Die 10 besten Zeiterfassung Apps

Resource Management by Smartsheet, a high-level project and resource management software, helps modern teams make confident decisions about project planning, team capacity, budget forecasting, team utilization, and hiring needs in real time.

Why I picked Smartsheet: I selected Smartsheet for this list because its built-in timesheets, mobile time tracking, and expense tracking features enable you to create rich project reports by filtering project data with just a few clicks. This makes it the best time-tracking solution for a workforce with diverse operational setups in my opinion. For example, Smartsheet can provide detailed reports that can give insight into historical data or offer a forecasted view of team utilization, actual vs. planned time reports, budget tracking, expense reports, and projects in the pipeline.

Another standout feature I noticed was the Resource Management by Smartsheet's unique project and resource matching feature, which helps match team members to the project’s requirements according to different criteria like disciplines, skills, availability, and more.

Smartsheet Standout Features & Integrations

Features include predictive analytics capabilities that provide automated suggestions for optimizing team workloads and estimating future time requirements based on historical data. Additionally, the platform includes cross-project time tracking that enables teams to log and analyze hours across multiple projects in a single view to ensure comprehensive oversight and seamless reporting.

Integrations include 80+ software applications, such as Slack, MS Teams, Brandfolder, serviceNOW, Okta, Salesforce, and Google Calendar. Additionally, it provides a flexible API and Zapier integration that can connect with top operational tools for analytics, communications, PM, ERP, and finance.

Scoro's time tracking software is tailored for professional services, offering features that enhance productivity and project management. It caters to a diverse user base, including businesses seeking efficient time management solutions. Unique selling points include comprehensive integration capabilities, user-friendly interface, and advanced analytics that help organizations optimize workflows and improve overall efficiency. The software is designed to provide insights into time usage, helping organizations optimize their workflows.

Why I Picked Scoro

I picked Scoro because it excels in providing detailed time tracking, a crucial feature for businesses aiming to enhance productivity and efficiency. With Scoro, you can track both billable and non-billable hours, offering a clear distinction that aids in accurate billing and project profitability analysis. Another standout feature is its ability to provide advanced analytics, giving you insights into team productivity and helping optimize resource allocation. These functionalities make Scoro an ideal choice for businesses that want to manage time effectively and ensure every minute is accounted for.

Scoro Key Features

In addition to its detailed time tracking capabilities, Scoro offers several other features that can be invaluable for your team:

• Project Management: Allows you to manage projects from start to finish, ensuring all tasks are completed on time and within budget.
• Resource Planning: Helps you allocate resources effectively, preventing overbooking and ensuring optimal use of your team's skills.
• Financial Tracking: Provides real-time insights into project costs and revenues, helping you maintain financial control.
• Invoicing: Automates billing processes, reducing manual work and ensuring timely payments.

Scoro Integrations

Integrations include Google Sheets, Salesforce, Asana, Mailchimp, Slack, Gravity Forms, Pipedrive, monday.com, PandaDoc, and QuickBooks.

monday.com is a work operating system designed to help teams manage projects, tasks, and workflows in one place. It offers customizable boards and columns to organize and track work across various departments. For many professionals, the platform also translates into significant time savings. Adam Bushell, Owner & Director of AB Electrical and Communications, shared his experience: “The platform saved me some hours per week of doing manual updates. As an example, I would spend some three hours on Fridays balancing hours and materials in spreadsheets but on monday.com it took just under an hour."

Why I picked monday.com: I like that monday.com has a time tracking column that lets you track the time spent on each task by starting and stopping a timer directly within the task item. You can also manually add time entries if needed. This helps your team understand how much time is being spent on various tasks, aiding in better project planning and resource allocation.

monday.com Standout Features & Integrations

Features include a time tracking widget that provides insights into team performance and time allocation, helping you identify areas where time is being spent efficiently or where improvements can be made. Additionally, the platform offers a workload view, helping you visualize who is working on what and for how long, which aids in balancing workloads and preventing burnout.

Integrations include business apps like Slack, Google Drive, Gmail, Google Calendar, Harvest, Jira, GitHub, Trello, Dropbox, Typeform, and many more, accessible via Zapier.

