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15 Online Collaboration Tools zur Effizienzsteigerung deines Projekts

In diesem Expertenbericht werden 10 der besten Kollaborationstools verglichen und ihre Preise, Funktionen, Integrationen und mehr vorgestellt.

By 16/01/2021 No Comments

15 Online Collaboration Tools zur Steigerung der Effizienz deiner Projekte

In diesem Bericht werfen wir einen tiefen Blick in die folgenden Tools für die Online-Kollaboration:

  1. monday.com - Best simple collaboration tool
  2. Smartsheet - Best collaboration tool for creative, content, design, and marketing teams
  3. ClickUp - Best free plan for collaboration software
  4. Punchlist - Best free collaboration tool for feedback & approvals
  5. Shawn Dickerson - Best collaborative work management for hybrid teams
  6. Hibox - Best collaboration tool with videoconferencing
  7. MeisterTask - Best collaboration tool for managing tasks
  8. Blink - Best collaboration software for deskless workers
  9. Teamwork - Best collaboration software for growing businesses who can start using other tools in the suite
  10. Nutcache - Best collaboration software with project management features
  11. Miro - Best online collaboration tool with whiteboards
  12. Evernote - Best mobile-optimized free collaboration tool
  13. Pastel - Best collaboration tool for web design
  14. Gain - Best client collaboration tool
  15. Milanote - Best visual collaboration tool

Da 43% von uns mindestens eine gewisse Zeit damit verbringen, aus der Ferne zu arbeiten, werden Online Collaboration Tools zu einem wichtigen Element des modernen Arbeitsplatzes.

Und weil der moderne Arbeitsplatz oft gar kein Ort ist, müssen wir einen gut organisierten, zentralen Bereich schaffen, in dem die gesamte Projektdokumentation und Kommunikation abläuft. Unsere Kunden befinden sich in New York, unsere Entwickler in Bali und unser Marketing-Team in London. Aber unsere Dokumente, Prozesse, Fristen und Termine leben unter einem Dach.

Zumindest sollten sie das.

Collaboration Tools DPM Logo Soup 2021

Nicht überzeugt? Bedenke Folgendes: Ein Bericht des McKinsey Global Institute ergab, dass 61% der Arbeitszeit für diese drei Aufgaben aufgewendet werden:

  • Lesen und Beantworten von E-Mails
  • Suchen oder Sammeln von Informationen
  • interne Kommunikation und Zusammenarbeit

Der Großteil unserer Arbeitszeit wird für Kooperations- und Koordinationsaufgaben eingesetzt. Die Kollaborationssoftware verhindert einen Teil der Überflüssigkeiten und Verwirrung bei der Zusammenarbeit, so dass wir Stunden für mehr rollenspezifische Arbeit freigeben können.

Ja, viele von uns kämpfen mit einer nicht so glatten Kombination aus Google- oder Microsoft-Anwendungen, die über ein verwirrtes Netz von E-Mails koordiniert werden. Wenn das auf dich zutrifft, dann bleib dran. Es gibt einen weitaus einfacheren Weg…

Was sind Collaboration Tools? (Und wie können sie dir helfen)

Was sind Collaboration Tools?

Ein Online Kollaborationstool ermöglicht einen besser koordinierten Arbeitsablauf, indem es eine einheitliche Plattform für Teambesprechungen, File-Sharing, Online-Speicher für Dokumentationen, Aufgabenzuweisungen und Echtzeit-Projektzusammenarbeit bietet. Bei Collaboration Tools geht es in erster Linie darum, die Mitarbeiter in Einklang zu bringen.

Kollaborationssoftware gibt es in vielen Varianten. Du kennst wahrscheinlich Slack, ein gängiges Kollaborationstool mit Schwerpunkt auf Gruppen-Messaging (wenn du auf Slack bist, kannst du dich gerne unserer schnell wachsenden Digital Project Manager Community anschließen). Außerdem bist du sicherlich mit den gängigsten Google Collaboration Tools (Drive, Docs, Sheets, Hangouts) oder vielleicht Microsoft Collaboration Tools (SharePoint, One Drive) vertraut. Ja, Collaboration Tools können einfach sein wie zum Beispiel das bewährte Skype (eines der MS Collaboration Tools) oder sogar dein gutes altes E-Mail-Konto. Moderne Kollaborations-Apps gehen einen Schritt weiter, indem sie alle diese Arbeitsinteraktionen auf einer einzigen Plattform vereinen.

