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Productive is a valuable project management software, but depending on your unique business needs and team requirements, it may not be the best solution for you. To help you find your next software option, I tested and reviewed several Productive alternatives. 

Using my extensive experience in project management and digital software, my detailed reviews offer insights into software features, benefits, and overall performance. Whether you're seeking software solutions, organizational techniques, or innovative gadgets, I’m confident that my in-depth analysis will help you make an informed decision. 

What is Productive?

Productive is an all-in-one agency management software designed to streamline operations and boost profitability. It consolidates various tools into one platform, offering features such as project management, time tracking, resource planning, budgeting, invoicing, and reporting. 

Why Look for a Productive Alternative

While Productive is a strong choice for a project management software, there are several reasons why you may need an alternative. Some of these reasons include:

  • Cost Concerns: You might find the subscription model of Productive restrictive, prompting a search for a more affordable alternative that fits within your budget.
  • Feature Set: If you're looking for specific functionalities that Productive doesn't offer, you may seek out alternative software that better meets your project management needs.
  • User Experience: A more intuitive interface or a different user workflow could be reasons to explore other software options, aiming for a smoother and more efficient user experience.
  • Integration Needs: Better compatibility with other software can drive the search for an alternative, ensuring seamless integration and improved productivity.
  • Support and Resources: If you desire more on-hands customer support or additional learning materials, you might look for other software solutions that offer these resources to enhance your overall experience.

Finding the right project management software is essential for optimizing efficiency and meeting unique business needs. Whether due to cost, feature requirements, user experience, integration needs, or support resources, exploring alternatives to Productive can lead you to a tool that better aligns with your specific goals and preferences.

Why Trust Our Software Reviews

We’ve been testing and reviewing project management software since 2012. As project managers ourselves, we know how critical and difficult it is to make the right decision when selecting software.

We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our software review methodology.

Best Productive Alternatives Summary

Tools Price
Nifty From $5/user/month (billed annually) + free plan available
Airtable From $20/user/month (billed annually) + free plan available
Freedcamp From $1.49/user/month (billed annually) + free plan available
Microsoft Teams From $4/user/month + free version available
Bonsai From $21/user/month
ProofHub From $45/month (billed annually)
Taskworld From $8/user/month
Podio From $11.20/user/month (billed annually) + free plan available
Bitrix24 From $49/user/month (billed annually)
TeamGantt From $49/user/month (billed annually)
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Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

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Best Productive Alternatives Reviews

Below, I’ll provide overviews of each Productive alternative. In my detailed reviews, you’ll learn about their advantages and disadvantages, key features, and ideal scenarios for use.

Best for milestone-driven progress

  • 14-day free trial
  • From $5/user/month (billed annually) + free plan available
Visit Website
Rating: 4.7/5

Nifty is a project management tool that focuses on milestone-driven progress, helping teams to set and achieve goals effectively. It combines task management, timelines, and collaboration features to keep projects on track and aligned with key milestones.

Why it's a good Productive alternative: Nifty excels in milestone-driven progress, a critical aspect for teams needing to track and achieve project goals systematically. Compared to other tools, Nifty stands out with its emphasis on milestones, ensuring that teams can maintain focus on key deliverables and deadlines.

Standout features & integrations:

Features include milestone tracking, task management, project timelines, collaboration tools, file sharing, and automation.

Integrations include Harvest, Webex, Zoom, Slack, Github, Microsoft Suite, Google Drive, Miro, Typeform, and Zapier.

Pros and cons

Pros:

  • Offers a free plan and a 14-day free trial
  • Focuses on milestone-driven progress
  • Centralizes project communication and tracking

Cons:

  • Limited template options and customization
  • Lack of custom automation

Best for database-driven projects

  • 14-day free trial
  • From $20/user/month (billed annually) + free plan available
Visit Website
Rating: 4.6/5

Airtable is a versatile project management tool that combines the features of a database with the simplicity of a spreadsheet. It’s designed for users who need a flexible, database-driven approach to organizing and managing their projects.

Why it's a good Productive alternative: Airtable succeeds in managing database-driven projects, providing a unique blend of spreadsheet and database functionalities. Its ability to handle complex data structures and relationships makes it a standout choice compared to other project management tools that may not offer the same level of data management.

Standout features & integrations:

Features include task management, project views (list, calendar, timeline, Gantt chart, Kanban board), custom fields, automation rules, forms, status updates, reporting dashboards, goals and milestone tracking, workload management, resource planning, file attachments, and real-time collaboration.

Integrations include Slack, Google Drive, Dropbox, and Zapier.

