19 Best Asynchronous Collaboration Tools Of 2024
10 Best Asynchronous Collaboration Tools Shortlist
Here's my pick of the 10 best software from the 19 tools reviewed.
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With so many different asynchronous collaboration tools available, figuring out which is right for you is tough. You know you want to improve team communication and productivity but need to figure out which tool is best. I've got you! In this post I'll help make your choice easy, sharing my personal experiences using dozens of different collaboration tools with large teams and projects, with my picks of the best asynchronous collaboration tools.
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Best Asynchronous Collaboration Tools Summary
| Tools | Price | |
|---|---|---|
| GitHub | From $4/user/month (billed annually) | Website |
| Figma | From $15/user/month (billed annually) | Website |
| Google Docs | From $6/user/month (billed annually) | Website |
| Switchboard | From $12/user/month (billed annually) | Website |
| Frame.io | From $15/user/month (billed annually) | Website |
| Trello | From $5/user/month (billed annually) | Website |
| Asana | From $10.99/user/month (billed annually) | Website |
| Mural | From $9.99/user/month (billed annually) | Website |
| Yac | From $10/user/month (billed annually) | Website |
| Loom | From $8/user/month (billed annually) | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareHow To Choose Asynchronous Collaboration Tools
As you work through your own unique software selection process, keep the following points in mind:
- Team Communication Needs: Consider how your team currently communicates and the gaps that need to be filled. Asynchronous collaboration tools are essential for teams working across different time zones or for remote teams where real-time communication isn't always possible. For example, if your team struggles with coordinating virtual meetings due to time zone differences, look for a tool that provides robust messaging and project-tracking features.
- Integration with Existing Systems: Evaluate how well the asynchronous collaboration tool will integrate with the software your team is already using. This is particularly important for teams using multiple tools for project management, communication, and file sharing. For instance, if your team uses Slack for instant messaging, Trello for task management, and Google Drive for file storage, ensure the new tool can seamlessly connect with these platforms.
- Ease of Use and Adoption: The tool you choose should be intuitive and easy for your team to adopt without extensive training. If the software is too complex, it may hinder productivity instead of enhancing it. For example, if your team consists of individuals with varying levels of technical expertise, choose a tool with a user-friendly interface that everyone can quickly learn to use.
- Security and Compliance: Assess the security features and compliance standards of the tool, especially if your team handles sensitive information. Asynchronous collaboration often involves sharing documents and data across platforms, so it's crucial that the tool has strong encryption, user authentication, and adheres to industry-specific regulations. For example, if you're in the healthcare industry, ensure the tool is HIPAA compliant.
- Scalability and Customization: Consider whether the tool can grow with your team and if it can be customized to fit your specific workflows. As your team expands, your collaboration needs will likely change, and you’ll want a tool that can adapt without needing to switch platforms. For example, if your team plans to expand significantly over the next few years, select a tool that offers customizable workflows and can scale up in terms of user capacity.
By focusing on these considerations, you’ll be well-equipped to select an asynchronous collaboration tool that fits your team’s unique needs.
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Hub Planner
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
ClickUp
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.7 -
Miro
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.8
Best Asynchronous Collaboration Tools Reviews
This in-depth analysis provides overviews of each asynchronous collaboration tool, detailing their pros and cons, features, and best use cases. Discover which tool fits your team’s needs and enhances productivity.
GitHub is a platform for version control and collaboration, enabling developers to work together on code projects from anywhere.
Why I Picked GitHub:
I chose GitHub for its unparalleled version control capabilities and its strong emphasis on collaborative coding. GitHub stands out for its extensive community support, integrations with development tools, and features like pull requests that streamline collaborative coding efforts.
Standout Features & Integrations:
Features include robust version control with Git, pull requests for code review, and actions for automating workflows directly within your codebase.
Integrations include Slack, Jira, Trello, CircleCI, Travis CI, Docker, Microsoft Azure, AWS, Google Cloud, and Heroku.
Pros and cons
Pros:
- Integrates with many development tools
- Powerful version control system
- Extensive community and documentation
Cons:
- Can be overwhelming for small teams
- Limited project management features
- Learning curve for beginners
Figma is a cloud-based design tool that enables teams to collaborate on user interface design in real-time.
Why I Picked Figma:
I chose Figma for its unparalleled collaborative capabilities, making it an ideal choice for design teams that require real-time feedback and input. Figma stands out from other design tools due to its ability to facilitate live collaboration, ensuring that every team member can contribute simultaneously, regardless of their location.
Standout Features & Integrations:
Features include real-time collaborative design, vector editing, prototyping, and version history that allows teams to track changes and revert if necessary.
Integrations include Slack, Trello, Jira, Dropbox, Microsoft Teams, Notion, Asana, Zeplin, Maze, and monday.com.
Pros and cons
Pros:
- Cross-platform accessibility
- Comprehensive design and prototyping tools
- Real-time collaboration
Cons:
- Limited offline capabilities
- Can be resource-intensive for large files
- Requires constant internet connection
Google Docs is an online word processor that enables real-time collaborative document creation and editing from any device.
Why I Picked Google Docs:
I chose Google Docs because of its exceptional real-time collaboration capabilities, allowing multiple users to edit and comment on documents simultaneously. It stands out among other tools for its ease of use and integration with Google Workspace, making it an ideal choice for teams needing efficient document collaboration.
Standout Features & Integrations:
Features include real-time editing, automatic version history, and extensive sharing options that allow multiple users to collaborate simultaneously.
Integrations include Google Drive, Gmail, Google Calendar, Google Keep, Slack, Trello, Zoom, Microsoft Word, Dropbox, and Jira.
