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Best Media Resource Management Software Shortlist

Here’s my pick of the 10 best software from the 20 tools reviewed.

With so many media resource management software solutions available, selecting the right one can be a real challenge. You want to manage your media assets effectively, but deciding which software to choose can be daunting. 

I got you! With years of experience in digital project management and a deep familiarity with various digital productivity tools, I can expertly guide you to the right choices. Here are my picks for the best media resource management software.  

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We invest in deep research to help our audience make better software purchasing decisions. We’ve tested over 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our project management review methodology.

Best Media Resource Management Software Summary

I’ve investigated the pricing and availability of free trials and demo versions so you can make a simpler side-by-side comparison.

Tools Price
Filecamp From $29/user/month
Brandfolder Pricing upon request
Buffer From $6/user/month
Canto Pricing upon request Pricing upon request
Papirfly Pricing upon request
Acquia DAM (Widen) Pricing upon request
Bynder Pricing upon request
MediaValet Pricing upon request
4ALLPORTAL From $575/month
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

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How to Choose Media Resource Management Software

Remember the following points as you work through your unique software selection process.

  • Scalability: Media resource management software should grow with your business. Expanding companies should choose a solution that can handle increasing work without performance issues. For instance, a growing production company will need software to manage more assets and users over time without requiring a complete system overhaul.
  • Integration Capabilities: The software should play well with other systems. Many media organizations use a variety of digital tools, and the chosen media resource management software must integrate with these existing systems to avoid data silos. For example, a broadcaster might need software that integrates with their existing video editing and broadcasting systems.
  • Customization: Every media organization has unique needs. The software should be customizable to adapt to specific workflows and processes. A marketing agency, for example, may require custom metadata fields to track campaign performance across different media channels.
  • User-Friendly Interface: The software must be easy to use. Media teams often include members with varying levels of technical expertise, and a user-friendly interface ensures that all team members can find and use media assets effectively. A user-friendly interface is particularly important for fast-paced environments like newsrooms, where speed and efficiency are critical.
  • Support and Training: Adequate support and training are essential. When implementing new software, teams should have access to thorough training and reliable customer support to address any issues. This is especially relevant for large organizations or those with complex media libraries, where transitioning to a new system can be challenging without proper guidance.

Best Media Resource Management Software Reviews

In my thorough reviews, you will discover the strengths and weaknesses of leading media resource management software.

Best for team collaboration

  • 30-day free trial
  • From $29/user/month
Visit Website
Rating: 4.8/5

Filecamp is a cloud-based digital asset management platform for marketing and creative teams.

Why I Picked Filecamp:

I chose Filecamp for its complete set of tools that facilitate efficient digital asset management and team collaboration. Its unique features cater specifically to the needs of marketing and creative teams, making it stand out from other media resource management software. 

Standout features & integrations:

Features include granular access control, precise permission settings for clients and partners, and custom branding capabilities that enable a seamless transition between a company's website and its Filecamp portal. Additionally, the platform supports unlimited users, making it scalable for teams of any size. 

Integrations include Canto, Brandfolder, Dropbox, Box, Bynder, AEM, Google Drive, Wiredrive, Extensis Portfolio, OneDrive, and Sharefile.

Pros and cons


  • Advanced search and tagging features for easy asset discovery
  • White-label options are available
  • Unlimited users in all plans


  • Custom branding is limited to higher-tier plans
  • May have a learning curve for new users unfamiliar with DAM systems

Best for asset accessibility

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.5/5

Brandfolder simplifies the management and access of digital assets. It gives marketers and creatives straightforward access to digital assets, leveraging AI-driven tagging and an intuitive interface.

Why I Picked Brandfolder:

I selected Brandfolder for its standout approach to digital asset management, emphasizing user accessibility and intelligent organization. I believe Brandfolder to be best for asset accessibility due to its powerful search capabilities, smart tagging, and clean interface, which allow users to locate and use their digital assets quickly.

Standout features & integrations:

Features include managing, storing, organizing, and securing digital assets. It supports all file types and ensures security with layered protection. Key features include AI-powered tagging, search within documents, mass asset editing, and sophisticated video editing tools.

