Skip to main content
Die besten Tools
15 Online Collaboration Tools zur Effizienzsteigerung deines Projekts

15 Online Collaboration Tools zur Steigerung der Effizienz deiner Projekte

In diesem Bericht werfen wir einen tiefen Blick in die folgenden Tools für die Online-Kollaboration:

  1. Smartsheet

    Client approvals, comments, and team feedback made simple through Smartsheet proofs

  2. Bynder

    Real time collaboration tools around visual and creative asset creation and proofing

  3. Kintone

    Dedicated threads within each workspace to discuss specific topics

  4. monday.com

    External user collaboration using guest invites to a board

  5. ClickUp

    Doc collaboration with live cursor and collaboration detection to prevent overlap

  6. Teamwork

    Company-wide chat feature with video call capability to improve communication

  7. Asana

    Dedicated space for conversations and discussions related to a project

  8. Nutcache

    Task progress sharing directly on the project Gantt chart

  9. Evernote

    Dedicated collaboration spaces with permissions so you decide who has access

  10. Pastel

    Focused collaboration on digital assets to fast track approvals

  11. Gain

    Team collaboration on marketing collateral to streamline content creation

  12. Milanote

    Visual collaboration through team built visual boards

  13. Creately

    Canvas collaboration with in-app video conferencing feature

  14. Redbooth

    AI-powered collaboration software with threaded conversations to prevent misunderstandings

  15. Podio

    Best collaboration tool for automating workflows

Da 43% von uns mindestens eine gewisse Zeit damit verbringen, aus der Ferne zu arbeiten, werden Online Collaboration Tools zu einem wichtigen Element des modernen Arbeitsplatzes.

Und weil der moderne Arbeitsplatz oft gar kein Ort ist, müssen wir einen gut organisierten, zentralen Bereich schaffen, in dem die gesamte Projektdokumentation und Kommunikation abläuft. Unsere Kunden befinden sich in New York, unsere Entwickler in Bali und unser Marketing-Team in London. Aber unsere Dokumente, Prozesse, Fristen und Termine leben unter einem Dach.

Zumindest sollten sie das.

Collaboration Tools DPM Logo Soup 2021

Nicht überzeugt? Bedenke Folgendes: Ein Bericht des McKinsey Global Institute ergab, dass 61% der Arbeitszeit für diese drei Aufgaben aufgewendet werden:

  • Lesen und Beantworten von E-Mails
  • Suchen oder Sammeln von Informationen
  • interne Kommunikation und Zusammenarbeit

Der Großteil unserer Arbeitszeit wird für Kooperations- und Koordinationsaufgaben eingesetzt. Die Kollaborationssoftware verhindert einen Teil der Überflüssigkeiten und Verwirrung bei der Zusammenarbeit, so dass wir Stunden für mehr rollenspezifische Arbeit freigeben können.

Ja, viele von uns kämpfen mit einer nicht so glatten Kombination aus Google- oder Microsoft-Anwendungen, die über ein verwirrtes Netz von E-Mails koordiniert werden. Wenn das auf dich zutrifft, dann bleib dran. Es gibt einen weitaus einfacheren Weg…

Was sind Collaboration Tools? (Und wie können sie dir helfen)

Was sind Collaboration Tools?

Ein Online Kollaborationstool ermöglicht einen besser koordinierten Arbeitsablauf, indem es eine einheitliche Plattform für Teambesprechungen, File-Sharing, Online-Speicher für Dokumentationen, Aufgabenzuweisungen und Echtzeit-Projektzusammenarbeit bietet. Bei Collaboration Tools geht es in erster Linie darum, die Mitarbeiter in Einklang zu bringen.

