15 Online Collaboration Tools zur Effizienzsteigerung deines Projekts

Screendragon is a work management platform designed for marketing, agency, and professional services teams. It combines project management, workflow automation, resource management, and budget management into one solution.

Why I picked Screendragon: Screendragon's smart briefs feature enhances the intake of work by using smart logic and automation to guide users on what information to provide and when. This ensures that your team starts projects with clear and comprehensive briefs, reducing misunderstandings and setting a strong foundation for successful collaboration.

You can also create custom proofing, review, and revision workflows that simplify feedback cycles and manage version control in one place. Instead of chasing scattered emails, all feedback is consolidated within the platform, ensuring decisions are tracked through automated audit trails. 

Screendragon Standout Features & Integrations

Features include advanced task management capabilities offering Gantt charts and Kanban boards to create task lists, assign tasks, and adjust timelines. Screendragon also has integrated resource management tools providing a comprehensive view of your team's capacity, allowing you to identify bottlenecks and manage workloads.

Integrations include MS Power BI, Slack, MS Teams, Zapier, Google Drive, Trello, Microsoft 365, Box, Jira, Microsoft OneDrive, and PeopleSoft.

StreamWork is a creative workflow management tool designed to facilitate the review, approval, and management of creative projects. It consolidates various creative assets such as videos, images, and documents into a single platform, allowing teams to collect feedback, track deliverables, and automate stakeholder approvals.

Why I picked StreamWork: I like that StreamWork has a centralized feedback system that allows team members and stakeholders to provide feedback directly on creative assets, such as images and videos, ensuring that all comments are organized and prioritized effectively. 

The platform also automates the review process by enabling users to designate specific reviewers, set deadlines, and track decisions in real time. This automation ensures that the approval process is transparent and that all stakeholders are aware of the project's status at any given point.

StreamWork Standout Features & Integrations

Features include a visual collaboration feature that allows users to annotate creative assets directly on the platform for precise and actionable feedback. Its collaborative campaign planning tools also enable teams to map out project timelines, assign responsibilities, and monitor progress in one unified space.

Integrations include Slack, Asana, Trello, and various digital asset management tools.

ClickUp is a project management app where you can plan, track, and manage any type of work regardless of geographical location and using any device.

Why I picked ClickUp: This is a platform that puts a lot of thinking into what they develop. One of the most recent updates includes an in-app video recording tool that can help any team member record their screen, share a link to the video, and requires no downloads. The opportunity to collaborate in ClickUp includes comments, mentions, notifications, collaborative documents, whiteboards, and task management.

Task management features include task checklists, subtasks, reminders, priorities, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks. ClickUp includes time tracking as well, both through integrations and natively.

ClickUp features color-coding for further organization and clarity, as well as multiple task views such as lists, calendars, Gantt charts, Kanban boards, and more.

Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp Standout Features & Integrations

Features include ClickUp's Pulse, which provides real-time activity monitoring that allows team members to see who is online, what tasks they are working on, and their current status. The platform’s Goals feature also lets teams collaboratively set, track, and update progress on shared objectives, linking them to actionable tasks for a seamless workflow.

Integrations include native connections with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

Guru is an AI-powered enterprise search, intranet, and wiki tool that provides a comprehensive solution for businesses. It features AI-driven company knowledge search, a customizable employee engagement hub, and an automated centralized knowledge base, along with integrations with existing workflows and tools. 

Why I picked Guru: I selected Guru for this list because it aids team collaboration by centralizing and organizing company knowledge, making it easily accessible to employees. The platform aims to increase productivity and drive businesses forward by unblocking knowledge and eliminating time-wasting silos.

Guru's features include AI-driven knowledge search, customizable employee engagement hubs, and automated knowledge bases, which help reduce time spent searching for information. The platform also integrates with existing workflows and tools, allowing users to search for information without leaving their current workspace. Guru additionally supports various industries and teams, offering resources like field guides and templates to enhance knowledge sharing and management. 

