Smartsheet Pricing Tiers & Costs
A complete overview of Smartsheet pricing tiers, additional costs, value for money, and how to pick the right plan for you. Plus, alternatives to consider and a side-by-side pricing comparison.
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Smartsheet is a project management software that offers multiple pricing tiers and plans on a subscription basis. Project managers use Smartsheet to manage tasks, track project progress, and collaborate with team members. Smartsheet’s pricing structure is more flexible than that of many of its competitors, offering good value for money. This guide covers everything you need to know about Smartsheet pricing, plans, and costs to make an informed purchase decision confidently.
How Much Does Smartsheet Cost?
Smartsheet’s paid plans start at $9 per member monthly and go up to $19 monthly. A free version is also available, best suited for individuals or small teams who need basic project management features. Additionally, Smartsheet offers a custom pricing tier for enterprises or other specific business types.
Smartsheet Plans & Pricing Tiers
Here's an overview of the available Smartsheet plans:
| Plan Type | Price | What’s Included? |
| Pro | $9/user/month | Unlimited free Viewers, Gantt, grid, card, and calendar view, rich formulas, unlimited sheets, forms, and reports, and 250 automations per month. |
| Business | $19/user/month | Includes the Pro plan plus unlimited free guests, a timeline view, team workload tracking, admin capabilities, unlimited automations, and 1 TB of attachment storage. |
| Enterprise | Pricing upon request | Includes the Business plan plus AI formulas, texts and charts, SAML-based SSO, WorkApps, Work Insights, an Enterprise Plan manager, unlimited attachment storage, and directory integrations. |
Let’s break down the available Smartsheet plans further:
Smartsheet Pro Plan
The Pro Plan is ideal for individuals and small teams looking to track, share, and manage projects. It suits freelancers, small businesses, and startups across various industries. This plan includes unlimited sheets, forms, reports, Gantt, grid, board, and calendar views, and 250 monthly automations. Limitations include a maximum of 10 members and 20 GB of attachment storage.
Smartsheet Business Plan
The Business Plan is designed for businesses that need to align people, projects, and programs. It is suitable for medium to large companies across various sectors. This plan includes all Pro features, unlimited free guests, a timeline view, team workload tracking, and advanced admin capabilities. It offers unlimited automation and 1 TB of attachment storage. Limitations include a minimum of 3 members.
Smartsheet Enterprise Plan
The Enterprise Plan is tailored for organizations that run processes at scale with enterprise-grade security and controls. It is ideal for large enterprises requiring advanced project management and security features. This plan includes all Business features plus AI formulas, texts, and charts as well as SAML-based SSO, WorkApps, Smartsheet’s document builder, and unlimited attachment storage. Pricing and specific needs are customized.
Smartsheet Pricing vs. Competitors
Smartsheet generally has average pricing in the project management software market. It offers three pricing tiers: Pro, Business, and Enterprise. The Pro plan starts at $12 per user per month, the Business plan at $26 per user per month, and the Enterprise plan has custom pricing. Each plan includes various features such as unlimited sheets, dashboards, and reports, with higher tiers offering advanced capabilities like unlimited automation and enhanced security. Integrations with popular tools are available across all plans, but some advanced integrations and features are reserved for higher tiers.
Comparison Chart: Smartsheet vs. Alternatives
Are you wondering how Smartsheet pricing compares to other project management software? A comparison chart breaks down the costs of other project management software side-by-side:
| Tools | Price | |
|---|---|---|
| monday.com | From $8/user/month (billed annually) | Website |
| Celoxis | From $15/user/month (billed annually) | Website |
| Wrike | From $10/user/month (min of 2 seats) | Website |
| Smartsheet | From $9/user/month (billed annually) | Website |
| Productive | From $9/month (billed annually) | Website |
| Hub Planner | From $7/user/month (billed annually) | Website |
| ClickUp | From $7/user/month | Website |
| Accelo | Available upon request | Website |
| Hive | From $5/user/month (billed annually) | Website |
| Polaris PSA By Replicon | From $6-29/month | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareAlternatives to Smartsheet
Smartsheet is a solid project management software, but many other options exist. Depending on your use case, budget, team size, and other factors, you might consider shopping around for a solution better suited to your needs. If you’re looking for alternative project management software options to Smartsheet, here are a few worth checking out:
Get free help from our project management software advisors to find your match.
How to Choose the Right Smartsheet Plan
When deciding which Smartsheet plan to use, you’ll want to consider each plan's added value and potential drawbacks. Scrolling through long lists of features can quickly lead to confusion and uncertainty, so here are a few factors to keep in mind as you evaluate and assess your options:
Smartsheet Scalability and Team Size
Evaluating the scalability of Smartsheet is a good way to ensure alignment with your team’s size and growth trajectory. For small teams of 1-10 members, the Pro plan offers essential project management features and unlimited viewers. Medium-sized teams of 3+ members might benefit from the Business plan, which includes advanced collaboration tools and unlimited guests. Large enterprises with extensive needs can opt for the Enterprise plan, which provides custom pricing and enterprise-grade security. Selecting the right plan ensures that your team can efficiently manage projects and scale operations as your organization grows.