Kollaborationssoftware gibt es in vielen Varianten. Du kennst wahrscheinlich Slack, ein gängiges Kollaborationstool mit Schwerpunkt auf Gruppen-Messaging (wenn du auf Slack bist, kannst du dich gerne unserer schnell wachsenden Digital Project Manager Community anschließen). Außerdem bist du sicherlich mit den gängigsten Google Collaboration Tools (Drive, Docs, Sheets, Hangouts) oder vielleicht Microsoft Collaboration Tools (SharePoint, One Drive) vertraut. Ja, Collaboration Tools können einfach sein wie zum Beispiel das bewährte Skype (eines der MS Collaboration Tools) oder sogar dein gutes altes E-Mail-Konto. Moderne Kollaborations-Apps gehen einen Schritt weiter, indem sie alle diese Arbeitsinteraktionen auf einer einzigen Plattform vereinen.

Welche Funktionen beinhalten Collaboration Tools?

Wenn du bereits PM-Software nutzt, dann hast du bereits Zugriff auf einige Kollaborationstools. Heutzutage bietet jede Projektmanagement-Software, einschließlich der Ressourcenplanungs-Tools, Funktionen für die Zusammenarbeit, wie z.B. Aktualisierungen des Aufgabenstatus, Dateifreigabe und Fortschrittsvisualisierung. Ein speziell für die Projektkollaboration entwickeltes Tool kann jedoch zusätzliche Funktionen enthalten, wie z.B. Videokonferenzen, Live-Sharing auf gemeinsam erstellten Dokumenten und Kundenportale.

Was sind die Vorteile einer Kollaborationssoftware?

Online Collaboration Tools Benefits

Wenn alle Kommunikationsprozesse, Dateien und Fortschritte an einem Ort zentralisiert sind, profitiert dein Team von einem klareren Informationsaustausch. Dies hilft dir, Fehlkommunikation zu vermeiden. Wenn du jemals den Fehler gemacht hast, eine veraltete Version eines freigegebenen Dokuments an einen Kunden zu senden, wirst du verstehen, warum Zusammenarbeit wichtig ist. Die Vorteile von Collaboration Tools gehen jedoch weit über die Verbesserung der Kommunikation hinaus. Da alles an einem Ort zugänglich ist, wird dein Prozess effizienter gestaltet und du erhältst einen genaueren Einblick in den Fortschritt deines Projekts.

The Digital Project Manager ist Mehr zu den Features und Funktionalitäten voner-unterstützt. Wenn du durch Links auf unserer Website klickst, erhalten wir möglicherweise eine Provision. Erfahre mehr.

Best Online Collaboration Tools

Die besten Tools für die projektbezogene Zusammenarbeit, mit denen du die Effizienz deines Projekts steigern kannst

Hier ist eine Liste von Tools für die Zusammenarbeit in Projekten, die dir den Einstieg erleichtert. Wir gehen auf die wichtigsten Unterschiede der Software ein (was sind ihre wichtigsten Vor- und Nachteile im Vergleich zu anderen Tools), gefolgt von einem Überblick über ihre Features und Funktionen. Schließlich werden auch die Integrationen und Preise vorgestellt.

1

Smartsheet

Client approvals, comments, and team feedback made simple through Smartsheet proofs

Smartsheet has collaboration features that make it a fit for almost any team, but especially a creative, content, design, or marketing team that needs to collaborate on content.

For instance, you can use the “Forms” feature which offers the ability to create and customize forms to collect essentially any data from anyone in a structured format—you could use it for collecting information, including images and files, from clients in order to make briefs, for example.

Team collaboration features are great—members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminder, and status reports to keep everyone aligned and informed. There are content collaboration features like pinned feedback, approvals, and annotations that make it easier to collaborate on creative work. It doesn’t have a real-time activity stream on the kanban board, but it does display real-time project data in dashboards to keep your teams in sync.

For teams searching for lots of different files, Smartsheet offers searchable databases, multiple viewing options to see tasks, cards, files (etc). You’ll find version control, and proofing and approval workflows to help your team move work through the pipeline.

The tool is also easy to share, even with outside users. It has permission-based access which allows you to set permission levels to Owner, Admin, Editor, and Viewer. Similarly, you can create portals that give you customized views of your projects depending on what you want to track for each one.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, servicenow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

30 days free trial

From $7/user/month

2

Bynder

Real time collaboration tools around visual and creative asset creation and proofing

Bynder is rooted in a digital asset management (DAM) platform for creative workflows that has evolved to encompass brand guidelines, digital templates, and asset analytics to keep projects moving smoothly. Bynder can help you manage assets like images and videos, scale and automate tedious creative processes, digitize and secure brand guidelines, create print-ready items, and integrate seamlessly with your current tech stack.