Guru Standout Features & Integrations

Standout features include real-time knowledge sharing, which allows team members to update and share knowledge cards instantly across the organization. Its contextual knowledge delivery also ensures that employees receive relevant information exactly when they need it.

Integrations include Google Chrome, Slack, Microsoft Teams, Adobe Workfront, Airtable, BambooHR, GitHub, Intercom, Jira, Monday.com, and Trello.

QuickBase is a platform that enables the development of custom applications without requiring deep coding skills. It stands out for its no-code approach, allowing users to build industry-specific solutions with features like integrations, automations, and mobile capabilities.

Why I picked QuickBase: I selected QuickBase as a collaboration tool after judging its capabilities to enable teams to create and customize applications without the need for extensive coding skills. What differentiates QuickBase is its user-friendly interface and the empowerment it offers to citizen developers, allowing them to automate workflows and connect data effortlessly. I believe QuickBase is best for no-code app development because of its flexibility and the comprehensive solutions it provides, which cater to a wide range of business needs without requiring deep technical expertise.

QuickBase stands out as an excellent tool for collaboration due to its user-friendly interface and customizable features that cater to a wide range of business needs. It enables teams to create and share interactive, data-driven applications without requiring extensive technical knowledge. This flexibility allows for seamless integration of data from various sources, fostering efficient teamwork and decision-making.

QuickBase Standout Features & Integrations

Features include a no-code platform that enables users to build custom applications tailored to their business needs. Moreover, QuickBase’s built-in audit logs provide a collaborative safety net by tracking changes and updates, allowing teams to review and revert actions when necessary.

Integrations include Salesforce, Microsoft Teams, Google Calendar, Tableau, QuickBase Pipelines, Slack and Zapier.

Bonsai is a business management platform that integrates features like project management, client management, and financial management all in one place. It's ideal for agencies, professional service providers, and consultancies looking for a unified space to keep teams in the loop about all operations.

Why I picked Bonsai: When it comes to collaboration, Bonsai helps align teams by keeping all important aspects of the business in one platform. It offers project management capabilities, task assignments, time tracking, and file sharing, which are essential for real-time collaboration. The platform also includes CRM capabilities and financial management tools.

Since Bonsai centralizes information, this real-time visibility allows team members from various departments to understand project progress, profitability, and other important status updates without needing to dig into multiple separate platforms. Furthermore, Bonsai integrates with popular collaboration tools like Slack and Trello, enhancing team communication. 

Bonsai Standout Features & Integrations

Standout features include a comprehensive set of tools for managing client relationships, including proposal and contract management, scheduling, and a client portal for centralized communication. It also has powerful reporting features that allow you to view resource utilization and overall project profitability, which helps teams get a fuller picture for planning and budgeting purposes. 

Integrations include Zapier, Slack, QuickBooks Online, Gmail, Google Calendar, Calendly, ClickUp, Trello, Google Sheets, Xero, HubSpot, Google Drive, and more. 

Axero is a knowledge sharing platform that can be used to build out content hubs for internal and external collaboration. It's a flexible solution that's adaptable to the needs of various types and sizes of businesses.

Why I picked Axero: I decided to give this platform a spot on my list for its capacity to build a knowledge base for either internal or external collaborators (or both). It's flexible enough to suit various contexts, yet provides the necessary structure to keep information organized, accessible, and accounted for.

You can create both public and private spaces in your company wiki, and build out content in various formats. Blog posts, forums, surveys, and broadcasts are among the supported content types. Meanwhile, commenting and like buttons allow for engagement and interaction, and live chat lets you keep all communications centralized in one space.

Axero Standout Features and Integrations

Features include a collaborative document editing feature that enables multiple team members to work on shared content in real time. Moreover, Axero’s activity feed aggregates updates from across the platform, ensuring that team members can stay informed about new content, comments, and project developments without switching between tools.

Integrations include Outlook 365, Sharepoint, OneDrive, Microsoft Teams, Google Workspace, Slack, Zoom, Dropbox, Box, Unsplash, and Twilio, among others.

