15 Online Collaboration Tools zur Effizienzsteigerung deines Projekts

Confluence is a remote-friendly online workspace for team project collaboration, project management, and knowledge management. It allows for efficient access and flow of project-related information, giving remote teams the ability to collaborate, store and organize documents, and maintain project updates using a single unified platform.

Why I picked Confluence: It enables users to share relevant knowledge while managing communications for the entire organization by configuring various role-based permissions for user feedback and collaborator/contributor content.

Confluence is built on a simple structure of spaces and pages. Its pages are dynamic documents that enable users to create, edit, and discuss work-related knowledge and processes. The software also provides a workspace; i.e., a flexible area that features different pages for projects, teams, and departments. Its Macro feature is designed to enable users to incorporate interactivity into the pages for added functionality.

To deliver efficient and useful online collaboration tools for teams, Confluence enables real-time editing and co-authoring. It comes with a built-in page versioning feature that allows users to track the history of changes made to every page. This allows them to view changes and compare multiple versions or revert the changes. The software enables users to post in-line and page comments.

Confluence Standout Features & Integrations

Features include project management, data & document storage, powerful search capabilities, mobile support, collaboration, permission & access management, version history, and third-party integrations/add-ons. 

Integrations include other Atlassian products, including Jira Software, and Jira Service Management. It also connects with third-party tools like Jira, Slack, Trello, Google Drive, Zoom, and Microsoft Office. Additionally, Confluence has a marketplace where you can find other plugins and add-ons to extend its functionality.

A free plan is available for up to 10 users.

ClickUp is a project management app where you can plan, track, and manage any type of work regardless of geographical location and using any device.

Why I picked ClickUp: This is a platform that puts a lot of thinking into what they develop. One of the most recent updates includes an in-app video recording tool that can help any team member record their screen, share a link to the video, and requires no downloads. The opportunity to collaborate in ClickUp includes comments, mentions, notifications, collaborative documents, whiteboards, and task management.

Task management features include task checklists, subtasks, reminders, priorities, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks. ClickUp includes time tracking as well, both through integrations and natively.

ClickUp features color-coding for further organization and clarity, as well as multiple task views such as lists, calendars, Gantt charts, Kanban boards, and more.

Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp Standout Features & Integrations

Features include task scheduling/tracking, project management, resource management, budgeting, contact management, data visualizations, employee database, expense tracking, file sharing, third-party plugins, collaboration support, timesheets, roadmapping, chat, customer management, email integration, feedback management, and process reporting.

Integrations include native connections with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp's free plan is robust and includes all primary features.

Slack is a communication platform designed to facilitate team interaction and collaboration. It provides a centralized space for conversations and provides easy access to information for in-person, hybrid, or remote team members.

Why I picked Slack: Slack is a collaboration tool that not only promotes real-time exchange of ideas but also allows for communication through asynchronous means. I like that teams have the ability to create different channels for specific projects to make collaboration more organized.

Overall, Slack's adaptability aligns with organizations operating remotely in different time zones. The platform caters to a wide range of team sizes and industries. Small teams appreciate the simplicity and flexibility of the platform, while large businesses benefit from its scalable features. Additionally, integrations with other software tools allow teams to streamline their workflows by receiving notifications and updates directly within the platform. 

Slack Standout Features & Integrations

Standout features include huddles for live audio or video collaboration, clips for asynchronous messaging, channels that can organize teams and projects, workflow builder to automate routine tasks and communications, and canvas which allows you to create documents that can be shared and collaborated on within the platform.

Integrations include Google Drive, Trello, Asana, Zoom, Salesforce, Jira, GitHub, Dropbox, Microsoft Teams, and over 2,600 other tools. 

Productive is a robust, all-in-one platform designed to streamline project management and operations for agencies and professional services. It offers a comprehensive suite of tools for planning, tracking, and managing projects, resources, and finances. 

Why I picked Productive: One of its key features is the real-time collaboration capabilities embedded within its project management tools. Teams can easily assign tasks, set deadlines, and track progress, ensuring everyone stays on the same page. The platform's chat and comment functions also allow for instant feedback and discussion. 