Bynder lets your entire team collaborate on visual and creative assets in real-time. Bynder’s tools allow you to standardize processes for creative project requests, approval and proofing workflows, and distribution strategies. Clients and stakeholders can log in and see pre-approved assets to use in their projects, be it an online store, special media page, or other space.

Bynder integrates with Salesforce Marketplace, SAP Commercial Cloud, Contentful, Drupal, Wrike, inriver, Adobe CC Connect, WordPress. Salesify, Getty Images, Stackla, Optimizely, Akeno, Figmage, Highspot, Microsoft Dynamics 365, Canva, Adobe products, Shutterstock, and other creative and workflow-oriented tools.

14-day free trial

3

Kintone

Dedicated threads within each workspace to discuss specific topics

Kintone is a customizable collaboration tool used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique platform allows you to build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps are not only customizable but they allow you to communicate where the data lives so your team is always on the same page.

Kintone lets you build no-code project tracking apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your collaboration tool can look and work however you want it to.

Kintone’s built-in communication features also allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.

30 days free trial

From $24/user/month

4

monday.com

External user collaboration using guest invites to a board

monday.com is a collaboration and task management software that won the 2019 Webby Award for productivity platform. Its simplistic design and user-friendly features make collaborating within, and between, teams easy.

monday.com’s features include task management boards for resource planning, timeline views to manage deadlines and projects, and updates and comments to give feedback or define next-steps in order to keep everyone aligned. Teams can use monday.com to share and organize files, centralize communication, plan out resources, and easily @mention any person or team to keep them in the loop. Because it’s so flexible, any team can customize monday.com to fit their unique needs.

monday.com’s integrations include apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Zoom, Typeform, and many more, accessible via Zapier.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14 days free trial

From $6/user/month

5

ClickUp

Doc collaboration with live cursor and collaboration detection to prevent overlap

ClickUp is a collaboration tool with powerful features for communication and collaboration. These include assigned comments, a chat function, an inbox, notifications, threaded comments, and more, which extend to both team members and other collaborators.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration.

Task management features include task checklists, subtasks, reminders, priorities, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks. ClickUp includes time tracking as well, both through integrations and natively.

ClickUp features color-coding for further organization and clarity, as well as multiple task views such as lists, calendars, Gantt charts, Kanban boards, and more.
Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5 a month per user and offers additional functionality.

Free forever with paid plans starting at $5/month

6

Teamwork

Company-wide chat feature with video call capability to improve communication

Teamwork is a collaboration tool that makes it easier for everyone to see what projects they’re working on, communicate with their team, and plan ahead. Teamwork contains a full-suite of tools: project management, helpdesk, team chat, CRM, and content collaboration (called “Spaces”).

Teamwork’s Chat app builds communication into your workflow across your organization, no matter what team or department you’re working with, so you can get quick answers to your queries. The tool provides one central place for teams to share ideas and look for feedback, which means teams can reach a consensus and make collaborative decisions faster. Collaborative conversations can be transformed into actionable items using Teamwork’s tasks features.

Teamwork caters to users of all skill levels and provides support through additional materials, such as their blog, ebooks and guides, webinars, and 24/7 customer support. You can lean on email, live chat, or phone to get your questions answered fast.

Teamwork integrates with Gmail, HubSpot, Slack, Float, KingswaySoft, Databox, Numerics, Automate.io, Easy Insights, Integromat, Chatify, Zapier, and Import2.

Teamwork has a freemium plan for up to 3 projects and 5 users. Their paid plan starts at $10/user/month, requiring 5 users or more.

