17 Best Cloud Collaboration Tools Reviewed For 2024
10 Best Cloud Collaboration Tools Shortlist
Here's my pick of the 10 best software from the 17 tools reviewed.
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Choosing the right cloud collaboration tool can be overwhelming with so many options available. You want to enhance team communication and productivity, but need to find the best fit. I've got you! In this post, I simplify your decision-making process by sharing my extensive experience with various cloud collaboration tools used in diverse projects and teams. These tools enable file sharing, real-time collaboration, and efficient project management. They help solve issues like miscommunication, file version conflicts, and project delays.
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Best Cloud Collaboration Tools Summary
| Tools | Price | |
|---|---|---|
| Figma | From $15/user/month (billed annually) | Website |
| Dialpad | From $20/user/month. | Website |
| Box | From $16/user/month (billed annually) | Website |
| Notion | From $8/user/month (billed annually) | Website |
| Google Workspace | From $6/user/month | Website |
| Sync | Pricing upon request | Website |
| Microsoft 365 | From $6/user/month (billed annually). | Website |
| ClickUp | From $7/user/month (billed annually) | Website |
| LucidLink | From $10/user/month (billed annually). | Website |
| Lucidspark | From $9/user/month (billed annually) | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareHow To Choose Cloud Collaboration Tools
As you work through your own unique software selection process, keep the following points in mind:
- Scalability and Flexibility: Consider whether the cloud collaboration tool can grow with your business. For startups or small businesses, tools that can easily scale up as the team grows are essential. This ensures long-term usability without frequent changes. For example, a startup might need basic collaboration features initially but may require advanced project management capabilities as they expand.
- Integration Capabilities: Ensure that the tool integrates well with other software your team uses. Smooth integration with tools like CRM systems, email platforms, and project management software can streamline workflows and enhance productivity. For instance, a marketing team might need a collaboration tool that integrates with their email marketing and social media management platforms to centralize all communication.
- User Experience and Accessibility: Evaluate the user interface and overall user experience. A tool that is intuitive and easy to use can significantly reduce the learning curve and increase adoption rates among team members. Accessibility on various devices, including mobile, is also crucial. For example, a remote team needs a tool that is user-friendly and accessible from anywhere, ensuring effective collaboration across different time zones.
- Security and Compliance: Assess the security features and compliance standards of the tool. For industries dealing with sensitive data, such as finance or healthcare, robust security measures and compliance with regulations like GDPR or HIPAA are non-negotiable. A financial institution, for example, requires a tool that offers end-to-end encryption and complies with financial data protection laws.
- Cost and Value: Compare the cost of the tool against the value it brings to your organization. Look beyond the price tag and consider factors like feature set, customer support, and future upgrades. A higher upfront cost might be justified by long-term savings and efficiency gains. For instance, a large enterprise might find a premium collaboration tool cost-effective if it eliminates the need for multiple other software solutions and provides comprehensive support.
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Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
Hub Planner
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
Miro
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8
Best Cloud Collaboration Tools Reviews
This section provides an in-depth analysis and overview of each cloud collaboration tool. We will walk through the pros and cons of each tool, their features, and their best use cases.
Figma is a cloud-based design tool focused on collaborative design and prototyping for teams.
Why I Picked Figma: I chose Figma for its exceptional real-time collaboration features, which set it apart from other design tools. Its ability to support multiple users working simultaneously on a project makes it ideal for design teams and remote collaboration.
Standout Features & Integrations:
Features include real-time collaboration, vector networks, prototyping, and design systems.
Integrations include Slack, Dropbox, Trello, JIRA, Zeplin, Maze, Marvel, Microsoft Teams, Notion, and Confluence.
Pros and cons
Pros:
- Robust design tools
- Extensive integration options
- Real-time collaboration
Cons:
- Steeper learning curve for beginners
- Can be resource-intensive
- Requires internet access
Dialpad is an AI-powered communication platform offering voice, video, and messaging solutions for businesses.
