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Da 43% von uns mindestens eine gewisse Zeit damit verbringen, aus der Ferne zu arbeiten, werden Online Collaboration Tools zu einem wichtigen Element des modernen Arbeitsplatzes.

Und weil der moderne Arbeitsplatz oft gar kein Ort ist, müssen wir einen gut organisierten, zentralen Bereich schaffen, in dem die gesamte Projektdokumentation und Kommunikation abläuft. Unsere Kunden befinden sich in New York, unsere Entwickler in Bali und unser Marketing-Team in London. Aber unsere Dokumente, Prozesse, Fristen und Termine leben unter einem Dach.

Zumindest sollten sie das.

Collaboration Tools DPM Logo Soup 2021

Nicht überzeugt? Bedenke Folgendes: Ein Bericht des McKinsey Global Institute ergab, dass 61% der Arbeitszeit für diese drei Aufgaben aufgewendet werden:

  • Lesen und Beantworten von E-Mails
  • Suchen oder Sammeln von Informationen
  • interne Kommunikation und Zusammenarbeit

Der Großteil unserer Arbeitszeit wird für Kooperations- und Koordinationsaufgaben eingesetzt. Die Kollaborationssoftware verhindert einen Teil der Überflüssigkeiten und Verwirrung bei der Zusammenarbeit, so dass wir Stunden für mehr rollenspezifische Arbeit freigeben können.

Ja, viele von uns kämpfen mit einer nicht so glatten Kombination aus Google- oder Microsoft-Anwendungen, die über ein verwirrtes Netz von E-Mails koordiniert werden. Wenn das auf dich zutrifft, dann bleib dran. Es gibt einen weitaus einfacheren Weg…

Was sind Collaboration Tools? (Und wie können sie dir helfen)

Was sind Collaboration Tools?

Ein Online Kollaborationstool ermöglicht einen besser koordinierten Arbeitsablauf, indem es eine einheitliche Plattform für Teambesprechungen, File-Sharing, Online-Speicher für Dokumentationen, Aufgabenzuweisungen und Echtzeit-Projektzusammenarbeit bietet. Bei Collaboration Tools geht es in erster Linie darum, die Mitarbeiter in Einklang zu bringen.

Kollaborationssoftware gibt es in vielen Varianten. Du kennst wahrscheinlich Slack, ein gängiges Kollaborationstool mit Schwerpunkt auf Gruppen-Messaging (wenn du auf Slack bist, kannst du dich gerne unserer schnell wachsenden Digital Project Manager Community anschließen). Außerdem bist du sicherlich mit den gängigsten Google Collaboration Tools (Drive, Docs, Sheets, Hangouts) oder vielleicht Microsoft Collaboration Tools (SharePoint, One Drive) vertraut. Ja, Collaboration Tools können einfach sein wie zum Beispiel das bewährte Skype (eines der MS Collaboration Tools) oder sogar dein gutes altes E-Mail-Konto. Moderne Kollaborations-Apps gehen einen Schritt weiter, indem sie alle diese Arbeitsinteraktionen auf einer einzigen Plattform vereinen.

Welche Funktionen beinhalten Collaboration Tools?

Wenn du bereits PM-Software nutzt, dann hast du bereits Zugriff auf einige Kollaborationstools. Heutzutage bietet jede Projektmanagement-Software, einschließlich der Ressourcenplanungs-Tools, Funktionen für die Zusammenarbeit, wie z.B. Aktualisierungen des Aufgabenstatus, Dateifreigabe und Fortschrittsvisualisierung. Ein speziell für die Projektkollaboration entwickeltes Tool kann jedoch zusätzliche Funktionen enthalten, wie z.B. Videokonferenzen, Live-Sharing auf gemeinsam erstellten Dokumenten und Kundenportale.

Was sind die Vorteile einer Kollaborationssoftware?

Online Collaboration Tools BenefitsWenn alle Kommunikationsprozesse, Dateien und Fortschritte an einem Ort zentralisiert sind, profitiert dein Team von einem klareren Informationsaustausch. Dies hilft dir, Fehlkommunikation zu vermeiden. Wenn du jemals den Fehler gemacht hast, eine veraltete Version eines freigegebenen Dokuments an einen Kunden zu senden, wirst du verstehen, warum Zusammenarbeit wichtig ist. Die Vorteile von Collaboration Tools gehen jedoch weit über die Verbesserung der Kommunikation hinaus. Da alles an einem Ort zugänglich ist, wird dein Prozess effizienter gestaltet und du erhältst einen genaueren Einblick in den Fortschritt deines Projekts.

