Productive Pricing Tiers & Costs
A complete overview of Productive pricing tiers, additional costs, value for money, and how to pick the right plan for you. Plus, alternatives to consider and a side-by-side pricing comparison.
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Productive is a project management software that offers multiple pricing tiers and plans on a per user, per month subscription basis. It’s geared towards the needs of agencies, and agency project managers use Productive to manage tasks, track time, budget projects, and allocate resources, among other functionalities.
This guide covers everything you need to know about Productive pricing, plans, and costs to make an informed purchase decision with confidence.
How Much Does Productive Cost?
Productive’s starting price is $11 per user per month, and costs go up to $28 and more per user per month. A free version of Productive is available, offering a 14-day trial period for new users who want to explore the platform's capabilities before committing to a paid plan. There are also two custom pricing tiers available for enterprise users or specific business types, which include extra support and customization options.
Productive Plans & Pricing Tiers
Here's an overview of the available Productive plans:
| Plan Type | Price | What’s Included? |
| Essential | $11/user/month | Budgeting, project & task management, docs, time tracking, expense management, reporting, time off management, HRIS integrations (paid addon), API access, and mobile apps for Android and iOS. |
| Professional | $28/user/month | Everything in the Essential plan, plus invoicing integrations, recurring budgets, teams, advanced task management, advanced reports (grouping, report pivoting, currency conversion), advanced time off management, 5 account-level custom fields, billable time approvals, rate cards, and a time off approval flow. |
| Ultimate | Upon request | Everything in the Professional plan, plus revenue forecasting, multiple subsidiaries, expense approvals, HubSpot integration, advanced time tracking, advanced custom fields, overhead calculation, schedule report sending to email or Slack, enforced SSO or 2FA, and webhooks. |
| Enterprise | Upon request | Everything in the Ultimate plan, plus a volume-based discount; optional 3-month Slack support; dedicated account manager; eligibility for on-premise onboarding; quarterly, annual and bi-annual subscriptions; and a custom number of limited objects (custom fields, task workflows, rate cards, etc.). |
Let’s break down the available Productive pricing plans a bit further:
Productive Essential Plan
Ideal for small to medium-sized agencies starting with end-to-end management. It suits industries like marketing, design, and consulting. Core features include budgeting, project & task management, docs, time tracking, and expense management. Limitations include fewer advanced reporting and customization options, and automation runs are limited to 100.
Productive Professional Plan
Designed for scaling agencies aiming to enhance their business operations, and suitable for larger teams with more complex needs. It includes all Essential features plus invoicing integrations, recurring budgets, advanced task management, and advanced reports. It also boasts additional integrations and custom fields, though custom fields are capped at 5 total and 3 per project.
Productive Ultimate Plan
Best for agencies seeking maximum functionality and ideal for large agencies with multiple subsidiaries. It includes all Professional features plus revenue forecasting, expense approvals, advanced time tracking, and Hubspot integration. Task workflows are capped at 10, teams at 20, scheduling placeholders at 10, and custom fields at 15 and 10 per project.
Productive Enterprise Plan
Tailored for enterprise-level agencies needing extensive support and customization, and available for teams with 50+ users. This plan includes all Ultimate features plus volume-based discounts, dedicated account manager, and on-premise onboarding. Many of the features that are limited within the lower-tier plans are established on a custom basis at this level.
Productive Pricing Vs. Competitors
Productive is about average in its pricing compared to other project management software. Each of its plans include a solid set of foundational features for agencies, with more advanced functionalities like invoicing integrations and revenue forecasting available in higher tiers. Integrations and security features like two-factor authentication are included across all plans, ensuring functionality and data protection.
Comparison Chart: Productive vs. Alternatives
Wondering how Productive pricing compares to other project management software? Here’s a comparison chart that breaks down the costs of other project management software side-by-side:
| Tools | Price | |
|---|---|---|
| monday.com | From $8/user/month (billed annually) | Website |
| Wrike | From $9.80/user/month (min of 2 seats) | Website |
| ClickUp | From $7/user/month | Website |
| Hub Planner | From $7/user/month (billed annually) | Website |
| Productive | From $9/user/month | Website |
| Bonsai Agency Software | From $10/user/month | Website |
| Zoho Projects | From $4/user/month (billed annually) + free plan available | Website |
| Shortcut | From $8.50/user/month | Website |
| Visor | From $9/user/month | Website |
| Quickbase | From $35/user/month (min of 20 users) | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareAlternatives to Productive
Productive is a solid project management software, but there are plenty of other options out there. Depending on your use case, budget, team size, and other factors, you might consider shopping around for a solution that’s better suited to your needs. If you’re looking for alternative options to Productive, here are a few worth checking out:
How To Choose The Right Productive Plan
When deciding which Productive plan to go with, you’ll want to consider the added value and potential drawbacks that come with each plan. Scrolling through long lists of features can quickly lead to confusion and uncertainty, so here are a few factors to keep in mind as you evaluate and assess your options.
