Wrike vs. Kantata: Comparison & Expert Reviews For 2025
Wrike supports efficient project management with a focus on collaboration, while Kantata (formerly known as Mavenlink) offers a user-friendly interface and customizable workflows. Both software tools address diverse project management needs, but differ in integration options and overall user experience.
I’ve personally reviewed both project management software tools and investigated their features, pros and cons, and pricing so you can choose the best software tool for your team.
Wrike vs. Kantata: An Overview
Wrike
Kantata
Why You Can Trust Us
Wrike vs. Kantata Pricing Comparison
| Wrike | Kantata | |
|---|---|---|
| Free Trial | Freemium version available | Free demo available |
| Pricing | From $10/user/month (min of 2 seats) | Pricing upon request |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowWrike’s pricing follows a tiered subscription model, with potential additional costs for premium features and integrations.
Kantata’s pricing also uses a tiered approach, with some hidden expenses related to advanced customization and support services.
To choose the right project management tool for your needs, evaluate the core functionality you require and consider whether adding more team members will mean additional costs. Look for flexibility that will accommodate your future needs without unexpected expenses.
Wrike vs. Kantata Feature Comparison
Wrike’s customizable dashboards let you and your team monitor project progress in real time, which makes it suitable for managing multiple projects simultaneously.
Kantata offers strong reporting features that help you analyze project metrics and which support long-term planning.
| Wrike | Kantata | |
|---|---|---|
| API | ||
| Billing/Invoicing | ||
| Budgeting | ||
| CRM Integration | ||
| Calendar Management | ||
| Contact Management | ||
| Dashboards | ||
| Dependency Tracking | ||
| Document Management | ||
| Document Sharing | ||
| Expense Tracking | ||
| External Integrations | ||
| File Sharing | ||
| Forecasting | ||
| Gantt Charts | ||
| Inventory Tracking | ||
| Kanban Boards | ||
| Project Management | ||
| Resource Management | ||
| Status Notifications | ||
| Task Scheduling/Tracking | ||
| Time Management | ||
| Workflow Management |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowWrike vs. Kantata Integrations
| Integration | Wrike | Kantata |
|---|---|---|
| Microsoft Teams | ✅ | ❌ |
| Slack | ✅ | ✅ |
| Salesforce | ✅ | ✅ |
| Google Workspace | ✅ | ✅ |
| Jira | ✅ | ✅ |
| Asana | ❌ | ❌ |
| HubSpot | ✅ | ✅ |
| QuickBooks | ❌ | ✅ |
| API | ✅ | ✅ |
| Zapier | ✅ | ✅ |
Wrike integrates with Microsoft Teams to simplify communication across departments and support better coordination. Kantata connects with QuickBooks so you can manage budgets and improve financial reporting.
Wrike vs. Kantata Security, Compliance & Reliability
| Factor | Wrike | Kantata |
|---|---|---|
| Data Privacy | Wrike uses advanced encryption to protect your data during transfers. | Kantata ensures data privacy with GDPR compliance and secure servers. |
| Regulatory Compliance | Wrike is ISO 27001 certified and follows comprehensive security standards | Kantata adheres to SOC 2 standards for strong data protection |
| Uptime Reliability | Wrike guarantees 99.9% uptime for consistent project access. | Kantata offers a reliable infrastructure with regular system updates |
| Access Controls | Wrike provides role-based access so you can manage user permissions securely. | Kantata uses multi-factor authentication to safeguard user accounts. |
Wrike and Kantata both offer robust security and compliance, but Wrike stands out with its comprehensive ISO certification. Make sure to review your industry's compliance requirements and compare how each platform’s security features meet those standards.
Wrike vs. Kantata Ease of Use
| Factor | Wrike | Kantata |
|---|---|---|
| User Interface | Wrike offers a clean, intuitive interface with drag-and-drop features for task management. | Kantata provides a straightforward interface with customizable dashboards. |
| Onboarding Experience | Wrike includes interactive tutorials to help you get started quickly. | Kantata offers personalized onboarding sessions to tailor the setup process. |
| Setup | Setting up Wrike is quick, with pre-built templates for various project types. | Kantata requires more initial setup time due to its customizable nature. |
| Support | Wrike provides 24/7 chat support for immediate assistance. | Kantata offers dedicated account managers to assist with complex queries, as well as knowledge base. |
Wrike is easy to navigate with its intuitive interface, but its customization options can be overwhelming. Kantata excels in personalized customer support and dashboard customization, though its initial setup can be time-consuming.
