best for daily reporting due to its ability to simplify the reporting process, ensuring that all stakeholders stay informed with the latest project developments.
Standout features & integrations:
Raken's key features include time cards, toolbox talks, photo management, and task management, all designed to enhance the efficiency of daily reporting and project tracking. These features support a proactive approach to project management by enabling teams to document and communicate progress effectively.
Raken natively integrates with a variety of tools, such as Procore, Autodesk Construction Cloud, Egnyte, Box, Dropbox, Google Drive, OneDrive, Sage 300 Construction and Real Estate, Sage 100 Contractor, Viewpoint Spectrum, Viewpoint Vista, ComputerEase, Foundation Software, QuickBooks Online, EarthCam, DroneDeploy, and HoloBuilder.
Pros and cons
Pros:
- A broad range of integrations with other construction software
- Comprehensive feature set for project tracking
- Intuitive interface for daily reporting
Cons:
- Dependence on Internet connectivity for real-time updates
- Advanced features may require additional investment
- Annual billing may not be preferred by all users
Buildertrend is a project management platform tailored for home builders and remodelers, enhancing efficiency and client satisfaction.
Why I Picked Buildertrend:
I selected Buildertrend for its dedicated approach to home building and remodeling projects. Its platform is distinct in its ability to centralize project management tasks while facilitating client interactions, which are pivotal in residential construction. I judge Buildertrend to be best for home building projects because it not only consolidates project oversight but also fosters client engagement and simplifies the construction workflow, which is vital for the successful delivery of home building projects.
Standout features & integrations:
Buildertrend's standout features include project tracking, client relationship management, document organization, and financial oversight tools. These functionalities enhance project coordination, communication, and financial transparency.
The tool integrates natively with QuickBooks, Xero, PlanSwift, Zapier, Dropbox, Google Drive, Google Calendar, and Outlook. These integrations enable efficient data synchronization and help manage different facets of project management, from accounting to document sharing.
Pros and cons
Pros:
- Effective client relationship management tools
- Comprehensive project management features
- Specialized for home building and remodeling
Cons:
- Extra charges for advanced features or services
- Potential complexity for new users
- Price increase after an initial period
Fieldwire is a task management solution tailored for the construction field. It excels in field task management with tools designed for on-site efficiency and coordination.
Why I Picked Fieldwire:
I selected Fieldwire for its emphasis on enhancing field productivity, a critical aspect of project management for subcontractors. Its focus on task management in the field, supported by real-time communication and document sharing, makes it the best choice for managing on-site tasks effectively.
Standout features & integrations:
Fieldwire's standout features include its robust task management system, plan viewing, and versioning, as well as its ability to handle punch lists and inspections efficiently. These features are designed to improve field coordination and ensure everyone on the job site can access the latest information.
Fieldwire typically integrates with several common tools used in the construction industry, such as PlanGrid, Dropbox, Box, Google Drive, Autodesk, and Microsoft Excel.
Pros and cons
Pros:
- Effective handling of punch lists and inspections
- Efficient plan viewing and versioning
- Robust task management system
Cons:
- Limited information on feature details
- No clear list of native integrations
- Lack of transparent pricing information
Autodesk Construction Cloud is a unified suite designed to connect teams, workflows, and data. It excels in enabling construction integration across projects.
Why I Picked Autodesk Construction Cloud:
I selected Autodesk Construction Cloud for its comprehensive approach to construction management and its emphasis on integration. This platform distinguishes itself by facilitating a connected construction process essential in today's complex projects. I believe it is best for construction integration because it bridges the gap between various stages of construction, from design to build to operations, unlike other project management tools that may focus on isolated aspects of the construction process.
Standout features & integrations:
Autodesk Construction Cloud's ability to centralize project management, documentation, and insights stands out. It offers advanced features like predictive analytics and machine learning to enhance project outcomes.
The tool integrates natively with Autodesk BIM 360, Revit, AutoCAD, Navisworks, Microsoft Office 365, PlanGrid, Assemble, BuildingConnected, and Pype, among others, making it a versatile choice for construction professionals.
Pros and cons
Pros:
- Utilizes AI and machine learning for predictive insights and risk management
- Provides a single source of truth for project data and documentation
- Integrates with a wide range of Autodesk products and third-party applications
Cons:
- The platform's broad scope might be more than needed for smaller projects
- May require training for team members to utilize its extensive features fully
- Higher cost barrier due to base fee and annual billing
Other Subcontractor Project Management Software To Consider
Below is a list of additional subcontractor project management software that we shortlisted, but did not make it to the top list. Definitely worth checking them out.
