Best Project Management Software For Windows Shortlist
Here's my pick of the 10 best software from the 22 tools reviewed.
Get free help from our project management software advisors to find your match.
Project management software organizes tasks, tracks progress, and aids team collaboration. It enhances efficiency, keeps projects on track, and addresses issues like missed deadlines, poor communication, and disorganized workflows. Overall, it is a great resource for project managers and team members alike. But what if you want to add PM software to your workflow without changing your operating system?
Thankfully, this is completely doable. In fact, there are so many Windows-compatible PM tools available that selecting the right one for you can be a time-consuming and stressful process.
As such, I created this post to help you explore your options. Leveraging my software expertise and my project management experience, I have shortlisted the best Windows-compatible PM software available, including features, pricing, and best use cases, to help you find the best software for you.
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Best Project Management Software For Windows Summary
Tool | Best For | Trial Info | Price | ||
---|---|---|---|---|---|
1 | ReptonPOD ReptonPOD allows users to manage a wide range of project functions, from requirements to planning. | Best for structured project phases | 30-day free trial | From $31/user/month (billed annually) | Website |
2 | Microsoft Project Microsoft Project offers comprehensive tools for planning, scheduling, and tracking projects to enhance productivity. | Best for advanced project scheduling and resource management | 30-day free trial | From $10/user/month (billed annually) | Website |
3 | Freedcamp Freedcamp offers tools for task management, collaboration, and time tracking to streamline workflow and boost productivity. | Best for free project management features | 14-day free trial | From $1.49/user/month (billed annually) + free plan available | Website |
4 | Trello Trello uses boards, lists, and cards to organize tasks and enhance team collaboration. | Best for visual task management and team collaboration | 14-day free trial | From $5/user/month (billed annually) + free plan available | Website |
5 | Teamwork.com Teamwork enhances collaboration with advanced task management, time tracking, and integrated team communication tools. | Best for managing client work and maximizing profitability | 30-day free trial | From $10.99/user/month (min 3 users, billed annually) | Website |
6 | ProofHub ProofHub combines task management, time tracking, and collaboration tools to streamline team workflows. | Best for all-in-one project management and collaboration | 14-day free trial | From $45/month (billed annually) | Website |
7 | Accelo Accelo merges sales, project tracking, and customer management to help service firms optimize their operations. | Best for managing client work with automation | 7-day free trial + free live demo | From $20/user/month | Website |
8 | Tempo Portfolio Manager Tempo Portfolio Manager uses predictive scheduling to adapt plans and manage uncertainties, ensuring accurate timelines and resource allocation. | Best for predictive scheduling and risk management | 14-day free trial | From $45/user/month (billed annually) | Website |
9 | Scoro Scoro combines work management, billing, and extensive reporting to help businesses run more efficiently and productively. | Best for comprehensive work management in professional services | 14-day free trial + free demo available | From $26/user/month (billed annually) | Website |
10 | Quickbase Quickbase lets teams create custom applications to automate workflows and manage projects efficiently. | Best for dynamic work management with low-code development | 30-day free trial + free demo available | From $35/user/month (billed annually, min 20 users) | Website |
How To Choose Project Management Software For Windows
As you work through your unique software selection process, keep the following points in mind:
- Team Collaboration Features: Effective collaboration is essential for project success, especially when team members are dispersed across different locations. Look for software that centralizes communication—for example, by allowing team members to comment on tasks—and integrates with other communication apps.
- Customization Options: Every team has unique workflows and project requirements. Customization options, such as custom fields and templates, allow teams to tailor the software to their specific needs.
- Ease of Adoption and Implementation: The software should be user-friendly and easy to implement. This can include features such as a drag-and-drop interface, comprehensive tutorials, and customer support services. A free trial period can also be beneficial to ensure the software meets your team's needs before committing to a larger investment.
- Scalability and Pricing Plans: As your team grows, your project management software should be able to scale with you. Look for flexible pricing plans that can accommodate additional users and features as needed. Smartsheet highlights the importance of considering both immediate and long-term costs, ensuring the software remains cost-effective as your organization expands.