Notion is an all-in-one workspace designed to help teams and individuals manage projects, organize tasks, and store knowledge in one place. It offers a flexible platform for creating and managing content, whether it’s for personal use, team collaboration, or company-wide documentation.

Why I picked Notion: I chose Notion because of its clean and minimalistic interface that makes organizing information intuitive and distraction-free. Your team can easily create custom databases, pages, and templates tailored to your workflows. Notion’s drag-and-drop functionality simplifies reorganizing content, while its ability to embed third-party media enhances the user experience. The platform also supports inline comments, making it easy for your team to collaborate directly on tasks and documents.

Standout features & integrations:

Features include custom databases to manage workflows, a web clipper to save content for later, and version history that lets you track changes over time. Your team can also use Notion to create linked databases, allowing information from multiple sources to stay connected and up to date. Its unique toggle lists help you condense and expand information to reduce visual clutter.

Integrations include Slack, Google Drive, GitHub, Figma, Loom, Typeform, Zapier, Integromat, and Trello.

Miro is a collaborative online whiteboard built to facilitate brainstorming, ideation, team meetings, project planning, and other team activities.

Why I picked Miro: I decided to include this platform because of how versatile and flexible it is. Your team can start with a blank canvas or choose from the 1,000+ pre-built templates included. Miro supports a diverse expression of ideas, including numerical data and brand elements, alongside traditional visuals like sticky notes and videos.

Unique features such as Stickies Capture and TalkTrack can also help users convert physical notes to digital and recording explanatory videos for asynchronous collaboration, respectively. With integrations like Jira and Asana, plus Confluence and Notion, Miro bridges idea generation with project execution, facilitating a cohesive team collaboration environment.

Miro Standout Features & Integrations

Features include real-time voting and timer features that allow teams to prioritize ideas and stay on track during brainstorming sessions. Its 'Digital Sticky Notes' tool supports infinite flexibility for organizing thoughts, while the 'Mind Mapping' function encourages free-form ideation with structured visuals.

Integrations include Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, monday.com, Confluence Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

FigJam is an online whiteboard that supports team collaboration, and connects easily with Figma's design platform. Its functionalities cater to various group activities, like stand-up meetings and brainstorming sessions.

Why I chose FigJam by Figma: This platform is highly flexible and well-suited to the needs of various types of teams. But I chose it because its integration with Figma's design platform makes it a good choice for teams looking for a collaboration tool that complements their existing design processes. In a world where disjointed tech stacks continually make teamwork more challenging, I love that FigJam allows design teams to work together within the same environment they use to do their work.

The whiteboard tool is highly flexible and can be used for all kinds of purposes. You can use its stickers, comments, shapes, lines, arrows, images, and more to map out concepts, ideas, and plans. There are also tons of pre-built templates to help you get started, from brainstorming outlines to retrospective structures to project management and roadmapping tools.

FigJam by Figma Standout Features & Integrations

Features include asset sharing between FigJam and Figma, which can help turn your rough concepts into more structured prototypes. FigJam also offers various automations, such as auto-sorting your sticky notes or consolidating notes into clear action items.

Integrations include Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.

Nifty is a collaboration hub that unites goals, actions, and communications across your projects.

Why I picked Nifty: I selected Nifty for this list for its ability to integrate collaboration tools with individual projects. With this tool, every project comes with its own discussion board and a Zoom integration that you can use to call your team any time. Further, you can collaborate on documents from the documents tab. I also like how this lightweight document solution integrates with Google Docs so that you can work on documents in real-time without leaving Nifty.

The tool also includes direct messaging, which I think is great for facilitating team-wide communication from planning to delivery. Its ability to automatically update project milestones as tasks are completed also stood out to me.

Nifty Standout Features & Integrations

Features include project-specific collaborative workflows that allow team members to share files, assign tasks, and provide updates in a single cohesive view. Its dynamic workspace also includes a team calendar that consolidates project timelines, personal task deadlines, and meetings for enhanced visibility and synchronization. 