- STACK
Best for cloud-based takeoff
- CoConstruct
Best for client communication
- ServiceTitan Field Service Software
Good for service industry projects
- Contractor Foreman
Good for on-the-go management
- ClickUp
Good for task versatility
- Wrike
Good for scaling teams
- Scoro
Good for comprehensive business management
- monday.com
Good for workflow customization
- Kantata
Good for creative project management
- Smartsheet
Good for spreadsheet enthusiasts
- Knowify
Good for renovation projects
- Viewpoint
Good for large-scale contractors
- Jonas Premier
Good for accounting integration
- PASKR
Good for streamlined bidding
- CMiC
Good for real-time data access
- RedTeam
Good for team collaboration
Subcontractor Project Management Software Selection Criteria
Selecting the right subcontractor project management software hinges on identifying the functionality and specific use cases that align with the buyer's needs and pain points. This process involves meticulously evaluating how each software addresses the daily challenges subcontractors and project managers face. As an expert who has personally tried and researched these tools, I have developed a set of critical criteria for ensuring the software meets the demands of the construction industry.
Core Functionality: 25% of Total Weighting Score
- Task assignment and tracking
- Document sharing and control
- Scheduling and calendar management
- Budgeting and financial tracking
- Communication and collaboration tools
Additional Standout Features: 25% of Total Weighting Score
- Innovative reporting and analytics capabilities
- Advanced integration options with other construction management systems
- Mobile access and functionality for on-site use
- Customizable workflows to adapt to various project types
- Real-time updates and notifications for critical project changes
Usability: 10% of Total Weighting Score
- Intuitive interface that minimizes the learning curve
- A clear and concise dashboard that provides a snapshot of project status
- Drag-and-drop functionality for scheduling and resource allocation
- Easy filtering or tagging for asset and inventory management
Onboarding: 10% of Total Weighting Score
- Comprehensive training materials such as videos and templates
- Interactive product tours that guide new users through key features
- Availability of webinars and live training sessions
- Support channels like chatbots for immediate assistance during the setup
Customer Support: 10% of Total Weighting Score
- Responsive and knowledgeable support team
- Multiple channels of support, including phone, email, and live chat
- Extensive knowledge base or FAQ section for self-service troubleshooting
- Service level agreements that guarantee timely assistance
Value For Money: 10% of Total Weighting Score
- Competitive pricing that reflects the features and capabilities offered
- Transparent cost structure without hidden fees
- Flexible pricing plans that cater to different sizes and types of projects
- Free trials or demos to evaluate the software before purchase
Customer Reviews: 10% of Total Weighting Score
- Positive feedback on user experience and software reliability
- Testimonials that highlight successful implementation and outcomes
- Critiques that provide constructive insights for potential areas of improvement
- Overall satisfaction ratings that reflect the software's performance in real-world scenarios
The goal is to ensure that the selected software meets the standard requirements and brings additional value through unique features and an exceptional user experience.
Trends For Subcontractor Project Management Software in 2024
Here are some current and interesting trends I'm noticing in subcontractor project management software technology.
- Integration with Advanced Data Analytics: Project management tools increasingly incorporate advanced data analytics. This allows for predictive modeling and improved decision-making, making it a critical trend for subcontractors seeking competitive advantage.
- Enhanced Mobile Accessibility: Mobile accessibility is becoming a standard for project management software. Subcontractors can now manage projects on the go, increasing efficiency and responsiveness in a mobile-first world.
- Adoption of AI and Machine Learning: Artificial intelligence and machine learning are integrated into project management platforms. These technologies automate complex tasks and provide insights, revolutionizing how subcontractors plan and execute projects.
- Increased Focus on Cybersecurity: As threats evolve, so does the emphasis on cybersecurity within project management software. Protecting sensitive data is paramount, making this trend crucial for subcontractor trust and compliance.
- Emphasis on User Experience (UX) Design: User experience is taking center stage in software design. Simplified interfaces and intuitive navigation ensure subcontractors can focus on their work with minimal friction.
These trends indicate a dynamic shift towards more intelligent, user-friendly, and secure project management solutions for subcontractors.
What Is Subcontractor Project Management Software?
Subcontractor project management software is a specialized platform designed to manage the complexities of subcontracted work within larger projects. It is utilized by general contractors, project managers, and construction firms to oversee subcontractors' tasks, ensuring that their contributions align with the main project's timeline, budget, and quality standards.
Features Of Subcontractor Project Management Software
The right project management software can make a significant difference in the efficiency and success of your projects. Here are the most important features to look for:
- Real-Time Communication: Enables instant messaging and updates. This feature allows for immediate correspondence and collaboration among team members, which is crucial for keeping projects on track and addressing issues promptly.
- Task Delegation and Scheduling: Assigns and schedules tasks effectively. With this, you can ensure that subcontractors know exactly what is expected of them and when which helps to avoid confusion and delays.
- Document Sharing and Control: Facilitates easy sharing and management of documents. This is important because it ensures that all subcontractors have access to the latest versions of plans, specifications, and other critical project documents.
- Time Tracking: Monitors the time spent on tasks. Time tracking is vital for budgeting, estimating future projects, and ensuring that subcontractors are paid accurately for their time.
- Budget Management: Keeps track of project finances. This feature helps monitor the budget in real-time, which is essential for maintaining profitability and avoiding cost overruns.
- Reporting Tools: Generates detailed reports. With robust reporting tools, you can gain insights into project performance, which is necessary for making informed decisions and continuous improvement.