- Reporting and Analytics Capabilities: Comprehensive reporting and analytics features are essential for tracking project progress and making data-driven decisions. The software should offer real-time status updates, progress tracking, and customizable reports.
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Smartsheet
This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
Wrike
This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
monday.com
This is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Best Project Management Software for Windows Reviews
Here’s my in-depth analysis of project management software for Windows. It examines the pros and cons, features, and best use cases of each tool. This guide will help you select the right software to plan, manage, and control your projects efficiently.
ReptonPOD is a versatile project management tool designed to help teams create, monitor, and control projects effectively. It supports a wide range of project activities, from planning to execution, with features tailored to address real-world challenges.
Why I Picked ReptonPOD: I like its phase progression feature, which guides teams through six essential project phases. This ensures you follow a structured approach, making it easier to stay on track and meet project milestones. Additionally, the tool provides robust monitoring and control capabilities for project plans and budgets, allowing you to manage financial resources and schedules without hassle.
Standout features & integrations:
Features include risk and issue management, stakeholder collaboration, project dashboards, document creation and review, schedule monitoring, assumption management, and dependency tracking.
Integrations are not listed on their official site.
Pros and cons
Pros:
- Can handle a wide range of project management functions
- Good stakeholder management
- Risk and issue management
Cons:
- Outdated interface
- Navigating the platform could be more intuitive
Best for advanced project scheduling and resource management
Microsoft Project is a project management software for Windows designed for detailed planning, resource allocation, and tracking. It excels in advanced project scheduling and resource management with comprehensive features for efficient execution.
Why I Picked Microsoft Project: I chose Microsoft Project for its advanced project scheduling and resource management capabilities that provide users with a detailed, structured approach to managing complex projects. Its comprehensive features, including project roadmaps, Gantt charts, critical path analysis, extensive reporting capabilities, and intricate scheduling and resource allocation tools, set it apart from other project management software.
Standout features & integrations:
Features include Gantt charts for visual project planning, resource management tools for allocating and tracking resources, and advanced reporting capabilities for project insights.
Integrations include Microsoft Teams, SharePoint, Power BI, OneDrive, Outlook, Excel, Word, Skype for Business, Dynamics 365, and Azure DevOps.
Pros and cons
Pros:
- Detailed reporting features
- Powerful resource management features
- Advanced scheduling tools
Cons:
- Requires Microsoft ecosystem
- Steep learning curve
Freedcamp is a project management solution for Windows that provides a comprehensive set of tools for organizing activities, managing projects, and working with teams. It includes features such as task lists, a timeline view, calendars, file sharing, and time tracking to help optimize workflow and increase productivity.
Why I Picked Freedcamp: I chose Freedcamp for its extensive range of free project management tools, which stands out in a market where many competitors charge for similar features. Freedcamp's ability to offer essential project management functionalities at no cost, including Gantt charts, time tracking, and milestone management, makes it the best choice for teams looking to manage projects and meet their due dates without a financial burden.
Standout features & integrations:
Features include task lists, Kanban boards, subtasks, calendars, discussions, wikis, and issue tracking. These tools help teams plan, discuss, achieve goals, and succeed in their projects.
Integrations include Google Calendar, Google Drive, Dropbox, and Slack.
Pros and cons
Pros:
- Unlimited storage
- User-friendly interface
- Comprehensive free features
Cons:
- Limited customer support
- Limited advanced features on the free plan
Trello is a project management software for Windows that offers a visual interface for tracking project progress, assigning tasks, and setting deadlines. Trello's versatile UI allows users to tailor their workflow to every project. It's simple to use, which helps teams keep organized and productive.
Why I Picked Trello: I chose Trello for its unique approach to visual task management. Trello's boards, lists, and cards make it easy to see task status at a glance. It simplifies complex processes into manageable pieces and includes drag-and-drop functionality, custom labels, and seamless integration with communication tools. This makes Trello ideal for both visual task management and team collaboration.
