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Die 15 besten Projektmanagement-Tools: Expertenreview 2022

Was sind die besten Projektmanagement-Tools?

Diese Liste der wichtigsten Projektmanagement-Tools enthält eine Übersicht über die Funktionen, Preise, Integrationen und Vor- und Nachteile der folgenden Tools:

  1. monday.com

    Best for building custom workflows across teams

  2. ClickUp

    Best for unlimited users/seats

  3. Smartsheet

    Best for flexibility & customizability

  4. Celoxis

    Best for customer-facing teams

  5. Kintone

    Best for building custom project workflows

  6. Wrike

    Best for scaling organizations

  7. Forecast.app

    Best AI-native project planning tool

  8. MeisterTask

    Best for WIP limits

  9. GanttPro

    Best Gantt chart creation tool

  10. Zoho Projects

    Best for unique team collaboration features

  11. Paymo

    Best project management software for small & medium teams

  12. Xebrio

    Best for project requirements management

  13. Miro

    Best for collaborative whiteboards & visualizations

  14. ProWorkflow

    Best for unlimited client/contractor access

  15. FunctionFox

    Best for creative teams and agencies

Nachfolgend findest du eine Übersicht über die genannten Projektmanagement-Tools mit Screenshots, Funktionsübersicht, Preisen und unserer Bewertung.

Grundlagen des Projektmanagements

Was Sind Projektmanagement-Tools?

Was sind Projektmanagement-Tools?

Wenn wir von Projektmanagement-Tools sprechen, sprechen wir über zwei Dingen:

  1. Die Berichte, Diagramme, Schriftsätze, Pläne und Dokumente, die ein Projektleiter erstellt und verwendet, um seine Arbeit zu verrichten.
  2. Software zur Projektverwaltung, die Funktionen zur Erstellung von Diagrammen und Berichten, zur gemeinsamen Nutzung von Dokumenten, zur Verfolgung des Budgets, zur Kommunikation usw. umfasst.

In diesem Review verwenden wir den Begriff “Projektmanagement-Tools”, um über das zweite Konzept – die Software – zu sprechen. Für einige großartige Ressourcen in Bezug auf die anderen Arten von Tools (Berichte, Diagramme, Briefe, Pläne), solltest du zunächst einen Blick auf die “How To”-Leitfäden des Digital Project Manager werfen.

Warum Projektmanagement-Software verwenden?

Warum Projektmanagement-Software verwenden?

Ob in Agenturen, in der Marketingkommunikation oder in der Beratung, ohne gute PM-Software ertrinken wir in einem endlosen Meer von Tabellenkalkulationen, Nachträgen und Papierkram. Als PMs kann unser Toolkit das Einzige sein, was uns davon abhält, unser Spielzeug aus dem Kinderwagen zu werfen und einen totalen Nervenzusammenbruch zu erleiden. Um Projekte voranzutreiben, brauchen wir die richtigen Tools, um dies zu erreichen.

Was sind agile Projektmanagement-Tools?

Was sind agile Projektmanagement-Tools?

Agile Tools sind Projektmanagement-Tools, die eine agile Methodik unterstützen, sei es Scrum, Kanban, Scrumban oder andere hybride, agile Methoden. Hier sind einige Beispiele für agile Tools:

  • Zenhub
  • Taiga
  • Pivotal Tracker

Weitere agile Tools findest du in meinem vollständigen Bericht über agile Projektmanagement-Software.

Welche ist die einfachste Projektmanagement-Software?

Welche ist die einfachste Projektmanagement-Software?

Laut Anwenderberichten sind dies eine Reihe der einfachsten Projektmanagement-Software-Tools.

Diese wurden alle für ihre intuitive Navigation, einfache Benutzeroberflächen und gute Schulungsressourcen gelobt, die die Bedienung einfach machen.

Ist Jira ein Projektmanagement-Tool?

Ist Jira ein Projektmanagement-Tool?

Ja. Jira, ein von Atlassian entwickeltes Tool, wurde zunächst als Softwareentwicklungs-Tool eingeführt, wird aber heute für Bug-Tracking, Problem-Management und Projektmanagement verwendet. Es ist für den Einsatz in der agilen Softwareentwicklung konzipiert und bietet Tools wie Scrum-Boards, Kanban-Boards, Roadmaps, Workflow-Management-Tools und Funktionen für das Berichtwesen zusammen mit der Software-Entwicklungsanwendung.

Wie bewertet man Projektmanagement-Software?

Wie bewertet man Projektmanagement-Software?