The Digital Project Manager ist Mehr zu den Features und Funktionalitäten voner-unterstützt. Wenn du durch Links auf unserer Website klickst, erhalten wir möglicherweise eine Provision. Erfahre mehr.

Best Online Collaboration Tools

Die besten Tools für die projektbezogene Zusammenarbeit, mit denen du die Effizienz deines Projekts steigern kannst

Hier ist eine Liste von Tools für die Zusammenarbeit in Projekten, die dir den Einstieg erleichtert. Wir gehen auf die wichtigsten Unterschiede der Software ein (was sind ihre wichtigsten Vor- und Nachteile im Vergleich zu anderen Tools), gefolgt von einem Überblick über ihre Features und Funktionen. Schließlich werden auch die Integrationen und Preise vorgestellt.

Best for custom workflows

  • Freemium version available
  • From $9.80/user/month min. 2 seats
Visit Website
Rating: 4.2/5

Wrike is a workflow management software that's highly configurable and easy to use, making it suitable for teams of all sizes.

Why I picked Wrike: This platform made my list because of its versatility. It has a large suite of project management features, from resource management to approval flows to request forms and more. As for collaboration, team members can share files and chat in real-time with threaded messages and @-mentions to stay in the loop and work together more effectively. You can easily jump around from your home screen to timesheets, dashboards, calendars, and an activity stream to keep up with project progress, roadblocks, and updates.

Wrike Standout Features & Integrations

One standout feature is the customizability of the platform. If categories like 'task' and 'project' don't quite fit your team's workflow, you can update it to a custom work type. Another great feature is the depth of detail with which you can outline projects and tasks. Task lists, subtasks, in-task discussions, and more ensure no detail goes undocumented.

Integrations include Microsoft Suite, Google Workspace, Asana, Basecamp, Dropbox, Salesforce, HubSpot, Jira, Slack, Shopify, and hundreds more.

Pros and cons

Pros:

  • Lots of smart AI and automation features
  • Guest access available
  • Free plan with unlimited users

Cons:

  • Resource management limited to higher-tier plans
  • Real-time reports not included in free or basic plan

Best for remote team collaboration

  • 90-day free trial + free plan available
  • From $8.75/user/month
Visit Website
Rating: 4.5/5

Slack is a communication platform designed to facilitate team interaction and collaboration. It provides a centralized space for conversations and provides easy access to information for in-person, hybrid, or remote team members.

Why I picked Slack: Slack is a collaboration tool that not only promotes real-time exchange of ideas but also allows for communication through asynchronous means. I like that teams have the ability to create different channels for specific projects to make collaboration more organized.

Overall, Slack's adaptability aligns with organizations operating remotely in different time zones. The platform caters to a wide range of team sizes and industries. Small teams appreciate the simplicity and flexibility of the platform, while large businesses benefit from its scalable features. Additionally, integrations with other software tools allow teams to streamline their workflows by receiving notifications and updates directly within the platform. 

Slack Standout Features & Integrations

Standout features include huddles for live audio or video collaboration, clips for asynchronous messaging, channels that can organize teams and projects, workflow builder to automate routine tasks and communications, and canvas which allows you to create documents that can be shared and collaborated on within the platform.

Integrations include Google Drive, Trello, Asana, Zoom, Salesforce, Jira, GitHub, Dropbox, Microsoft Teams, and over 2,600 other tools. 

Pros and cons

Pros:

  • Synchronous and asynchronous communication options
  • Canvases for collaboration
  • Thousands of integrations available

Cons:

  • Limited users in huddles
  • Message history can get buried

Best for application development

  • 30-day free trial
  • From $35/user/month with a 20 user minimum
Visit Website
Rating: 4.4/5

QuickBase is a platform that enables the development of custom applications without requiring deep coding skills. It stands out for its no-code approach, allowing users to build industry-specific solutions with features like integrations, automations, and mobile capabilities.

Why I picked QuickBase: I selected QuickBase as a collaboration tool after judging its capabilities to enable teams to create and customize applications without the need for extensive coding skills. What differentiates QuickBase is its user-friendly interface and the empowerment it offers to citizen developers, allowing them to automate workflows and connect data effortlessly. I believe QuickBase is best for no-code app development because of its flexibility and the comprehensive solutions it provides, which cater to a wide range of business needs without requiring deep technical expertise.