Another significant feature that makes Productive ideal for online collaboration is its Docs functionality. This feature allows teams to create, share, and collaborate on documents directly within the platform. By centralizing document management, Productive ensures that all team members have access to the latest versions of files and can contribute to documents simultaneously. 

Productive Standout Features & Integrations

Standout features include workload management, budgeting, invoicing, forecasting, purchase orders, revenue recognition, sales CRM, automation, and advanced reporting.

Integrations include Jira, Slack, QuickBooks, Xero, Trello, Zapier, Google Drive, Sage, BambooHR, Gusto, and HubSpot.

Guru is an AI-powered enterprise search, intranet, and wiki tool that provides a comprehensive solution for businesses. It features AI-driven company knowledge search, a customizable employee engagement hub, and an automated centralized knowledge base, along with integrations with existing workflows and tools. 

Why I picked Guru: I selected Guru for this list because it aids team collaboration by centralizing and organizing company knowledge, making it easily accessible to employees. The platform aims to increase productivity and drive businesses forward by unblocking knowledge and eliminating time-wasting silos.

Guru's features include AI-driven knowledge search, customizable employee engagement hubs, and automated knowledge bases, which help reduce time spent searching for information. The platform also integrates with existing workflows and tools, allowing users to search for information without leaving their current workspace. Guru additionally supports various industries and teams, offering resources like field guides and templates to enhance knowledge sharing and management. 

Guru Standout Features & Integrations

Standout features include a browser extension, automated verification workflows, usage analytics and user feedback tools, comments and mentions, role-based access, and content expiration dates.

Integrations include Google Chrome, Slack, Microsoft Teams, Adobe Workfront, Airtable, BambooHR, GitHub, Intercom, Jira, Monday.com, and Trello.

QuickBase is a platform that enables the development of custom applications without requiring deep coding skills. It stands out for its no-code approach, allowing users to build industry-specific solutions with features like integrations, automations, and mobile capabilities.

Why I picked QuickBase: I selected QuickBase as a collaboration tool after judging its capabilities to enable teams to create and customize applications without the need for extensive coding skills. What differentiates QuickBase is its user-friendly interface and the empowerment it offers to citizen developers, allowing them to automate workflows and connect data effortlessly. I believe QuickBase is best for no-code app development because of its flexibility and the comprehensive solutions it provides, which cater to a wide range of business needs without requiring deep technical expertise.

QuickBase stands out as an excellent tool for collaboration due to its user-friendly interface and customizable features that cater to a wide range of business needs. It enables teams to create and share interactive, data-driven applications without requiring extensive technical knowledge. This flexibility allows for seamless integration of data from various sources, fostering efficient teamwork and decision-making.

QuickBase Standout Features & Integrations

Standout features include a no-code platform that enables users to build custom applications tailored to their business needs without requiring coding expertise. It offers a visual Builder for application development, Integrations to connect with various other software tools, and Automations to help manage workflows efficiently. 

Integrations include Salesforce, Microsoft Teams, Google Calendar, Tableau, QuickBase Pipelines, Slack and Zapier.

Axero is a knowledge sharing platform that can be used to build out content hubs for internal and external collaboration. It's a flexible solution that's adaptable to the needs of various types and sizes of businesses.

Why I picked Axero: I decided to give this platform a spot on my list for its capacity to build a knowledge base for either internal or external collaborators (or both). It's flexible enough to suit various contexts, yet provides the necessary structure to keep information organized, accessible, and accounted for.

You can create both public and private spaces in your company wiki, and build out content in various formats. Blog posts, forums, surveys, and broadcasts are among the supported content types. Meanwhile, commenting and like buttons allow for engagement and interaction, and live chat lets you keep all communications centralized in one space.

Axero Standout Features and Integrations

Standout features of this tool include its best-in-class mobile apps. Your knowledge base will be fully accessible from iOS and Android devices, helping to enable a distributed or mobile workforce. Higher-tier plans also allow for white labeling of the mobile apps, so you can customize it to reflect your company branding and provide a familiar environment to your collaborators.

Integrations include Outlook 365, Sharepoint, OneDrive, Microsoft Teams, Google Workspace, Slack, Zoom, Dropbox, Box, Unsplash, and Twilio, among others.

