15 15 Online Collaboration Tools zur Steigerung der Effizienz deiner Projekte
Da 43% von uns mindestens eine gewisse Zeit damit verbringen, aus der Ferne zu arbeiten, werden Online Collaboration Tools zu einem wichtigen Element des modernen Arbeitsplatzes.
Und weil der moderne Arbeitsplatz oft gar kein Ort ist, müssen wir einen gut organisierten, zentralen Bereich schaffen, in dem die gesamte Projektdokumentation und Kommunikation abläuft. Unsere Kunden befinden sich in New York, unsere Entwickler in Bali und unser Marketing-Team in London. Aber unsere Dokumente, Prozesse, Fristen und Termine leben unter einem Dach.
Zumindest sollten sie das.

Nicht überzeugt? Bedenke Folgendes: Ein Bericht des McKinsey Global Institute ergab, dass 61% der Arbeitszeit für diese drei Aufgaben aufgewendet werden:
- Lesen und Beantworten von E-Mails
- Suchen oder Sammeln von Informationen
- interne Kommunikation und Zusammenarbeit
Der Großteil unserer Arbeitszeit wird für Kooperations- und Koordinationsaufgaben eingesetzt. Die Kollaborationssoftware verhindert einen Teil der Überflüssigkeiten und Verwirrung bei der Zusammenarbeit, so dass wir Stunden für mehr rollenspezifische Arbeit freigeben können.
Ja, viele von uns kämpfen mit einer nicht so glatten Kombination aus Google- oder Microsoft-Anwendungen, die über ein verwirrtes Netz von E-Mails koordiniert werden. Wenn das auf dich zutrifft, dann bleib dran. Es gibt einen weitaus einfacheren Weg…
Was sind Collaboration Tools? (Und wie können sie dir helfen)
Was sind Collaboration Tools?
Ein Online Kollaborationstool ermöglicht einen besser koordinierten Arbeitsablauf, indem es eine einheitliche Plattform für Teambesprechungen, File-Sharing, Online-Speicher für Dokumentationen, Aufgabenzuweisungen und Echtzeit-Projektzusammenarbeit bietet. Bei Collaboration Tools geht es in erster Linie darum, die Mitarbeiter in Einklang zu bringen.
Kollaborationssoftware gibt es in vielen Varianten. Du kennst wahrscheinlich Slack, ein gängiges Kollaborationstool mit Schwerpunkt auf Gruppen-Messaging (wenn du auf Slack bist, kannst du dich gerne unserer schnell wachsenden Digital Project Manager Community anschließen). Außerdem bist du sicherlich mit den gängigsten Google Collaboration Tools (Drive, Docs, Sheets, Hangouts) oder vielleicht Microsoft Collaboration Tools (SharePoint, One Drive) vertraut. Ja, Collaboration Tools können einfach sein wie zum Beispiel das bewährte Skype (eines der MS Collaboration Tools) oder sogar dein gutes altes E-Mail-Konto. Moderne Kollaborations-Apps gehen einen Schritt weiter, indem sie alle diese Arbeitsinteraktionen auf einer einzigen Plattform vereinen.
Welche Funktionen beinhalten Collaboration Tools?
Wenn du bereits PM-Software nutzt, dann hast du bereits Zugriff auf einige Kollaborationstools. Heutzutage bietet jede Projektmanagement-Software, einschließlich der Ressourcenplanungs-Tools, Funktionen für die Zusammenarbeit, wie z.B. Aktualisierungen des Aufgabenstatus, Dateifreigabe und Fortschrittsvisualisierung. Ein speziell für die Projektkollaboration entwickeltes Tool kann jedoch zusätzliche Funktionen enthalten, wie z.B. Videokonferenzen, Live-Sharing auf gemeinsam erstellten Dokumenten und Kundenportale.
Was sind die Vorteile einer Kollaborationssoftware?
Wenn alle Kommunikationsprozesse, Dateien und Fortschritte an einem Ort zentralisiert sind, profitiert dein Team von einem klareren Informationsaustausch. Dies hilft dir, Fehlkommunikation zu vermeiden. Wenn du jemals den Fehler gemacht hast, eine veraltete Version eines freigegebenen Dokuments an einen Kunden zu senden, wirst du verstehen, warum Zusammenarbeit wichtig ist. Die Vorteile von Collaboration Tools gehen jedoch weit über die Verbesserung der Kommunikation hinaus. Da alles an einem Ort zugänglich ist, wird dein Prozess effizienter gestaltet und du erhältst einen genaueren Einblick in den Fortschritt deines Projekts.