Welche Funktionen beinhalten Collaboration Tools?

Wenn du bereits PM-Software nutzt, dann hast du bereits Zugriff auf einige Kollaborationstools. Heutzutage bietet jede Projektmanagement-Software, einschließlich der Ressourcenplanungs-Tools, Funktionen für die Zusammenarbeit, wie z.B. Aktualisierungen des Aufgabenstatus, Dateifreigabe und Fortschrittsvisualisierung. Ein speziell für die Projektkollaboration entwickeltes Tool kann jedoch zusätzliche Funktionen enthalten, wie z.B. Videokonferenzen, Live-Sharing auf gemeinsam erstellten Dokumenten und Kundenportale.

Was sind die Vorteile einer Kollaborationssoftware?

Online Collaboration Tools BenefitsWenn alle Kommunikationsprozesse, Dateien und Fortschritte an einem Ort zentralisiert sind, profitiert dein Team von einem klareren Informationsaustausch. Dies hilft dir, Fehlkommunikation zu vermeiden. Wenn du jemals den Fehler gemacht hast, eine veraltete Version eines freigegebenen Dokuments an einen Kunden zu senden, wirst du verstehen, warum Zusammenarbeit wichtig ist. Die Vorteile von Collaboration Tools gehen jedoch weit über die Verbesserung der Kommunikation hinaus. Da alles an einem Ort zugänglich ist, wird dein Prozess effizienter gestaltet und du erhältst einen genaueren Einblick in den Fortschritt deines Projekts.

The Digital Project Manager ist Mehr zu den Features und Funktionalitäten voner-unterstützt. Wenn du durch Links auf unserer Website klickst, erhalten wir möglicherweise eine Provision. Erfahre mehr.

Die besten Tools für die projektbezogene Zusammenarbeit, mit denen du die Effizienz deines Projekts steigern kannst

Best Online Collaboration Tools

Hier ist eine Liste von Tools für die Zusammenarbeit in Projekten, die dir den Einstieg erleichtert. Wir gehen auf die wichtigsten Unterschiede der Software ein (was sind ihre wichtigsten Vor- und Nachteile im Vergleich zu anderen Tools), gefolgt von einem Überblick über ihre Features und Funktionen. Schließlich werden auch die Integrationen und Preise vorgestellt.

  • 14 days free trial
  • From $17/2 users/month

monday.com - Best simple collaboration tool

Team members can view upcoming tasks and projects, as well as fellow team members working on them.

monday.com is a collaboration and task management software that won the 2019 Webby Award for productivity platform. Its simplistic design and user-friendly features make collaborating within, and between, teams easy.

monday.com’s features include task management boards for resource planning, timeline views to manage deadlines and projects, and updates and comments to give feedback or define next-steps in order to keep everyone aligned. Teams can use monday.com to share and organize files, centralize communication, plan out resources, and easily @mention any person or team to keep them in the loop. Because it’s so flexible, any team can customize monday.com to fit their unique needs.

monday.com’s integrations include apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Zoom, Typeform, and many more, accessible via Zapier.

monday.com costs from $17/month for two users. The company’s customer support is available 24/7 by phone or email.

  • 30 days free trial
  • From $7/user/month

Smartsheet - Best collaboration tool for creative, content, design, and marketing teams

Smartsheet Dashboard.

Smartsheet has collaboration features that make it a fit for almost any team, but especially a creative, content, design, or marketing team that needs to collaborate on content.

For instance, you can use the “Forms” feature which offers the ability to create and customize forms to collect essentially any data from anyone in a structured format—you could use it for collecting information, including images and files, from clients in order to make briefs, for example.

Team collaboration features are great—members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminder, and status reports to keep everyone aligned and informed. There are content collaboration features like pinned feedback, approvals, and annotations that make it easier to collaborate on creative work. It doesn’t have a real-time activity stream on the kanban board, but it does display real-time project data in dashboards to keep your teams in sync.