Integrations. Nifty allows you to import data from Asana, Basecamp, ClickUp, and Trello so you can quickly establish your workflow. Nifty has built-in native integrations such as Slack, Zoom, GitHub, Dropbox, Google Drive, GSuite, and Google Calendar, as well as over 1000 additional integrations through Zapier.

Troop Messenger is a team communication platform that helps remote and hybrid teams keep in touch and stay aligned on their work.

Why I picked Troop Messenger: This platform's major features caught my attention, include instant messaging, voice and video calling, video conferencing, file sharing, and screen sharing and remote screen control. The main reason Troop Messenger made it onto my list, however, is because of its extensive capabilities for connecting team members working together but apart. It keeps all of your communications in a single platform, making it easier to find information and keep conversations centralized. I also want to note that, although it’s a SaaS tool, self-hosting, API, and custom application options are available, too.

Troop Messenger Standout Features & Integrations

Features include a 'respond later' option and a 'burnout' option that lets you set a message to send at a later time. The self-messaging feature is also unique—a simple but useful feature that lets you send reminders and notes to yourself. Finally, the 'forkout' feature lets you send bulk text messages and files to multiple users at once.

Integrations include Google Drive, Dropbox, and LDAP. You can also connect it to a paid Zapier account for additional integrations. The app is available across Windows, Linux, Mac, Android, and iOS.

Blink is an online communication tool designed to fit the needs of a deskless workforce.

Why I picked Blink: If you ask me, workplace communication is at the heart of this software. I love that Blink offers direct messaging, group chats, and top-down communications via a company news feed. Moreover, I decided to include it in my list because of how friendly it is to non-office workers. The mobile app is available for both iOS and Android devices, so your team members can have access from their personal or company-provided mobile devices.

In addition to the communication features, the platform also offers an employee recognition tool and engagement tracking tools. You can facilitate peer-to-peer recognition messages and automated messages for things like anniversaries and birthdays. Employee surveys are also included to help you keep a pulse on morale and engagement levels.

Blink Standout Features & Integrations

Features include the platform's analytics capabilities for admins features that allow you to track post-by-post and hub analytics to measure interactions and adoption. You can also track metrics at the company and team level to dig deeper. Another feature is the mandatory reads option, which can be added to communications to ensure employees read through important announcements.

Integrations include Jira, Trello, ADP, Workday, Typeform, Dropbox, GitHub, Box, Office 365, and Google Workplace, among others. You can also build new integrations with the software's public APIs.

MeisterTask is an online task management tool with intuitive dashboards and individual agendas for each team member.

Why I picked MeisterTask: This software made it onto my list because of its task-specific communication tools. I was particularly impressed by its Kanban-style project boards, which you can customize to fit your team's workflow and track the progress of tasks. Within each task card, you can also store relevant files and links, and carry out discussions, which I think is a fantastic way to keep everyone on the same page.

MeisterTask Standout Features & Integrations

Standout features include the software's individual agendas, which allow each team member to set up and customize their own personal board view, showing the tasks they need to accomplish across multiple projects. Additionally, MeisterTask's focus timer feature helps team members manage their productivity by tracking focused work sessions directly within the platform.

Integrations include Google Workspace, Slack, and GitHub. You can also set up more integrations with a paid Zapier account.

Kintone is a customizable collaboration tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide.

Why I picked Kintone: Their unique platform allows you to build a wide variety of customizable no-code “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps are not only customizable but they allow you to communicate where the data lives so your team is always on the same page.

Kintone Team Space feature lets you start conversations with your team. You can create different spaces for different projects or teams, which keeps your conversations relevant. Pretty much like conversations within tasks, every project data record within Kintone has its comment section where you can mention team members which helps add context to your conversations.

Kintone Standout Features & Integrations

Features include granular permission settings that allow teams to manage access at the app, record, or field level, ensuring the right people are involved in the right conversations. Additionally, Kintone’s built-in database supports collaborative data editing, where multiple users can update records simultaneously.

Integrations include tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.