Integrations include Salesforce, Adobe Creative Cloud, Microsoft Office, Smartsheet, Wrike, Workfront, and Jira. It also provides an open API for tailored integrations.

Pros and cons


  • AI-driven tagging and analytics for streamlined asset management
  • Customizable interface and vanity URLs to maintain brand consistency
  • Comprehensive search and editing tools for a variety of file types


  • Lack of transparent pricing information on the website
  • Potentially more appropriate for larger organizations with its broad feature set

Best for streamlined social media

  • 14-day free trial
  • From $6/user/month
Visit Website
Rating: 4.3/5

Buffer is a social media management toolkit for small businesses. It simplifies scheduling posts, analyzing performance, and engaging with audiences across multiple platforms.

Buffer is best for small businesses that need to manage their social media presence efficiently. Its suite of tools enables users to schedule content, track performance, and collaborate with team members, making it an ideal solution for streamlined social media management.

Why I Picked Buffer:

I chose Buffer for this list because of its focus on simplicity for small businesses. Its intuitive interface and feature set differentiate it from other social media management tools. Buffer is best for streamlined social media management because it consolidates multiple tasks into a single platform, saving time.

Standout features & integrations:

Features include content scheduling, analytics, and team collaboration tools. Its AI Assistant helps generate content ideas and repurpose posts, which is particularly useful for maintaining a consistent online presence.

Integrations include Box, Dropbox, Drupal, Adobe After Effects, Figma, Google Drive, Hootsuite, Mailchimp, Microsoft Outlook, Adobe Photoshop, Slack, Wrike, and WordPress.

Pros and cons


  • Comprehensive analytics and reporting tools
  • AI Assistant for content generation and repurposing
  • Intuitive interface suitable for small businesses


  • No social media listening and sentiment analysis
  • Pricing can add up with multiple channel connections

Best for asset organization

  • 15-day free trial
  • Pricing upon request
Visit Website
Rating: 4.3/5

Canto streamlines the management of digital assets for businesses. It is particularly effective for companies needing advanced asset organization tools.

Why I Picked Canto:

I selected Canto because it can manage and organize various digital assets. Its AI-powered search and cloud services for media delivery distinguish it from other media resource management software. Canto is best for asset organization due to its centralized system for organizing, locating, and disseminating digital content.

Standout features & integrations:

Features include its AI-powered search with smart tagging, facial recognition, and text recognition. It automatically categorizes digital assets for easy retrieval. It also provides unlimited portals for distributing assets, unlimited style guides for brand consistency, and an API for integration with other systems. 

Integrations include Box, Dropbox, Drupal, Adobe After Effects, Figma, Mailchimp, Microsoft Outlook, Adobe Photoshop, Slack, and WordPress.

Pros and cons


  • API for integration with various platforms enhances workflow efficiency
  • Unlimited portals and style guides support asset distribution and brand uniformity
  • Advanced AI-powered search for streamlined asset organization


  • Interface can seem a bit clunky or outdated
  • Some issue with large batch file uploads

Best for marketing automation

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.6/5 is a tool that simplifies digital asset and product information management. It is designed to keep content on-brand and readily available on demand.

Why I Picked

I chose for its approach to marketing automation, which stands out due to its integration of digital asset management (DAM) and product information management (PIM) into a single solution. This tool is best for marketing automation because it streamlines digital assets, product information management, and distribution. This makes it easier for businesses to maintain brand consistency and accelerate content delivery across multiple channels.

Standout features & integrations:

Features include AI-powered tagging and indexing for efficient content organization, customizable exports, APIs, and marketing kits for distribution. It also provides tools for brand consistency, such as publishing controls.

Integrations include Shopify, Google Analytics, Adobe Commerce, and Magento.

Pros and cons


  • Customizable content distribution options to meet diverse marketing needs
  • AI-assisted organization and tagging for efficient content management
  • Combines DAM and PIM for a unified solution


  • No free plan available
  • High starting price point may be a barrier for smaller businesses

Best for brand empowerment

  • Pricing upon request

Papirfly is an all-in-one brand management platform. It's best for maintaining brand consistency and empowering global teams to create on-brand marketing materials.