For teams searching for lots of different files, Smartsheet offers searchable databases, multiple viewing options to see tasks, cards, files (etc). You’ll find version control, and proofing and approval workflows to help your team move work through the pipeline.

The tool is also easy to share, even with outside users. It has permission-based access which allows you to set permission levels to Owner, Admin, Editor, and Viewer. Similarly, you can create portals that give you customized views of your projects depending on what you want to track for each one.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, servicenow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

  • freemium version
  • Free forever with paid plans starting at $5/month

ClickUp - Best free plan for collaboration software

Team members can collaborate directly in document and files, as well as leave comments for each other.

ClickUp is a collaboration tool with powerful features for communication and collaboration. These include assigned comments, a chat function, an inbox, notifications, threaded comments, and more, which extend to both team members and other collaborators.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration.

Task management features include task checklists, subtasks, reminders, priorities, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks. ClickUp includes time tracking as well, both through integrations and natively.

ClickUp features color-coding for further organization and clarity, as well as multiple task views such as lists, calendars, Gantt charts, Kanban boards, and more.
Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.

  • freemium version
  • From $99/month

Punchlist - Best free collaboration tool for feedback & approvals

Punchlist is a free change and feedback management tool that agencies can use to communicate quickly and in real-time with partners, clients, external stakeholders, and across their own team. You can test it out by inputting your live website URL on their home page. This will bring up an editable snapshot of your page, where you can test out leaving notes and sketching interface feedback requests.

Punchlist is a great tool to gather feedback and approvals from clients. Share one link with anyone to get feedback on websites, images, and PDFs. With nothing to install and only one button, clients can easily “point” at the screen and leave clear, quality feedback. Point-and-click to add notes/comments, assign a task, upload files, or even record video feedback right in the tool interface.

Whether you are building content for a client or having content built for you, Punchlist is a simple way to gather and send feedback and ensure everyone is on the same page.

Punchlist also integrates with your favorite task manager and reminds clients of upcoming deadlines. Some integrations, like Asana, Trello, JIRA< and ClickUp are limited to their paid plan.

Punchlist is free to use. Paid plans cost from $99/month.

  • freemium version
  • 30 days free trial
  • From $14/user/month

Shawn Dickerson - Best collaborative work management for hybrid teams

ProjectManager lets you collaborate on tasks and assets with built-in messaging, social media-like engagement (likes, emojis), and easy approval workflows.

ProjectManager is collaborative to the core. As an award-winning SaaS project and work management software solution that supports the unique needs of hybrid teams, ProjectManager brings together team members in different locations, with varying work styles and experience levels, in one collaborative workspace. By allowing project teams to collaborate in the same space the work is being accomplished, ProjectManager eliminates the need for endless, confusing email threads. Plus, ProjectManager allows you to share files, feedback and comments in real time, as well as add projects and assign work to your team.

By providing one collaborative workspace, ProjectManager enables faster delivery, better resource management and more engaged workers. ProjectManager is simple enough for anyone to use, yet powerful enough for managers to make data-driven decisions and for businesses to manage projects of all levels of complexity. Organizations such as NASA, Avis and the University of Washington rely on our software to manage their teams, their projects, and do amazing things together.

Key features for collaboration include real-time file sharing and feedback cycles, color-coded team capacity indicator charts, @-tagging to draw team members into conversations immediately, and brainstorming tools. ProjectManager is highly customizable and yet maintains a fair ease-of-use that will be appropriate for your whole team, no matter their experience level with SaaS platforms.

ProjectManager integrates with Google Calendar and Google Drive, Microsoft Project, and more if you have a paid subscription to Zapier—which unlocks connectors with hundreds of additional apps.

ProjectManager has a freemium plan for up to 3 users. Paid plans cost from $14/user/month and come with a 30-day free trial.

  • 14 days free trial
  • From $4/user/month

Hibox - Best collaboration tool with videoconferencing

Chat, task management, file sharing and videoconferencing all in one tool.

Hibox is a complete team collaboration platform that supports the workflows of business teams with a private, online communication platform. Hibox boasts advanced task management tools that can assign items to the appropriate team members along with deadlines and to-do lists.