Standout features & integrations:
Features include customizable boards, lists, and cards for organizing tasks to fit team workflows. The Butler automation feature also handles repetitive tasks, and Power-Ups integrates with other tools to boost functionality.
Integrations include Slack, Miro, Dropbox, Zendesk, Jira, Confluence, Evernote, GitHub, Salesforce, and Mailchimp.
Pros and cons
Pros:
- Strong integration options
- Highly customizable workflows
- Easy-to-use interface
Cons:
- Can be overwhelming for large projects
- Limited advanced features
Best for managing client work and maximizing profitability
Teamwork is a project management software for Windows that improves team collaboration with advanced task management, time tracking, and project planning. It also optimizes workflows and enhances productivity by integrating all necessary tools into one platform.
Why I Picked Teamwork: I chose Teamwork for its comprehensive features tailored specifically for client work, which sets it apart from other project management tools. Its client portal allows for seamless client collaboration and communication, enhancing transparency and client satisfaction. Overall, Teamwork’s ability to streamline workflows and provide detailed insights into profitability particularly make it the best tool available for managing client work and maximizing profitability.
Standout features & integrations:
Features include time tracking, resource management, and project templates. Teamwork also provides detailed reporting, budget management, and invoicing tools to help businesses stay profitable.
Integrations include Slack, HubSpot, Stripe, Feedbucket, Parallax, Skyvia, Bybrand, Harvest, Microsoft Office, and Atarim.
Pros and cons
Pros:
- Resource scheduling
- Detailed reporting
- Comprehensive client management
Cons:
- Limited customization
- Learning curve
ProofHub is a project management software for Windows that combines task management, time tracking, and collaboration tools in a single platform. It streamlines team workflows by combining numerous tools and eliminates the need for separate apps.
Why I Picked ProofHub: I chose ProofHub for its versatility, integrating various project management features into one platform. This platform is ideal for all-in-one project management and collaboration, offering centralized task management, time tracking, discussions, and file sharing, making team collaboration more efficient. As such, unlike other tools, ProofHub doesn't need additional integrations or apps.
Standout features & integrations:
Features include task management, time tracking, Gantt charts, Kanban boards, discussions, and file sharing. These features are designed to enhance team productivity and streamline project workflows.
Integrations include Google Drive, Dropbox, OneDrive, Box, iCal, Google Calendar, Slack, FreshBooks, and QuickBooks.
Pros and cons
Pros:
- User-friendly interface
- Multiple collaboration tools
- Centralized project management
Cons:
- No free plan
- Limited customization
Accelo is a project management software for Windows that brings together customer management, project tracking, and sales automation features. It simplifies operations for service businesses by providing a single platform for managing work from beginning to end.
Why I Picked Accelo: I chose Accelo for its powerful automation features that simplify client work management. Unlike other tools, Accelo combines sales, project management, billing, and time tracking into one platform. This integration makes the platform uniquely efficient for client-focused businesses, allowing it to handle repetitive tasks seamlessly. Its powerful automations ensure consistent and accurate workflows, making it the best choice for managing client work and automating tasks.
Standout features & integrations:
Features include project planning, real-time project statuses, resource utilization, and automated billing. Accelo also offers detailed reporting and analytics to track performance and profitability.
Integrations include QuickBooks, Xero, Google Workspace, Microsoft 365, PayPal, Salesforce, HubSpot, Mailchimp, Stripe, and Jira
Pros and cons
Pros:
- Detailed reporting
- Real-time project tracking
- Comprehensive automation
Cons:
- Limited customization options
- Complex setup
Tempo Portfolio Manager (formerly LiquidPlanner) is a project management tool for Windows designed to help teams plan, predict, and perform with confidence. It is best for predictive scheduling and risk management because it dynamically adapts to changes and manages uncertainty through intelligent simulations and real-time risk control.
Why I Picked Tempo Portfolio Manager: I chose Tempo Portfolio Manager for its unique approach to predictive scheduling and risk management. Unlike other tools, it runs multiple simulations to create realistic forecasts, making it excel in managing project uncertainties. Overall, it is best for predictive scheduling and risk management due to its ability to adapt dynamically to changes and provide accurate, real-time risk assessments.