Pros and cons

Pros:

  • Strong collaboration and data management features
  • Multiple views for different project management needs
  • Highly customizable and flexible database structure

Cons:

  • Limited advanced reporting capabilities
  • Can be complex for users unfamiliar with database concepts

Best for personal productivity

  • 14-day free trial
  • From $1.49/user/month (billed annually) + free plan available
Visit Website
Rating: 4.5/5

Freedcamp is a versatile project management and collaboration tool designed to enhance personal productivity. It offers a range of features such as task management, time tracking, and calendar integration to help individuals and teams stay organized and efficient.

Why it's a good Productive alternative: Freedcamp combines strategic project management capabilities with user-friendly features that make it ideal for personal productivity. Its flexibility and advanced feature set stand out, particularly for those managing multiple personal projects.

Standout features & integrations:

Features include project tracking, task management, Gantt charts, custom fields, project templates, user-friendly interface, and tools for creating detailed reports, managing issues, and using wikis for documentation.

Integrations include Google Drive, Mailchimp, WordPress, Google Calendar, Google Forms, Microsoft Outlook, ClickUp, Dropbox, and Slack.

Pros and cons

Pros:

  • Calendar integration
  • Time tracking feature
  • Comprehensive task management

Cons:

  • Limited mobile functionality
  • Interface can be overwhelming for new users

Best for integrated team workspace

  • 30-day free trial
  • From $4/user/month + free version available
Visit Website
Rating: 4.3/5

Microsoft Teams is a collaboration platform that integrates chat, video conferencing, file storage, and application integration into a single workspace. It’s designed to provide an integrated team workspace, facilitating communication and collaboration.

Why it's a good Productive alternative: Microsoft Teams offers an integrated team workspace, combining multiple collaboration tools into one platform. This is essential for teams that require seamless communication, file sharing, and app integration all in one place, making it a standout choice compared to other fragmented solutions.

Standout features & integrations:

Features include ​​real-time collaboration, video and audio calling, instant messaging, file sharing and storage, task management, meeting scheduling, customizable workspaces, and secure communication with data encryption.

Integrations include Microsoft 365 Suite (Outlook, Word, Excel, SharePoint), Trello, Asana, and GitHub.

Pros and cons

Pros:

  • Customizable through app integrations and Power Automate
  • Robust communication tools (chat, video, and voice)
  • Comprehensive integration with Microsoft 365 applications

Cons:

  • Requires Microsoft 365 subscription for full functionality
  • Can be overwhelming for new users due to its many features

Best for freelance business management

  • 14-day free trial
  • From $21/user/month
Visit Website
Rating: 4.5/5

Bonsai is an all-in-one business management tool tailored for freelancers, providing solutions for contracts, invoicing, time tracking, and task management. It's designed to streamline administrative tasks, allowing freelancers to focus on their work.

Why it's a good Productive alternative: Bonsai is an excellent alternative to Productive due to its advanced feature suite tailored for freelancers and small businesses. It offers project management, time tracking, invoicing, and contract tools, all designed to streamline workflow and enhance productivity. 

Standout features & integrations:

Features include project management, time tracking, invoicing, contract creation, proposal generation, client CRM, task automation, expense tracking, tax planning, financial management and reporting, and integration with popular payment platforms. 

Integrations include Google Calendar, QuickBooks, Zapier, and Slack.

Pros and cons

Pros:

  • Customizable contract templates
  • Automated invoicing and payment tracking
  • Comprehensive freelance-specific tools

Cons:

  • Limited customer support options
  • Limited to freelance use cases

Best for teamwork collaboration

  • 14-day free trial
  • From $45/month (billed annually)
Visit Website
Rating: 4.3/5

ProofHub is a project management and collaboration software. It’s best for teamwork collaboration due to its advanced set of features that facilitate communication, task management, and project tracking.

Why it's a good Productive alternative: ProofHub includes features like task management, time tracking, and online proofing, which are essential for managing collaborative projects. The tool also offers discussion boards, chat, and file sharing to ensure that team members can communicate and share resources efficiently. Additionally, its customizable workflows and project templates help streamline project execution.

Standout features & integrations:

Features include task management, Gantt charts, time tracking, custom workflows, project planning, file sharing and proofing, discussions and chat, calendar and milestones, notes, reports, announcements, and user access controls. 

Integrations include Google Drive, Dropbox, OneDrive, and Box.

Pros and cons

Pros:

  • Customizable workflows and templates
  • Comprehensive project management features
  • Strong emphasis on team collaboration and communication

Cons:

  • Can be overwhelming for small teams or simple projects
  • Limited advanced reporting options

Best for visual task management

  • 14-day free trial + free plan available
  • From $8/user/month
Visit Website
Rating: 4.3/5

Taskworld is a cloud-based project and task management solution. It's best for visual task management due to its visual task boards and project analytics.