QuickBase stands out as an excellent tool for collaboration due to its user-friendly interface and customizable features that cater to a wide range of business needs. It enables teams to create and share interactive, data-driven applications without requiring extensive technical knowledge. This flexibility allows for seamless integration of data from various sources, fostering efficient teamwork and decision-making.

QuickBase Standout Features & Integrations

Standout features include a no-code platform that enables users to build custom applications tailored to their business needs without requiring coding expertise. It offers a visual Builder for application development, Integrations to connect with various other software tools, and Automations to help manage workflows efficiently. 

Integrations include Salesforce, Microsoft Teams, Google Calendar, Tableau, QuickBase Pipelines, Slack and Zapier.

Pros and cons

Pros:

  • Robust notifications and reminders
  • Workflows are easy to set up and customize
  • Simple no-code platform is easy for non-tech people to learn

Cons:

  • May be cost prohibitive for small businesses
  • Team plan requires a minimum of 20 users

Best for internal communication

  • 14-day free trial
  • From $1,300/year for 50 users

MyHub Intranet Solutions is an internal intranet platform for businesses. It can be used for various use cases and contexts, and helps improve and streamline knowledge sharing among a workforce.

Why I picked MyHub Intranet Solutions: I added this tool to my list because it helps users keep documents, policies, processes, and more organized. It's a flexible intranet that can be used to create different types of content and communications channels, including blogs, forums, calendars, newsfeeds, and more.

In addition to content and information management, the software offers task automation and collaboration tools for teams. You'll be able to set up automated workflows to facilitate repeated processes and tasks, and discuss things in real-time with live chat. Surveys and feedback forms help tap into ideas and sentiments of your workforce.

MyHub Intranet Solutions Standout Features & Integrations

Standout features include the platform's template library, which boasts over 60 ready-made templates you can use to quickly set up a page or wiki. Another cool feature is the ability to create quizzes. This helps make training and learning more engaging, and ensures staff have the information they need.

Integrations include Salesforce, Microsoft 365, Gmail, Google Cloud Platform, Google Calendar, and Microsoft Azure.

Pros and cons

Pros:

  • Intuitive, friendly, and easy to learn
  • Remote access via mobile devices
  • Step-by-step guides and videos available

Cons:

  • Limited customization options
  • Limitations in analytics capabilities

Best for spreadsheet management

  • Free plan available
  • From $9/user/month
Visit Website
Rating: 5/5

Visor is an online collaboration tool for remote teams who need to work together in real time and manage projects in a centralized location. Visor allows you to create free Gantt charts and spreadsheets that connect to SaaS apps like Jira or Hubspot and update data accordingly, thanks to its 2-way sync.

Why I picked Visor: I chose Visor as one of the best online collaboration tools for teams because it is intuitive, easy to use, and offers all the features you need to collaborate with your team effectively. On top of that, Visor allows you to share project plans with stakeholders who don't use apps like Jira, which I think makes it especially useful for collaborating with clients or outside contractors.

Visor also caught my attention because its task management system is robust and easy to use. You can create tasks, assign them to team members, set due dates, and track progress all in one place. Plus, the chat feature makes it easy to communicate with team members about specific tasks or projects. You can also customize your dashboard with widgets for tasks, messages, files, and more, making it easy to keep track of everything that's going on within your team.

Visor Standout Features & Integrations

Features include API, dashboards, data export/data import, data visualization, external integrations, Gantt charts, project management, task scheduling/tracking, resource management, and third-party plugins/add-ons.

Integrations include Salesforce, HubSpot, and Jira. You can also import data from Google Sheets and Excel.

Visor plans start at $9 per user per month, and they also have a free forever plan that includes the basics.

Best for knowledge management

  • 14-day free trial
  • From $2,000/month for up to 200 users
Visit Website
Rating: 4.2/5

Axero is a knowledge sharing platform that can be used to build out content hubs for internal and external collaboration. It's a flexible solution that's adaptable to the needs of various types and sizes of businesses.

Why I picked Axero: I decided to give this platform a spot on my list for its capacity to build a knowledge base for either internal or external collaborators (or both). It's flexible enough to suit various contexts, yet provides the necessary structure to keep information organized, accessible, and accounted for.