30 days free trial

From $10/user/month

7

Asana

Dedicated space for conversations and discussions related to a project

Asana is visually simple and intuitive; the task management interface uses kanban-style cards to visually organize tasks, statuses, and deadlines. Lightweight and clutter-free, learning to use Asana is a very straightforward process, making it a great choice for users who haven’t worked with any online collaboration tools before. Asana is also good for small, growing teams who work closely together and who don’t need a ton of project or resource management functions upfront.

In addition to collaboration features like messaging and file sharing, Asana offers a customizable dashboard, basic automation features like automatic status updates, and the ability to workflows with task dependencies. It’s not a feature factory, but the features included in Asana make it more than your basic collaboration tool.

With unlimited projects and basic dashboard features for up to 15 users, Asana’s free version delivers above-average value among the free online collaboration tools. As your requirements expand, you can add from Asana’s app directory, providing 100+ integrations for time-tracking, reporting, and other business functions. Asana also has a mobile app for iOS and Android.

Asana costs from $9.99/user/month.

Free version

From 9.99/user/month

8

Nutcache

Task progress sharing directly on the project Gantt chart

Nutcache is a collaboration tool designed to plan, track, and manage all aspects of your project with features such as color-coded schedules, task organization queues, and data reporting.

The tool includes a Gantt chart to plan, track, and visually organize your tasks with drag-and-drop editing. You’ll also find time logging tools, which are useful for any remote workforce; users can log, track, and invoice time and expenses, so that project managers can keep track of where project money is going.

Nutcache makes it easy to create, customize, and manage unlimited invoices with a credit card and online payments. PMs will appreciate being able to control project costs by reviewing, approving, or rejecting timesheets and expenses on a daily or weekly basis.

Nutcache is easy to adopt. An intuitive, colorful interface makes for easy discussions around the project with other team members. Uploading files to Nutcache and attaching them to projects is a convenient way to keep all of your project data in one place, and also to share information with everyone involved in the project.

Integrations include Dynacom Accounting, PayPal, 2Checkout, Stripe, Authorized.Net, QuickBooks Online, Google Sign In, Google Drive, GitHub, Slack, and hundreds of other apps through Zapier.

Nutcache costs from $6/user/month with a “Pro” plan that requires 5 users.

14 days free trial

From $6/user/month

9

Evernote

Dedicated collaboration spaces with permissions so you decide who has access

Evernote provides a place to store everything from personal moments to business projects. This notes and tasks app has a dedicated collaboration tool called “Spaces” that acts as a central source of information, a data-sharing hub, and a messaging/communication space.

Evernote auto-syncs across all your devices, including desktop, smartphone, and tablet. Your ideas, photos, and clipped pages are always available, no matter where your team is located physically. Every member of a space has access to everything kept there, so information is accessible for all.

Their virtual bulletin board is another cool feature, allowing users to make announcements across the whole team. You can also create your own custom templates, save emails to Evernote, link Google Drive files, annotate PDFs, and scan and digitize business cards.

Evernote for Mac and Windows supports up to 5 different accounts of any type (at least one must be Premium or Business); Evernote for iOS and Android supports one personal account and one business account.

The tool integrates with Google Drive, Outlook, Salesforce, Slack, and Microsoft Teams.

Evernote’s basic plan is free and allows 60 MB of new uploads/month and syncing across 2 devices. Their premium plan starts at $9.99/month and they offer a discount for students on annual subscriptions.

Free trial

From $9.99/month

10

Pastel

Focused collaboration on digital assets to fast track approvals

Pastel is a collaboration tool specifically designed for website design and feedback. Type in a website URL and share a link with anyone to invite them to comment on elements of the website. Every comment is pinned to a specific element and records information like screen resolution and browser type to solve UI/UX issues faster.

You can toggle between commenting and browsing to navigate your website projects and absorb all suggestions and feedback. Another cool feature is Pastel’s ability to pull in the latest version of the site any time changes are made to it.

In addition to live websites, you can upload wireframes and mockups to get design feedback from clients and teammates. You can also make your conversations more actionable by exporting comments, screen size, browser type, and screenshots to enrich each task.

Pastel integrations include export options for Trello, Asana, Monday, and Jira, as well as additional export possibilities to a webhook or Zapier.