The Digital Project Manager ist Mehr zu den Features und Funktionalitäten voner-unterstützt. Wenn du durch Links auf unserer Website klickst, erhalten wir möglicherweise eine Provision. Erfahre mehr.

Die besten Tools für die projektbezogene Zusammenarbeit, mit denen du die Effizienz deines Projekts steigern kannst
Hier ist eine Liste von Tools für die Zusammenarbeit in Projekten, die dir den Einstieg erleichtert. Wir gehen auf die wichtigsten Unterschiede der Software ein (was sind ihre wichtigsten Vor- und Nachteile im Vergleich zu anderen Tools), gefolgt von einem Überblick über ihre Features und Funktionen. Schließlich werden auch die Integrationen und Preise vorgestellt.
monday.com
Best for connecting goals, projects, and tasks
monday.com is a collaboration and task management software that's well-known for its simplistic design and user-friendly features.
Why I picked monday.com: I love how many collaboration tools this platform offers to help you work on your projects and tasks as a team. But the main reason it made my list is because of its goal-setting capabilities. You can develop your strategic goals, and then connect them to projects and tasks. This helps keep everyone aligned and on track in their work, and contributes to better teamwork.
As for project management, the platform is highly customizable, which is always a top priority for me when I look at project management tools. You can select from an array of views to keep track of progress. Shared documents allow users to co-create meeting minutes, brainstorm, and engage with others in the team. Everything related to your project can live in one place.
monday.com Standout Features & Integrations
One standout feature is the platform's a whiteboard product, called Workcanvas. You and your team can easily create mind maps, presentations, and workflows, and engage in real-time multiplayer activities using the whiteboard. Another cool feature is the built-in communication tools, like mentions and comments, that help keep project discussions contextual and centralized.
Integrations include Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Zoom, and Typeform. Many more are accessible via a paid Zapier account.
Pros
- Free-forever plan available
- User-friendly and intuitive interface
- Complete work management platform
Cons
- Limited reporting in basic and free plans
- Limited storage in basic and free plans
Smartsheet
Best collaboration tool for a high level of security
Smartsheet is a spreadsheet-based project management software that helps you manage projects, automate processes, and scale up to enterprise-level programs and portfolios.
Why I picked Smartsheet: This software is designed with enterprise businesses in mind and as such, has a very high level of security. I picked it for teams who are looking to collaborate virtually, but keep their data well-governed. Granular access controls help you ensure only approved collaborators have access to specific information. The platform's request forms and approval workflows also caught my attention, as they ensure an effective transfer of data and information to right people at the right time.
Smartsheet Standout Features & Integrations
Standout features include the no-code, automated workflow builder and the system's document management capabilities. I particularly like how you can set up automated workflows to streamline your processes and reduce manual tasks. As for file management, proofing and approvals are included as well as version control to ensure no important information is lost.
Integrations include Google Workspace, Microsoft Office 365, Box, DocuSign, Slack, Microsoft Teams, Skype for Business, Gmail, Outlook, and many other apps. Some integrations require Business or Enterprise plans.
Pros
- Plenty of self-serve knowledge base content
- Ability to collaborate with external partners
- Comprehensive enterprise work management platform
Cons
- Robust system, comes with a learning curve
- Freemium limited to 2 editors
Ziflow
Best for creative asset collaboration
Ziflow is a team collaboration platform for multimedia projects and creative assets. Based on my research, I think it is well-suited to the needs of design, content, marketing, and other creative teams.
Why I picked Ziflow: I added this platform to my list because of its unique capabilities for collaborating on creative assets. It's focus on feedback, with tools like commenting, approvals, and review workflows to ensure your creative processes are followed, particularly stood out to me. You can even add comments on specific frames within a video. The workflow tool also has automation capabilities, so you can speed up your processes and alleviate some of your team's manual workload.
