13 Project Management Software Demos To Help You Find the Right Tool
Choosing the right project management software can make a huge difference in how your team handles deadlines, communicates, and manages resources. But finding the best tool among all of the options out there can be difficult—especially when you can’t try out the software yourself. That’s where software demos come in. Watching demos can help you see any software you’re considering in action, explore its features, and learn from other users' experiences.
In this article, I've rounded up 13 different demos for some of the best project management software on the market to help you make a good choice for you and your team. Before you start, take a moment to think about the dependencies, functionalities, and integrations you need. This way, you can focus on the most relevant demos for you.
1. monday.com
This demo—from DPM’s own Hermann Fink—is a review of monday.com, focusing on the software’s core project management features and overall usability. Hermann starts with an exploration of the platform’s onboarding experience, followed by an evaluation of monday.com’s key project management features, including task management, collaboration, time tracking, document management, and resource allocation.
Hermann highlights the collaboration features like in-task, real-time updates and visual feedback on attachments. But he also demonstrates how the tool can be a bit tricky to navigate, with a steep learning curve and some awkward elements—like the way tasks and subtasks don’t quite connect.
In his final verdict, Hermann suggests that monday.com is a solid option for managing tasks and lists, especially for companies with unique workflows, but it probably won’t work for those seeking an easy-to-learn, plug-and-play project management tool.
If you’re interested in monday.com for your team, this demo gives a balanced evaluation of the software’s features and onboarding process. For more information, check out our list of monday.com alternatives.
2. Smartsheet
This demo from the Digital Project Manager is a full review of Smartsheet that spotlights the tool’s key features, including scalability, advanced reporting, security measures, and extensive app integrations. It also showcases Smartsheet’s strengths in automation, work management, and project portfolio management, which make it a popular choice for businesses of all sizes.
The demo also points out some downsides to the platform, like having to manually refresh to see updates, extra costs for advanced features, a hidden activity log, and a steep learning curve for those new to spreadsheet-based tools.
Overall, the demo concludes that Smartsheet is a great fit for small businesses, HR teams, sales, and retail management, but might not be the best choice for basic task management, agile project development, or social media management.
If you're thinking about using Smartsheet for your project management needs, this demo gives you a thorough look at what it can do. For more information, check out Smartsheet pricing information, or our list of Smartsheet alternatives.
Find more project management software for small businesses here.
3. Hive
This demo, again from DPM’s Hermann Fink, is a walkthrough of Hive’s main features. It highlights Hive’s built-in chat, easy time-tracking system, and user-friendly resource management view that lets you drag-and-drop functionality and placeholder resources.
Another great feature is Hive's AI-driven project template creation, which saves time by generating detailed project plans with only a small amount of input. Hermann also believes that Hive’s simple and engaging onboarding experience is one of the best in the industry, making it super easy to get started on the platform.
But there are also some drawbacks, such as missing file thumbnails in the document manager and extra costs for add-ons like time sheets and resourcing for non-enterprise users.
Overall, despite these cons, Hermann praises Hive for being one of the easiest project management tools to use, thanks to its onboarding checklist and access to Hive University for support.
If you’re considering Hive for yourself or your team, this demo gives you a great overview of the tool’s features, functionality, and pros and cons. For more information, check out Hive pricing information, or our list of Hive alternatives.
4. Wrike
In this demo, Hermann from DPM takes you through Wrike's key project management features. This includes collaboration tools, built-in time tracking, workload views for resource management and task allocation, plus PMO capabilities with document and portfolio management with a file view for all your project attachments.
Hermann praises Wrike's intuitive user interface, pointing out that it combines a wide range of features with a clean and customizable look. Plus, Wrike offers over 400 integrations, making it even easier to incorporate the software into your day-to-day work.
He also mentions that Wrike’s onboarding process is pretty straightforward, with helpful guides and videos right in the interface, and highlights how easy it is to create and manage tasks. As a downside, though, Hermann points out some occasional glitches in the Gantt chart view.