Zwischen unseren Projektmanagement-Tools und -Techniken besteht eine symbiotische Beziehung. Die Auswahl des Richtigen ist eine gängige Praxis, aber du kannst mit den grundlegenden Kriterien beginnen, die ich zur Bewertung von Projektmanagement-Software verwende:

  • Benutzeroberfläche: Ist sie gut gestaltet mit klaren Displays und intuitiver Navigation?
  • Benutzerfreundlichkeit: Ist die Bedienung unkompliziert? Bietet das Unternehmen Schulungen, Tutorials sowie Anwender- und technischen Support an?
  • Features & Funktionalität: Bietet es die wichtigsten Projektmanagement-Funktionen wie Aufgabenmanagement, Planungstools, Berichte, Dateifreigabe, Tools für die Zusammenarbeit?
  • Integrationen: Lässt es sich leicht mit anderen Business-Tools synchronisieren?
  • Wert für $: Macht die Preisgestaltung angesichts der Funktionen und Möglichkeiten Sinn?

Ist dir gerade aufgefallen, dass du keine Projektmanagement-Software suchst? Schau dir andere nützliche Tools an:

In diesem Artikel findest du einen Expertenüberblick über Projektmanagement-Tools, damit du die beste Projektmanagement-Software für deine Projekte auswählen kannst.

In schnelllebigen, digitalen Agenturen nutzt der durchschnittliche Projektmanager wahrscheinlich ein Dutzend verschiedener Projektmanagement-Anwendungen, um auf dieser stets im Wandel begriffenen To-Do-Liste auf dem Laufenden zu bleiben. Dieser Artikel hilft dir, die Möglichkeiten zur Auswahl der richtigen PM-Software einzugrenzen, indem du einige häufige Fragen beantwortet bekommst und einen Vergleich der Projektmanagement-Tools zusammen mit den Kriterien für deren Bewertung erhältst.

Vergleiche und bewerte im Handumdrehen die 15 besten Projektmanagement-Tools

Project Management Software DPM Logo Soup Template

Projektmanagement ist eine breite Branche – in unserer Review zu den Projektmanagement-Tools haben wir die Plattformen ausgewählt, die am besten für Agenturumgebungen geeignet sind. Natürlich können sich einige davon an unterschiedliche Umgebungen (IT, Gesundheitswesen, Finanzen) anpassen, doch wir konzentrieren uns auf die Art und Weise, wie sie für digitale Teams in Agenturen funktionieren. Dazu gehört:

Die beste Projektmanagement-Software für Agenturen und Studios findest du hier:

Die 15 besten Projektmanagement-Tools: Bewertungen

In diesem Beitrag haben wir versucht, ein breites Spektrum an PM-Tools abzudecken, unter Berücksichtigung von Komplexität, Preiskategorien und Funktionalität. Aber es kommt auf deinen Workflow an und welche spezifischen Funktionen du brauchst, um diese Funktion zu verbessern. Informiere dich, nutze die kostenlosen Testversionen, um wirklich die besten Projektmanagement-Tools für deine Agentur oder dein Studio zu finden.

The Digital Project Manager ist Reader-unterstützt. Wenn du durch Links auf unserer Website klickst, erhalten wir möglicherweise eine Provision. Mehr dazu erfahren.

1

monday.com

Best for building custom workflows across teams

monday.com is an award-winning project management software used across diverse industries by companies like Hulu, BBC Studios, Coca-Cola, L’Oréal Paris, Adobe, and Deezer.

monday.com features for managing projects include resource and project management, time tracking, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.

Overall, it’s a highly customizable tool that lets you work in whatever methodology—Kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process. Read our in-depth monday.com review for a complete overview of the tool, as well as a short video tutorial of basic features.

monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.

monday.com costs from $6/user/month and comes with a free 14-day trial. They offer a free plan for up to 2 users.

14 days free trial

From $6/user/month

Pros

  • Huge focus on collaboration
  • Long list of supported integrations
  • Easy to customize a workflow or board
  • Helpful visual/color coding customization

Cons

  • Complex pricing rubric
  • Gantt charts locked to mid-level plan
  • May be too robust for small teams
2

ClickUp

Best for unlimited users/seats

ClickUp is a project management software tool with powerful features for managing and completing all your team’s projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and guests.

Task management features include task checklists, subtasks, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks.

ClickUp also includes features for creating, sharing, and collaborative editing for Wikis and documents. Users can comment on documents and tasks, assign comments, and chat with other team members for increased communication and collaboration. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

ClickUp offers native integrations with Slack, G Suite, Dropbox, and many more tools, as well as over 1,000+ integrations through Zapier.

ClickUp’s free plan is robust and includes all primary features. The unlimited plan starts at $5/user/month and offers additional functionality.