Why it's a good Productive alternative: Taskworld offers an advanced set of features that cater to visual task management, which is essential for keeping projects organized and on track. Its user-friendly interface and performance analytics make it a top choice for those who prioritize visual project tracking.

Standout features & integrations:

Features include customizable Kanban boards, timelines, built-in project analytics and reporting tools, task comments, file sharing, and real-time notifications.

Integrations include Google Drive, Zapier, Open API, Google Meet, GitHub, Microsoft Teams, Dropbox, and Slack.

Pros and cons

Pros:

  • Strong collaboration features
  • Built-in project analytics and reporting tools
  • Customizable Kanban boards and timelines

Cons:

  • Limited advanced customization options for reporting
  • May be overwhelming for users not familiar with visual task management

Best for workflow customization

  • 14-day free trial
  • From $11.20/user/month (billed annually) + free plan available
Visit Website
Rating: 4.2/5

Podio is a project management tool that excels in offering customizable workflows to suit various business processes. It allows users to create custom applications and modify workflows to fit their specific project needs, making it ideal for workflow customization.

Why it's a good Productive alternative: Podio has an exceptional ability to customize workflows, which is vital for teams with unique project management needs. Its flexibility in creating custom apps and adjusting workflows makes it stand out compared to other tools that offer more rigid structures.

Standout features & integrations:

Features include customizable workspaces, task management, automated workflows, file sharing, calendar integrations, real-time collaboration, project reporting, and webforms.

Integrations include Google Drive, Dropbox, ShareFile, Box, HighTail, OneDrive, Zendesk, Campaign Monitor, Evernote, and FreshBooks.

Pros and cons

Pros:

  • Integrated workflow automation
  • Robust collaboration features including social intranet capabilities
  • Highly customizable workflows and applications

Cons:

  • Limited built-in reporting features
  • Can be complex to set up for new users

Best for CRM and project management

  • Free trial + free plan available
  • From $49/user/month (billed annually)
Visit Website
Rating: 4.1/5

Bitrix24 is a versatile platform that combines CRM and project management features into a single tool, making it an excellent choice for businesses looking to manage both customer relationships and project workflows efficiently.

Why it's a good Productive alternative: Bitrix24 offers an advanced solution for both CRM and project management, addressing the needs of businesses that require a unified tool for managing customer interactions and project tasks. It stands out for its ability to integrate these two critical business functions.

Standout features & integrations:

Features include CRM for managing leads, contacts, and sales pipelines, project management tools with Gantt charts and Kanban boards, task management with time tracking, collaboration tools such as group chat and video calls, document management, website and landing page creation, email marketing, and social media integration.

Integrations include Google Workspace, Microsoft Office 365, Mailchimp, and Zapier.

Pros and cons

Pros:

  • Wide range of integrations
  • Social intranet for improved internal communication
  • Comprehensive CRM and project management features

Cons:

  • Can be complex and overwhelming for new users
  • Higher starting price compared to some other tools

Best for graphical project planning

  • 30-day free trial
  • From $49/user/month (billed annually)

TeamGantt is a project management platform designed to simplify project planning through intuitive Gantt charts. It offers a visual approach to managing tasks, schedules, and resources, making it ideal for users who prefer graphical project planning.

Why it's a good Productive alternative: TeamGantt excels in visual project planning, which is a key feature for users who need clear, graphical representations of their project timelines. Its user-friendly Gantt charts distinguish it from other tools that might not focus as heavily on visual planning.

Standout features & integrations:

Features include drag-and-drop simplicity for scheduling, Gantt charts, workload and team availability management, easy collaboration and organization, portfolio views and reports, calendar and list views, comparing planned versus actual timelines, a dedicated mobile app, project plan templates, project history tracking, project dependencies, and real-time progress updates.

Integrations include Slack, Trello, Basecamp, Google Calendar, and iCal.

Pros and cons

Pros:

  • Supports project dependencies and critical path analysis
  • Strong collaborative features for team planning
  • Intuitive and visually appealing Gantt charts

Cons:

  • Might be too focused on Gantt charts for teams needing diverse project views
  • Limited advanced reporting options

Other Productive Alternatives

Below is a list of additional Productive alternatives that I shortlisted. While they didn’t make the top 10, they’re still valuable and worth further research.