Why I Picked Dialpad: I chose Dialpad for its innovative use of AI to enhance communication and collaboration. Its AI-driven features such as real-time transcription and voice intelligence set it apart from other communication tools, providing a smarter way to handle calls and meetings.
Standout Features & Integrations:
Features include real-time transcription, AI-powered call summaries, voice intelligence, and smooth communication across voice, video, and messaging.
Integrations include Google Workspace, Microsoft Office 365, Salesforce, Slack, Zendesk, HubSpot, LinkedIn, Okta, Zapier, and Intercom.
Pros and cons
Pros:
- Unified communication platform
- Real-time transcription
- AI-driven features
Cons:
- Limited offline functionality
- Requires internet access
- Higher price point
Box is an enterprise-grade file storage and management platform offering secure cloud storage and collaboration tools.
Why I Picked Box: I chose Box for its robust security features and enterprise-level file management capabilities, which are critical for large organizations. Unlike other cloud storage solutions, Box offers advanced compliance and data protection, making it ideal for businesses with stringent security requirements.
Standout Features & Integrations:
Features include secure file sharing, collaboration tools, advanced security controls, and compliance management.
Integrations include Microsoft Office 365, Google Workspace, Salesforce, Slack, Okta, Zoom, Adobe Sign, DocuSign, ServiceNow, and IBM.
Pros and cons
Pros:
- User-friendly interface
- Extensive integrations
- Strong security features
Cons:
- Limited offline access
- Complex initial setup
- Can be costly
Notion is a versatile workspace tool designed to manage notes, tasks, databases, and projects in a customizable interface.
Why I Picked Notion: I chose Notion for its unparalleled flexibility and customization options, allowing users to tailor their workspace to specific needs. Unlike other cloud collaboration tools, Notion combines notes, tasks, and databases in one place, making it ideal for those who need a multifunctional tool.
Standout Features & Integrations:
Features include customizable templates, relational databases, note-taking capabilities, and task management.
Integrations include Slack, Google Drive, Trello, Asana, GitHub, Typeform, Zapier, Figma, Intercom, and Loom.
Pros and cons
Pros:
- User-friendly interface
- Combines notes, tasks, databases
- Highly customizable
Cons:
- Limited offline access Can be overwhelming initially
- Limited offline access
- Steep learning curve
Google Workspace is a comprehensive suite of cloud-based productivity tools for communication, collaboration, and document management.
Why I Picked Google Workspace: I chose Google Workspace for its smooth integration of tools that facilitate efficient collaboration and productivity. Compared to other cloud collaboration tools, Google Workspace offers a familiar interface and robust functionality, making it ideal for diverse business environments.
Standout Features & Integrations:
Features include real-time collaboration, cloud storage, secure communication tools, and advanced admin controls.
Integrations include Google Drive, Gmail, Google Calendar, Google Meet, Google Docs, Google Sheets, Google Slides, Slack, Salesforce, and Trello.
Pros and cons
Pros:
- Extensive cloud storage
- Real-time collaboration
- Smooth tool integration
Cons:
- Can be complex to manage
- Limited offline functionality
- Requires internet access
Sync is a secure file sharing and storage platform focused on privacy and data protection.
Why I Picked Sync: I chose Sync for its strong emphasis on security and privacy, which is crucial for businesses handling sensitive information. Unlike other cloud collaboration tools, Sync offers end-to-end encryption and zero-knowledge architecture, ensuring that only the user can access their data.
Standout Features & Integrations:
Features include end-to-end encryption, zero-knowledge architecture, file sharing with permissions, and real-time backup.
Integrations include Microsoft Office, Outlook, Adobe Acrobat, Google Docs, Slack, Zapier, Trello, Salesforce, QuickBooks, and Asana.
Pros and cons
Pros:
- Real-time backup
- Easy file sharing
- Strong security features
Cons:
- Higher learning curve
- No advanced collaboration tools
- Limited integrations
Microsoft 365 is an all-in-one productivity suite offering tools for collaboration, communication, and document management.