Free forever with paid plans starting at $5/user/month

Pros

  • Free forever plan allows unlimited members
  • Unlimited file storage on all paid account tiers
  • Can email (set-up) a task directly from Outlook

Cons

  • Read-only guest permissions are limited to paid account
  • Reporting suite is limited to paid plans only
  • Granular customization options results in a time consuming set-up
3

Smartsheet

Best for flexibility & customizability

Smartsheet is a spreadsheet-like project management tool. It has won a few awards for quickly becoming a favorite business app. It’s a nice project management software if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.

Smartsheet has useful project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.

Check out our in-depth Smartsheet review if you want a deep-dive into the tool or to watch our short tutorial video of some basic features.

Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.

Smartsheet costs from $7/user/month, with a minimum of 3 users and a maximum of 25 users. They also offer a 30-day free trial.

30 days free trial

From $7/user/month

Pros

  • Sheet-to-sheet linking
  • Many project templates & resources
  • Ease of sharing
  • Easily customizable dashboards

Cons

  • Jira, Salesforce, Dynamics connector limited to Premier plan
  • Changes don’t update in real-time
  • Can't customize chart colors
4

Celoxis

Best for customer-facing teams

Celoxis is a comprehensive and web-based all-in-one platform for project portfolio management and work collaboration. One of the world’s most adopted tools in PM, Celoxis is the software of choice for brands like HBO, Rolex, Virgin Care, KPMG, Singapore Post, Del Monte, LG and Deloitte for streamlining their projects, processes and people.

Celoxis’ real world project schedules and powerful interactive Gantt Charts packs all of the team and work dynamicities including geographically distributed project teams working in different timezones, part-time resources, unavoidable absences, interim resource swaps, and even inter-project dependencies.

Task management within Celoxis is strong and unique. Teams get an edge over other tools by eliminating multiple software they’d use otherwise. Celoxis lets them see their tasks and to dos, report bugs, manage tickets, or fill time all from a single tool. They also get relevant notifications to their inbox and can send updates directly even without logging in. Collaboration is powerful with project discussions, @mention comments, file sharing, document version control, and activity stream. 80% of their typical actions such as starting a timer, attaching a file or updating status can be done straight from their dashboards.

Celoxis provides a single source of truth for executives with a real-time project tracker, resource availabilities and utilization, timesheets, project finances, risks, issues and to-dos.

Celoxis comes with powerful analytical capabilities and their rich and interactive charts breathe new life into your project data. Organizations can leverage their built-in best practice reports and dashboards to gather 360-degree real-time insights around project health, tracking actuals vs estimates, team utilization and profit margins. With their exhaustive custom field library including formula fields, you can easily track all of your financial KPIs such as NPV.

Celoxis is extremely customizable and flexible when it comes to different organizations and industries. With their unique custom apps, you have the power to create and configure intuitive project and business processes within the project management system.

Celoxis is one of the few project manager software programs to be available both in SaaS and on-premise flavors. SaaS costs $22.50/user/month (annually) and on-premise costs $450/user one-time. Both require a minimum 5-user sign-up and come with 30-day free trial.

30 days free trial

From $22.50/user/month

Pros

  • In-app timer for task tracking
  • Customizable widgets for groups or individuals
  • Percentage of project tasks-per-user feature
  • Very interactive Gantt chart

Cons

  • Some difficulty with report building
  • Complex menu structure
  • Resource planning is not automated
5

Kintone

Best for building custom project workflows

Kintone is a customizable project tracking software platform used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets, for data management, business processes, and workflows. Kintone apps can be customized for project management, sales CRM, customer databases, expense reports, shared to-do lists, equipment management, product feedback, and much more.

Kintone lets you build no-code project tracking apps by dragging and dropping elements that you want to see onto the page: rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

Once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project tracking solution can look and work however you want it to.

What makes Kintone particularly great for project tracking are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows.

Kintone’s built-in communication features also allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “What Can You Build with Kintone?” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

Kintone lets you expand its capabilities with both free native plugins built by the Kintone team as well as integrations with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

Kintone costs $24/user/month with a minimum requirement of 5 users. They offer a 30-day free trial (no credit card required) and discounted prices for nonprofits and educators. Kintone’s team also offers a free custom app build as part of the free trial process.

30 days free trial

From $24/user/month

Pros

  • Flexible pricing that includes special deals for schools and NPOs
  • Admin accounts have access to tons of customization tools
  • Data is easy to pull and manipulate into good looking reports

Cons

  • No single-user plan available (minimum 5 users)
  • Limited to 5GB/user storage on every pricing tier
  • No native templates for common project types or documents
6

Wrike

Best for scaling organizations

Wrike is an award-winning project management software suitable for teams of five or more, as the software allows for an unlimited number of users. The tool is highly configurable and allows users to customize workflows, dashboards, reports, and request forms.

Wrike’s simple interface enables users to switch between Kanban boards, interactive drag-and-drop Gantt charts, and traditional workload views, allowing them to choose how to visualize their priorities. Wrike also features task lists, subtasks, schedules, shared workflows, file sharing, and real-time communication and collaboration. Users can get advanced insights on their project with performance reporting tools, resource management and allocation, and more.