Hibox focuses on bringing all of your collaboration and communication tools together in one central app, including videoconferencing, chat messaging, email integration, and comments/tagging on task lists. Hibox offers secured, internal instant chat capabilities where streams can be created for specific teams and projects. Or, you can use the public chat room for company wide information. The tool includes videoconferencing with chat and task creation built in.

Hibox integrates with Dropbox, Box, Google Drive, and email platforms with more coming soon.

Hibox is free for up to 10 users. Their paid plan costs from $4/user/month and offers a 14-day free trial.

Pros

  • Chat and videoconferencing built in
  • Clean, colorful, modern interface
  • Easy to set up and use
  • Generous freemium plan available

Cons

  • Not available for desktop download (cloud based)
  • Freemium version doesn’t have videoconferencing
  • Can’t be used as a complete file storage system
  • freemium version
  • Offers a free basic plan, and paid subscriptions start at $8.25/user/month

MeisterTask - Best collaboration tool for managing tasks

User-friendly online task manager focused on collaboration and design.

MeisterTask is an intuitive online task management tool that uses smart integrations and automation. The tool has Kanban-style project boards that you can customize to fit your team’s workflow or any agile workflow, including classic project and task management workflows, as well as software sprints.

Other features include: Gantt chart style timelines, automation, comments and mentions, statistics and reports, and an agenda feature that lets users create their own personal dashboards to which tasks from any project can be pinned and organized.

MeisterTask comes natively integrated with widely-used apps and platforms such as G Suite, Slack, and GitHub, as well as more than 2000 other productivity, cloud storage, and data management applications via Zapier. With its free mobile app for iOS, you can stay on top of your to-dos wherever you are.

MeisterTask costs $8.25/user/month.

  • 14 days free trial
  • From $3.40 user/month and enterprise pricing POA

Blink - Best collaboration software for deskless workers

Blink allows users to share updates with team members, view their schedule at a glance, and scroll their feed.

Blink is a communication tool for the unique needs of deskless workers, who, until now, didn’t have the same quality technology as their colleagues in HQ. It’s an app that includes workplace messaging, a social media style company Feed for top-down communications, directory, cloud storage, workplace analytics, polls, and a few other useful features to keep your organization members on the same page.

Blink is built around the concept of workplace messaging as the central functionality, so peer-to-peer direct messaging, group chats, and top-down communications via the company Feed all play an important role. Moderators and admins who post in the company Feed also have the option of turning on and off push notification for each post depending on importance. Blink also features polls, powerful integrations, and digital forms for reporting.

Analytics for admins features prominently through the app: post by post analytics, Org-wide, and Team analytics within the Admin Portal, and Hub analytics that measures interactions and adoption within the document storage and reporting section of the app.

Blink is a straight-out-of-the box SaaS communication software; no technical knowledge is necessary to get started and to invite colleagues to the platform. Its user-friendly, brandable interface is designed with familiar social media style features (think emojis and like buttons) that encourage engagement from employees—even less tech-savvy ones.

You can use existing integrations with 3rd party systems such as Jira, Trello, Office 365, and G-Suite or build new integrations to your existing systems using Blink’s public APIs. Blink supports Android, iOS, Windows, and Mac, and you can access Blink via your browser.

Blink costs from $3.40 user/month. They offer a free 14-day trial and you can book a demo through the homepage.

  • freemium version
  • 30 days free trial
  • From $10/user/month

Teamwork - Best collaboration software for growing businesses who can start using other tools in the suite

Enable team collaboration on Kanban-style boards.

Teamwork is a collaboration tool that makes it easier for everyone to see what projects they’re working on, communicate with their team, and plan ahead. Teamwork contains a full-suite of tools: project management, helpdesk, team chat, CRM, and content collaboration (called “Spaces”).

Teamwork’s Chat app builds communication into your workflow across your organization, no matter what team or department you’re working with, so you can get quick answers to your queries. The tool provides one central place for teams to share ideas and look for feedback, which means teams can reach a consensus and make collaborative decisions faster. Collaborative conversations can be transformed into actionable items using Teamwork’s tasks features.