Standout features & integrations:
Features include predictive scheduling, balanced workload management, perfect prioritization, ranged estimation, time management, and intelligent insights. These features collectively help teams manage projects with greater accuracy and efficiency.
Integrations include Jira, Slack, Google Drive, Dropbox, Box, Microsoft Teams, Salesforce, Trello, and Asana.
Pros and cons
Pros:
- Dynamic adaptation
- Real-time risk management
- Predictive scheduling
Cons:
- No free plan
- Limited customization
- Higher learning curve
Scoro is a project management software for Windows that offers project management, bidding and budgeting, sales and customer relationship management, resource planning, time tracking, and powerful reporting features. It serves a variety of sectors, providing teams with visibility, control, and automations to help streamline processes and manage projects successfully.
Why I Picked Scoro: I chose Scoro for its comprehensive capabilities aimed at professional services. It particularly excels by combining project management, finance, and resource planning on a single platform. Scoro's holistic approach to managing projects, finances, and resources makes it ideal for consultancies, agencies, and other professional service firms.
Standout features & integrations:
Features include project management from quote to cash, detailed timesheets and time tracking, and comprehensive reporting and dashboards. Scoro also excels in financial insights with powerful quoting and budgeting capabilities.
Integrations include Google Calendar, MS Exchange, Xero, QuickBooks, FTP, Dropbox, Expensify, Stripe, Slack, and Zapier.
Pros and cons
Pros:
- Customizable dashboards
- Strong financial tools
- Comprehensive feature set
Cons:
- Limited free trial
- Complex setup
QuickBase is a project management platform for Windows that enables teams to create and configure programs that automate procedures and manage projects. It offers features for monitoring tasks, engaging with team members, and creating reports all in one place.
Why I Picked QuickBase: I chose QuickBase for its unique approach to dynamic work management and low-code development. Unlike other project management tools, QuickBase empowers users to build and customize applications tailored to their needs without heavy reliance on IT. The platform additionally enables customizable workflows, real-time data integration, and automated processes tailored to unique project needs.
Standout features & integrations:
Features include project management, resource management, workflow management, and compliance management. It also provides rigorous security and reliability, making it a trusted choice for many industries.
Integrations include Salesforce, QuickBooks, Slack, Google Drive, Dropbox, Box, Microsoft Teams, Microsoft Outlook, Trello, and Zendesk.
Pros and cons
Pros:
- Low-code development
- High ROI
- Customizable app templates
Cons:
- Limited free plan
- Annual billing only
Other Project Management Software For Windows
Below is a list of additional project management software for Windows that did not make it to the top ten list, but are still worth checking out.
- ProjectManager
For customizable project management tools
- Workzone
For high-touch support and onboarding
- Basecamp
For simple and efficient project management
- Kantata
For resource management and project accounting
- Celoxis
For comprehensive project portfolio management
- Wrike
For real-time collaboration and project tracking
- Asana
For task management and team coordination
- Smartsheet
For spreadsheet-like project management
- Nifty
For project timelines and milestone tracking
- Jira
For Agile project management and issue tracking
- monday.com
For visual project planning and team collaboration
- ClickUp
For customizable workflows and task management
Related Project Management Software
If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:
- Project Management Software
- Resource Management Software
- Workflow Automation Software
- Time Tracking Software
- Task Management Software
- Collaboration Tools
Selection Criteria For Project Management Software For Windows
When selecting project management software for Windows, it is important to focus on both overall functionality and your specific needs. Through my personal trials and extensive research, I have developed a set of criteria that I used to select the best tools for this list. Each criterion is weighted to reflect its importance to my overall evaluation.