Productive offers a versatile time tracking solution tailored for a variety of industries, including IT services, consultancy, and architecture, helping you and your team monitor both billable and non-billable hours with ease. The platform’s ability to integrate time tracking directly with project budgets and profitability insights makes it particularly appealing to professionals aiming to streamline operations and enhance business performance. By providing real-time insights into project costs and revenue, Productive addresses the challenge of maintaining profitability without the need for separate financial reports.

Why I Picked Productive

I picked Productive for its exceptional ability to provide time-based profitability insights, a crucial feature for businesses seeking to align time tracking with financial outcomes. Productive’s integration of time tracking with project budgets allows you to see the direct impact of logged hours on your financials, offering a clear view of project profitability. Additionally, the automation tools for task management ensure that your team spends more time on billable work and less on administrative tasks. These features collectively make Productive a standout choice for those focused on maximizing both productivity and profitability.

Productive Key Features

In addition to its profitability insights, Productive offers several other useful features for your team:

• Resource Planning: Plan and allocate resources efficiently across multiple projects, ensuring optimal use of your team’s time.
• Project Management Tools: Coordinate tasks and schedules to keep your projects on track and within budget.
• Financial Management: Manage budgets, invoicing, and forecasting to gain a comprehensive view of your financial health.
• Advanced Reporting: Access detailed reports that provide insights into project performance and business operations.

Productive Integrations

Integrations include Jira, HubSpot, Xero, Google Calendar, Slack, QuickBooks, and more. An API is available for custom integrations, allowing you to tailor the platform to your specific needs.

Connecteam is a workplace software company that offers products for operational, communication, and skills management. The operational platform facilitates time tracking and employee scheduling.

Why I picked Connecteam: I am particularly impressed by Connecteam's operations management software, which offers a unique approach to time tracking, scheduling, and task management features. Employees can log their time in the system and it even provides GPS tracking to keep managers updated on the whereabouts of mobile teams. You can also assign shifts and tasks to employees, and oversee their work with forms and checklists.

I also like how Connecteam's software can be connected with a payroll platform, so you can easily use schedules and timesheets for pay administration. Additionally, the platform offers several customization tools for your team's unique tasks and timesheet needs.

Connecteam Standout Features & Integrations

Features include a geo-fencing feature that ensures employees can only clock in and out within a designated physical location, providing an added layer of accountability for remote or field teams. The platform's kiosk mode also allows multiple employees to log time from a single shared device, which is ideal for industries like retail or hospitality. 

Integrations include Paychex, Xero, Gusto, QuickBooks Payroll (online + desktop), Google Calendar and others.

For professionals in consulting and agencies, Kantata offers a tailored time and expense tracking solution that addresses the intricacies of managing projects and resources efficiently. It is designed to enhance your financial oversight and project collaboration through its AI-powered Expertise Engine™, providing real-time tracking and reporting to optimize operations and boost profitability. Whether you’re looking to simplify timesheet management or improve client satisfaction, Kantata stands out as a reliable partner in streamlining your project management processes.

Why I Picked Kantata

I chose Kantata for its exceptional ability to manage the full lifecycle of time tracking, making it an ideal choice for those seeking comprehensive oversight. With features like the embedded timer and manual entry options, your team can effortlessly capture time data at both project and task levels. The centralized approval workflow streamlines the review process, ensuring accuracy and preventing budget overruns. Additionally, Kantata's project integration ties time and expenses directly to specific projects, empowering you to manage budgets effectively and enhance profitability. In addition to its full lifecycle time tracking capabilities, Kantata offers several other features that make it a standout choice for your time tracking needs.

• AI-Powered Expertise Engine: This unique tool helps optimize project delivery by providing insights specific to professional services.
• Project Management Integration: Seamlessly add time and expenses to projects, with the ability to set limits for tracking and submission.
• Centralized Approval Process: Review and approve time entries from one location, with notifications to keep your team on track.
• User Permissions: Control who can track and approve time through customizable account and project permissions.

Kantata Integrations

Integrations include Salesforce, QuickBooks, Slack, Jira, NetSuite, HubSpot, Microsoft Dynamics, Google Workspace, Xero, and Workday.

Hubstaff is a time tracking and workforce management tool designed for remote and hybrid teams. It helps you monitor work hours, track productivity, and manage payroll, all from one platform. 