Pastel is free to use for 1 user with unlimited canvases. Paid plans start at $49/month.

14 days free trial

From $49/month

11

Gain

Team collaboration on marketing collateral to streamline content creation

Gain brings content producers and clients together to facilitate a seamless workflow with feedback loops and collaboration prompts. This ensures product approvals can move faster and that no notes are missed.

With this tool, you can share your content with your clients no matter what program it was built in originally. Whether it’s a JPEG, a PDF, a Photoshop file, a PowerPoint, or even a Google spreadsheet, Gain will create previews for your approvers and team members to review.

Communication in this tool is easy: share feedback, tag team members, assign tasks, and keep a complete record of every activity as you track progress.

Gain integrates easily with Canva. No additional integrations are listed.

Gain costs from $99/month. If you pay for a full year upfront, you can get 2 months free.

30 days free trial

From $99/month

12

Milanote

Visual collaboration through team built visual boards

Milanote is an easy tool to organize your ideas and projects into visual boards. It’s designed for the early stages of projects – for mapping out ideas, writing project briefs, and planning the steps in a project – before moving into a robust project management tool for executing and assigning tasks.

The drag and drop interface lets you put your work side by side on an infinite virtual pinboard. It handles notes, links, images and files. It also has a library of templates to make it easier to start new projects faster – project briefs, roadmaps, user journey maps, etc.

You can also collaborate in real-time, making it perfect for brainstorming workshops with remote teams. There are three different ways of sharing boards with team members – edit mode, comments only, or read only.

Overall it’s an easy to use tool to organize all the important information about your project in one place.

Milanote’s free version lets you add 100 notes, images or links (with no time limit.) Milanote PRO gives you unlimited storage from $9.99/month per person.

From $9.99/user/month

13

Creately

Canvas collaboration with in-app video conferencing feature

Creately is an online canvas that teams can use to collaborate on planning, strategizing, brainstorming, analyzing, or designing anything in real-time, using different formats like diagrams, visuals, text, symbols, and more.

Multiple collaborators can be added to a Creately document, and all changes will be synchronized across all devices in real-time. Movement across the canvas can be monitored with live mouse tracking. Using the in-app video conferencing feature, you can communicate with teammates as you draw and collaborate on the canvas together.

Creately’s comments feature comes in handy for maintaining threaded discussions, listing to-dos, and even annotating screenshots. Users can share Creately documents with other team members, stakeholders, or clients, and change its access settings to view only or edit for the reviewers.

It integrates seamlessly with other team collaboration and management apps such as Slack, Confluence, Google Drive, and Google Docs, allowing you to streamline cross-functional team workflows as well.

Creately’s team plan for 3 users starts at $18 per month with a 30-day money-back guarantee.

From $18/month with a 30-day money back guarantee

14

Redbooth

AI-powered collaboration software with threaded conversations to prevent misunderstandings

Redbooth is a well-rounded and flexible collaboration tool that can be adapted for use in small and mid-sized teams as well as enterprise. Something unique about Redbooth is that they rolled out an AI component in early 2018: “Smart Redbooth”. It uses a prediction algorithm for various aspects of task assignment, such as selecting the best member for the task or predicting the amount of time needed to complete the task.

Redbooth features include multiple task management views (timeline, list, and board views), dashboards, and reports, whose intuitive graphic visualizations are above average. Right now, their communication tools include comments and HD video meetings (available in the Pro plan at $9/user/month), and a group chat feature is on their roadmap. Redbooth also provides higher-level project management tools such as Gantt charts and the ability to turn work processes into templates.

Redbooth integrations include dozens of apps: Box, Slack, Zapier, WebEx, Evernote, Clockify, Dropbox, Google Drive, and several others. It also integrates with Gmail and Outlook in order to quickly convert emails into tasks in Redbooth. They offer a mobile app for both iOS and Android.

Redbooth costs from $9/user/month.

14 days free trial

From $9/user/month

15

Podio

Best collaboration tool for automating workflows

Podio covers a range of project management functions such as task management, file sharing, and project communication, but its main emphasis is on workflow automation. For teams whose collaboration requires clearly defined roles and process workflows, Podio is a good choice.