Ziflow Standout Features & Integrations
Standout features include the built-in markup tools and number of file types. Your team can use shapes and arrows to provide feedback on assets, alongside comment threads and tagging. The software supports over 1,200 types of files, making it a seriously robust solution for all kinds of creative work.
Integrations include Slack, Clarizen, monday.com, Microsoft Teams, Jira, Dropbox, Trello, Google Drive, and Asana.
Pros
- Freemium plan available for individuals
- Exceptional customer support provided
- Unlimited reviewers with all plans
Cons
- Uploads and processing times can be long
- Workflow limitations in lower-tier plans
MediaValet
Best for enterprise-grade security in digital asset collaboration
MediaValet is recognized as a leading digital asset management (DAM) solution. It can facilitate remote collaboration on files and documents, and offers tools to help you keep your digital assets organized and searchable.
Why I chose MediaValet: I selected this platform for its robust collaboration tools, which include global distribution and customizable access. Teams that rely on digital assets to do their work will benefit from having the platform as a central repository for all their creative assets. You can use the system to store and manage your documents, images, videos, and other assets, but also to control the access to those assets. The system also provides a high level of security. You'll have peace of mind knowing it's SOC 2 compliant and encrypted.
MediaValet Standout Features and Integrations
One standout feature of this software are its AI capabilities. I was impressed by how it can automate asset tagging, saving your team the manual workload. It can also make your assets highly searchable through its color, face, and text recognition. Another cool feature is the ability to transcribe video and audio content, making it searchable, too.
Integrations include Wrike, Workfront, Slack, OKTA, Active Directory, WordPress. Drupal 8, Adobe Creative Cloud, Sharepoint, Office 365, Hootsuite, and more. You can also access an open API that will help you build custom integrations with your current tech stack.
Pros
- High level of security
- Excellent customer support
- Regular updates and improvements
Cons
- Limited offline access to files
- Limited customization options
QuickBase
Best for building no-code custom apps and workflows
QuickBase is a platform that enables the development of custom applications without requiring deep coding skills. It stands out for its no-code approach, allowing users to build industry-specific solutions with features like integrations, automations, and mobile capabilities.
Why I picked QuickBase: I selected QuickBase as a collaboration tool after judging its capabilities to enable teams to create and customize applications without the need for extensive coding skills. What differentiates QuickBase is its user-friendly interface and the empowerment it offers to citizen developers, allowing them to automate workflows and connect data effortlessly. I believe QuickBase is best for no-code app development because of its flexibility and the comprehensive solutions it provides, which cater to a wide range of business needs without requiring deep technical expertise.
QuickBase stands out as an excellent tool for collaboration due to its user-friendly interface and customizable features that cater to a wide range of business needs. It enables teams to create and share interactive, data-driven applications without requiring extensive technical knowledge. This flexibility allows for seamless integration of data from various sources, fostering efficient teamwork and decision-making.
QuickBase Standout Features & Integrations
Standout features include a no-code platform that enables users to build custom applications tailored to their business needs without requiring coding expertise. It offers a visual Builder for application development, Integrations to connect with various other software tools, and Automations to help manage workflows efficiently.
Integrations include Salesforce, Microsoft Teams, Google Calendar, Tableau, QuickBase Pipelines, Slack and Zapier.
Pros
- Robust notifications and reminders
- Workflows are easy to set up and customize
- Simple no-code platform is easy for non-tech people to learn
Cons
- May be cost prohibitive for small businesses
- Team plan requires a minimum of 20 users
Workmates
Best for employee communications and intranet
Workmates is a staff communication and employee engagement software that facilitates company announcements, recognition and rewards, and provides an intranet solution.
Why I picked Workmates: If you're looking for a tool that focuses on communication and information exchange, I think this platform is a good option. I included it in my list because it's well-suited to the needs of field teams and teams working in warehouses. You can easily set up a complete intranet with procedures, policies, and important employee information that anyone can access through the mobile-friendly platform.
In addition to providing an information hub, I also like how Workmates allows you to send out timely company-wide communications through the software. Specific channels can also be set up for more streamlined communications, and individual chats facilitate one-on-one discussions. An employee directory and org chart is also included, so people know who to go to for what.