Teamwork caters to users of all skill levels and provides support through additional materials, such as their blog, ebooks and guides, webinars, and 24/7 customer support. You can lean on email, live chat, or phone to get your questions answered fast.

Teamwork integrates with Gmail, HubSpot, Slack, Float, KingswaySoft, Databox, Numerics, Automate.io, Easy Insights, Integromat, Chatify, Zapier, and Import2.

Teamwork has a freemium plan for up to 3 projects and 5 users. Their paid plan starts at $10/user/month, requiring 5 users or more.

  • 14 days free trial
  • From $6/user/month

Nutcache - Best collaboration software with project management features

Color-code tasks and track priority, deadlines, and assignees.

Nutcache is a collaboration tool designed to plan, track, and manage all aspects of your project with features such as color-coded schedules, task organization queues, and data reporting.

The tool includes a Gantt chart to plan, track, and visually organize your tasks with drag-and-drop editing. You’ll also find time logging tools, which are useful for any remote workforce; users can log, track, and invoice time and expenses, so that project managers can keep track of where project money is going.

Nutcache makes it easy to create, customize, and manage unlimited invoices with a credit card and online payments. PMs will appreciate being able to control project costs by reviewing, approving, or rejecting timesheets and expenses on a daily or weekly basis.

Nutcache is easy to adopt. An intuitive, colorful interface makes for easy discussions around the project with other team members. Uploading files to Nutcache and attaching them to projects is a convenient way to keep all of your project data in one place, and also to share information with everyone involved in the project.

Integrations include Dynacom Accounting, PayPal, 2Checkout, Stripe, Authorized.Net, QuickBooks Online, Google Sign In, Google Drive, GitHub, Slack, and hundreds of other apps through Zapier.

Nutcache costs from $6/user/month with a “Pro” plan that requires 5 users.

  • freemium version
  • From $8/user/month

Miro - Best online collaboration tool with whiteboards

In-house, distributed, and remote teams can collaborate seamlessly on Miro's whiteboards.

Miro provides a flexible, collaborative canvas and web whiteboard that enables teams to plan in the way that works best for them. Accessible visual mapping and diagramming allows teams to build and develop ideas with distributed teams as if they were in the same room.

Whether your teams are colocated, distributed, or fully remote, Miro provides an intuitive and in-person collaboration experience with multiple options for real-time or asynchronous teamwork on an online, collaborative whiteboard.

Miro makes it easy to start a free account and set up planning templates; users can try out various mind map templates, or use sticky notes, digital markers, shapes, and more.

The tool integrates with other popular tools like Dropbox, Box, Google Suite, Jira, Slack, and Sketch to tie in seamlessly to your existing workflow.

Miro is free to use for up to 3 editable boards. Paid plans start at $8/user/month for teams of between 2 to 19 individuals.

  • Free trial
  • From $9.99/month

Evernote - Best mobile-optimized free collaboration tool

Evernote provides a collaborative space for teams to save and share notes, tasks, and projects.

Evernote provides a place to store everything from personal moments to business projects. This notes and tasks app has a dedicated collaboration tool called “Spaces” that acts as a central source of information, a data-sharing hub, and a messaging/communication space.

Evernote auto-syncs across all your devices, including desktop, smartphone, and tablet. Your ideas, photos, and clipped pages are always available, no matter where your team is located physically. Every member of a space has access to everything kept there, so information is accessible for all.

Their virtual bulletin board is another cool feature, allowing users to make announcements across the whole team. You can also create your own custom templates, save emails to Evernote, link Google Drive files, annotate PDFs, and scan and digitize business cards.

Evernote for Mac and Windows supports up to 5 different accounts of any type (at least one must be Premium or Business); Evernote for iOS and Android supports one personal account and one business account.

The tool integrates with Google Drive, Outlook, Salesforce, Slack, and Microsoft Teams.

Evernote’s basic plan is free and allows 60 MB of new uploads/month and syncing across 2 devices. Their premium plan starts at $9.99/month and they offer a discount for students on annual subscriptions.

  • 14 days free trial
  • From $49/month

Pastel - Best collaboration tool for web design

Allow team and client feedback directly on live websites or wireframes.