You can create both public and private spaces in your company wiki, and build out content in various formats. Blog posts, forums, surveys, and broadcasts are among the supported content types. Meanwhile, commenting and like buttons allow for engagement and interaction, and live chat lets you keep all communications centralized in one space.

Axero Standout Features and Integrations

Standout features of this tool include its best-in-class mobile apps. Your knowledge base will be fully accessible from iOS and Android devices, helping to enable a distributed or mobile workforce. Higher-tier plans also allow for white labeling of the mobile apps, so you can customize it to reflect your company branding and provide a familiar environment to your collaborators.

Integrations include Outlook 365, Sharepoint, OneDrive, Microsoft Teams, Google Workspace, Slack, Zoom, Dropbox, Box, Unsplash, and Twilio, among others.

Pros and cons

Pros:

  • Suitable to the needs of larger organizations
  • Can be used for internal and external knowledge sharing
  • Highly flexible and customizable to various contexts

Cons:

  • Takes time to get familiar with all features
  • Integrations not included in starter plan

Best for online whiteboarding

  • Free plan available
  • From $8/user/month (billed annually)
Visit Website
Rating: 4.8/5

Miro is a collaborative online whiteboard built to facilitate brainstorming, ideation, team meetings, project planning, and other team activities.

Why I picked Miro: I decided to include this platform because of how versatile and flexible it is. Your team can start with a blank canvas or choose from the 1,000+ pre-built templates included. Miro supports a diverse expression of ideas, including numerical data and brand elements, alongside traditional visuals like sticky notes and videos.

Unique features such as Stickies Capture and TalkTrack can also help users convert physical notes to digital and recording explanatory videos for asynchronous collaboration, respectively. With integrations like Jira and Asana, plus Confluence and Notion, Miro bridges idea generation with project execution, facilitating a cohesive team collaboration environment.

Miro Standout Features & Integrations

Some of the standout features of Miro include its robust resources for continuous learning. Miro Academy, online events, and a community forum help you uncover new uses and features of the product and improve your teamwork skills. Some other nice features are Miro's planner tool, privacy mode, the Miro Assist AI, as well as timers, music, and voting, which are useful for meetings and brainstorming sessions. 

Integrations include Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, monday.com, Confluence Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Pros and cons

Pros:

  • Highly versatile and flexible solution
  • Thousands of customizable templates
  • Intuitive and easy setup

Cons:

  • Zooming can be jumpy on larger projects
  • No high-quality PDF export with free plan

Best for design collaboration

  • Free plan available
  • From $3/user/month
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Rating: 4.7/5

FigJam is an online whiteboard that supports team collaboration, and connects easily with Figma's design platform. Its functionalities cater to various group activities, like stand-up meetings and brainstorming sessions.

Why I chose FigJam by Figma: This platform is highly flexible and well-suited to the needs of various types of teams. But I chose it because its integration with Figma's design platform makes it a good choice for teams looking for a collaboration tool that complements their existing design processes. In a world where disjointed tech stacks continually make teamwork more challenging, I love that FigJam allows design teams to work together within the same environment they use to do their work.

The whiteboard tool is highly flexible and can be used for all kinds of purposes. You can use its stickers, comments, shapes, lines, arrows, images, and more to map out concepts, ideas, and plans. There are also tons of pre-built templates to help you get started, from brainstorming outlines to retrospective structures to project management and roadmapping tools.

FigJam by Figma Standout Features & Integrations

Some standout features I really appreciate about FigJam are the precise ways it connects with the Figma design platform. You can share assets between the two systems, turning your rough concepts into more structured prototypes. It also has some super useful automations, which can do things like auto-sort your sticky notes or consolidate notes into clear action items.

Integrations include Figma, Microsoft Teams, Asana, Jira, Mixpanel, and Github.

Pros and cons

Pros:

  • Freemium plan for up to 3 files
  • User-friendly and intuitive
  • Super helpful integration with Figma

Cons:

  • Non-Figma users may not get all the benefits
  • Onboarding and account support locked to enterprise plan

Best for team collaboration

  • 14-day free trial
  • From $39/user/month (min 5 seats)
Visit Website
Rating: 4.7/5

Nifty is a collaboration hub that unites goals, actions, and communications across your projects.

Why I picked Nifty: I selected Nifty for this list for its ability to integrate collaboration tools with individual projects. With this tool, every project comes with its own discussion board and a Zoom integration that you can use to call your team any time. Further, you can collaborate on documents from the documents tab. I also like how this lightweight document solution integrates with Google Docs so that you can work on documents in real-time without leaving Nifty.