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With one-on-one help, we guide you to your top software options. Narrow down your software search & make a confident choice.
Industry-Specific Smartsheet Features
Evaluating if Smartsheet meets your industry needs is a great step toward determining whether this tool will be able to meet your business needs and improve overall work management. Smartsheet offers industry-specific features such as secure request management for government agencies, resource management for construction, and digital asset management for marketing teams. These features help teams streamline workflows and encourage collaboration. For example, the Enterprise plan includes advanced options like AI formulas and SAML-based SSO, which are great for large organizations. Note that some features are exclusive to specific plans, so review the plan details to ensure they meet your requirements.
Smartsheet Integration Capabilities
Connecting your project management software to your existing tech stack helps create optimized workflows and data consistency. Smartsheet offers native integrations with tools like Microsoft Office 365, Microsoft Excel, Microsoft Teams, Docusign, Dropbox, Google Workspace, Slack, Adobe Creative Cloud, Power BI, and Tableau. It also supports nearly 100 other integrations to enhance collaboration and decision-making. Smartsheet provides an API for custom needs and can connect to third-party integration tools like Zapier, allowing you to build tailored solutions that fit your specific requirements.
Smartsheet Security Safeguards
When choosing a Smartsheet plan, you need to consider the security features of each option. The Pro plan includes basic security features like single sign-on (SSO) and user management. The Business plan adds admin capabilities, group management, and scheduled backups. The Enterprise plan offers advanced security measures such as SAML-based SSO, directory integrations, and custom email domains. Each plan provides different levels of security to meet your team's needs, ensuring data protection and compliance.
Need expert help selecting the right tool?
With one-on-one help, we guide you to your top software options. Narrow down your software search & make a confident choice.
Smartsheet Pricing FAQs
Here are answers to a few common questions about Smartsheet pricing:
What additional costs should I anticipate with Smartsheet?
In addition to the base subscription costs, users may incur additional costs for premium features and services. These include:
- Smartsheet Advance: Offers advanced automation, integration, and security features.
- Professional Services: Consulting, training, and implementation support.
- Add-ons: Features like Dynamic View, Control Center, Brandfolder, Resource Management, Calendar App, Pivot App, AppSheet (a no-code mobile app builder), Connectors, DataMesh, Data Shuttle, DataTable, and Bridge.
Are there any discounts or promotions available for Smartsheet?
Yes, Smartsheet offers discounts for eligible nonprofit organizations on annual plans. Organizations must have a current, valid 501c(3) status in the United States or equivalent status in other countries to qualify. However, specific organizations, such as educational institutions, governmental offices, hospitals, and advocacy groups, are not eligible. During the purchase process, indicate that you are a nonprofit and provide details about your organization.
How often does Smartsheet change its pricing structure?
Smartsheet’s pricing structure changes based on customer feedback and industry standards. The most recent change is the new user subscription model, effective June 24, 2024. This model will take effect for existing customers at the first renewal in 2025. Historically, Smartsheet has updated its pricing structure to simplify subscription management and provide better visibility into user activity and productivity.
What forms of payment does Smartsheet accept?
Smartsheet accepts major credit cards (Visa, Mastercard, Discover, and American Express), PayPal, and Enterprise subscriptions that meet a minimum fee, payment by credit card, check wire, or ACH. The accepted currencies include USD, AUD, CAD, CHF, DKK, EUR, GBP, JPY, NOK, NZD, SEK, SGD, and ZAR.
Can I change my Smartsheet plan?
You can upgrade your plan to unlock additional capabilities, add/remove users, purchase more licenses, or cancel your subscription anytime. These actions are subject to the terms outlined in the Smartsheet User Agreement.
Is there a version of Smartsheet for government agencies?
Yes, Smartsheet offers Smartsheet Gov, which is tailored for government agencies. For more information about its capabilities and to discuss specific needs, contact Smartsheet Sales.
Is Smartsheet Good Value?
In my opinion, Smartsheet offers substantial value for teams that need a versatile project management tool with solid collaboration features. Its pricing is competitive, especially considering its extensive functionality, such as Gantt charts, automated workflows, and real-time updates. The intuitive interface makes onboarding relatively straightforward, even for those new to project management software.
Smartsheet's integrations with popular tools like Slack, Google Workspace, and Microsoft Office enhance its utility across various environments. Industries such as marketing, IT, and construction will find Smartsheet particularly beneficial due to its ability to handle complex projects and facilitate team communication. For example, marketing teams can track campaign progress, while construction managers can efficiently oversee project timelines and resource allocation.
Verdict: Smartsheet is a valuable investment for teams seeking a flexible and collaborative project management solution.
Want to learn more about Smartsheet? Check out their site for additional information.
From $9/user/month (billed annually)
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