Workmates Standout Features & Integrations
Standout features include the system's recognition and rewards module. Team members can send peer-to-peer recognition through the platform, boosting morale and highlighting great work. You can also set up company challenges and gamified goals, encouraging everyone to perform at their best. Another great feature is the surveys and polls, which help you measure employee sentiments and engagement levels.
Integrations include ADP, Slack, QuickBooks, Workday, SAP, Google Workspace, Lever, Zoom, and Microsoft Teams, among others. You can also connect a Zapier account for additional integrations.
Pros
- Encourage peer feedback and recognition
- Streamlined announcements and information sharing
- Communication, engagement, and recognition in one
Cons
- Limited features in basic plan
- No free plan or trial
Nifty
Best collaboration tool for individual project discussion threads
Nifty is a collaboration hub that unites goals, actions, and communications across your projects.
Why I picked Nifty: I selected Nifty for this list for its ability to integrate collaboration tools with individual projects. With this tool, every project comes with its own discussion board and a Zoom integration that you can use to call your team any time. Further, you can collaborate on documents from the documents tab. I also like how this lightweight document solution integrates with Google Docs so that you can work on documents in real-time without leaving Nifty.
The tool also includes direct messaging, which I think is great for facilitating team-wide communication from planning to delivery. Its ability to automatically update project milestones as tasks are completed also stood out to me.
Nifty Standout Features & Integrations
Features include milestones management, forms, time tracking, project portfolios, file management, task lists, recurring tasks, task automation, and reporting.
Integrations. Nifty allows you to import data from Asana, Basecamp, ClickUp, and Trello so you can quickly establish your workflow. Nifty has built-in native integrations such as Slack, Zoom, GitHub, Dropbox, Google Drive, GSuite, and Google Calendar, as well as over 1000 additional integrations through Zapier.
Visor
Best for collaborating across time zones
Visor is an online collaboration tool for remote teams who need to work together in real time and manage projects in a centralized location. Visor allows you to create free Gantt charts and spreadsheets that connect to SaaS apps like Jira or Hubspot and update data accordingly, thanks to its 2-way sync.
Why I picked Visor: I chose Visor as one of the best online collaboration tools for teams because it is intuitive, easy to use, and offers all the features you need to collaborate with your team effectively. On top of that, Visor allows you to share project plans with stakeholders who don't use apps like Jira, which I think makes it especially useful for collaborating with clients or outside contractors.
Visor also caught my attention because its task management system is robust and easy to use. You can create tasks, assign them to team members, set due dates, and track progress all in one place. Plus, the chat feature makes it easy to communicate with team members about specific tasks or projects. You can also customize your dashboard with widgets for tasks, messages, files, and more, making it easy to keep track of everything that's going on within your team.
Visor Standout Features & Integrations
Features include API, dashboards, data export/data import, data visualization, external integrations, Gantt charts, project management, task scheduling/tracking, resource management, and third-party plugins/add-ons.
Integrations include Salesforce, HubSpot, and Jira. You can also import data from Google Sheets and Excel.
Visor plans start at $9 per user per month, and they also have a free forever plan that includes the basics.
FigJam by Figma
Best collaboration tool for designers
FigJam is an online whiteboard that supports team collaboration, and connects easily with Figma's design platform. Its functionalities cater to various group activities, like stand-up meetings and brainstorming sessions.
Why I chose FigJam by Figma: This platform is highly flexible and well-suited to the needs of various types of teams. But I chose it because its integration with Figma's design platform makes it a good choice for teams looking for a collaboration tool that complements their existing design processes. In a world where disjointed tech stacks continually make teamwork more challenging, I love that FigJam allows design teams to work together within the same environment they use to do their work.
The whiteboard tool is highly flexible and can be used for all kinds of purposes. You can use its stickers, comments, shapes, lines, arrows, images, and more to map out concepts, ideas, and plans. There are also tons of pre-built templates to help you get started, from brainstorming outlines to retrospective structures to project management and roadmapping tools.
FigJam by Figma Standout Features & Integrations
Some standout features I really appreciate about FigJam are the precise ways it connects with the Figma design platform. You can share assets between the two systems, turning your rough concepts into more structured prototypes. It also has some super useful automations, which can do things like auto-sort your sticky notes or consolidate notes into clear action items.