Why I picked Hubstaff: I think Hubstaff is particularly useful for distributed teams because, aside from features like automatic time tracking and detailed timesheet generation, it also includes activity monitoring. It records keyboard and mouse activity levels to give you a sense of how engaged team members are during work hours. This helps you understand productivity patterns without being intrusive. You can also enable optional screenshots, which are taken at intervals and can be adjusted or turned off based on your team's preferences. 

Hubstaff Standout Features & Integrations

Features include GPS and geofencing capabilities that are especially useful for field workers or those who move between locations. Hubstaff also offers project budgeting tools that allow you to set time and cost limits for projects, helping you stay on track financially. 

Integrations include Asana, Jira, Basecamp, QuickBooks, PayPal, Salesforce, and Zendesk.

Resource Guru is a resource management platform with time tracking features that help you manage schedules, allocate workloads, and track hours worked. The platform includes timesheets, leave management, and capacity planning tools, making it easier to keep projects on track while ensuring team availability is accurately accounted for.

Why I picked Resource Guru: I included Resource Guru in this list because of its strong project and resource scheduling capabilities. You can assign tasks, prevent over-allocation, and view availability in real time, which helps reduce bottlenecks. Its timesheet feature lets you log hours across projects, giving managers insight into productivity and resource use. I also like its leave management functionality, which automatically factors absences into project schedules to help maintain balanced workloads.

Resource Guru Standout Features & Integrations

Features include capacity planning to anticipate future resource needs, project forecasting reports to identify potential delays early, and a meeting room booking system to centralize scheduling for both people and spaces. The platform’s unified resource pool allows you to manage people, equipment, and rooms in one place, making it easier to coordinate resources across multiple projects.

Integrations include Google Calendar, Microsoft Outlook Calendar, Apple Calendar (via iCal feed), Calendly (via iCal feed), Zapier, Slack, Salesforce, and Microsoft Teams.

Insightful is a workforce analytics suite focused on time tracking. It's both easy to navigate and pretty advanced, with remote team monitoring features like auto-grab screenshots and web usage tracking. For this reason, I think it's a useful tool for remote businesses that are scaling quickly.

Why I picked Insightful: One reason I chose Insightful as a top time tracking software is its automatic time mapping feature. It tracks time spent on different tasks and projects without requiring manual entries, reducing the chance of errors and saving your team time. This is especially useful for remote or hybrid teams, as it ensures accurate time tracking without disrupting workflows. I also like Insightful's detailed activity monitoring. It logs active and idle time, as well as app and website usage, providing a comprehensive view of how time is spent. 

Insightful Standout Features & Integrations

Features include a time and attendance tracking system that offers real-time attendance monitoring, helping you keep schedules organized and records accurate. Additionally, Insightful provides productivity monitoring tools that analyze how time is used, helping teams uncover inefficiencies and rebalance workloads based on actual behavior.

Integrations include various project management tools like Asana, Jira, Slack, Trello, and others.

Buddy Punch is a web-based employee time clock software that can help simplify your employee scheduling and payroll.

Why I picked Buddy Punch: It has features to support time tracking across the organization, regardless of their work arrangement. You can see timesheets for on-site employees, use GPS and IP locking features to keep tabs on your remote workforce, and easily categorize projects using project-specific time entries and job codes. It also offers flexible time clock methods, including via web, app, kiosk, facial recognition, or QR code.

On top of the time tracking features, Buddy Punch gives you access to employee scheduling options. With the scheduler you can let your team know exactly when they need to work on something and what type of activity they're expected to work on. Finally, the drag-and-drop functionality for schedules helps you make quick shift changes in minutes.

Buddy Punch Standout Features & Integrations

Features include an overtime calculation feature that allows you to customize overtime rules based on your specific business policies or local labor laws. The platform also provides automated alerts and reminders to employees to ensure timely clock-ins and clock-outs. Additionally, Buddy Punch's detailed audit logs track every modification to timesheets, providing complete transparency and accountability for payroll and compliance purposes.

Integrations include QuickBooks, ADP, Gusto, Paychex, Paylocity, PayPlus, SurePayroll, and Workday. A paid Zapier account can get you access to hundreds of other tool connections.