Wrike vs Kantata: Pros & Cons
Wrike
- Wrike's AI features are available in all plans at no extra cost.
- The user-friendly interface ensures easy navigation for your team.
- Wrike's proofing feature allows you to compare file versions dynamically.
- Two-factor authentication is only available with the enterprise plan.
- Some integrations require an additional cost, regardless of the plan.
- It can be unclear where form responses are stored within the tool.
Kantata
- The platform improves collaboration with real-time updates and visibility across projects.
- Resource planning features help you allocate team members effectively and avoid burnout.
- Kantata's task management is intuitive, making it easy for your team to keep projects on track.
- Reporting capabilities could be more customizable to fit diverse project needs.
- Advanced features might be overwhelming for smaller teams or those new to project management tools.
- Some users find the interface needs time to get used to, which may slow initial productivity.
Best Use Cases for Wrike and Kantata
Wrike
- Marketing Teams Wrike’s proofing feature helps you streamline creative approval processes with ease.
- Creative Agencies Wrike’s dynamic file version comparison keeps your creative projects on track.
- IT Departments Wrike’s user-friendly interface simplifies complex project coordination for your team.
- Product Development Wrike’s AI features boost your team’s productivity without extra costs.
- Event Management Wrike’s task scheduling ensures your events are planned and executed flawlessly.
- Construction Projects Wrike’s robust project tracking keeps your construction timelines and budgets in check.
Kantata
- Consulting firms Kantata helps you manage multiple client engagements with its comprehensive project tracking and billing features.
- Marketing agencies It supports you with resource planning and time tracking, which are essential for managing creative projects effectively.
- IT services Kantata's detailed project financials and billing capabilities make it a strong choice for IT project management.
- Finance departments Kantata's billing and financial tracking features help you maintain oversight on project profitability.
- HR departments With its resource planning capabilities, Kantata helps you effectively manage and allocate your team’s workload.
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowWho Should Use Wrike, and Who Should Use Kantata?
Wrike suits tech-savvy teams that need strong collaboration tools and real-time updates, especially in industries like marketing and IT.
Kantata works well for financial services or consulting firms that rely on in-depth reporting and budget management. The right choice depends on whether you prioritize flexibility and communication or detailed project planning and analysis.
Differences Between Wrike and Kantata
| Wrike | Kantata | |
|---|---|---|
| Automation | Wrike includes automation for repetitive tasks to streamline workflows. | Kantata focuses on detailed reporting automation for in-depth analysis. |
| Collaboration | Wrike excels in team collaboration and offers a Microsoft Teams integration. | Kantata focuses on financial and project analysis rather than direct teamwork. |
| Onboarding | Wrike uses interactive tutorials for quick onboarding. | Kantata offers personalized sessions to guide you through setup. |
| User Interface | Wrike features a clean drag-and-drop interface for task management. | Kantata provides customizable dashboards for a tailored view. |
| Visit WrikeOpens new window | Visit KantataOpens new window |
Similarities Between Wrike and Kantata
| Customization | Both platforms let you customize workflows to fit your team's unique processes. Wrike offers customizable dashboards, while Kantata provides tailored reporting options. |
|---|---|
| Integrations | Wrike and Kantata integrate with popular tools like Slack and Salesforce to improve your team's existing workflows. They both offer APIs and connectivity with Zapier for more options. |
| Pricing | Both Wrike and Kantata offer tiered pricing models, which lets you scale the service as your needs grow. Each provides flexible plans to accommodate different business sizes. |
| Project Tracking | Both tools excel in project tracking and offer detailed timelines and progress views to keep your team on schedule. They provide insights into project status to help you manage deadlines effectively. |
| Security | Both comply with high security standards, with Wrike holding ISO certification and Kantata adhering to SOC 2 compliance. |
| Visit WrikeOpens new window Visit KantataOpens new window | |