Integrations include Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.
Pros
- Freemium plan for up to 3 files
- User-friendly and intuitive
- Super helpful integration with Figma
Cons
- Non-Figma users may not get all the benefits
- Onboarding and account support locked to enterprise plan
Miro
Best collaboration tool for virtual whiteboards
Miro is a collaborative online whiteboard built to facilitate brainstorming, ideation, team meetings, project planning, and other team activities.
Why I picked Miro: I decided to include this platform because of how versatile and flexible it is. Your team can start with a blank canvas or choose from the 1,000+ pre-built templates included. Its visual, interactive space for real-time teamwork particularly stood out to me. The elements you can use in your whiteboard include sticky notes, shapes, lines, arrows, graphs, GIFs, and even videos. I also love that members can use emoji reacts and comments to collaborate on ideas, making teamwork both more direct and more fun.
Miro Standout Features & Integrations
Some of the standout features of Miro include its robust resources for continuous learning. Miro Academy, online events, and a community forum help you uncover new uses and features of the product and improve your teamwork skills. Some other nice features are timers, music, and voting, which are useful for meetings and brainstorming sessions.
Integrations include Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.
Pros
- Highly versatile and flexible solution
- Thousands of customizable templates
- Intuitive and easy setup
Cons
- Zooming can be jumpy on larger projects
- No high-quality PDF export with free plan
Troop Messenger
Best virtual team communication tool
Troop Messenger is a team communication platform that helps remote and hybrid teams keep in touch and stay aligned on their work.
Why I picked Troop Messenger: This platform's major features caught my attention, include instant messaging, voice and video calling, video conferencing, file sharing, and screen sharing and remote screen control. The main reason Troop Messenger made it onto my list, however, is because of its extensive capabilities for connecting team members working together but apart. It keeps all of your communications in a single platform, making it easier to find information and keep conversations centralized. I also want to note that, although it’s a SaaS tool, self-hosting, API, and custom application options are available, too.
Troop Messenger Standout Features & Integrations
Standout features I find especially useful in this tool are its more advanced capabilities. It has a 'respond later' option and a 'burnout' option that lets you set a message to send at a later time. The self-messaging feature is also unique—a simple but useful feature that lets you send reminders and notes to yourself. Finally, the 'forkout' feature lets you send bulk text messages and files to multiple users at once, and when viewing files you see a preview so you don't have to download to see them.
Integrations include Google Drive, Dropbox, and LDAP. You can also connect it to a paid Zapier account for additional integrations. The app is available across Windows, Linux, Mac, Android, and iOS.
Pros
- High level of security (end-to-end encryption, MFA)
- Extensive filters for search function
- Ability to invite guest collaborators
Cons
- Group calling not included in basic plan
- No free-forever plan available
Forecast
Best collaboration tool between teams and clients
Forecast is a project and resource management software that's well-suited to the needs of professional services teams and agencies.
Why I picked Forecast: I selected Forecast for this list primarily due to its extremely organized approach to team collaboration. Teams can manage their projects and tasks easily with the software's Kanban boards, task cards with subtasks and dependencies, and velocity tracking tools, which I think makes this tool excellent for teams that have intersecting project management and team collaboration needs. Team members can also collaborate by commenting, sharing files, and logging hours in task cards.
But what stood out most to me about this tool is its client-facing capabilities. You can set up access permissions for your projects and tasks so that external collaborators can stay up to date and contribute to the work.
Forecast Standout Features & Integrations
Some standout features this product offers are its AI capabilities and financial management tools. The software's AI can provide timesheet suggestions, calculate time estimates for tasks, and assign resources to specific projects or tasks. You can also run your billing and invoicing through the software, keeping it in the same place you're sharing project information with clients.
Integrations include Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.
Pros
- Designed for agencies and service providers
- Smart AI tools streamline and automate your workflows
- Manage projects, financials, and resources in one place
Cons
- 20 user minimum for all plans
- No free plan available
MeisterTask
Best for having discussions within tasks
MeisterTask is an online task management tool with intuitive dashboards and individual agendas for each team member.