Wrike has an easy-to-use, intuitive interface and navigation with distinct spaces, folders, and tasks. You can switch between the home screen and timesheets, dashboards, calendars, reports, and stream (for notifications and messages). Wrike also has a dedicated help center with interactive training, videos, a ‘Getting Started’ guide, and a thriving community.

Wrike also offers a variety of specific solutions depending on the type of team or organization — including marketing teams and professional service teams. Users can also try a variety of templates for common organizational processes. Feel free to check out our in-depth Wrike review if you want more details or fancy watching our brief features tutorial video.

Wrike offers 400+ pre-built native integrations, including the most popular file management software from Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.

Pricing starts at $9.80/user/month. There are four different price points, including a free version and plans which offer the ability to invite free external collaborators to a paid account.

14 days free trial

From $9.80/user/month

Pros

  • Different ways to view the same data
  • Holistic, comprehensive task modeling
  • Many options and opportunities to customize

Cons

  • No subtasks in the freemium plan
  • No offline access
  • Commenting system is pretty basic
7

Forecast.app

Best AI-native project planning tool

Forecast is an all-in-one platform for resource and project management, used in 40+ countries worldwide, by agency, software, and consulting companies. It’s equipped with tools to manage everything from quote to invoice, plus it offers intelligent automation to predict project delivery dates, forecast capacity needs, and become more efficient. Their AI uses cumulative learnings from hundreds of thousands of projects and creates rules based on that user data.

Let’s talk about features. The Auto-Schedule feature is great for project scheduling, providing estimates, automatically assigning resources to tasks. It’s got a drag-and-drop module that lets you adjust plans and resources in an instant. Another cool feature is that the tool automatically builds a budget for every project with key financial metrics to track planned vs. actuals. It also supports various billing types (fixed price, time & materials) side-by-side and in real-time. It has advanced up-to-the-minute reports you can customize.

Forecast also introduced a one-of-its-kind feature to manage projects in a retainer setup. A dashboard with retainer periods and totals lets you track the financials of ongoing projects without losing sight of staff workloads and time spent on delivery.

Forecast integrations include several turnkey integrations with mainstream project management tools and two-way sync with Jira on the market. It also complements accounting systems like Quickbooks and Xero with PM capabilities.

Forecast costs from $31.76/user/month (€27/user/month) with a 10-seat minimum requirement. They offer a 14-day free trial.

14 days free trial

From $31.76/user/month

Pros

  • Predictive tasks for spreadsheets
  • Can manage resources across multiple projects
  • Easy to plan projects and timelines

Cons

  • Milestone data is lumped together rather than separated
  • Additional fee for onboarding/training
  • Higher learning curve
8

MeisterTask

Best for WIP limits

MeisterTask is a web-based task and project management tool that is perfect for managing agile projects on simple, Kanban-style boards. The tool offers user-friendly interfaces, intuitive functionality, and seamless integrations with other software in the project ecosystem.

The tool includes colorful, customizable project boards, as well as other features designed to make projects more streamlined, productive, and effective. Workload management is enabled through the timeline feature: a Gantt-style overview of tasks that allows users to pinpoint bottlenecks and keep work flowing smoothly. Automations can also be established to speed up manual work and to complete recurring tasks automatically.

Other task management features include due dates, time tracking, assignees, watchers, checklists, tags, and more. MeisterTask also enables communication with comments, @mentions, notifications, and inline file attachments (including integrations with external cloud storages). MeisterTask is simple to use and doesn’t require any formal onboarding or training.

MeisterTask’s integrations include Slack, Microsoft Teams, G Suite, Zapier, IFTTT, MindMeister, and more.

MeisterTask costs from $8.25/month and offers a freemium plan for up to 3 projects. Their paid plans come with a 30-day free trial.

30 days free trial

From $8.25/month

Pros

  • User-friendly interface with intuitive functionality
  • Includes the ability to automate recurring steps
  • Gantt-style Timeline feature for scheduling tasks on a calendar

Cons

  • Recurring tasks limited to paid users
  • There is no Linux desktop application
  • No subtasks possible, only checklist items
9

GanttPro

Best Gantt chart creation tool

GanttPRO is a project management software based on Gantt charts and useful for managing all kinds of projects and teams from different spheres. It stands out for its intuitive interface and powerful features.

The software includes features for breaking down projects in an efficient manner into subtasks, sibling tasks, and subprojects, as well as set dependencies and milestones. To get more visibility, users can choose between the Gantt chart, Board views, and task dashboards. GanttPRO also offers handy task management features such as statuses, priorities, duration & estimation, progress, dates and deadlines, assignees, and more.