Core Functionality (25% of total weighting score): To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Task Management
- Scheduling and Calendar Integration
- Resource Allocation
- Time Tracking
- Collaboration Tools
Additional Standout Features (25% of total weighting score): To help further narrow down the competition, I also looked for unique features, such as:
- Integration with third-party applications
- Customizable dashboards and reports
- Advanced analytics and reporting
- Mobile app availability
- AI-driven insights and automation
Usability (10% of total weighting score): To get a sense of the usability of each system, I considered the following:
- Intuitive user interface
- Drag-and-drop functionality
- Customizable workflows
- Role-based access control
- Minimal learning curve
Onboarding (10% of total weighting score): To evaluate the onboarding experience for each platform, I considered the following:
- Availability of training videos
- Interactive product tours
- Pre-built templates
- Chatbots for instant support
- Webinars for in-depth training
Customer Support (10% of total weighting score): To assess each software provider’s customer support services, I considered the following:
- 24/7 support availability
- Multiple support channels (email, phone, chat)
- Comprehensive knowledge base
- Dedicated account managers
- Fast response times
Value For Money (10% of total weighting score): To evaluate the value for money of each platform, I considered the following:
- Competitive Pricing
- Flexible subscription plans
- Free trial availability
- Transparent pricing structure
- Discounts for long-term commitments
Customer Reviews (10% of total weighting score): To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction ratings
- Feedback on ease of use
- Comments on customer support quality
- Insights on feature effectiveness
- User recommendations and endorsements
Trends For Project Management Software For Windows
Project management software for Windows evolves rapidly to meet changing user needs. Here are some key trends to watch:
- AI Integration: AI is increasingly being integrated into project management tools to help automate routine tasks. This reduces manual effort for teams and increases their overall efficiency. AI can also help with predictive analytics for better decision-making.
- Enhanced Collaboration Features: New tools are starting to focus more on real-time collaboration. This includes features like live document editing and instant messaging. This focus aims to improve team communication and project alignment.
- Customizable Dashboards: Customizable dashboards are becoming more prevalent. These dashboards allow users to tailor their interface to their specific needs and make it easier to track progress and key metrics.
- Mobile Accessibility: Project management software is becoming increasingly mobile-friendly. This ensures that team members can access project details on-the-go to support remote work and flexibility.
- Integration with Other Tools: There is a growing trend of integrating project management software with other business tools, including CRM, ERP, and communication platforms. This can create a more cohesive workflow and data-sharing environment.
What Is Project Management Software For Windows?
Project management software for Windows helps teams plan, resource, manage, schedule, and organize tasks and resources to deliver projects efficiently using the Windows operating system. Users include project managers, team members, and stakeholders tracking progress, allocating resources, and ensuring timely project completion. The software typically features task management, resource allocation, time tracking, and communication tools. These components provide real-time visibility of project status, enabling quick decisions and adjustments to keep projects on track.
Features Of Project Management Software For Windows
When choosing project management software for Windows, it is important to look for features that will enhance your workflow and help you manage your projects effectively. Key features to consider include:
- Task Management: This feature allows you to create, assign, and track tasks, ensuring that everyone knows what they need to do and when.
- Collaboration Tools: These tools enable team members to communicate and share information easily, which is vital for keeping everyone on the same page.
- Time Tracking: Time tracking helps you monitor how much time is spent on each task, which is essential for managing resources and meeting deadlines.
- Resource Management: This feature helps you allocate resources efficiently, ensuring that you have the right people and tools available when you need them.
- Gantt Charts: Gantt charts provide a visual representation of your project timeline, making it easier to see the progress of your project and identify any potential delays.
- Reporting: Reporting tools allow you to generate detailed reports on various aspects of your project, helping you make informed decisions and keep stakeholders updated.
- File Sharing: File sharing capabilities enable team members to share documents and other files easily, which is important for collaboration and keeping everyone informed.
- Budget Management: This feature helps you track project expenses and manage your budget, ensuring that you stay within your financial limits.
- Integration: Integration with other tools and software allows you to streamline your workflow and improve efficiency by connecting different aspects of your project management process.
- Mobile Access: Mobile access enables you to manage your projects on the go, which is important for staying productive and responsive, no matter where you are.
These features can improve your ability to manage projects effectively and stay on schedule, ultimately leading to more successful project outcomes and increased productivity for your team.