Why I Picked Papirfly:

I chose Papirfly for its complete approach to brand management, which includes templates and analytics. Papirfly empowers brands by providing the tools and features necessary for teams to produce on-brand content efficiently, whether with asset creation or campaign execution.

Standout features & integrations:

Features include campaign execution tools, digital asset management (DAM), enterprise-grade analytics, and on-brand design templates. These features help businesses with the creative process and promote cost efficiency.

Integrations include Adobe Creative Cloud, Microsoft Office, WordPress, SharePoint, and Optimizely.

Pros and cons


  • Highly configurable interface
  • Cloud-based template tool
  • High customer retention rate (95%)


  • Takes time to learn some of the advanced features
  • Planning functionalities need improvement

Best for integration with Drupal

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.6/5

Acquia DAM (Widen) is a digital asset management platform tailored for Drupal users. It is best for businesses using Drupal and seeking a DAM solution that integrates well and offers a platform to manage and publish digital assets.

Why I Picked Acquia DAM (Widen):

I selected Acquia DAM (Widen) for its specialized focus on integrating with Drupal. This integration is important for businesses that want to leverage their existing Drupal infrastructure. Acquia DAM (Widen) is best for integration with Drupal because it is specifically designed to complement and extend its capabilities, ensuring a cohesive digital asset management experience.

Standout features & integrations:

Features include capabilities for streamlining workflows, ensuring brand consistency, and delivering content across multiple channels. The platform's AI-powered features facilitate efficient asset organization and retrieval.

Integrations include Drupal, Acquia Cloud Platform, Acquia Site Factory, Monsido, and Acquia CDP.

Pros and cons


  • Comprehensive toolset for managing digital assets
  • AI-powered features for asset management
  • Dedicated integration with Drupal


  • File naming feature can be improved upon
  • Could be overly-complex for smaller teams without dedicated IT support

Best for DAM scalability

  • Demo available
  • Pricing upon request
Visit Website
Rating: 4.5/5

Bynder is a complete digital asset management platform that is best for organizations needing scalable solutions for managing a growing volume of digital content.

Why I Picked Bynder:

I chose Bynder for its feature set and industry recognition as a leader in digital asset management. Its ability to scale with a company's growth makes it stand out. For example, it can handle increasing digital assets without compromising performance or usability. 

Bynder is best for DAM scalability because it provides a centralized content repository, automation for asset management, and customizable branding options. These features are essential for organizations to scale their digital asset management effectively.

Standout features & integrations:

Features include a centralized content repository for managing digital assets and AI-powered search and filtering for quick asset retrieval. Other features include customizable access and permissions management to control brand communication. The platform also offers an onboarding program and 24/7 support. 

Integrations include BloomReach, Google Workspace, Google Analytics, Wrike, Drupal 7, Drupal 8, Hootsuite, and Microsoft Active Directory.

Pros and cons


  • Customizable branding options
  • AI and automation capabilities
  • Scalable digital asset management


  • Custom quotes may lead to variable pricing
  • May be complex for smaller organizations

Best for asset ROI tracking

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.5/5

MediaValet offers a platform for managing and maximizing the value of digital assets. It is ideal for enterprises that prioritize measurable ROI from their digital assets.

Why I Picked MediaValet:

I selected MediaValet for its distinctive approach to digital asset management, which involves focusing on performance and sustainability. It is the best for asset ROI tracking due to its AI-powered tagging and reporting, which are important for assessing digital asset value.

Standout features & integrations:

Features include AI for tagging, branded portals, CDN links, integrations, open API, reporting, templating, and video management. These features support digital asset organization, security, and distribution.

Integrations include Wrike, Steg.AI, Adobe Creative Cloud, Salesforce Sales Cloud, Asana, and Jira.

Pros and cons


  • Operates 61 data centers globally for consistent performance
  • Committed to becoming carbon neutral
  • Provides unlimited support and professional services


  • Some users report a lag when downloading large files
  • Folders can only be made by administrators

Best for modular DAM/PIM

  • 30-day free trial
  • From $575/month
Visit Website
Rating: 4.8/5

4ALLPORTAL streamlines media resource management with its modular DAM/PIM system. It is ideal for scalable data management, offering a customizable solution that grows with a company's needs.