GanttPRO allows teams to collaborate in real-time using comments, mentions, and attachments. Also included are resource management and workload features for monitoring team member workload and tasks.

GanttPRO offers integrations with Jira, Google Drive, Slack, and other applications.

Basic plans for 1 user start at $7.99/month if billed annually.

14 days free trial

From $7.99/user/month

Pros

  • Intuitive interface with a short learning curve
  • Multiple and flexible project views
  • Professional Gantt chart templates

Cons

  • Light on integrations
  • Lack of options to create recurring tasks
10

Zoho Projects

Best for unique team collaboration features

Zoho Projects is a project management application that can handle projects of all sizes and levels of complexity. The tool comes with features that imitate social networking sites such as feeds, forums, and discussions and is available on mobile for iOS, Android, and other systems.

For project planning and monitoring, Zoho Projects’ Gantt chart features let you break large projects down into manageable sections and actionable tasks, plan and visualize different tasks and milestones, and create tasks lists to help you plan in better detail. Zoho Projects’ Gantt charts can also be used for resource allocation, so you can visualize your project schedule and the team’s workload. The resource usage table tells you who is available, who is busy, and who is overloaded.

With Zoho Projects, you can define dependencies between tasks and assign them to the right people, schedule events in your calendar, and monitor the percentage of work that’s been completed once the work has begun. Automate routine tasks at regular intervals by setting up a recurring task, and set reminder emails for tasks.

You can also create or download project documents, presentations, and spreadsheets, as well as upload and share files for team collaboration. Record the hours spent on tasks and compare them with what you had originally planned. This can be done manually or with the help of an integrated timer. Entries are automatically recorded in your timesheet, and generating invoices from this information requires only a few clicks.

Being part of the Zoho ecosystem allows you to connect to several of Zoho’s other services such as Zoho Books and Zoho’s finance suite. The new Zoho marketplace allows 3rd party integrations as well, like Microsoft Office 365, Microsoft Teams, Google Drive, Zapier, Zendesk, and ServiceNow. Integrations via Zapier and Zoho Flow are also supported.

Zoho Projects costs from $5/user/month and offers a 10-day free trial. Zoho Projects also offers a free plan for up to 3 users and 2 projects.

10 days free trial

From $5/user/month and offers a 10-day free trial

Pros

  • Unlimited number of projects
  • Easy workflow automations
  • Robust communication features
  • Time-track multiple tasks at once

Cons

  • Does not integrate with Quickbooks
  • Lacks some reporting features
  • Lack of file type export options
11

Paymo

Best project management software for small & medium teams

Paymo is the best project management software to use if you’re working in consultancy and the creative/marketing industry. Paymo suits freelancers, small and medium teams, or businesses as it helps creatives navigate projects and tasks, keep track of their time, and bill clients from the same platform.

Paymo lets you streamline your workflow as you manage a creative project. With Paymo, you get a good grasp of task details and status (task management) using multiple views, task lists, Kanban, and Gantt charts. You’ll see how many hours you’ve put in (time tracking)—and how that fares with your initial estimates. You’ll be able to then send invoices to your clients and be paid through online payment gateways like Square, Stripe, PayPal, and others. On top of all that, you can manage everything on the go using the mobile app.

Paymo lets you assign users, collaborate in real-time, file proof, and be updated via notifications or oversee the stream of recent activities. Paymo alos comes with a resource scheduling module and resource management to help manage leave days and set up bookings for clients.

Paymo integrates with Zapier, Google, and Slack for an extra ping.

Paymo’s free plan is available for freelancers and teams of up to 10 users. Paid plans start at $9.95/user/month. Paymo comes with a 15-day free trial.

15 days free trial

From $9.95/user/month

12

Xebrio

Best for project requirements management

Xebrio project management software covers every phase of the project development lifecycle from project requirement analysis to deployment. Xebrio helps teams by enabling precise and comprehensive requirement analysis and tracking, milestone tracking, hassle-free collaboration and task assignment, and issue tracking.

Xebrio breaks complex, sizeable projects into smaller, manageable chunks. It is a project management software that allows you to get a clear picture of product requirements and user stories, allows you to include all stakeholders in high-level planning, lets you manage and assign tasks quickly, communicate and collaborate effortlessly, track issues, plan sprints and releases and keep a close eye on time and budget constraints too.

Noteworthy features include approval workflows, requirement traceability, Kanban boards, task lists, file sharing, milestone tracking, and software development project management solutions (integrates QA, interconnected test builds, test cases & test plans, integration & deployment metrics).

Xebrio costs from $7/user/month and comes with a 30-day free trial.