  1. Redmine

    Best for developer project tracking

  2. Celoxis

    Best for complex project portfolios

  3. Jira Service Management

    Best for Agile software teams

  4. ClickUp

    Best for all-in-one tool versatility

  5. Zoho Projects

    Best for integration with Zoho Suite

  6. Trello

    Best for visual project planning

  7. Basecamp

    Best for team communication

  8. Asana

    Best for workflow customization

  9. Smartsheet

    Best for spreadsheet-like project management

  10. monday.com

    Best for intuitive design interface

If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:

Productive Alternatives Selection Criteria

The criteria for choosing a Productive alternative should directly address buyer needs and common pain points, ensuring that the software serves its intended purpose effectively. As an expert who has personally tried and researched these tools, here are the requirements I use when evaluating software:

Core Functionality: 25% of total weighting score

  • Task assignment and tracking
  • Project timeline visualization (Gantt charts or Kanban boards)
  • Team communication and collaboration
  • Time and resource management
  • Reporting and analytics

Additional Standout Features: 25% of total weighting score

  • Integration with emerging tools and platforms
  • Advanced automation capabilities
  • AI-driven insights and analytics
  • Enhanced security features for data protection
  • Mobile app functionality with offline access

Usability: 10% of total weighting score

  • Intuitive drag-and-drop interfaces
  • Customizable dashboards and user interfaces
  • Minimal learning curve for new users
  • Comprehensive search and filter options
  • Seamless navigation across features

Onboarding: 10% of total weighting score

  • Availability of interactive product tours
  • Detailed training videos and webinars
  • Ready-to-use templates for quick setup
  • In-app guidance and tutorials
  • Dedicated customer success managers

Customer Support: 10% of total weighting score

  • 24/7 availability through multiple channels (chat, email, phone)
  • Detailed knowledge base and FAQs
  • Responsive and knowledgeable support staff
  • Community forums and user groups
  • Personalized support plans and SLAs

Value For Money: 10% of total weighting score

  • Transparent pricing models
  • Flexible subscription plans
  • Discounts for annual commitments or volume purchases
  • Comparison of feature sets against pricing tiers
  • Assessment of long-term ROI based on feature utilization

Customer Reviews: 10% of total weighting score

  • High overall satisfaction ratings
  • Positive feedback on reliability and performance
  • Consistent praise for ease of use
  • Reports of effective and timely customer support
  • Testimonials highlighting impactful use cases and success stories

By adhering to these criteria, you can ensure that the Productive alternatives recommended are not only functionally robust but also user-friendly, well-supported, and provide good value for money.

Key Features Of Productive Alternatives

Here are some key features of Productive that your alternative software should be able to replicate or improve upon in order to be a good fit:

  • Customizable Views: Customizable views enable users to prioritize tasks and resources by organizing projects in a way that best fits their workflow. This tailored approach helps maintain focus and streamline project management for enhanced productivity.
  • Macro View of Projects: Tracking progress through macro views allows users to monitor both individual contributions and overall team performance across timelines. This perspective ensures that all project aspects are aligned and on track.
  • Internal Chat Tool: An internal chat tool supports seamless communication within the organization, offering private, group, or company-wide messaging options. This feature enhances collaboration and ensures that everyone stays informed and connected.
  • Recurring Tasks: Automating recurring tasks eliminates the need for manual recreation, saving time and reducing the risk of oversight. This feature ensures that essential tasks are consistently completed on schedule.
  • Add Tasks via Email: The ability to create tasks through email streamlines task management by allowing users to quickly convert emails into actionable items. With the email subject as the task title and the body as a comment, this feature enhances efficiency.
  • Set Reminders: Customizable reminders help keep timelines on track by sending notifications tailored to individual or project needs. This feature ensures deadlines are met and tasks are completed promptly.
  • Mute Notifications: The option to mute notifications allows users to silence distractions and maintain focus on high-priority tasks. This feature supports uninterrupted work periods and enhances productivity.
  • Private Projects and Tasks: Controlling visibility through invitation-only access ensures that sensitive projects and tasks are securely managed. This feature maintains confidentiality and allows for focused collaboration within specific teams.
  • Single Sign-On: Single sign-on provides a seamless login experience using Google or Microsoft accounts, reducing the hassle of multiple passwords. This feature enhances security and simplifies user access management.
  • Secure File-Sharing Integration: Secure file-sharing integration allows for safe and efficient cloud-based file sharing within the application. This feature ensures that files are easily accessible to authorized users while maintaining data security.

Exploring these key features for Productive alternatives can significantly enhance your project management experience, offering greater flexibility, improved collaboration, and enhanced security. By adopting tools with these features, teams can streamline their workflows and boost overall productivity. 

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Hermann Fink
By Hermann Fink

Hermann Fink is a technology enthusiast and the co-founder of Rünna Advertising, a multinational digital agency that has been active for over a decade and served clients like Ford, AstraZeneca, Disney, and Didi. In addition to being a business owner, Hermann gathered corporate experience in project management during his time at Hewlett Packard in the mid-2010s.