Pastel is a collaboration tool specifically designed for website design and feedback. Type in a website URL and share a link with anyone to invite them to comment on elements of the website. Every comment is pinned to a specific element and records information like screen resolution and browser type to solve UI/UX issues faster.

You can toggle between commenting and browsing to navigate your website projects and absorb all suggestions and feedback. Another cool feature is Pastel’s ability to pull in the latest version of the site any time changes are made to it.

In addition to live websites, you can upload wireframes and mockups to get design feedback from clients and teammates. You can also make your conversations more actionable by exporting comments, screen size, browser type, and screenshots to enrich each task.

Pastel integrations include export options for Trello, Asana, Monday, and Jira, as well as additional export possibilities to a webhook or Zapier.

Pastel is free to use for 1 user with unlimited canvases. Paid plans start at $49/month.

  • 30 days free trial
  • From $99/month

Gain - Best client collaboration tool

Collaborate on social media content and various other types of content.

Gain brings content producers and clients together to facilitate a seamless workflow with feedback loops and collaboration prompts. This ensures product approvals can move faster and that no notes are missed.

With this tool, you can share your content with your clients no matter what program it was built in originally. Whether it’s a JPEG, a PDF, a Photoshop file, a PowerPoint, or even a Google spreadsheet, Gain will create previews for your approvers and team members to review.

Communication in this tool is easy: share feedback, tag team members, assign tasks, and keep a complete record of every activity as you track progress.

Gain integrates easily with Canva. No additional integrations are listed.

Gain costs from $99/month. If you pay for a full year upfront, you can get 2 months free.

  • freemium version
  • From $9.99/user/month

Milanote - Best visual collaboration tool

Team members can work together to map out projects, ideas, and concepts.

Milanote is an easy tool to organize your ideas and projects into visual boards. It’s designed for the early stages of projects – for mapping out ideas, writing project briefs, and planning the steps in a project – before moving into a robust project management tool for executing and assigning tasks.

The drag and drop interface lets you put your work side by side on an infinite virtual pinboard. It handles notes, links, images and files. It also has a library of templates to make it easier to start new projects faster – project briefs, roadmaps, user journey maps, etc.

You can also collaborate in real-time, making it perfect for brainstorming workshops with remote teams. There are three different ways of sharing boards with team members – edit mode, comments only, or read only.

Overall it’s an easy to use tool to organize all the important information about your project in one place.

Milanote’s free version lets you add 100 notes, images or links (with no time limit.) Milanote PRO gives you unlimited storage from $9.99/month per person.

Übersichtstabelle für Collaboration Tools

Software Overview Free Option Price Site
monday.com monday.com logo Read monday.com features & functionality

14 days free trial

From $17/2 users/month Check out monday.com
Smartsheet Smartsheet logo Read Smartsheet features & functionality

30 days free trial

From $7/user/month Check out Smartsheet
ClickUp ClickUp logo Read ClickUp features & functionality Freemium version Free forever with paid plans starting at $5/month Check out ClickUp
Punchlist Punchlist logo Read Punchlist features & functionality Freemium version From $99/month Check out Punchlist
Shawn Dickerson Shawn Dickerson logo Read Shawn Dickerson features & functionality Freemium version

30 days free trial

From $14/user/month Check out Shawn Dickerson
Hibox Hibox logo Read Hibox features & functionality

14 days free trial

From $4/user/month Check out Hibox
MeisterTask MeisterTask logo Read MeisterTask features & functionality Freemium version

Offers a free basic plan, and paid subscriptions start at $8.25/user/month Check out MeisterTask
Blink Blink logo Read Blink features & functionality

14 days free trial

From $3.40 user/month and enterprise pricing POA Check out Blink
Teamwork Teamwork logo Read Teamwork features & functionality Freemium version

30 days free trial

From $10/user/month Check out Teamwork
Nutcache Nutcache logo Read Nutcache features & functionality

14 days free trial

From $6/user/month Check out Nutcache
Miro Miro logo Read Miro features & functionality Freemium version From $8/user/month Check out Miro
Evernote Evernote logo Read Evernote features & functionality