30 days free trial

From $7/user/month

Pros

  • In-app discussions, file sharing, & messages
  • Easy to accommodate stakeholder access/views
  • Affordable entry-level plan
  • End to end traceability of Requirements

Cons

  • No free plan available
  • Plans/packages not outlined on website
  • Heavy focus on software dev features
13

Miro

Best for collaborative whiteboards & visualizations

Miro is a collaborative online whiteboard with over 1,000 templates including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100, and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work, and has robust resources for continuous learning like Miro Academy, online events, and a community forum.

One of Miro’s many functionalities is as a project management tool with a focus on interactive, visual work boards. Project management is seamless with built-in video conferencing, Agile workflows, ideation and brainstorming templates, and wireframing tools. Paid plans allow guest and visitor access so you can collaborate with clients and stakeholders.

At The Digital Project Manager, we use Miro to map out content clusters and to visualize content workflows from start (brainstorming ideas) to finish (publishing the content on our site).

Miro has integrations with a whole suite of tools, including Zoom, Figma, Asana, Microsoft Teams, Jira, Slack, Google Drive, Box, Airtable, Notion, Azure, and Webex. Some integrations are limited to paid plans only.

Miro is free to use for unlimited members with up to 3 editable boards. Paid plans start at $8/user/month (billed annually).

From $8/user/month

Pros

  • Free forever plan available
  • Intuitive and easy setup
  • Built-in communication features for streamlined collaboration

Cons

  • Visitor/guest accounts locked to paid plans only
  • Zooming can be jumpy on larger projects
  • Free version does not allow high-quality export to pdf
14

ProWorkflow

Best for unlimited client/contractor access

ProWorkflow is a complete online project management solution. Teams can track projects from conception to completion and report back on all activity that happens in the meantime.

ProWorkflow considers tasks one of its most important assets, allowing you to specify start and finish dates, task assignees, hour allocations, and rates. It can then determine which of your staff might be available, based on how many tasks they’re assigned to, when all of those tasks will be active, and how much time was allocated to these tasks. Tasks allow for both file sharing and messaging, so you’ll always be fully informed and up to date on project progress.

The tool allows users to edit every aspect of the project throughout the whole project lifecycle, including things like dates, assignments, categories, and more. There are many elements that can be manipulated using click and drag functionality, such as the Gantt chart, the Kanban board, or assigning users to tasks.

The tool is also fairly straightforward with its layout — for example, all active projects and associated data can be found on the projects page, all info related to time can be found on the time page, etc.

ProWorkflow integrates directly with all of the most popular accounting platforms, like Xero, MYOB, and Quickbooks, as well as with popular file storage platforms like Google Workspace, Box, and OneDrive. There is also integration with SSO, like Azure. For everything else, the tool also integrates with Zapier.

ProWorkflow costs from $20/user/month and comes with a 14-day free trial.

14 days free trial

From $20/user/month

Pros

  • Intuitive structure and navigation for organizing project information
  • Custom fields and no user caps make the system highly scalable
  • Powerful reporting tools enable easy insights into past efforts

Cons

  • No asset/inventory management functions
  • Budget/cost tracking largely based around hours spent, making profitability hard to track
  • Workload and availability don’t account for leave/holidays/part-time staff
15

FunctionFox

Best for creative teams and agencies

Built by creative professionals for the creative industry, FunctionFox features user-friendly tools to help you create detailed project schedules, track your progress through interactive gantt charts and calendars, manage your resources with action assignments and to-do lists, and communicate and collaborate through the project blog. FunctionFox is entirely web-based so it allows both in-office and remote users to work together seamlessly.

FunctionFox’s intuitive project scheduling tool allows you to allocate work to your team through action assignments, mark out important dates within a project using milestones, and schedule project meetings. Keep a close eye on your team’s capacity through to-do lists and the availability tool, and monitor project timelines with interactive gantt charts and project calendars. The project blog feature allows your team to communicate in real time, and the tool also offers flexible, comprehensive reports that can be exported in an Excel format.

FunctionFox is easy to use and made even easier with the tutorials and support provided. All customer support is unlimited, ongoing, and included in the subscription cost. The FunctionFox website also includes a help center, and there are detailed help files included within the software itself.

Project scheduling tools are included in the FunctionFox Premier plan. Compatible with all up to date web browsers, users can also schedule projects and monitor deadlines while on the go using the mobile site, an iPhone/iPad, or Android apps.

Pricing for the Premier plan starts at $50 per month.

14 days free trial

Premier plan starts at $50/month for the first user, plus $10 USD/month for each additional user

Pros

  • User-friendly, modern interface
  • Time tracking is built in
  • Easy to produce reports
  • Ability to archive past projects/clients

Cons

  • More integrations welcomed
  • Limited invoice customizability
  • No free plan available

Zusammenfassung der besten Projektmanagement-Software-Tools

Nachfolgend findest du eine Zusammenfassung der besten Projektmanagement-Software-Tools, die auf dem Markt erhältlich sind.