Why I picked MeisterTask: This software made it onto my list because of its task-specific communication tools. I was particularly impressed by its Kanban-style project boards, which you can customize to fit your team's workflow and track the progress of tasks. Within each task card, you can also store relevant files and links, and carry out discussions, which I think is a fantastic way to keep everyone on the same page.
MeisterTask Standout Features & Integrations
Standout features include the software's individual agendas. Each team member can set up and customize their own personal board view, showing the tasks they need to accomplish across multiple projects. You can create an unlimited number of sections on your board and pin specific tasks that are high-priority or particularly important.
Integrations include Google Workspace, Slack, and GitHub. You can also set up more integrations with a paid Zapier account.
Pros
- Easy to create and assign tasks
- User-friendly and easy to navigate
- Free plan for up to 3 projects
Cons
- Personal agendas not included in free plan
- Roles and permissions not included in lower-tier plans
Blink
Best collaboration software for deskless workers
Blink is an online communication tool designed to fit the needs of a deskless workforce.
Why I picked Blink: If you ask me, workplace communication is at the heart of this software. I love that Blink offers direct messaging, group chats, and top-down communications via a company news feed. Moreover, I decided to include it in my list because of how friendly it is to non-office workers. The mobile app is available for both iOS and Android devices, so your team members can have access from their personal or company-provided mobile devices.
In addition to the communication features, the platform also offers an employee recognition tool and engagement tracking tools. You can facilitate peer-to-peer recognition messages and automated messages for things like anniversaries and birthdays. Employee surveys are also included to help you keep a pulse on morale and engagement levels.
Blink Standout Features & Integrations
Some standout features include the platform's analytics capabilities for admins features. You can track post-by-post analytics, and track hub analytics to measure interactions and adoption. You can also track metrics at a company and team level to dig deeper. Another cool feature is the mandatory reads option, which can be added to communications to ensure employees read through important announcements.
Integrations include Jira, Trello, ADP, Workday, Typeform, Dropbox, GitHub, Box, Office 365, and Google Workplace, among others. You can also build new integrations with the software's public APIs.
Pros
- 24/7 support with all plans
- User-friendly and intuitive to navigate
- Custom branding can be implemented
Cons
- API access restricted to Enterprise plan
- No free forever plan available
Approval Studio
Best collaboration software for creative agencies
Approval Studio is a design approval software that allows for design feedback and annotation throughout the creation process.
Why I picked Approval Studio: This software made it onto my list because of how useful it is for creative teams, especially creative agencies. You can manage your creative projects and set up approval flows to ensure feedback and proofing rounds are done in an efficient and consistent way. I am especially impressed by the level of detailed feedback that the platform encourages people to provide. For example, there are 4 different annotation types, which allows for more granular version control and supports collaborative iteration on creative assets. You can also have real-time review sessions using the software's live updates.
Approval Studio Standout Featuress & Integrations
Standout features include the free online demo and training sessions available from the company. I found these super helpful for getting teams up to speed on all the features and functionalities of the platform. They can also help you discover new ways of using the product to better suit your workflows.
Integrations include Shopify and Slack. You can also set up tons of other integrations with a paid Zapier account.