Podio’s collaboration tools include essentials like file sharing (including with clients), chat, and an activity stream that provides an overview of progress. And although you’d need an extension to make a Gantt chart, the scheduling tool does allow you to manage milestones and deadlines. Something unique about Podio is that it enables you to quickly create customized “apps”, which in this case are built with a drag-and-drop tool and use to build custom workflows.

Podio also comes with a number of useful out-of-the-box integrations like Dropbox, Evernote, and GoToMeeting (among others), and if that doesn’t fit your requirements, their open API can be used to connect to additional services. Additionally, they offer a library of extensions built by third-party developers, which can add functionality for time-tracking, resource scheduling, CRM, and more. Podio also has a mobile app for Android and iOS.

Podio costs from $7.20/user/month.

Summary of Podio:

  1. Project discussions: Pass
  2. File upload and sharing: Pass
  3. To-do list and assigning tasks: Pass
  4. Events/project milestones: Pass
  5. Integration (with other types of tools): Pass

From $7.20/user/month

Übersichtstabelle für Collaboration Tools

Tool Free Option Price
1
Smartsheet

Client approvals, comments, and team feedback made simple through Smartsheet proofs

30 days free trial

From $7/user/month Check out Smartsheet
2
Bynder

Real time collaboration tools around visual and creative asset creation and proofing

14-day free trial

Check out Bynder
3
Kintone

Dedicated threads within each workspace to discuss specific topics

30 days free trial

From $24/user/month Check out Kintone
4
monday.com

External user collaboration using guest invites to a board

14 days free trial

From $6/user/month Check out monday.com
5
ClickUp

Doc collaboration with live cursor and collaboration detection to prevent overlap

Freemium version

Free forever with paid plans starting at $5/month Check out ClickUp
6
Teamwork

Company-wide chat feature with video call capability to improve communication

Freemium version

30 days free trial

From $10/user/month Check out Teamwork
7
Asana

Dedicated space for conversations and discussions related to a project

Free version

From 9.99/user/month Check out Asana
8
Nutcache

Task progress sharing directly on the project Gantt chart

14 days free trial

From $6/user/month Check out Nutcache
9
Evernote

Dedicated collaboration spaces with permissions so you decide who has access

Free trial

From $9.99/month Check out Evernote
10
Pastel

Focused collaboration on digital assets to fast track approvals

14 days free trial

From $49/month Check out Pastel
11
Gain

Team collaboration on marketing collateral to streamline content creation

30 days free trial

From $99/month Check out Gain
12
Milanote

Visual collaboration through team built visual boards

Freemium version

From $9.99/user/month Check out Milanote
13
Creately

Canvas collaboration with in-app video conferencing feature

Freemium version

From $18/month with a 30-day money back guarantee Check out Creately
14
Redbooth

AI-powered collaboration software with threaded conversations to prevent misunderstandings

14 days free trial

From $9/user/month Check out Redbooth
15
Podio

Best collaboration tool for automating workflows

Freemium version

From $7.20/user/month Check out Podio

Weitere Tools für die Online-Kollaboration

Obwohl wir diese nicht in den Review aufgenommen haben, gibt es einige andere Collaboration Tools, die wir noch nicht vollständig kennengelernt haben. Nachfolgend findest du eine Liste einiger zusätzlicher Optionen für Kollaborationstools für deine Agentur oder dein Studio:

  1. Notion

    Best for simple, clean user interface

  2. Basecamp

    Best collaboration tool for scaling teams

  3. Gmelius

    Best collaboration tool for Gmail

  4. Huddle

    Best document collaboration tool

  5. Todoist

    Best user experience

  6. Moovia

    Best collaboration tool for beginners

  7. Samepage

    Best real-time collaboration tool

Möchtest du die Optionen eingrenzen?

Dieses Tool ist ziemlich nützlich. In Zusammenarbeit mit Crozdesk haben wir uns bemüht, dir Zugang zu dem “Software-Finder” zu geben.