Free trial

From $9.99/month Check out Evernote
Pastel Pastel logo Read Pastel features & functionality

14 days free trial

From $49/month Check out Pastel
Gain Gain logo Read Gain features & functionality

30 days free trial

From $99/month Check out Gain
Milanote Milanote logo Read Milanote features & functionality Freemium version From $9.99/user/month Check out Milanote

Weitere Tools für die Online-Kollaboration

Obwohl wir diese nicht in den Review aufgenommen haben, gibt es einige andere Collaboration Tools, die wir noch nicht vollständig kennengelernt haben. Nachfolgend findest du eine Liste einiger zusätzlicher Optionen für Kollaborationstools für deine Agentur oder dein Studio:

Möchtest du die Optionen eingrenzen?

Dieses Tool ist ziemlich nützlich. In Zusammenarbeit mit Crozdesk haben wir uns bemüht, dir Zugang zu dem “Software-Finder” zu geben.

Wenn du einige der Details über dein Projekt und die Funktionen, die du in einem Projektmanagement-Tool suchst, eingibst, wird eine Liste von Tools erstellt, die deinen Präferenzen entsprechen. Du gibst deine E-Mail an das Team weiter und es schickt dir einen nützlichen PDF-Leitfaden mit einer Zusammenfassung deiner besten Übereinstimmungen.

Auswahlkriterien für Kollaborationstools für Projekte

Damit es für dich und dein Team nützlich ist, beinhalten die besten Online Collaboration Tools einige wichtige Komponenten, die im Folgenden beschrieben werden.

  1. Projektdiskussionen – von Natur aus müssen Tools zur Zusammenarbeit in der Gruppe auch die Gruppe einbeziehen. Zu den Diskussionsfunktionen gehören Gespräche, Erwähnungen, Kommentare, Gruppenchat und private Diskussionen. Die robusteren Anwendungen bieten auch Sprach- und Videokonferenz-Tools.
  2. Datei-Upload und -Freigabe – das Tool muss eine organisierte Infrastruktur für Datei-Uploads sowie angemessene Berechtigungsstufen für die Dateifreigabe mit Auftragnehmern, Kunden, Partnern usw. bieten. Kreativagenturen profitieren von Funktionen zur gemeinsamen Erstellung von Dateien (z.B. synchrones Bearbeiten in Echtzeit und gemeinsame virtuelle Whiteboards). Unternehmen, die Dateien mit Kunden teilen, profitieren von einem anpassbaren Kundenportal, das einen einfachen, kundenorientierten Zugriff auf freigegebene Dateien ermöglicht.
  3. Aufgabenliste und Aufgabenzuweisung – Aufgaben sollten in mehreren Layouts angezeigt werden können. Außerdem sollte es möglich sein, den Aufgaben Prioritäten und Mitarbeiter zuzuweisen. Dazu sollte ein Kalender- und Benachrichtigungssystem zur Verfolgung von Fristen, Updates und Terminen gehören.
  4. Ereignisse/Projektmeilensteine – das Tool sollte einen Überblick über die Projektzeitplanung geben und die Möglichkeit bieten, Meilensteine zu setzen und zu verfolgen. Es handelt sich hierbei um ein Gantt-Diagramm oder einen ähnlichen Bericht, der Aufgaben, Teilaufgaben, Start- und Enddaten, Abhängigkeiten und zugeordnete Ressourcen anzeigt.
  5. Integration (mit anderen Arten von Tools) – Die Zusammenarbeit in der heutigen Arbeitsumgebung erfordert Kommunikation und Freigabe auf mehreren Plattformen. Die Integrationsanforderungen sind spezifisch, aber ein gutes Kollaborationstool sollte die Grundlagen beinhalten: Integrationen von Ressourcenplanungs-Apps, Dokumentations-Apps von Google und Microsoft, Zeiterfassungstools und Kommunikations-Apps.
  6. Preis – wir zeigen grundlegende Preisinformationen für jede App zur einfachen Bewertung. Denke daran, dass der Durchschnittspreis für Kollaborationstools bei etwa 8 US-Dollar pro Benutzer und Monat liegt.