Productive Scalability and Team Size
Evaluating the scalability of Productive helps you determine if it’s aligned with your team’s current size and growth trajectory. Consider which plan will best suit your team’s needs, and whether the next plan tier provides features that will support your team as you scale. The software’s tiered plans make for a generally scalable solution.
Industry-Specific Productive Features
Evaluating if Productive meets your specific industry needs is crucial for maximizing efficiency and effectiveness. Productive is designed specifically as an agency management platform, and offers industry-specific features like resource planning and time tracking, proposal management and project billing, and client communication centralization.
These features help agency and consulting firms streamline their workflows and improve project management. Some features, like advanced reporting and revenue forecasting, are available only in higher-tier plans, so it's important to review the plan details to ensure they meet your team's requirements.
Productive Integration Capabilities
Connecting your project management software to your existing tech stack is crucial for seamless workflows and data consistency. Productive offers native integrations for Google Calendar, Outlook and Microsoft Calendar, Slack, Jira, and QuickBooks Online, among other solutions. Its native integrations span other project management tools, CRM solutions, HR platforms, and more.
Productive also supports third-party integration tools like Zapier, allowing you to connect with over 1000 apps. Additionally, Productive provides an open API, enabling you to build custom integrations tailored to your specific needs. Something to consider is that not all integrations are available with all plans, so you’ll want to make sure the plan you’re choosing has the connectors you need.
Productive Security Safeguards
Users need to consider safety and security features when choosing different Productive plans, as the specific security features included with each plan vary. It’s important for users to carefully review these features to ensure the protection of their data and the privacy of their clients.
Two-factor authentication (2FA) and single sign on (SSO) are available with all plans. However, enforced 2FA and SSO are only available in the Ultimate and Enterprise plans, as is the custom permission builder. Restricted user roles and public and private views are available in the Professional plan and upward.
Productive Pricing FAQs
Here are answers to a few common questions about Productive pricing:
What additional costs should I anticipate with Productive?
While Productive offers multiple comprehensive plans at set rates, there are some additional costs to consider:
- HRIS Integrations: Available as a paid add-on.
- Sync Time Off from HR Tool: $2 per seat.
- Custom Features: Custom fields, task workflows, and rate cards may incur additional costs depending on the plan.
Are there any discounts or promotions available for Productive?
Yes, Productive offers several discounts and promotions:
- Volume Discounts: Available for companies with 50+ users in the Enterprise plan.
- Educational and Non-Profit Discounts: Free accounts for teachers and students, and 50% off for nonprofits and charities.
- Annual Subscription Discounts: Save $2/month on the Essential plan and $4/month on the Professional plan when billed yearly.
How often does Productive change its pricing structure?
Productive does not frequently change its pricing structure. The current pricing has been stable, and any changes are typically communicated well in advance to existing customers.
How do I access a free trial?
Users can try Productive free of charge for 14 days, no credit card required. To sign up for your free trial and see if the software works for your team, visit Productive’s website.
What customer support is available?
Productive offers online resources for all users, including a Webinar library, help center, company updates, and a user community. Enterprise users can opt into 3 months of Slack support from Productive’s support team, are eligible for for on-premise onboarding, and are assigned a dedicated account manager.
I want to invite my clients to Productive, do I need to buy seats for them too?
No, you will not be charged additional fees for clients. Adding clients to Productive is free of charge. You can invite them to your projects to make communication easier and more organized, and they can check progress in real time.
Is Productive Good Value?
From my perspective, Productive offers substantial value for its price, especially for agencies and consultancies that require an all-in-one project management solution. The software has broad-spanning functionality, including resource, project, task, and time management, all of which are crucial for managing projects efficiently. However, teams seeking a simpler task management solution may find the platform to be more robust than necessary.
Users have praised Productive’s overall ease of use, modern and user-friendly interface, and responsive customer support. The reporting tools are also comprehensive, including project tracking and profitability analysis.
Verdict: Productive is a valuable tool for agencies and consultancies, offering a wide range of features that justify its cost despite some minor drawbacks.
Want to learn more about Productive? Check out their site for additional information.
From $9/user/month
14-day free trial
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