- Mobile Access: Provides access to the software via mobile devices. Mobile access is increasingly important as it allows subcontractors to update and check project details from the field.
- Customizable Permissions: Allows control over who can see and do what. This feature helps protect sensitive information and ensures subcontractors only have access to the information and tools relevant to their tasks.
- Integration Capabilities: Integrates with other software tools. Integration capabilities are crucial for a seamless workflow, as they allow you to connect the project management software with other systems like accounting or CRM.
- Resource Management: Helps manage and allocate resources. Effective resource management ensures that the right subcontractors are working on the right tasks, which optimizes productivity and project outcomes.
- RFIs: Request for Information (RFI) allows project teams to gather necessary details and clarifications about the project from different stakeholders.
- Submittals: Submittals involve the documents, samples, or plans submitted by a contractor to the client for review and approval to ensure they meet the project specifications.
- Checklists: Checklists are used to track the completion of tasks or steps required in a project, ensuring all necessary actions are accomplished.
- Purchase Orders: A purchase order is a document issued by a buyer to a seller, detailing the types, quantities, and agreed prices for products or services.
- Timesheets: Timesheets are tools used to record the amount of time an employee has spent on different tasks, which helps in tracking project labor costs and managing workloads.
- Work Orders: Work orders are official documents issued for maintenance or construction tasks, detailing what work is to be done, timelines, and specific instructions.
By prioritizing these features, you can choose a software solution that supports your goals and the unique challenges of working with subcontractors.
Benefits Of Subcontractor Project Management Software
Subcontractor project management software offers a variety of tools designed to optimize the efficiency and effectiveness of managing projects. Here are five primary benefits that these tools bring to users and organizations:
- Improved Communication and Coordination: Streamlined communication channels within the software allow for real-time updates and quicker responses to any changes or issues. This enhances overall project coordination among various stakeholders.
- Enhanced Scheduling Efficiency: Effective resource and schedule management features help subcontractors maximize their workforce and material use, avoiding scheduling conflicts and downtime.
- Increased Document Control: Centralized storage for all project-related documents, such as contracts, blueprints, and change orders, reduces the risk of misplacing important information and improves accessibility.
- Better Budget Management: With integrated tools for tracking expenses and managing budgets, subcontractors can maintain tighter control over their finances, potentially increasing profitability by minimizing cost overruns.
- Accurate Reporting and Analytics: The software provides detailed reports and analytics that help assess project performance, identify trends, and make informed decisions that can lead to improved outcomes.
By leveraging the tools and features provided, subcontractors can ensure they meet their project deadlines, maintain budget control, and improve overall project execution.
Costs And Pricing Of Subcontractor Project Management Software
Regarding managing construction projects, subcontractor project management software can be a game-changer, offering tools and features that streamline the process from start to finish. For those new to this type of software, it's important to understand the various plans and pricing options available.
These options cater to different business sizes and requirements, ranging from basic functionalities for smaller teams to more advanced features for larger organizations. The following table provides a clear overview of the plan types, their average costs, and the common features included in each plan.
| Plan Type | Average Price | Common Features |
| Free | $0 | Task assignments, basic reporting, limited storage |
| Basic | $10 - $35/user/month | Project scheduling, time tracking, document management |
| Standard | $35 - $75/user/month | Custom workflows, advanced reporting, integrations |
| Premium | $75 - $150/user/month | Resource management, financial tools, priority support |
In conclusion, when choosing a plan, software buyers should carefully assess their project management needs and team size. Opt for a plan that balances functionality and cost-effectiveness for your situation.
Subcontractor Project Management Software FAQs
Here are a few frequently asked questions I wanted to cover for you.
How does subcontractor project management software improve efficiency?
This software streamlines communication between the main contractor and subcontractors, centralizes documentation, and automates workflows. Providing real-time updates and facilitating collaboration reduces the need for back-and-forth emails and meetings, thus saving time and reducing the likelihood of errors or miscommunications.
Can subcontractor project management software be integrated with other systems?
Yes, many subcontractor project management tools are designed to integrate with other software systems, such as accounting, CRM, and ERP systems. This integration capability allows for seamless data transfer and a unified approach to managing all aspects of a project.
Is subcontractor project management software suitable for all sizes of businesses?
Subcontractor project management software is scalable and can benefit businesses of all sizes. Small businesses can leverage it to manage a few subcontractors, while larger enterprises can coordinate multiple projects and teams across various locations.
How secure is subcontractor project management software?
Security is a top priority for subcontractor project management software providers. Most offer robust security measures such as data encryption, secure data centers, and regular security audits to protect sensitive project information. However, it’s important to review the security policies of the specific software to ensure they meet your company’s standards.
What are the training requirements for implementing subcontractor project management software?
The complexity of the software can vary, but providers typically offer online training sessions, detailed documentation, and customer support to help teams adapt quickly and efficiently.
How often is subcontractor project management software updated?
Subcontractor software providers frequently update their products to introduce new features, improve existing functions, and fix bugs. Updates may vary from weekly to quarterly, depending on the provider.
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