The tool also includes direct messaging, which I think is great for facilitating team-wide communication from planning to delivery. Its ability to automatically update project milestones as tasks are completed also stood out to me.

Nifty Standout Features & Integrations

Features include milestones management, forms, time tracking, project portfolios, file management, task lists, recurring tasks, task automation, and reporting.

Integrations. Nifty allows you to import data from Asana, Basecamp, ClickUp, and Trello so you can quickly establish your workflow. Nifty has built-in native integrations such as Slack, Zoom, GitHub, Dropbox, Google Drive, GSuite, and Google Calendar, as well as over 1000 additional integrations through Zapier.

Best for secure messaging

  • 7-day free trial
  • From $2.50/user/month
Visit Website
Rating: 4.8/5

Troop Messenger is a team communication platform that helps remote and hybrid teams keep in touch and stay aligned on their work.

Why I picked Troop Messenger: This platform's major features caught my attention, include instant messaging, voice and video calling, video conferencing, file sharing, and screen sharing and remote screen control. The main reason Troop Messenger made it onto my list, however, is because of its extensive capabilities for connecting team members working together but apart. It keeps all of your communications in a single platform, making it easier to find information and keep conversations centralized. I also want to note that, although it’s a SaaS tool, self-hosting, API, and custom application options are available, too.

Troop Messenger Standout Features & Integrations

Standout features I find especially useful in this tool are its more advanced capabilities. It has a 'respond later' option and a 'burnout' option that lets you set a message to send at a later time. The self-messaging feature is also unique—a simple but useful feature that lets you send reminders and notes to yourself. Finally, the 'forkout' feature lets you send bulk text messages and files to multiple users at once, and when viewing files you see a preview so you don't have to download to see them.

Integrations include Google Drive, Dropbox, and LDAP. You can also connect it to a paid Zapier account for additional integrations. The app is available across Windows, Linux, Mac, Android, and iOS.

Pros and cons

Pros:

  • High level of security (end-to-end encryption, MFA)
  • Extensive filters for search function
  • Ability to invite guest collaborators

Cons:

  • Group calling not included in basic plan
  • No free-forever plan available

Best for AI project planning

  • Free demo available
  • From $29/user/month.
Visit Website
Rating: 4.7/5

Forecast is a project and resource management software that's well-suited to the needs of professional services teams and agencies.

Why I picked Forecast: I selected Forecast for this list primarily due to its extremely organized approach to team collaboration. Teams can manage their projects and tasks easily with the software's Kanban boards, task cards with subtasks and dependencies, and velocity tracking tools, which I think makes this tool excellent for teams that have intersecting project management and team collaboration needs. Team members can also collaborate by commenting, sharing files, and logging hours in task cards.

But what stood out most to me about this tool is its client-facing capabilities. You can set up access permissions for your projects and tasks so that external collaborators can stay up to date and contribute to the work.

Forecast Standout Features & Integrations

Some standout features this product offers are its AI capabilities and financial management tools. The software's AI can provide timesheet suggestions, calculate time estimates for tasks, and assign resources to specific projects or tasks. You can also run your billing and invoicing through the software, keeping it in the same place you're sharing project information with clients.

Integrations include Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

Pros and cons

Pros:

  • Designed for agencies and service providers
  • Smart AI tools streamline and automate your workflows
  • Manage projects, financials, and resources in one place

Cons:

  • 20 user minimum for all plans
  • No free plan available

Best dedicated threads within each workspace to discuss specific topics

  • 30-day free trial
  • From $24/user/month
Visit Website
Rating: 4.6/5

Kintone is a customizable collaboration tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide.

Why I picked Kintone: Their unique platform allows you to build a wide variety of customizable no-code “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps are not only customizable but they allow you to communicate where the data lives so your team is always on the same page.

Kintone Team Space feature lets you start conversations with your team. You can create different spaces for different projects or teams, which keeps your conversations relevant. Pretty much like conversations within tasks, every project data record within Kintone has its comment section where you can mention team members which helps add context to your conversations.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone Standout Features & Integrations

Features include project management, dashboards, resource management, analytics, calendar management, conversion tracking, employee onboarding, forecasting, lead scoring, timesheets, collaboration support, reports, pipeline management, budgeting, and process modeling.

