Microsoft Project vs. monday.com: Comparison & Expert Reviews For 2025
Microsoft Project offers a robust solution for managing complex projects, making it a reliable choice for enterprises. On the other hand, monday.com provides a flexible and intuitive platform that adapts to your team's unique workflow needs.
While both tools are powerful, Microsoft Project is more traditional and structured compared to monday.com's modern and customizable approach.
In this article, we'll dive into a detailed comparison of these tools, examining their features, pros and cons, pricing, and more to help you decide which project management software best fits your needs.
Microsoft Project Vs. monday.com: An Overview
Microsoft Project
monday.com
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Microsoft Project Vs. monday.com Pricing Comparison
| Microsoft Project | monday.com | |
|---|---|---|
| Free Trial | 30-day free trial | 14-day free trial + free plan available |
| Pricing | From $10/user/month (billed annually) | From $8/user/month (billed annually) |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowMicrosoft Project vs monday.com Pricing & Hidden Costs
Microsoft Project pricing follows a subscription-based model, with costs varying based on the plan and additional fees for features like advanced reporting or integrations.
In contrast, monday.com pricing is tiered, offering different levels based on the number of users and features, with potential extra costs for premium support or add-ons.
To select the tool with the right pricing for your needs, evaluate your team's size, required features, and project complexity, then test the tools with free trials to see which aligns best with your workflow and budget.
Microsoft Project Vs. monday.com Feature Comparison
With Microsoft Project's drag-and-drop timeline functionality, you can effortlessly manage complex project schedules, making it ideal for detailed planning in large-scale corporate projects. Meanwhile, monday.com's automations are great for streamlining repetitive tasks, enabling you to focus on strategic decision-making in dynamic and fast-paced environments. While Microsoft Project's timeline excels in structured planning, monday.com's automation offers flexibility and efficiency in daily operations.
| Microsoft Project | monday.com | |
|---|---|---|
| API | ||
| Budgeting | ||
| Calendar Management | ||
| Contact Management | ||
| Expense Tracking | ||
| External Integrations | ||
| Gantt Charts | ||
| Resource Management | ||
| Task Scheduling/Tracking | ||
| Time Management |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowMicrosoft Project vs monday.com Integrations
| Integration | Microsoft Project | monday.com |
| Microsoft Teams | ✅ | ✅ |
| Slack | ❌ | ✅ |
| Jira | ✅ | ✅ |
| Trello | ❌ | ✅ |
| Salesforce | ✅ | ✅ |
| Google Workspace | ❌ | ✅ |
| Zoom | ❌ | ✅ |
| Power BI | ✅ | ❌ |
| API | ✅ | ✅ |
| Zapier | ✅ | ✅ |
Microsoft Project integrates with Power BI to create detailed, data-driven reports, which are valuable for managers who need deep project insights. monday.com integrates with Slack, enabling real-time communication and easy task updates for collaborative teams. Microsoft Project stands out for advanced reporting, while monday.com supports agile teamwork and communication.
Microsoft Project vs monday.com Security, Compliance & Reliability
| Factor | Microsoft Project | monday.com |
| Data Encryption | Microsoft Project uses AES-256 encryption to protect data both at rest and in transit. | monday.com employs TLS encryption for data in transit and AES-256 for data at rest. |
| Regulatory Compliance | Microsoft Project complies with standard like GDPR, ISO 27001, and HIPAA | monday.com is compliant with GDPR, ISO 27001, and SOC 2 Type II certifications. |
| Data Privacy | Microsoft Project offers customizable privacy settings and user permissions | monday.com provides role-based access control and privacy features. |
Microsoft Project and monday.com emphasize security and compliance, but Microsoft Project provides a broader range of certifications. When evaluating these tools, consider your industry's specific compliance needs and use trial accounts to test each platform’s security settings to determine which one fits best.
Microsoft Project vs monday.com Ease of Use
| Factor | Microsoft Project | monday.com |
| User Interface | Microsoft Project has a traditional, feature-rich interface that can be overwhelming for beginners. | monday.com offers a visually initiative interface with drag-and-drop functionality. |
| Onboarding Experience | Microsoft Project requires detailed tutorials and training to fully utilize its features. | monday.com provides interactive guides and templates for a quick start. |
| Setup | Microsoft Project’s setup is complex, often requiring IT support for integration. | monday.com has a straightforward setup with easy-to-follow steps. |
| Support | Microsoft Project offers extensive documentation and a dedicated support team. | monday.com provides live chat support and a community forum for quick assistance. |
monday.com is easy to navigate thanks to its modern interface and quick onboarding process. In contrast, Microsoft Project has a steeper learning curve due to its complexity. While monday.com stands out for its user-friendliness, Microsoft Project offers advanced features that benefit experienced users who need greater control over project details.