Why I Picked 4ALLPORTAL:

I selected 4ALLPORTAL for its modular approach, differentiating it from other media resource management software. Its combination of DAM and PIM in one platform is particularly interesting for businesses that require a flexible system to manage their digital assets. 

I believe 4ALLPORTAL is the best modular DAM/PIM solution because it provides a scalable and adaptable solution that can be tailored to various industries' specific requirements.

Standout features & integrations:

Features include customizable modules for different business needs, a user-friendly interface for easy asset management and automation capabilities to simplify workflows. The platform also has a solid search function and access control to manage user permissions.

Integrations include Adobe programs, Azure, Dropbox, Drupal, Hootsuite, Jira, Magento, Microsoft platforms, SAP, Slack, WordPress, Facebook, Twitter, Snapchat, and Instagram.

Pros and cons


  • Customizable to fit specific industry needs
  • Scalable for businesses of all sizes
  • A modular system that combines DAM and PIM


  • Setup process is challenging for some users
  • Higher starting price point compared to some competitors

Other Media Resource Management Software

Below is a list of additional media resource management software that I shortlisted but did not make it to the top list. It is worth checking them out!

Related Project Management Software Reviews

If you still haven't found what you're looking for, check out these related project management tools we've tested and reviewed. 

Media Resource Management Software Selection Criteria

As an expert who has personally tried and researched these tools, I've developed a set of criteria that reflect the essential features and capabilities of media resource management software:

Core Media Resource Management Software Functionality: 25% of Total Weighting Score

  • Centralized asset library
  • Metadata management
  • Access controls and permissions
  • Workflow automation
  • Integration with other tools and platforms

Additional Standout Features: 25% of Total Weighting Score

  • Unique collaboration tools, such as real-time editing or chat functions
  • Advanced search capabilities using AI or machine learning
  • Customizable dashboards for different user roles
  • Scalability options for growing media libraries
  • Innovative content distribution methods

Usability: 10% of Total Weighting Score

  • Intuitive navigation and user interface
  • Responsive design for various devices
  • Clear and concise layout of features
  • The balance between comprehensive functionality and simplicity

Onboarding: 10% of Total Weighting Score

  • Step-by-step guides for initial setup
  • Accessible training materials, such as video tutorials
  • Interactive product tours for hands-on learning
  • Support channels like chatbots for immediate assistance

Customer Support: 10% of Total Weighting Score

  • Availability of support via multiple channels (phone, email, chat)
  • Responsiveness and resolution times
  • Knowledgeable and helpful support staff
  • Community forums for peer assistance

Value For Money: 10% of Total Weighting Score

  • Transparent pricing structures
  • Comparison of feature sets against cost
  • Flexibility of payment plans or subscription models
  • Assessment of long-term ROI potential

Customer Reviews: 10% of Total Weighting Score

  • Consistency of positive feedback across various user demographics
  • Specific praises or criticisms that align with known product features
  • Trends in user satisfaction over time
  • Direct comparisons with competitor products

These criteria are designed to guide buyers through thoroughly evaluating media resource management software, ensuring that the selected solution meets the standard requirements and offers additional value through unique features and excellent user experience.

Media resource management software is constantly changing. Here are the key trends shaping its future.

  • Integration with AI and Machine Learning: Artificial intelligence and machine learning are increasingly integrated into media resource management software. These technologies enable predictive analytics and smarter resource allocation. Their importance lies in their potential to reduce manual effort and significantly improve decision-making.
  • Emphasis on Cloud-Based Solutions: The shift towards cloud-based media resource management solutions is prominent. This trend offers organizations flexibility and scalability. It is important as it supports remote work environments and collaboration across geographies.
  • Advanced Analytics for Better Insights: There is a growing trend of incorporating advanced analytics into media resource management tools. These analytics provide deeper insights into resource utilization and efficiency. This trend is interesting for its ability to drive data-driven media production and distribution strategies.
  • Enhanced Security Measures: Security is becoming a top priority for media resource management software. Enhanced security protocols are being implemented to protect sensitive media assets. The importance of this trend cannot be overstated in an era of escalating cyber threats.
  • User-friendly Interfaces and Customization: This trend caters to a wider range of users with varying technical skills. It is important because it ensures the software is more accessible and adaptable to different business needs.