Why I Picked Microsoft 365: I chose Microsoft 365 for its extensive suite of productivity tools and integration capabilities that cater to diverse business needs. It stands out due to its familiarity and wide usage in professional environments, along with advanced collaboration and security features.
Standout Features & Integrations:
Features include cloud-based storage, real-time collaboration, advanced security, and AI-powered tools for productivity.
Integrations include Microsoft Teams, OneDrive, SharePoint, Outlook, Power BI, Dynamics 365, Salesforce, Slack, Trello, Zoom.
Pros and cons
Pros:
- Excellent integration options
- Strong security features
- Comprehensive toolset
Cons:
- Overwhelming for small businesses
- Requires training for some features
- Can be expensive
ClickUp is a comprehensive work management platform designed to streamline tasks, projects, and team collaboration.
Why I Picked ClickUp: I chose ClickUp for its versatility and robust feature set, which provides a centralized solution for managing various work processes. Unlike other cloud collaboration tools, ClickUp offers a unique blend of project management, time tracking, and goal setting, making it a standout choice.
Standout Features & Integrations:
Features include customizable task views, time tracking, goal setting, and advanced reporting.
Integrations include Slack, Google Drive, Dropbox, Zoom, Outlook, Zapier, Trello, Jira, Salesforce, HubSpot.
Pros and cons
Pros:
- Comprehensive feature set
- Wide range of integrations
- Highly customizable
Cons:
- Limited free plan
- Overwhelming for small teams
- Steep learning curve
LucidLink is a cloud-based file collaboration platform designed for real-time access and sharing of large files.
Why I Picked LucidLink: I chose LucidLink for its ability to provide real-time access to large files, making it ideal for creative professionals and remote teams. Unlike other file storage solutions, LucidLink offers a unique streaming file system that allows users to work with files as if they were local, which significantly enhances collaboration efficiency.
Standout Features & Integrations:
Features include real-time file streaming, cloud storage, secure file sharing, and smooth collaboration across various devices.
Integrations include Adobe Creative Cloud, Autodesk, Avid, Final Cut Pro, Microsoft Office 365, Google Workspace, Slack, Dropbox, Zoom, and Trello.
Pros and cons
Pros:
- Cross-device compatibility
- Ideal for large files
- Real-time file streaming
Cons:
- Limited offline functionality
- Requires stable internet
- Higher cost
Lucidspark is a virtual whiteboarding tool designed to facilitate brainstorming, collaboration, and idea organization in a digital workspace.
Why I Picked Lucidspark: I chose Lucidspark for its intuitive whiteboarding capabilities that enhance team collaboration and creativity. Compared to other cloud collaboration tools, Lucidspark offers a unique, interactive experience for real-time brainstorming sessions and visual idea mapping.
Standout Features & Integrations:
Features include real-time collaboration, sticky notes, templates, voting, and commenting.
Integrations include Slack, Microsoft Teams, Zoom, Google Drive, Jira, Confluence, Dropbox, OneDrive, Trello, and Asana.
Pros and cons
Pros:
- Extensive template library
- Real-time collaboration
- Intuitive whiteboarding
Cons:
- Requires initial setup time
- Can be costly for large teams
- Limited offline access
Other Cloud Collaboration Tools
Below is a list of additional cloud collaboration tools that we shortlisted, but did not make it to the top list. Definitely worth checking them out.
- Kissflow
Best for low-code application development
- Asana
Best for project and task management
- Miro
Good for visual collaboration and brainstorming
- Confluence
Good for documentation and knowledge sharing
- monday.com
Good for project management and team coordination
- IBM Cloud
Good for enterprise-grade cloud services
- HPE GreenLake
Good for hybrid cloud solutions
Cloud Collaboration Tools Selection Criteria
Selecting the best collaboration tools involves evaluating functionality and meeting specific use cases that matter most. Criteria relate to software buyer needs, pain points, and the intended use of the software. Features found in this type of software include real-time collaboration, file sharing, task management, communication channels, and integration capabilities.