Microsoft Project vs monday.com: Pros & Cons
Microsoft Project
- You get detailed reporting and analytics for better decision-making.
- It offers robust resource management tools.
- You can manage complex project schedules with ease.
- It requires significant time investment for setup and maintenance.
- The interface can feel outdated compared to newer tools.
- It has a steep learning curve for new users.
monday.com
- Its integrated proofing feature allows you to add comments to any attached file.
- You can create forms that live within your project as a view.
- Automations are easy to create and require no coding.
- Training videos have the old UI, making it more confusing when learning the tool.
- Subtask columns do not replicate task structure, requiring extra customization.
- The Gantt view is not useful to build a project.
Best Use Cases For Microsoft Project And monday.com
Microsoft Project
- Construction Firms You can manage timelines and resources effectively, ensuring project phases align perfectly.
- IT Departments You’ll find its detailed scheduling invaluable for managing multiple, overlapping projects.
- Government Agencies You can rely on its precise tracking and reporting to meet regulatory requirements.
- Engineering Teams You’ll benefit from its resource management capabilities to allocate manpower and materials efficiently.
- Large Enterprises You can handle complex project portfolios with advanced analytics and reporting tools.
- Project Managers You’ll appreciate its ability to plan and track intricate project details for successful execution.
monday.com
- Tech StartUps You can use Monday.com to manage sprints and tasks with flexibility and minimal setup.
- Marketing Teams Its customizable dashboards and automation features allow you to track campaigns and workflows efficiently.
- Creative Agencies Monday.com’s visual boards and proofing tools help your team collaborate and review work seamlessly.
- Event Planners The platform’s timeline views and easy collaboration features make managing multiple events straightforward.
- Product Development You can track progress and updates across teams, ensuring alignment and meeting deadlines.
- Nonprofits Monday.com helps you organize campaigns and volunteers with its user-friendly interface and task assignment capabilities.
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowDifferences Between Microsoft Project And monday.com
Below you will find details on what makes these tools different from each other.
| Microsoft Project | monday.com | |
|---|---|---|
| Automation | Microsoft Project's automation is less intuitive, requiring more setup and customization. | monday.com offers easy-to-use automations that streamline repetitive tasks quickly. |
| Integrations | Microsoft Project integrates well within the Microsoft ecosystem, like with Power BI. | monday.com integrates with a wide range of apps like Slack and Trello, enhancing team collaboration. |
| Onboarding | Microsoft Project's onboarding process is extensive, often needing formal training. | monday.com provides interactive guides and templates for a quick start. |
| Pricing | Microsoft Project uses a subscription-based model with additional costs for advanced features. | monday.com offers tiered pricing based on users and features, with add-ons available. |
| User Interface | Microsoft Project has a traditional, complex interface suited for detailed planning. | monday.com features a modern, intuitive interface with drag-and-drop functionality. |
| Visit Microsoft ProjectOpens new window | Visit monday.comOpens new window |
Similarities Between Microsoft Project And monday.com
Now that you know what makes them different, let's look at the similarities.
| Cloud-Based | Both platforms are cloud-based, giving you and your team access to project data from anywhere. Microsoft Project offers cloud integration with Office 365, while monday.com provides seamless access through web and mobile apps |
|---|---|
| Collaboration | You can collaborate with your team using both platforms, allowing for shared updates and comments. Microsoft Project integrates with Microsoft Teams, and monday.com provides in-app communication features. |
| Customization | You can customize workflows in both tools to fit your project's needs. Microsoft Project allows for in-depth customization, while monday.com offers easy-to-use templates and drag-and-drop functions. |
| Reporting | Both offer reporting capabilities to track project progress and performance. Microsoft Project provides detailed Gantt charts and reports, whereas monday.com offers customizable dashboards and visual reports. |
| Task Management | Both Microsoft Project and monday.com enable you to create, assign, and track tasks, helping your team stay organized and on schedule. Microsoft Project excels in detailed task dependencies, while monday.com offers visual task boards. |
| Visit Microsoft ProjectOpens new window Visit monday.comOpens new window | |