Pros
- Unlimited projects and external reviews with all plans
- Custom branding options with all plans
- Supports over 20 different file types
Cons
- No free plan available
- Several feature restrictions with the Lite plan
Übersichtstabelle für Collaboration Tools
Tool | Trial Info | Price | ||
---|---|---|---|---|
1 | monday.com Best for connecting goals, projects, and tasks | 14-day free trial + free plan available | From $8/user/month (billed annually, min 3 seats) | Website |
2 | Smartsheet Best collaboration tool for a high level of security | Freemium version available | From $7/user/month | Website |
3 | Ziflow Best for creative asset collaboration | 14-day free trial + freemium plan available | From $40/user/month | Website |
4 | MediaValet Best for enterprise-grade security in digital asset collaboration | Free demo available | Custom pricing available upon request | Website |
5 | QuickBase Best for building no-code custom apps and workflows | 30-day free trial | From $35/user/month (billed annually) | Website |
6 | Workmates Best for employee communications and intranet | Free demo available | From $3.50/user/month | Website |
7 | Nifty Best collaboration tool for individual project discussion threads | 14-day free trial | From $9 /user/month | Website |
8 | Visor Best for collaborating across time zones | Free plan available | From $9/user/month | Website |
9 | FigJam by Figma Best collaboration tool for designers | Free plan available | From $3/user/month | Website |
10 | Miro Best collaboration tool for virtual whiteboards | Free plan available | From $10/user/month | Website |
11 | Troop Messenger Best virtual team communication tool | 7-day free trial | From $2.50/user/month | Website |
12 | Forecast Best collaboration tool between teams and clients | Free demo available | Pricing upon request | Website |
13 | MeisterTask Best for having discussions within tasks | Free trial available | From $8.25/month (billed annually) | Website |
14 | Blink Best collaboration software for deskless workers | 14-day free trial + free demo | From $6.18/user/month | Website |
15 | Approval Studio Best collaboration software for creative agencies | 14 days free trial for Lite/Pro packages and 30 days for Enterprise package. No credit card required. | From $35/5 user/month | Website |
Weitere Tools für die Online-Kollaboration
Obwohl wir diese nicht in den Review aufgenommen haben, gibt es einige andere Collaboration Tools, die wir noch nicht vollständig kennengelernt haben. Nachfolgend findest du eine Liste einiger zusätzlicher Optionen für Kollaborationstools für deine Agentur oder dein Studio:
- Filestage
Best collaboration tool for feedback management
- Backlog
Best for development teams
- Todoist
Best collaborative task management
- MindGenius
Best for small teams of 10 or less
- Samepage
Best collaboration mobile app
- Creately
Canvas in-app video conferencing
- Redbooth
Best for creating team dashboards
- Gmelius
Best collaboration tool for Gmail
- Asana
Best for individual project views
- ProjectManager.com
Best with built-in employee onboarding
Möchtest du die Optionen eingrenzen?
Dieses Tool ist ziemlich nützlich. In Zusammenarbeit mit Crozdesk haben wir uns bemüht, dir Zugang zu dem “Software-Finder” zu geben.
Wenn du einige der Details über dein Projekt und die Funktionen, die du in einem Projektmanagement-Tool suchst, eingibst, wird eine Liste von Tools erstellt, die deinen Präferenzen entsprechen. Du gibst deine E-Mail an das Team weiter und es schickt dir einen nützlichen PDF-Leitfaden mit einer Zusammenfassung deiner besten Übereinstimmungen.
Auswahlkriterien für Kollaborationstools für Projekte
Damit es für dich und dein Team nützlich ist, beinhalten die besten Online Collaboration Tools einige wichtige Komponenten, die im Folgenden beschrieben werden.
- Projektdiskussionen – von Natur aus müssen Tools zur Zusammenarbeit in der Gruppe auch die Gruppe einbeziehen. Zu den Diskussionsfunktionen gehören Gespräche, Erwähnungen, Kommentare, Gruppenchat und private Diskussionen. Die robusteren Anwendungen bieten auch Sprach- und Videokonferenz-Tools.
- Datei-Upload und -Freigabe – das Tool muss eine organisierte Infrastruktur für Datei-Uploads sowie angemessene Berechtigungsstufen für die Dateifreigabe mit Auftragnehmern, Kunden, Partnern usw. bieten. Kreativagenturen profitieren von Funktionen zur gemeinsamen Erstellung von Dateien (z.B. synchrones Bearbeiten in Echtzeit und gemeinsame virtuelle Whiteboards). Unternehmen, die Dateien mit Kunden teilen, profitieren von einem anpassbaren Kundenportal, das einen einfachen, kundenorientierten Zugriff auf freigegebene Dateien ermöglicht.
- Aufgabenliste und Aufgabenzuweisung – Aufgaben sollten in mehreren Layouts angezeigt werden können. Außerdem sollte es möglich sein, den Aufgaben Prioritäten und Mitarbeiter zuzuweisen. Dazu sollte ein Kalender- und Benachrichtigungssystem zur Verfolgung von Fristen, Updates und Terminen gehören.
- Ereignisse/Projektmeilensteine – das Tool sollte einen Überblick über die Projektzeitplanung geben und die Möglichkeit bieten, Meilensteine zu setzen und zu verfolgen. Es handelt sich hierbei um ein Gantt-Diagramm oder einen ähnlichen Bericht, der Aufgaben, Teilaufgaben, Start- und Enddaten, Abhängigkeiten und zugeordnete Ressourcen anzeigt.