Wenn du einige der Details über dein Projekt und die Funktionen, die du in einem Projektmanagement-Tool suchst, eingibst, wird eine Liste von Tools erstellt, die deinen Präferenzen entsprechen. Du gibst deine E-Mail an das Team weiter und es schickt dir einen nützlichen PDF-Leitfaden mit einer Zusammenfassung deiner besten Übereinstimmungen.

 

Auswahlkriterien für Kollaborationstools für Projekte

Damit es für dich und dein Team nützlich ist, beinhalten die besten Online Collaboration Tools einige wichtige Komponenten, die im Folgenden beschrieben werden.

  1. Projektdiskussionen – von Natur aus müssen Tools zur Zusammenarbeit in der Gruppe auch die Gruppe einbeziehen. Zu den Diskussionsfunktionen gehören Gespräche, Erwähnungen, Kommentare, Gruppenchat und private Diskussionen. Die robusteren Anwendungen bieten auch Sprach- und Videokonferenz-Tools.
  2. Datei-Upload und -Freigabe – das Tool muss eine organisierte Infrastruktur für Datei-Uploads sowie angemessene Berechtigungsstufen für die Dateifreigabe mit Auftragnehmern, Kunden, Partnern usw. bieten. Kreativagenturen profitieren von Funktionen zur gemeinsamen Erstellung von Dateien (z.B. synchrones Bearbeiten in Echtzeit und gemeinsame virtuelle Whiteboards). Unternehmen, die Dateien mit Kunden teilen, profitieren von einem anpassbaren Kundenportal, das einen einfachen, kundenorientierten Zugriff auf freigegebene Dateien ermöglicht.
  3. Aufgabenliste und Aufgabenzuweisung – Aufgaben sollten in mehreren Layouts angezeigt werden können. Außerdem sollte es möglich sein, den Aufgaben Prioritäten und Mitarbeiter zuzuweisen. Dazu sollte ein Kalender- und Benachrichtigungssystem zur Verfolgung von Fristen, Updates und Terminen gehören.
  4. Ereignisse/Projektmeilensteine – das Tool sollte einen Überblick über die Projektzeitplanung geben und die Möglichkeit bieten, Meilensteine zu setzen und zu verfolgen. Es handelt sich hierbei um ein Gantt-Diagramm oder einen ähnlichen Bericht, der Aufgaben, Teilaufgaben, Start- und Enddaten, Abhängigkeiten und zugeordnete Ressourcen anzeigt.
  5. Integration (mit anderen Arten von Tools) – Die Zusammenarbeit in der heutigen Arbeitsumgebung erfordert Kommunikation und Freigabe auf mehreren Plattformen. Die Integrationsanforderungen sind spezifisch, aber ein gutes Kollaborationstool sollte die Grundlagen beinhalten: Integrationen von Ressourcenplanungs-Apps, Dokumentations-Apps von Google und Microsoft, Zeiterfassungstools und Kommunikations-Apps.
  6. Preis – wir zeigen grundlegende Preisinformationen für jede App zur einfachen Bewertung. Denke daran, dass der Durchschnittspreis für Kollaborationstools bei etwa 8 US-Dollar pro Benutzer und Monat liegt.

Wie wählt man das beste Online Kollaborationstool für sein Team aus?

Bevor du dich für ein Kollaborationstool für ein Projekt entscheidest, solltest du deine Auswahl anhand dieser Fragen einschränken:

Wofür brauchst du es?

Mache eine Liste deiner Anforderungen und priorisiere sie. Einige Team Kollaborationstools wurden beispielsweise für kreative Teams entwickelt, mit virtuellen Whiteboards und interaktiven Ideenmapping-Tools. Andere wiederum eignen sich für Teams, die einen strukturierten, automatisierten Workflow zur Verwaltung komplexer Aufgabenabhängigkeiten benötigen. Einige Tools eignen sich besser für kundenorientierte Arbeitsumgebungen als andere – wenn du in enger Zusammenarbeit mit Partnern und Kunden stehst, stelle sicher, dass dein Kollaborationstool dies mit mehreren Berechtigungsstufen für die Freigabe von Projektkommunikation, Updates und Dateien ermöglicht.