Tool Free Option Price
1
monday.com

Best for building custom workflows across teams

14 days free trial

From $6/user/month Check out monday.com
2
ClickUp

Best for unlimited users/seats

Freemium version

Free forever with paid plans starting at $5/user/month Check out ClickUp
3
Smartsheet

Best for flexibility & customizability

30 days free trial

From $7/user/month Check out Smartsheet
4
Celoxis

Best for customer-facing teams

30 days free trial

From $22.50/user/month Check out Celoxis
5
Kintone

Best for building custom project workflows

30 days free trial

From $24/user/month Check out Kintone
6
Wrike

Best for scaling organizations

Freemium version

14 days free trial

From $9.80/user/month Check out Wrike
7
Forecast.app

Best AI-native project planning tool

14 days free trial

From $31.76/user/month Check out Forecast.app
8
MeisterTask

Best for WIP limits

Freemium version

30 days free trial

From $8.25/month Check out MeisterTask
9
GanttPro

Best Gantt chart creation tool

14 days free trial

From $7.99/user/month Check out GanttPro
10
Zoho Projects

Best for unique team collaboration features

Freemium version

10 days free trial

From $5/user/month and offers a 10-day free trial Check out Zoho Projects
11
Paymo

Best project management software for small & medium teams

Freemium version

15 days free trial

From $9.95/user/month Check out Paymo
12
Xebrio

Best for project requirements management

30 days free trial

From $7/user/month Check out Xebrio
13
Miro

Best for collaborative whiteboards & visualizations

Freemium version

From $8/user/month Check out Miro
14
ProWorkflow

Best for unlimited client/contractor access

14 days free trial

From $20/user/month Check out ProWorkflow
15
FunctionFox

Best for creative teams and agencies

Freemium version

14 days free trial

Premier plan starts at $50/month for the first user, plus $10 USD/month for each additional user Check out FunctionFox

Weitere Projektmanagement Software-Tools, die dich interessieren könnten

Obwohl in dieser Review nicht enthalten, ist nachfolgend eine Liste weiterer Optionen für PM-Tools aufgeführt. Schau dir diese an, wenn du nach der besten Projektmanagement-Software für deine Agentur oder dein Studio suchst:

  1. Kissflow Project

    Best for workflow automations

  2. TeamGantt

    Best for visual planning

  3. Asana

    Best online task management software for complex projects

  4. Workzone

    Best for mid-sized businesses

  5. Workotter

    Best for enterprise project management

  6. Microsoft Projects

    Best for large teams

  7. Airtable

    Best for building project databases

  8. Paymo

    Best for SMBs

  9. Confluence

    Best for software teams

  10. Basecamp

    Best for external and internal team communication

Möchtest Du Die Optionen Eingrenzen?

Dieses Tool ist ziemlich nützlich. In Zusammenarbeit mit Crozdesk haben wir uns bemüht, dir Zugang zu dem „Software-Finder“ zu geben.

Wenn du einige der Details über dein Projekt und die Funktionen, die du in einem Projektmanagement-Tool suchst, eingibst, wird eine Liste von Tools erstellt, die deinen Präferenzen entsprechen. Du gibst deine E-Mail an das Team weiter und es schickt dir einen nützlichen PDF-Leitfaden mit einer Zusammenfassung deiner besten Übereinstimmungen.

Bester Vertreter seiner Klasse – The One Trick (Projekt Software) Ponies

Aber was ist das “richtige Projektmanagement-Tool”? Es gibt viele Tools, die eine einzige projektbezogene Aufgabe richtig gut erledigen. Dies sind die speziellen One-Trick-Pony-Tools für die Planung, Terminierung, Meilensteinverfolgung, Kommunikation, Aufgabenmanagement, Reporting, etc. Tools wie Slack, Microsoft Project, Harvest und Dropbox sind Beispiele für diese speziellen Projekt-Tools. Spezialisierte Tools können großartig sein, besonders für ein kleines Team, oder wenn man mit Nischenanforderungen oder wenigen Kunden arbeitet.

Projektmanagement-Tools ermöglichen es dir, intelligenter zu arbeiten

Wenn du jedoch nicht aufpasst, hast du am Ende eine Sammlung von unabhängigen SaaS-Online-Projektsoftware, die nicht richtig synchronisiert werden kann. Du nutzt ein Tool für die Kommunikation, ein weiteres für die Dateifreigabe und ein weiteres für die Aufgabenverwaltung. Und am Ende gibst du in jede Anwendung die gleichen Daten ein.