If you’ve been looking for a quick summary of Wrike’s features and usability, this demo is definitely worth a watch. For more information, check out our list of Wrike alternatives.
5. ClickUp
This demo from DPM takes a look at ClickUp, a project management platform that brings together business functions like document management, professional services, collaboration, and project tracking all in one platform. ClickUp’s standout features include major customization options, a freemium model, invoicing features, and a bulk action toolbar that makes task management easy.
The video also highlights that ClickUp is a great option for a variety of users, including agile teams, HR departments, remote workers, and freelancers. Each of these groups can take advantage of ClickUp’s features to improve collaboration, track performance, and manage tasks effectively.
However, the reviewer also mentions issues such as slow performance and limits on the freemium plan’s Gantt chart usage. He additionally notes that the wide range of features might be a bit overwhelming for some users, and that the interface may not appeal to those looking for a simpler design.
If you’re thinking about using ClickUp for its value, flexibility, and comprehensive features, this demo gives you a thorough review of the tool’s pros and cons. For more information, check out ClickUp pricing information, or our list of ClickUp alternatives
6. Productive
In this demo hosted by Stephan, who leads customer success at Productive, you'll get a look at how to manage projects using tasks on the Productive platform.
Stephan covers the basics, like how to create tasks, add descriptions, assign team members, set dates, and include subtasks. He emphasizes the importance of clearly defining task details and organizing your task structure for better project management. Plus, he introduces custom fields and views to help you personalize your task management experience.
Towards the end, Stephan answers questions from the audience, addressing topics like integrating tasks with Outlook calendars, using dynamic filters for personal task views, and the release timeline for new features.
If you’re new to Productive or thinking about giving it a try, this demo is a great way to get familiar with how the tool works. For more information, check out Productive pricing information, or our list of Productive alternatives.
7. Zoho Projects
This demo gives you a rundown of how to use Zoho Projects, starting with how to set everything up, including signing up, configuring your account settings, and getting to know the basic project structure.
The demo also highlights several key features, including customizable dashboards, templates for recurring tasks, and integrations with other Zoho apps like Zoho CRM. The presenter—Stewart—also shows you how to add users, manage permissions, and use visual tools like Kanban boards to improve your workflow.
Overall, the video emphasizes Zoho's flexibility, especially since each product has a free plan, making it easy for small teams to try it out without any commitment. Stewart also breaks down the platform’s pricing plans, explaining the limitations of the free plan and the perks of the Premium and Enterprise options.
If you're thinking about using Zoho Projects, this demo will give you a good sense of its pricing, usability, and setup. Check out more information on Zoho Projects’ pricing here, or, if it’s not right for you, you can also peruse our list of Zoho Project alternatives.
8. Quickbase
This demo walks you through Quickbase, starting with a quick tutorial on how to set up a free trial. Once you’re signed up, you can go to the dashboard, which has various demos available to help you learn more about the tool.
The video then shows you how to create a new app in Quickbase. You can choose to build from a template, start from scratch, or import data from a spreadsheet or Lucidchart. This includes a practical example that shows you how to manage projects by linking tasks, documents, and expenses together.
The video also explains how to customize your apps by adding fields, tables, and relationships between projects, such as tracking completed and discarded projects. The presenter then goes over how to add and manage your data—like project names, completion dates, and expenses—and how to manage users and assign roles within the app.
If you’re considering Quickbase for your team, this demo gives you a solid overview of the features and how to use them. For more information, check out Quickbase pricing information, or our list of Quickbase alternatives.
9. Quire
In this demo, the reviewer takes a look at Quire, walking through some of its key features, showing how you can create tasks and subtasks, organize them into projects, and track your progress with different statuses and percentages. Quire also lets you pin tasks, add them to boards, and attach files, making it a pretty versatile tool. The demo also highlights features like tags, activity tracking, and the ability to set start dates—all for free.