Integrations include tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone offers discounted prices for nonprofits and educators. Its team also offers a free custom app build as part of the free trial process.

Best for mobile collaboration

  • 14-day free trial + free demo
  • From $6.18/user/month
Visit Website
Rating: 4.6/5

Blink is an online communication tool designed to fit the needs of a deskless workforce.

Why I picked Blink: If you ask me, workplace communication is at the heart of this software. I love that Blink offers direct messaging, group chats, and top-down communications via a company news feed. Moreover, I decided to include it in my list because of how friendly it is to non-office workers. The mobile app is available for both iOS and Android devices, so your team members can have access from their personal or company-provided mobile devices.

In addition to the communication features, the platform also offers an employee recognition tool and engagement tracking tools. You can facilitate peer-to-peer recognition messages and automated messages for things like anniversaries and birthdays. Employee surveys are also included to help you keep a pulse on morale and engagement levels.

Blink Standout Features & Integrations

Some standout features include the platform's analytics capabilities for admins features. You can track post-by-post analytics, and track hub analytics to measure interactions and adoption. You can also track metrics at a company and team level to dig deeper. Another cool feature is the mandatory reads option, which can be added to communications to ensure employees read through important announcements.

Integrations include Jira, Trello, ADP, Workday, Typeform, Dropbox, GitHub, Box, Office 365, and Google Workplace, among others. You can also build new integrations with the software's public APIs.

Pros and cons

Pros:

  • 24/7 support with all plans
  • User-friendly and intuitive to navigate
  • Custom branding can be implemented

Cons:

  • API access restricted to Enterprise plan
  • No free forever plan available

Best for creative review

  • 14 days free trial for Lite/Pro packages and 30 days for Enterprise package. No credit card required.
  • From $35/5 user/month
Visit Website
Rating: 4.9/5

Approval Studio is a design approval software that allows for design feedback and annotation throughout the creation process.

Why I picked Approval Studio: This software made it onto my list because of how useful it is for creative teams, especially creative agencies. You can manage your creative projects and set up approval flows to ensure feedback and proofing rounds are done in an efficient and consistent way. I am especially impressed by the level of detailed feedback that the platform encourages people to provide. For example, there are 4 different annotation types, which allows for more granular version control and supports collaborative iteration on creative assets. You can also have real-time review sessions using the software's live updates.

Approval Studio Standout Featuress & Integrations

Standout features include the free online demo and training sessions available from the company. I found these super helpful for getting teams up to speed on all the features and functionalities of the platform. They can also help you discover new ways of using the product to better suit your workflows.

Integrations include Shopify and Slack. You can also set up tons of other integrations with a paid Zapier account.

Pros and cons

Pros:

  • Unlimited projects and external reviews with all plans
  • Custom branding options with all plans
  • Supports over 20 different file types

Cons:

  • No free plan available
  • Several feature restrictions with the Lite plan

Best for organizing ideas

  • Free plan available
  • From $7.99/user/month
Visit Website
Rating: 4.4/5

Evernote is a note-taking app where teams can store records and documents, plan projects, and communicate.

Why I picked Evernote: I picked this platform because it's a great way to keep track of multimedia notes and information in one place. You can collect web clippings, meeting notes, images, to-do lists and more, and share them with other team members as needed. I also like how customizable the dashboard is, with lots of widgets to choose from so you can set it up however you like. There's also a virtual bulletin board, which makes it easy to share info and announcements with your whole team.

Evernote Standout Features & Integrations

Some of the software's standout features include the ability to search through handwritten notes, and digitize paper documents. You can also create your own custom templates, speeding up your future note-taking and records-keeping activities. The ability to annotate PDFs also stands out to me as a small feature that can be incredibly useful.

Integrations include Google Drive, Outlook, Salesforce, Slack, and Microsoft Teams.