Notion is a lightweight collaboration tool with a clean, simple interface. The tool has 4 main functional areas: documentation, knowledge base (wiki), task and project management, and spreadsheets/databases. This tool is well-suited to teams or individuals who use a combination of tools like Google Sheets, Airtable, Trello, and Evernote because this tool combines the capability of all of these management tools into one application.

Notion’s features include a drag-and-drop task management interface, complete with Kanban board, calendar, task notifications, and workflow templates. Overall, it’s a practical collaboration tool that’s easy to learn to use. However, this tool does offer less in terms of project management, lacking some of the progress reporting and milestone features available in other collaboration tools.

Notion currently integrates with common tools like Figma, Invision, Framer, Latex, Twitter, Github Gist, and improvements like integration with Zapier and APIs are on the app’s roadmap.

Notion costs from $10/month for a single user.

Summary of Notion:

• Project discussions: Pass
• File upload and sharing: Pass
• To-do list and assigning tasks: Pass
• Events/project milestones: Pass
• Integration (with other types of tools): Pass

Miro is a collaborative online whiteboard built to facilitate brainstorming, ideation, team meetings, project planning, and other team activities.

Why I picked Miro: I decided to include this platform because of how versatile and flexible it is. Your team can start with a blank canvas or choose from the 1,000+ pre-built templates included. Miro supports a diverse expression of ideas, including numerical data and brand elements, alongside traditional visuals like sticky notes and videos.

Unique features such as Stickies Capture and TalkTrack can also help users convert physical notes to digital and recording explanatory videos for asynchronous collaboration, respectively. With integrations like Jira and Asana, plus Confluence and Notion, Miro bridges idea generation with project execution, facilitating a cohesive team collaboration environment.

Miro Standout Features & Integrations

Some of the standout features of Miro include its robust resources for continuous learning. Miro Academy, online events, and a community forum help you uncover new uses and features of the product and improve your teamwork skills. Some other nice features are Miro's planner tool, privacy mode, the Miro Assist AI, as well as timers, music, and voting, which are useful for meetings and brainstorming sessions. 

Integrations include Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, monday.com, Confluence Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

FigJam is an online whiteboard that supports team collaboration, and connects easily with Figma's design platform. Its functionalities cater to various group activities, like stand-up meetings and brainstorming sessions.

Why I chose FigJam by Figma: This platform is highly flexible and well-suited to the needs of various types of teams. But I chose it because its integration with Figma's design platform makes it a good choice for teams looking for a collaboration tool that complements their existing design processes. In a world where disjointed tech stacks continually make teamwork more challenging, I love that FigJam allows design teams to work together within the same environment they use to do their work.

The whiteboard tool is highly flexible and can be used for all kinds of purposes. You can use its stickers, comments, shapes, lines, arrows, images, and more to map out concepts, ideas, and plans. There are also tons of pre-built templates to help you get started, from brainstorming outlines to retrospective structures to project management and roadmapping tools.

FigJam by Figma Standout Features & Integrations

Some standout features I really appreciate about FigJam are the precise ways it connects with the Figma design platform. You can share assets between the two systems, turning your rough concepts into more structured prototypes. It also has some super useful automations, which can do things like auto-sort your sticky notes or consolidate notes into clear action items.

Integrations include Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.

Nifty is a collaboration hub that unites goals, actions, and communications across your projects.

Why I picked Nifty: I selected Nifty for this list for its ability to integrate collaboration tools with individual projects. With this tool, every project comes with its own discussion board and a Zoom integration that you can use to call your team any time. Further, you can collaborate on documents from the documents tab. I also like how this lightweight document solution integrates with Google Docs so that you can work on documents in real-time without leaving Nifty.

The tool also includes direct messaging, which I think is great for facilitating team-wide communication from planning to delivery. Its ability to automatically update project milestones as tasks are completed also stood out to me.

Nifty Standout Features & Integrations

Features include milestones management, forms, time tracking, project portfolios, file management, task lists, recurring tasks, task automation, and reporting.