Benefits Of Project Management Software For Windows
Project management software for Windows typically offers features that simplify project planning, execution, and monitoring. These tools are essential for boosting productivity, improving collaboration, and ensuring project success. Here are several benefits you can expect to gain from using project management software for Windows:
- Enhanced Collaboration: The software facilitates seamless communication and collaboration among team members, ensuring everyone is on the same page and can contribute effectively to the project's success.
- Improved Task Management: With features like task assignment, deadlines, and progress tracking, the software helps users manage their tasks efficiently, ensuring timely completion and reducing the risk of missed deadlines.
- Resource Allocation: The software allows for optimal allocation and utilization of resources, ensuring that the right resources are available for the right tasks, thereby maximizing productivity and minimizing waste.
- Real-Time Reporting: Users can generate real-time reports and analytics, providing valuable insights into project performance and helping in making informed decisions to keep the project on track.
- Scalability: Project management software for Windows can scale with the growth of your business, accommodating more projects, users, and complex workflows without compromising on performance.
Investing in project management software for Windows can greatly improve your project management processes. These tools can help you achieve better project outcomes, enhance your team collaboration, and enable you to make strong, data-driven decisions.
Costs & Pricing of Project Management Software for Windows
One of the most important aspects of selecting project management software for Windows is understanding the different pricing plans and features available. These platforms can vary widely in terms of features, pricing, and use cases to cater to a range of needs. However, pricing plans for project management software for Windows also generally fall into common categories.
As such, I designed this guide to help you navigate your options, from free plans to enterprise solutions, to ensure you find the best fit for your needs and budget. It's essential to be aware of your choices to avoid paying for unnecessary features or overpaying for standard ones.
Below is a table summarizing plan types, average prices, and common features:
Plan Comparison Table for Project Management Software for Windows
Plan Type | Average Price | Common Features |
Free | $0 | Basic task management, limited users, kanban boards, basic storage |
Individual | $3.66/month | To-do lists, calendar integration, basic reporting, limited storage |
Small Business | $8.90/month/user | Advanced task management, Gantt charts, time tracking, document collaboration |
Medium Business | $16.88/month/user | Enhanced security, user permissions, advanced reporting, multiple project views |
Enterprise | $30-$40/month/user | Unlimited users, premium support, full feature set, customizable workflows |
Each plan caters to different needs. Free plans are ideal for individuals or small teams, while paid plans offer advanced features and scalability for growing businesses. Always consider your team's size, project complexity, and budget when choosing a plan. It is often a good idea to to start with a free or basic plan to get a sense of the tool before committing to a larger investment.
Moreover, when choosing a plan, it's important to consider both your immediate needs and potential future requirements to ensure the software can scale with your project.
By carefully evaluating pricing plans and feature sets, you can select a project management tool for Windows that meets your team's current and future project management needs while also matching your budget.
Project Management Software For Windows FAQs
Here are some commonly asked questions about project management software for Windows.
Is it easy to migrate data from one project management tool to another on Windows?
Most project management tools offer import/export features to facilitate data migration, though the process may vary in complexity.
What security features are available in Windows project management software?
Most software, like Wrike and Asana, offer features such as data encryption, two-factor authentication, and user permissions.
Can I collaborate with my team in real time using Windows project management software?
Tools like Asana, Trello, and monday.com support real-time collaboration and updates.
Does project management software for Windows support mobile devices?
Yes, most of these tools have mobile apps for iOS and Android, complementing their Windows desktop versions.
Can I use project management software on Windows without an internet connection?
Microsoft Project supports offline use, but other tools, like Trello and Asana, require an internet connection.
Is there support for multi-language use in Windows project management software?
Yes, many tools, like Asana and monday.com, offer multi-language support to cater to global teams.
Are there templates available for different project types in Windows project management software?
Yes, most tools, like monday.com and Trello, provide a variety of templates tailored for different project types and industries.
Can I use voice commands with project management software on Windows?
Some tools, like Microsoft Project when integrated with Cortana, support voice commands for task management and project updates.
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