Wie wählt man das beste Online Kollaborationstool für sein Team aus?

Bevor du dich für ein Kollaborationstool für ein Projekt entscheidest, solltest du deine Auswahl anhand dieser Fragen einschränken:

Wofür brauchst du es?

Mache eine Liste deiner Anforderungen und priorisiere sie. Einige Team Kollaborationstools wurden beispielsweise für kreative Teams entwickelt, mit virtuellen Whiteboards und interaktiven Ideenmapping-Tools. Andere wiederum eignen sich für Teams, die einen strukturierten, automatisierten Workflow zur Verwaltung komplexer Aufgabenabhängigkeiten benötigen. Einige Tools eignen sich besser für kundenorientierte Arbeitsumgebungen als andere – wenn du in enger Zusammenarbeit mit Partnern und Kunden stehst, stelle sicher, dass dein Kollaborationstool dies mit mehreren Berechtigungsstufen für die Freigabe von Projektkommunikation, Updates und Dateien ermöglicht.

Wie groß ist dein Team?

Wie viele Personen werden das Kollaborationstool nutzen – und wo sind sie? Nur weil dein Team klein ist, bedeutet das nicht, dass du mit etwas Leichtem zurechtkommen wirst. So wird beispielsweise ein kleines Team, das komplett dezentral ist, wahrscheinlich eines der robusteren Tools für die Zusammenarbeit in Gruppen benötigen, im Gegensatz zu einem Team, das sich ein Büro teilt. Wenn du mit einer großen Anzahl von Auftragnehmern zusammenarbeitest, brauchst du ein Tool, das es dir ermöglicht, mit Dritten zusammenzuarbeiten. Wenn du ein großes Team von Entwicklern hast, wird ein Team-Wiki zusammen mit viel Speicherplatz für die Dokumentation eine wichtige Voraussetzung sein.

Wie würde das in deinen Workflow passen?

Ist dein Team immer online, oder brauchst du etwas, das auch offline funktioniert? Wie gut fügt es sich in die Infrastruktur deiner anderen Tools ein? Viele Kollaborationstools lassen sich verwenden, um eine Kombination aus bestehenden zu ersetzen und die Funktionen von Dateifreigabe-Apps und Kommunikations-Apps in einem zu vereinen.

Wie lange dauert die Einrichtung?

Ist es einfach zu implementieren? Importiert es Daten von den Tools, die du gerade verwendest? Bietet die App technischen Support (und wirst du ihn benötigen)? Anschließend solltest du überprüfen, ob die Anwendung gehostet wird oder ob du die dahinter stehende Infrastruktur pflegen wirst.

Wie sieht es mit der Einarbeitungszeit aus?

Wie einfach wird es für die Teammitglieder werden, die App zu verstehen?

Wie viel kostet es?

Die Mehrheit der Apps erhebt Gebühren pro Benutzer und Monat. Wenn du planst, dein Team zu erweitern, wie wird sich die Preiserhöhung auf dein Budget auswirken? Musst du auch die Funktionen der App erweitern und für zusätzliche Funktionen bezahlen, wenn dein Unternehmen expandiert?

Was denkst du dazu?

Dies ist nur eine kleine Liste von den vielen Collaboration Tools, die es auf dem Markt gibt. Was sind deiner Meinung nach die besten Collaboration Tools? Wie entscheidest du, was für dein Projekt und Team am besten funktioniert?

Ben Aston

About Ben Aston

Ich bin Ben Aston. Ich bin ein digitaler Projektmanager. Seit über 10 Jahren bin ich in der Branche tätig und arbeite in Großbritannien bei den renommiertesten Londoner Medienagenturen wie Dare, Wunderman, Lowe und DDB. Ich habe alles Mögliche realisiert, von viralen Videos über CMS', Flash-Spiele, Bannerwerbung und eCRM bis hin zu E-Commerce-Seiten. Ich hatte das große Glück, für eine Vielzahl von großen Unternehmen zu arbeiten: Automobilmarken wie Land Rover, Volkswagen und Honda, Energieversorger wie BT, British Gas und Exxon, FMCG-Marken wie Unilever und Marken aus der Unterhaltungselektronik wie Sony.

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