If you’re thinking about signing up for Quire, this demo gives you a straightforward look at the software’s features, pros and cons, and how it stacks up against other options. For more information, check out Quire pricing information.
10. Miro
This demo gives you a quick overview of the basics of using Miro, including the five fundamental skills you need to use the tool.
First, the video shows you how to pan around the board, letting you move in any direction. Then it covers zooming in and out, with instructions for both trackpad and mouse users, so you can easily adjust your view to see the entire board or focus on small details.
The third skill is editing sticky notes, which can be very helpful during workshops and webinars. You just double-click on a note and start typing. Zooming in can also help you focus on specific notes. The fourth skill is moving objects like sticky notes and images—just click and drag them wherever you need.
Finally, the video walks you through the 'Raise Hand' feature, which lets participants signal the facilitator when they need help by clicking the reactions button. As a bonus, it even shows you how to undo actions using the undo button or keyboard shortcuts.
These skills might seem basic, but this demo is perfect if you’re new to Miro or just want to see how it works before you decide to buy. For more information, check out our list of Miro alternatives.
11. FigJam
In this demo, the presenter—Charli—gives a basic introduction to FigJam. The video goes over the tools you’ll find in FigJam, like markers, highlighters, and shapes, which let you draw, erase, and customize visuals on the canvas.
FigJam is especially useful for creating flows and sitemaps, with features that let you easily connect shapes and adjust connections as needed. FigJam also has collaborative features like comments, cursor chat, audio chats, and sticky notes, which are great for team brainstorming. You can even color-code sticky notes and label them with names, so it’s super easy to see who contributed what during sessions.
Overall, Charli concludes that FigJam is a simple yet powerful tool that’s become a key part of her design process, helping with wireframing, brainstorming, and team communication.
If you’re checking out FigJam to see if it fits your needs, this video can give you a solid overview of its main features. For more information, check out FigJam pricing information, or our list of FigJam alternatives.
12. Jira
This demo gives you a quick rundown on how to use Jira for project management. It starts by directing you to the Atlassian website and the available free plan. The video also walks you through the initial steps of setting up your Jira account.
Once you’re in Jira, the demo shows how to create a project by naming it, selecting a template, and adding team members. You’ll learn how to set up tasks—called issues—which you can assign to team members and categorize with labels. The demo also highlights how tasks move through different stages, from 'In Progress' to 'Done,' giving you a clear visual of your project workflow during sprints.
The tutorial also covers how to navigate Jira’s main features, like the dashboard, filters, and project settings, so you can customize your projects. It also touches on the tool’s automation features, which help streamline project management by setting rules for repetitive tasks.
While this is more of an intro to Jira’s basic functions than a deep dive, it’s a solid resource if you’re just starting out or want a quick look at the software before deciding if it’s right for your team. For more information, check out Jira pricing information, or our list of Jira alternatives.
13. Asana
In this demo, the reviewer—Meredith—introduces Asana, one of the most popular cloud-based project management tools available. Asana can help you organize projects, assign tasks, and track project progress with features like task management, different project views, automation, and milestones.
According to Meredith, task management is the heart of Asana’s functionality. With Asana, you can easily add tasks, set deadlines, assign them to teammates, and group them into projects. You can also view tasks in various formats—like boards, lists, timelines, and calendars—so you can pick what works best for your project. Plus, custom fields and sorting options let you tailor the setup to fit your specific needs, making Asana versatile for both short-term and ongoing projects.
As for advanced features, Asana has forms for easy task intake, approval processes for validation, and tools for annotating images and turning feedback into subtasks. It also includes basic collaboration tools and comprehensive reporting, making it a well-rounded option for project management.
If you’re thinking about trying out Asana, this demo gives you a great overview of what the tool has to offer. For more information, check out Asana pricing information, or our list of Asana alternatives.
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