These trends indicate a dynamic evolution in media resource management software, focusing strongly on technology and user experience.

What Is Media Resource Management Software?

Media resource management software is a specialized tool for organizing, tracking, and managing media assets. It is used by media industry professionals, such as broadcasters, publishers, and content creators, to handle large volumes of digital content efficiently. The software maintains an organized library of media files, streamlines workflows, and facilitates collaboration among team members.

Media resource management software comprises several components: asset storage, metadata tagging, search functionality, and access controls. These elements work together to provide a centralized platform where users can store media files, enrich them with descriptive information, retrieve them quickly, and manage who has the right to view or edit the content.

Features Of Media Resource Management Software

When selecting media resource management software, it's important to consider the resource management features that will support and enhance the management of digital assets for all stakeholders. 

Here, I'll discuss the most important features digital agencies should look for in the best media resource management software.

  • Asset Organization: Proper asset organization ensures that users can quickly find and access the necessary media, saving time and reducing frustration.
  • Metadata Management: Metadata management allows for more precise searching and sorting of media, which is essential for maintaining a well-organized library.
  • Access Controls: Access controls are important to protect sensitive media and ensure that only authorized personnel can access or modify assets.
  • Version Control: Version control is critical for maintaining the integrity of media assets and collaboration, as it allows teams to track revisions and restore previous versions if necessary.
  • Search Functionality: Solid search functionality enables users to find assets using various criteria, which is vital for efficiency in large media libraries.
  • Integration Capabilities: Integration capabilities allow for a more cohesive workflow and reduce the need to switch between different platforms.
  • Backup and Recovery: Reliable backup and recovery features are essential for preventing the loss of valuable media assets due to technical failures or human error.
  • Collaboration Tools: Collaboration tools facilitate communication and coordination among team members working on shared media assets.
  • Reporting and Analytics: Reporting and analytics features provide valuable data to track projects and help make informed decisions about media asset management strategies.
  • Real-Time Data Capability: The ability to process data and provide outputs instantly as events occur.
  • Automation: The use of technology to perform tasks without human intervention.
  • Capacity Planning: Determining the amount of resources required to meet project demands.
  • Forecasting: Predicting future trends or demands based on current and historical data.
  • Integrations: The ability to connect and work with other software systems.
  • Dashboards: Interfaces that display key performance indicators and metrics in a consolidated view.
  • Resource Planning: Allocating and managing resource availability such as time, people, and money efficiently.
  • Customizable Tools: The ability to modify planning tools, software, and interfaces to suit specific user needs.
  • Notifications: Alerts that inform users about important events or updates.
  • Time Tracking: Recording the time spent on booking tasks or projects.
  • APIs: A set of protocols and tools for building software and applications.
  • Drag and Drop Interface: A user interface feature allowing users to move items by dragging and dropping them.
  • Gantt Charts: Visual representations of project schedules showing elements' start and finish dates.
  • Project Planning: Defining the scope, objectives, and steps necessary to complete a project.
  • Project Progress Tool: Monitoring the advancement of tasks or projects against a plan to prevent bottlenecks.
  • Task Management: Managing a task through its life cycle, including planning, testing, tracking, booking, and reporting.
  • Team Collaboration: Features that enable team members to work together more effectively.
  • Templates: Pre-designed spreadsheets or formats that can be used as a starting point for new documents or projects.
  • Timesheets: Records of the amount of time spent on various tasks by each team member.
  • Customer Support: Services provided to assist users in resolving issues and using software effectively.
  • Mobile App: Software designed for mobile devices like smartphones and tablets.
  • Permissions: Settings that control access to various features and data within a resource management platform.
  • Scalability: The ability of software to handle increasing amounts of work or to be expanded to accommodate growth.

The right media resource management software can significantly affect the efficiency and effectiveness of managing various digital assets. By focusing on these key features, organizations can ensure they choose a solution that meets their needs and supports their media management goals.

Benefits Of Media Resource Management Software

Media resource management software is vital for organizations looking to optimize their digital assets efficiently. It offers a range of advantages that can significantly improve how media work management is handled, shared, and utilized within a company. 

Here are five primary benefits that users and organizations can gain from implementing this type of software.