Gibt es vielleicht einen besseren Weg? Anstatt dedizierte Tools zu verwenden und sie manuell miteinander zu verknüpfen, empfiehlt sich ein Projektmanagement-Tool mit integrierter Shared-data-Funktionalität. Dies ermöglicht ein besseres Briefing, eine kontextbezogene Kommunikation und eine einfachere Verwaltung von Projektteams und Kunden.

Was macht ein gutes Projektmanagement-Tool aus?

Bei der Definition eines guten digitalen Projektmanagement-Tools haben wir uns auf Tools konzentriert, die den “doing”-Aspekt eines Projekts erleichtern. Das bedeutet, Menschen zusammenzubringen, um etwas Erstaunliches für eine digitale Welt zu schaffen.

Was braucht es also, um ein digitales Projekt zu realisieren? Wir haben fünf Hauptaspekte der Funktionalität ausgewählt, die unserer Meinung nach die Bereitstellung digitaler Projekte erleichtern. Du kannst damit deine Post-Its, Tabellenkalkulationen und E-Mails entsorgen und dein Projekt effizienter durchführen.

  1. Aufgabenlisten – Projekte bestehen aus Unteraufgaben und Unter-Unter-Aufgaben, Checklisten und To-Dos. Die Möglichkeit zu haben, aufzuzeigen, was bis wann und von wem zu tun ist, ist entscheidend für eine gute Projektabwicklung.
  2. Zeitpläne – Zeitpläne, Kalender und Gantt-Diagramme helfen dir zu verstehen, wo Aufgaben in das umfassendere Schema eines Projekts passen. Dies ist der Schlüssel, um ein Projekt termingerecht abwickeln zu können.
  3. Dateifreigabe – Niemand mag es, Zeit bei der Suche nach irgendwelchen Dateien zu verschwenden. Die Möglichkeit, wichtige Projektdateien und -anlagen zu organisieren und gemeinsam zu nutzen, ist wichtig, um ein Projekt effizient durchzuführen.
  4. Kommunikation – Kontextuelle, projektbezogene Kommunikation, um schnell Dinge zu erledigen und mit dem Team und dem Kunden zu chatten, ist wichtig, um die Aufgaben im Auge zu behalten.
  5. Berichterstattung – Als Projektmanager ist es unsere Aufgabe zu wissen, ob unser Projekt auf dem richtigen Kurs ist oder nicht. Daher ist es wichtig zu wissen, wie die Projektarbeiten voranschreiten – wird es pünktlich fertig oder nicht?

Aber du verpasst etwas…..

Ja, sogar vieles. Bei jeder Projektmanagement-Software muss man eine Grenze ziehen zwischen dem, was wesentlich ist und dem, was nicht. Bei unseren Kriterien bezüglich der Projektmanagement-Tools haben wir uns auf die Durchführung eines Projekts konzentriert. Das bedeutet, dass wir uns nicht auf Planung, Abrechnung oder andere Funktionen konzentriert haben. Aus diesem Grund haben wir uns nicht auf die Vorprojekt-Schätzung oder die Postprojekt-Aspekte der PM-Software konzentriert. Lies unsere Artikel über die besten Ressourcenplanungs-Tools, wenn du nach diesen suchst. Allerdings gibt es viele Gemeinsamkeiten zwischen diesen Tools. Wir haben versucht, Funktionen oder Merkmale hervorzuheben, die diese unserer Meinung nach einzigartig machen.

Was meinst du dazu?

Was fehlt uns deiner Meinung nach bei dieser Review zum Thema Projektmanagement-Tools? Hast du andere Kriterien für die Auswahl eines PM-Tools für deine Agentur oder dein Studio? Wir würden uns freuen, wenn du irgendwelche Vorschläge, Tipps oder Gedanken zur Nutzung dieser Art von PM-Software hast. Mithilfe der Kommentarfunktion kannst du diese mit uns teilen.

By Ben Aston

Ich bin Ben Aston. Ich bin ein digitaler Projektmanager. Seit über 10 Jahren bin ich in der Branche tätig und arbeite in Großbritannien bei den renommiertesten Londoner Medienagenturen wie Dare, Wunderman, Lowe und DDB. Ich habe alles Mögliche realisiert, von viralen Videos über CMS', Flash-Spiele, Bannerwerbung und eCRM bis hin zu E-Commerce-Seiten. Ich hatte das große Glück, für eine Vielzahl von großen Unternehmen zu arbeiten: Automobilmarken wie Land Rover, Volkswagen und Honda, Energieversorger wie BT, British Gas und Exxon, FMCG-Marken wie Unilever und Marken aus der Unterhaltungselektronik wie Sony.

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1 Comment

  • image
    Hallo, haben Sie auch von Teamhood gehört? Werfen Sie einen Blick drauf - dieses Tool hat Kanban-Boards mit Zeitleisten, Gantt-Diagrammen, Listenansichten und Dashboards integriert! :)

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