Integrations. Nifty allows you to import data from Asana, Basecamp, ClickUp, and Trello so you can quickly establish your workflow. Nifty has built-in native integrations such as Slack, Zoom, GitHub, Dropbox, Google Drive, GSuite, and Google Calendar, as well as over 1000 additional integrations through Zapier.

Troop Messenger is a team communication platform that helps remote and hybrid teams keep in touch and stay aligned on their work.

Why I picked Troop Messenger: This platform's major features caught my attention, include instant messaging, voice and video calling, video conferencing, file sharing, and screen sharing and remote screen control. The main reason Troop Messenger made it onto my list, however, is because of its extensive capabilities for connecting team members working together but apart. It keeps all of your communications in a single platform, making it easier to find information and keep conversations centralized. I also want to note that, although it’s a SaaS tool, self-hosting, API, and custom application options are available, too.

Troop Messenger Standout Features & Integrations

Standout features I find especially useful in this tool are its more advanced capabilities. It has a 'respond later' option and a 'burnout' option that lets you set a message to send at a later time. The self-messaging feature is also unique—a simple but useful feature that lets you send reminders and notes to yourself. Finally, the 'forkout' feature lets you send bulk text messages and files to multiple users at once, and when viewing files you see a preview so you don't have to download to see them.

Integrations include Google Drive, Dropbox, and LDAP. You can also connect it to a paid Zapier account for additional integrations. The app is available across Windows, Linux, Mac, Android, and iOS.

Blink is an online communication tool designed to fit the needs of a deskless workforce.

Why I picked Blink: If you ask me, workplace communication is at the heart of this software. I love that Blink offers direct messaging, group chats, and top-down communications via a company news feed. Moreover, I decided to include it in my list because of how friendly it is to non-office workers. The mobile app is available for both iOS and Android devices, so your team members can have access from their personal or company-provided mobile devices.

In addition to the communication features, the platform also offers an employee recognition tool and engagement tracking tools. You can facilitate peer-to-peer recognition messages and automated messages for things like anniversaries and birthdays. Employee surveys are also included to help you keep a pulse on morale and engagement levels.

Blink Standout Features & Integrations

Some standout features include the platform's analytics capabilities for admins features. You can track post-by-post analytics, and track hub analytics to measure interactions and adoption. You can also track metrics at a company and team level to dig deeper. Another cool feature is the mandatory reads option, which can be added to communications to ensure employees read through important announcements.

Integrations include Jira, Trello, ADP, Workday, Typeform, Dropbox, GitHub, Box, Office 365, and Google Workplace, among others. You can also build new integrations with the software's public APIs.

MeisterTask is an online task management tool with intuitive dashboards and individual agendas for each team member.

Why I picked MeisterTask: This software made it onto my list because of its task-specific communication tools. I was particularly impressed by its Kanban-style project boards, which you can customize to fit your team's workflow and track the progress of tasks. Within each task card, you can also store relevant files and links, and carry out discussions, which I think is a fantastic way to keep everyone on the same page.

MeisterTask Standout Features & Integrations

Standout features include the software's individual agendas. Each team member can set up and customize their own personal board view, showing the tasks they need to accomplish across multiple projects. You can create an unlimited number of sections on your board and pin specific tasks that are high-priority or particularly important.

Integrations include Google Workspace, Slack, and GitHub. You can also set up more integrations with a paid Zapier account.

Kintone is a customizable collaboration tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide.

Why I picked Kintone: Their unique platform allows you to build a wide variety of customizable no-code “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps are not only customizable but they allow you to communicate where the data lives so your team is always on the same page.

Kintone Team Space feature lets you start conversations with your team. You can create different spaces for different projects or teams, which keeps your conversations relevant. Pretty much like conversations within tasks, every project data record within Kintone has its comment section where you can mention team members which helps add context to your conversations.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone Standout Features & Integrations

Features include project management, dashboards, resource management, analytics, calendar management, conversion tracking, employee onboarding, forecasting, lead scoring, timesheets, collaboration support, reports, pipeline management, budgeting, and process modeling.

Integrations include tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone offers discounted prices for nonprofits and educators. Its team also offers a free custom app build as part of the free trial process.