Pros and cons

Pros:

  • Free plan available for individual users
  • Excellent web clipping capabilities
  • Fast, accurate search functionality

Cons:

  • Limited offline capabilities
  • Admin tools not included in basic team plan

Übersichtstabelle für Collaboration Tools

Tools Price
Wrike From $9.80/user/month min. 2 seats
Slack From $8.75/user/month
QuickBase From $35/user/month with a 20 user minimum
MyHub From $1,300/year for 50 users
Visor From $9/user/month
Axero From $2,000/month for up to 200 users
Miro From $8/user/month (billed annually)
FigJam by Figma From $3/user/month
Nifty From $39/user/month (min 5 seats)
Troop Messenger From $2.50/user/month
Forecast From $29/user/month.
Kintone From $24/user/month
Blink From $6.18/user/month
Approval Studio From $35/5 user/month
Evernote From $7.99/user/month
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

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Weitere Tools für die Online-Kollaboration

Obwohl wir diese nicht in den Review aufgenommen haben, gibt es einige andere Collaboration Tools, die wir noch nicht vollständig kennengelernt haben. Nachfolgend findest du eine Liste einiger zusätzlicher Optionen für Kollaborationstools für deine Agentur oder dein Studio:

  1. Backlog

    Best for development teams

  2. Todoist

    Best collaborative task management

  3. MindGenius

    Best for small teams of 10 or less

  4. Samepage

    Best collaboration mobile app

  5. Creately

    Canvas in-app video conferencing

  6. Ziflow

    Best for creative asset collaboration

  7. Teamwork.com

    Company-wide chat feature with video call capability to improve communication

  8. Redbooth

    Best for creating team dashboards

  9. Gmelius

    Best collaboration tool for Gmail

  10. Asana

    Best for individual project views

Möchtest du die Optionen eingrenzen?

Dieses Tool ist ziemlich nützlich. In Zusammenarbeit mit Crozdesk haben wir uns bemüht, dir Zugang zu dem “Software-Finder” zu geben.

Wenn du einige der Details über dein Projekt und die Funktionen, die du in einem Projektmanagement-Tool suchst, eingibst, wird eine Liste von Tools erstellt, die deinen Präferenzen entsprechen. Du gibst deine E-Mail an das Team weiter und es schickt dir einen nützlichen PDF-Leitfaden mit einer Zusammenfassung deiner besten Übereinstimmungen.

 

Auswahlkriterien für Kollaborationstools für Projekte

Damit es für dich und dein Team nützlich ist, beinhalten die besten Online Collaboration Tools einige wichtige Komponenten, die im Folgenden beschrieben werden.

  1. Projektdiskussionen – von Natur aus müssen Tools zur Zusammenarbeit in der Gruppe auch die Gruppe einbeziehen. Zu den Diskussionsfunktionen gehören Gespräche, Erwähnungen, Kommentare, Gruppenchat und private Diskussionen. Die robusteren Anwendungen bieten auch Sprach- und Videokonferenz-Tools.
  2. Datei-Upload und -Freigabe – das Tool muss eine organisierte Infrastruktur für Datei-Uploads sowie angemessene Berechtigungsstufen für die Dateifreigabe mit Auftragnehmern, Kunden, Partnern usw. bieten. Kreativagenturen profitieren von Funktionen zur gemeinsamen Erstellung von Dateien (z.B. synchrones Bearbeiten in Echtzeit und gemeinsame virtuelle Whiteboards). Unternehmen, die Dateien mit Kunden teilen, profitieren von einem anpassbaren Kundenportal, das einen einfachen, kundenorientierten Zugriff auf freigegebene Dateien ermöglicht.
  3. Aufgabenliste und Aufgabenzuweisung – Aufgaben sollten in mehreren Layouts angezeigt werden können. Außerdem sollte es möglich sein, den Aufgaben Prioritäten und Mitarbeiter zuzuweisen. Dazu sollte ein Kalender- und Benachrichtigungssystem zur Verfolgung von Fristen, Updates und Terminen gehören.
  4. Ereignisse/Projektmeilensteine – das Tool sollte einen Überblick über die Projektzeitplanung geben und die Möglichkeit bieten, Meilensteine zu setzen und zu verfolgen. Es handelt sich hierbei um ein Gantt-Diagramm oder einen ähnlichen Bericht, der Aufgaben, Teilaufgaben, Start- und Enddaten, Abhängigkeiten und zugeordnete Ressourcen anzeigt.
  5. Integration (mit anderen Arten von Tools) – Die Zusammenarbeit in der heutigen Arbeitsumgebung erfordert Kommunikation und Freigabe auf mehreren Plattformen. Die Integrationsanforderungen sind spezifisch, aber ein gutes Kollaborationstool sollte die Grundlagen beinhalten: Integrationen von Ressourcenplanungs-Apps, Dokumentations-Apps von Google und Microsoft, Zeiterfassungstools und Kommunikations-Apps.
  6. Preis – wir zeigen grundlegende Preisinformationen für jede App zur einfachen Bewertung. Denke daran, dass der Durchschnittspreis für Kollaborationstools bei etwa 8 US-Dollar pro Benutzer und Monat liegt.