  1. Centralized Asset Storage: Having a single repository for all media assets simplifies access and retrieval, saving time and reducing the risk of lost or duplicated files.
  2. Improved Collaboration: This software facilitates teamwork by allowing multiple users to access and work on spreadsheets and media files simultaneously, leading to faster project completion and increased productivity.
  3. Enhanced Security: Users benefit from robust security features that protect sensitive media assets from unauthorized access and potential breaches.
  4. Streamlined Workflows: Automating routine tasks and streamlining processes, the software enables users to focus on more strategic work, thereby increasing efficiency.
  5. Scalability: As an organization grows, media resource management software can quickly adapt, supporting increasing assets and users without compromising performance.

Implementing media resource management software can be a game-changer for organizations with substantial digital media. It not only simplifies the management of digital assets but also supports a more collaborative and secure environment.

Costs & Pricing Of Media Resource Management Software

Media resource management software pricing can vary widely based on the organization's size, the project's complexity, and the specific features required. Below is a table summarizing the plan options and their pricing for media resource management software.

Plan Comparison Table for Media Resource Management Software

Plan TypeAverage PriceCommon Features
Free Option$0Limited features, basic media management capabilities, user restrictions
Basic$5 - $12 per user/monthProject tracking, collaboration tools, task management, limited reporting
Mid-Range$10 - $25 per user/monthEnhanced reporting, Gantt/timeline view, budget management, milestone tracking, more integrations
Enterprise$25 - $500+ per monthAdvanced resource allocation, forecasting, API access, dedicated support, customizable dashboards
CustomCustom pricingUnlimited media plans, entries, files, organizations, prioritized support, training, and education
A breakdown of plan types, costs, and features for media resource management software.

When considering a plan, software buyers should evaluate their organization's specific needs and the support level required. They should balance the cost against the features and scalability offered by the software to ensure it aligns with the company's media management goals.

Media Resource Management Software FAQs

Here are some commonly asked questions about media resource management software.

How easy-to-use is media resource management software?

The ease of use of media resource management software is critical. It’s important to assess the number of steps required for completing key tasks and whether the software has interactive features. Training provided by the vendor is also a key consideration to ensure users can make the most of the tool.

Is media resource management software intuitive and collaborative?

Intuitive software reduces the learning curve for new users, while collaborative features enable team members in different locations to work together effectively. Look for a user-friendly interface and the ability to manage multiple calendars on a single online platform.

Does media resource management software allow different permission levels?

Software that offers various permission levels allows team members to manage their schedules and timesheets, and for clients to view project plans or dashboards. This ensures that users have the appropriate level of access based on their role.

Is it possible to do reporting with media resource management software?

Reporting is a key feature for monitoring progress and making data-driven decisions. Check for the availability of standard reports and the ability to customize them. Some software options, like eResource Scheduler, offer graphical reporting and comprehensive dashboards.

Can media resource management software manage the end-to-end project lifecycle?

For a comprehensive solution, managing the entire project lifecycle is important. Ensure that the software includes features for risk management, resource management, time tracking, and more to handle all project aspects effectively.

Will media resource management software support the way your business operates?

The software should support your business’s existing processes and structures. Choosing a vendor who is flexible and willing to provide updates and improvements as your business evolves is important.

How difficult is it to integrate media resource management software with other systems?

Integration with other systems is essential for maintaining smooth operations. Verify if the software has an API and understand its integration capabilities. Request examples of successful integrations with other systems.

Does media resource management software offer project-based time-tracking capabilities?

Project-based time tracking helps manage resources and workload. Look for software with time-tracking features that provide real-time resource allocation and utilization insights.

Does media resource management software offer post-implementation support?

After implementing new software, support from the vendor is crucial. Ensure that the vendor offers adequate training and troubleshooting support, and clarify if there are additional costs for these services.

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Hermann Fink
By Hermann Fink

Hermann Fink is a technology enthusiast and the co-founder of Rünna Advertising, a multinational digital agency that has been active for over a decade and served clients like Ford, AstraZeneca, Disney, and Didi. In addition to being a business owner, Hermann gathered corporate experience in project management during his time at Hewlett Packard in the mid-2010s.