Core Cloud Collaboration Tools Functionality - 25% of total weighting score:
- Real-time document editing
- File sharing and storage
- Task and project management
- Communication channels (chat, video conferencing)
- Integration with other software
Additional Standout Features - 25% of total weighting score:
- Unique features and functionality not offered by the competition
- Tools leveraging new and innovative features
- Exploring and testing for functionality that goes beyond generic cloud collaboration tools
- Examples: AI-driven task automation, advanced security features, customizable workflows
Usability - 10% of total weighting score:
- Balance of power and complexity vs ease of use
- Interface design aesthetic
- Intuitive navigation and user-friendly layout
- Drag-and-drop functionality for task management
Onboarding - 10% of total weighting score:
- Quick, simple, and easy onboarding process
- Availability of training videos, templates, interactive product tours
- Chatbots and webinars for user support
- Smooth migration process to the tool
Customer Support - 10% of total weighting score:
- Availability and responsiveness of support channels
- Quality of support documentation and resources
- Access to live chat, email, and phone support
- Community forums and user groups
Value For Money - 10% of total weighting score:
- Competitive pricing against similar tools
- Range of pricing plans to suit different business sizes
- Cost vs feature set analysis
- Free trial or freemium options
Customer Reviews - 10% of total weighting score:
- Overall satisfaction ratings
- Commonly mentioned pros and cons
- Frequency of updates and improvements
- User feedback on reliability and performance
Trends For Cloud Collaboration Tools
Cloud collaboration tools are evolving rapidly, reflecting changing workplace dynamics. Here are some key trends shaping the future of these tools.
AI-Powered Collaboration
AI integration enhances productivity through automated tasks and insights. Tools are leveraging AI for real-time transcription, task management, and predictive analytics. This trend is crucial for improving efficiency and decision-making.
Enhanced Security Measures
As cyber threats increase, advanced security features are becoming a priority. End-to-end encryption, zero-knowledge architecture, and compliance with regulations are now standard. This ensures data integrity and trust in cloud collaboration.
Integration with Workflow Automation
Cloud collaboration tools are increasingly integrating with workflow automation platforms. This streamlines processes and reduces manual intervention. It is essential for maintaining operational efficiency and consistency across teams.
Hybrid Work Support
With hybrid work models on the rise, tools are adapting to support remote and in-office collaboration equally. Features like virtual whiteboards and smooth communication channels are crucial. This trend is vital for maintaining team cohesion and productivity.
Real-Time Collaboration Enhancements
Real-time editing and feedback capabilities are improving. Enhanced real-time features support instant collaboration and faster decision-making. This is important for agile and responsive team dynamics.
What Is Cloud Collaboration Software?
Cloud collaboration software is a suite of tools that allows multiple users to work together on documents, projects, and tasks in a cloud-based environment. It is used by businesses, educational institutions, and remote teams to facilitate real-time communication, file sharing, and project management.
Common users include project managers, remote workers, and educators who need a centralized platform to coordinate activities, share resources, and track progress. This software helps streamline workflows, improve productivity, and ensure that all team members are aligned and informed regardless of their location.
Features Of Cloud Collaboration Software
I’m highlighting the key features of online collaboration tools. These features streamline work processes and enhance team productivity.
- Real-Time Collaboration: Multiple users can edit documents simultaneously.
- File Sharing: Easily share files with team members and external collaborators.
- Task Management: Assign and track tasks within projects.
- Communication Tools: Integrated chat, video conferencing, and email functions.
- Document Management: Store, organize, and manage documents in one place.
- Version Control: Track changes and revert to previous document versions.
- Access Control: Set permissions and control who can view or edit files.
- Integration with Other Tools: Connect with other software like CRM, ERP, and marketing platforms natively or with an API.
- Mobile Apps: Access and collaborate on projects from mobile devices like iOS and Android.
- Security Features: Protect data with encryption and compliance with security standards.
- Notifications: Get alerts on project changes, task completions, and communication, keeping you informed.
- Screen Sharing: Share your screen with team members for real-time collaboration and presentations.
- Dashboards: View project status and key metrics in a simple, centralized interface.
- Instant Messaging: Communicate quickly with team members via text for fast decisions.