Wie groß ist dein Team?

Wie viele Personen werden das Kollaborationstool nutzen – und wo sind sie? Nur weil dein Team klein ist, bedeutet das nicht, dass du mit etwas Leichtem zurechtkommen wirst. So wird beispielsweise ein kleines Team, das komplett dezentral ist, wahrscheinlich eines der robusteren Tools für die Zusammenarbeit in Gruppen benötigen, im Gegensatz zu einem Team, das sich ein Büro teilt. Wenn du mit einer großen Anzahl von Auftragnehmern zusammenarbeitest, brauchst du ein Tool, das es dir ermöglicht, mit Dritten zusammenzuarbeiten. Wenn du ein großes Team von Entwicklern hast, wird ein Team-Wiki zusammen mit viel Speicherplatz für die Dokumentation eine wichtige Voraussetzung sein.

Wie würde das in deinen Workflow passen?

Ist dein Team immer online, oder brauchst du etwas, das auch offline funktioniert? Wie gut fügt es sich in die Infrastruktur deiner anderen Tools ein? Viele Kollaborationstools lassen sich verwenden, um eine Kombination aus bestehenden zu ersetzen und die Funktionen von Dateifreigabe-Apps und Kommunikations-Apps in einem zu vereinen.

Wie lange dauert die Einrichtung?

Ist es einfach zu implementieren? Importiert es Daten von den Tools, die du gerade verwendest? Bietet die App technischen Support (und wirst du ihn benötigen)? Anschließend solltest du überprüfen, ob die Anwendung gehostet wird oder ob du die dahinter stehende Infrastruktur pflegen wirst.

Wie sieht es mit der Einarbeitungszeit aus?

Wie einfach wird es für die Teammitglieder werden, die App zu verstehen?

Wie viel kostet es?

Die Mehrheit der Apps erhebt Gebühren pro Benutzer und Monat. Wenn du planst, dein Team zu erweitern, wie wird sich die Preiserhöhung auf dein Budget auswirken? Musst du auch die Funktionen der App erweitern und für zusätzliche Funktionen bezahlen, wenn dein Unternehmen expandiert?

Was denkst du dazu?

Dies ist nur eine kleine Liste von den vielen Collaboration Tools, die es auf dem Markt gibt. Was sind deiner Meinung nach die besten Collaboration Tools? Wie entscheidest du, was für dein Projekt und Team am besten funktioniert?

By Ben Aston

Ich bin Ben Aston. Ich bin ein digitaler Projektmanager. Seit über 10 Jahren bin ich in der Branche tätig und arbeite in Großbritannien bei den renommiertesten Londoner Medienagenturen wie Dare, Wunderman, Lowe und DDB. Ich habe alles Mögliche realisiert, von viralen Videos über CMS', Flash-Spiele, Bannerwerbung und eCRM bis hin zu E-Commerce-Seiten. Ich hatte das große Glück, für eine Vielzahl von großen Unternehmen zu arbeiten: Automobilmarken wie Land Rover, Volkswagen und Honda, Energieversorger wie BT, British Gas und Exxon, FMCG-Marken wie Unilever und Marken aus der Unterhaltungselektronik wie Sony.

Leave a Reply

Diese Website verwendet Akismet, um Spam zu reduzieren. Erfahre mehr darüber, wie deine Kommentardaten verarbeitet werden.

2 Comments

  • Danke, bin super froh click-up entdeckt zu haben. War jetzt anderswo nicht so supported. Werde jetzt öfter mal bei Euch reinschauen oder abonnieren. Ciao

    Reply

  • Hallo Ben, vielen Dank für die super Zusammenstellung der Tools. Wir haben uns für Collaboard als Online-Whiteboard Lösung entschieden, da es DSGVO Konform ist und die Daten in Europa gespeichert werden.

    Reply

[class^="wpforms-"]
[class^="wpforms-"]
[class^="wpforms-"]
[class^="wpforms-"]