- Integration (mit anderen Arten von Tools) – Die Zusammenarbeit in der heutigen Arbeitsumgebung erfordert Kommunikation und Freigabe auf mehreren Plattformen. Die Integrationsanforderungen sind spezifisch, aber ein gutes Kollaborationstool sollte die Grundlagen beinhalten: Integrationen von Ressourcenplanungs-Apps, Dokumentations-Apps von Google und Microsoft, Zeiterfassungstools und Kommunikations-Apps.
- Preis – wir zeigen grundlegende Preisinformationen für jede App zur einfachen Bewertung. Denke daran, dass der Durchschnittspreis für Kollaborationstools bei etwa 8 US-Dollar pro Benutzer und Monat liegt.
Wie wählt man das beste Online Kollaborationstool für sein Team aus?
Bevor du dich für ein Kollaborationstool für ein Projekt entscheidest, solltest du deine Auswahl anhand dieser Fragen einschränken:
Wofür brauchst du es?
Mache eine Liste deiner Anforderungen und priorisiere sie. Einige Team Kollaborationstools wurden beispielsweise für kreative Teams entwickelt, mit virtuellen Whiteboards und interaktiven Ideenmapping-Tools. Andere wiederum eignen sich für Teams, die einen strukturierten, automatisierten Workflow zur Verwaltung komplexer Aufgabenabhängigkeiten benötigen. Einige Tools eignen sich besser für kundenorientierte Arbeitsumgebungen als andere – wenn du in enger Zusammenarbeit mit Partnern und Kunden stehst, stelle sicher, dass dein Kollaborationstool dies mit mehreren Berechtigungsstufen für die Freigabe von Projektkommunikation, Updates und Dateien ermöglicht.
Wie groß ist dein Team?
Wie viele Personen werden das Kollaborationstool nutzen – und wo sind sie? Nur weil dein Team klein ist, bedeutet das nicht, dass du mit etwas Leichtem zurechtkommen wirst. So wird beispielsweise ein kleines Team, das komplett dezentral ist, wahrscheinlich eines der robusteren Tools für die Zusammenarbeit in Gruppen benötigen, im Gegensatz zu einem Team, das sich ein Büro teilt. Wenn du mit einer großen Anzahl von Auftragnehmern zusammenarbeitest, brauchst du ein Tool, das es dir ermöglicht, mit Dritten zusammenzuarbeiten. Wenn du ein großes Team von Entwicklern hast, wird ein Team-Wiki zusammen mit viel Speicherplatz für die Dokumentation eine wichtige Voraussetzung sein.
Wie würde das in deinen Workflow passen?
Ist dein Team immer online, oder brauchst du etwas, das auch offline funktioniert? Wie gut fügt es sich in die Infrastruktur deiner anderen Tools ein? Viele Kollaborationstools lassen sich verwenden, um eine Kombination aus bestehenden zu ersetzen und die Funktionen von Dateifreigabe-Apps und Kommunikations-Apps in einem zu vereinen.
Wie lange dauert die Einrichtung?
Ist es einfach zu implementieren? Importiert es Daten von den Tools, die du gerade verwendest? Bietet die App technischen Support (und wirst du ihn benötigen)? Anschließend solltest du überprüfen, ob die Anwendung gehostet wird oder ob du die dahinter stehende Infrastruktur pflegen wirst.
Wie sieht es mit der Einarbeitungszeit aus?
Wie einfach wird es für die Teammitglieder werden, die App zu verstehen?
Wie viel kostet es?
Die Mehrheit der Apps erhebt Gebühren pro Benutzer und Monat. Wenn du planst, dein Team zu erweitern, wie wird sich die Preiserhöhung auf dein Budget auswirken? Musst du auch die Funktionen der App erweitern und für zusätzliche Funktionen bezahlen, wenn dein Unternehmen expandiert?
Was denkst du dazu?
Dies ist nur eine kleine Liste von den vielen Collaboration Tools, die es auf dem Markt gibt. Was sind deiner Meinung nach die besten Collaboration Tools? Wie entscheidest du, was für dein Projekt und Team am besten funktioniert?