- To-Do Lists: Manage tasks to ensure all actions are tracked and completed.
- Kanban Boards: Visually organize tasks on a board with columns for different project stages.
- Video Calls: Hold meetings with team members directly within the platform, regardless of location.
Benefits Of Cloud Collaboration Software
Cloud collaboration software offers numerous advantages for users and organizations, making it an essential tool for modern work environments. Here are the primary benefits that potential buyers should consider.
- Enhanced Productivity: Streamlines workflows and allows teams to collaborate in real-time, reducing delays and improving efficiency.
- Improved Communication: Centralizes communication channels, making it easier for team members to stay connected and informed.
- Cost Savings: Reduces the need for physical infrastructure and lowers operational costs by utilizing cloud-based resources.
- Flexibility and Accessibility: Enables remote work and provides access to collaboration tools from any device, anywhere.
- Data Security: Offers advanced security features to protect sensitive information and ensure compliance with industry standards.
These benefits demonstrate how cloud collaboration software can transform organizational operations, making it more agile, efficient, and secure.
Costs And Pricing Of Cloud Collaboration Software
When considering cloud collaboration software, it’s important to understand the various paid plans available to make an informed decision. These plans often cater to different business sizes and needs, offering a range of features to suit various collaboration requirements.
| Plan Type | Average Price | Common Features |
| Free | $0 | Basic collaboration tools, limited storage, and basic security. |
| Basic | $5/user/month | Enhanced storage, file sharing, basic integrations, and standard support. |
| Standard | $10/user/month | Advanced collaboration features, task management, additional integrations, and improved security. |
| Premium | $20/user/month | Full feature set, unlimited storage, advanced security, and priority support. |
| Enterprise | Pricing upon request | Custom solutions, dedicated support, compliance features, and advanced analytics. |
Each plan is designed to provide specific features that cater to varying levels of organizational needs. Buyers should consider their specific requirements, such as the number of users, storage needs, and required security features, to choose the best plan for their business.
Cloud Collaboration Software FAQs
How secure is cloud collaboration software?
Cloud collaboration software offers advanced security features, including end-to-end encryption and access controls. Many providers comply with industry standards like GDPR and HIPAA. Regular updates and security patches ensure data protection. Users can set permissions to control who accesses information.
Can I use cloud collaboration software offline?
Most cloud collaboration apps require an internet connection for full functionality. Some offer limited offline capabilities for viewing and editing files. Changes made offline sync once back online. Check specific software capabilities for offline use.
What types of files can be shared?
Cloud collaboration software supports a variety of file types, including documents, spreadsheets, presentations, images, and videos. The exact types supported depend on the software. Users can upload and share large files easily. Always check storage limits for different file types.
How do collaboration tools handle version control?
These tools track document changes, allowing users to view and revert to previous versions. Version histories show who made changes and when. This feature helps avoid conflicts and loss of data. Version control is essential for collaborative projects.
Can I integrate cloud collaboration software with other tools?
Yes, most cloud collaboration tools integrate with other software like CRM, ERP, project management tools, and communication tools. Common integrations include Slack, Google Workspace, and Microsoft Office 365. These integrations streamline workflows and improve productivity. Check the specific integrations offered by the software.
Is cloud collaboration software suitable for all business sizes?
Cloud collaboration software is scalable and suitable for businesses of all sizes, from small startups to large enterprises. Different plans cater to varying needs, from basic features for small teams to advanced functionalities for large organizations. Consider your business size and needs when selecting a plan.
How does cloud collaboration software improve productivity?
It centralizes communication, file sharing, and task management, reducing the need for multiple tools. Real-time collaboration features speed up decision-making and project completion. Streamlined workflows and easy access to information enhance overall productivity. Teams stay aligned and efficient.
What support options are available for cloud collaboration software?
Support options vary by provider, ranging from basic email support to dedicated account managers for enterprise plans. Many offer extensive online resources like tutorials, FAQs, and community forums. Higher-tier plans often include priority support. Check the support options available with each plan.
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