Wie wählt man das beste Online Kollaborationstool für sein Team aus?

Bevor du dich für ein Kollaborationstool für ein Projekt entscheidest, solltest du deine Auswahl anhand dieser Fragen einschränken:

Wofür brauchst du es?

Mache eine Liste deiner Anforderungen und priorisiere sie. Einige Team Kollaborationstools wurden beispielsweise für kreative Teams entwickelt, mit virtuellen Whiteboards und interaktiven Ideenmapping-Tools. Andere wiederum eignen sich für Teams, die einen strukturierten, automatisierten Workflow zur Verwaltung komplexer Aufgabenabhängigkeiten benötigen. Einige Tools eignen sich besser für kundenorientierte Arbeitsumgebungen als andere – wenn du in enger Zusammenarbeit mit Partnern und Kunden stehst, stelle sicher, dass dein Kollaborationstool dies mit mehreren Berechtigungsstufen für die Freigabe von Projektkommunikation, Updates und Dateien ermöglicht.

Wie groß ist dein Team?

Wie viele Personen werden das Kollaborationstool nutzen – und wo sind sie? Nur weil dein Team klein ist, bedeutet das nicht, dass du mit etwas Leichtem zurechtkommen wirst. So wird beispielsweise ein kleines Team, das komplett dezentral ist, wahrscheinlich eines der robusteren Tools für die Zusammenarbeit in Gruppen benötigen, im Gegensatz zu einem Team, das sich ein Büro teilt. Wenn du mit einer großen Anzahl von Auftragnehmern zusammenarbeitest, brauchst du ein Tool, das es dir ermöglicht, mit Dritten zusammenzuarbeiten. Wenn du ein großes Team von Entwicklern hast, wird ein Team-Wiki zusammen mit viel Speicherplatz für die Dokumentation eine wichtige Voraussetzung sein.

Wie würde das in deinen Workflow passen?

Ist dein Team immer online, oder brauchst du etwas, das auch offline funktioniert? Wie gut fügt es sich in die Infrastruktur deiner anderen Tools ein? Viele Kollaborationstools lassen sich verwenden, um eine Kombination aus bestehenden zu ersetzen und die Funktionen von Dateifreigabe-Apps und Kommunikations-Apps in einem zu vereinen.

Wie lange dauert die Einrichtung?

Ist es einfach zu implementieren? Importiert es Daten von den Tools, die du gerade verwendest? Bietet die App technischen Support (und wirst du ihn benötigen)? Anschließend solltest du überprüfen, ob die Anwendung gehostet wird oder ob du die dahinter stehende Infrastruktur pflegen wirst.

Wie sieht es mit der Einarbeitungszeit aus?

Wie einfach wird es für die Teammitglieder werden, die App zu verstehen?

Wie viel kostet es?

Die Mehrheit der Apps erhebt Gebühren pro Benutzer und Monat. Wenn du planst, dein Team zu erweitern, wie wird sich die Preiserhöhung auf dein Budget auswirken? Musst du auch die Funktionen der App erweitern und für zusätzliche Funktionen bezahlen, wenn dein Unternehmen expandiert?

Was denkst du dazu?

Dies ist nur eine kleine Liste von den vielen Collaboration Tools, die es auf dem Markt gibt. Was sind deiner Meinung nach die besten Collaboration Tools? Wie entscheidest du, was für dein Projekt und Team am besten funktioniert?

By Ben Aston

Ich bin Ben Aston. Ich bin ein digitaler Projektmanager. Seit über 10 Jahren bin ich in der Branche tätig und arbeite in Großbritannien bei den renommiertesten Londoner Medienagenturen wie Dare, Wunderman, Lowe und DDB. Ich habe alles Mögliche realisiert, von viralen Videos über CMS', Flash-Spiele, Bannerwerbung und eCRM bis hin zu E-Commerce-Seiten. Ich hatte das große Glück, für eine Vielzahl von großen Unternehmen zu arbeiten: Automobilmarken wie Land Rover, Volkswagen und Honda, Energieversorger wie BT, British Gas und Exxon, FMCG-Marken wie Unilever und Marken aus der Unterhaltungselektronik wie Sony.