Pros and cons
Pros:
- Integrated with Google Workspace
- Accessible across multiple devices
- Real-time document collaboration
Cons:
- No built-in project management features
- Requires a Google account
- Limited advanced formatting options
Switchboard is an asynchronous collaboration tool designed to facilitate creative and interactive team collaboration in shared virtual workspaces.
Why I Picked Switchboard:
I chose Switchboard for its unique approach to collaboration, offering interactive virtual rooms that mimic real-world team spaces. This tool stands out for its ability to blend synchronous and asynchronous work, making it highly adaptable to different team dynamics and workflows.
Standout Features & Integrations:
Features include interactive workspaces, persistent rooms that save work between sessions, and built-in tools for creative collaboration.
Integrations include Google Drive, Dropbox, Figma, Miro, Slack, Trello, Jira, Zoom, and Asana.
Pros and cons
Pros:
- Supports creative team workflows
- Interactive design and tools
- Persistent collaborative rooms
Cons:
- No mobile app available
- Requires strong internet connection
- Limited real-time communication features
Frame.io is a platform designed for creative teams to collaborate on video content, offering tools for media review and feedback.
Why I Picked Frame.io:
I chose Frame.io for its specialized focus on video collaboration, making it a top choice for creative teams needing efficient media review processes. What sets Frame.io apart is its ability to streamline feedback on video projects, with real-time collaboration tools that cater specifically to video editors and producers.
Standout Features & Integrations:
Features include real-time video reviews, time-stamped comments, and collaborative tools that allow teams to give precise feedback on video content.
Integrations include Adobe Premiere Pro, Final Cut Pro, DaVinci Resolve, After Effects, Slack, Trello, Asana, Microsoft Teams, Zapier, and Dropbox.
Pros and cons
Pros:
- Real-time collaboration features
- Integrates with major video editing software
- Time-stamped video comments
Cons:
- Limited use beyond video projects
- Requires stable internet connection
- Higher cost for small teams
Trello is a project management tool that uses a visual board system to help teams organize tasks and workflows.
Why I Picked Trello:
I chose Trello for its intuitive and highly visual approach to project management, making it ideal for teams that prefer organizing tasks in a straightforward and visually appealing manner. Trello stands out for its flexible board and card system, which can be easily adapted to a variety of project management styles.
Standout Features & Integrations:
Features include customizable boards and cards, drag-and-drop task management, and the ability to add checklists, due dates, and attachments to tasks.
Integrations include Slack, Google Drive, Dropbox, Microsoft Teams, Salesforce, Jira, Evernote, GitHub, Zapier, and Bitbucket.
Pros and cons
Pros:
- Flexible for various project types
- Highly customizable boards
- Easy-to-use drag-and-drop interface
Cons:
- Lacks built-in time tracking tools
- Can become cluttered with large projects
- Limited advanced features
Asana is a work management platform designed to help teams organize, track, and manage their work, aligning tasks with company goals.
Why I Picked Asana:
I chose Asana for its strong focus on connecting daily tasks to overarching company objectives, making it ideal for teams that need to ensure their work aligns with strategic goals. This tool stands out for its goal-setting features and comprehensive project tracking, which are tailored for teams that prioritize transparency and alignment across all levels.
Standout Features & Integrations:
Features include goal-setting frameworks, project and task tracking, timeline views, and workload management to ensure that all tasks contribute to the company’s strategic objectives.
Integrations include Slack, Google Drive, Microsoft Teams, Jira, Zoom, Salesforce, Dropbox, Zapier, Trello, and Adobe Creative Cloud.
Pros and cons
Pros:
- Customizable workflows
- Comprehensive project tracking
- Aligns work with company goals
Cons:
- Limited offline access
- Learning curve for new users
- Can be overwhelming for small teams
Mural is a digital workspace designed to facilitate visual collaboration, enabling teams to brainstorm, plan, and create together online.
Why I Picked Mural:
I chose Mural for its strong emphasis on visual collaboration, making it ideal for teams focused on brainstorming and creative planning. The tool stands out for its extensive library of templates and intuitive design that supports a wide range of collaborative activities, from mind mapping to strategic planning.
Standout Features & Integrations:
Features include customizable templates, real-time collaborative whiteboards, and sticky notes that help teams visually organize ideas and processes.
Integrations include Microsoft Teams, Slack, Google Drive, Jira, Trello, Dropbox, Zoom, Microsoft PowerPoint, Zapier, and Asana.
Pros and cons
Pros:
- Real-time and asynchronous collaboration
- Intuitive visual collaboration tools
- Extensive template library
Cons:
- No offline mode available
- Best suited for creative teams
- Requires steep learning curve
Yac is a voice messaging tool that allows teams to communicate asynchronously through voice notes, enabling quick, clear communication without the need for real-time meetings.
Why I Picked Yac:
I chose Yac for its unique focus on asynchronous voice communication, offering an alternative to traditional text-based messaging. What makes Yac stand out is its ability to convey tone and context through voice, making it especially useful for teams that need to avoid the pitfalls of miscommunication in text.
Standout Features & Integrations:
Features include voice messaging, screen recording with voiceover, and the ability to leave voice notes that can be replayed at any time.
Integrations include Slack, Microsoft Teams, Zapier, Trello, Notion, Asana, Google Workspace, Jira, ClickUp, and Discord.
Pros and cons
Pros:
- Supports asynchronous team collaboration
- Easy integration with popular tools
- Focus on voice communication
Cons:
- Requires app for full functionality
- No video messaging option
- Limited to voice communication
Loom is a tool that enables users to create and share video messages, with features for screen recording and voiceovers.
Why I Picked Loom:
I chose Loom for its focus on video communication, making it a standout option for teams needing quick, clear, and personalized messaging. Compared to other tools, Loom excels in its ease of use and ability to create videos that combine webcam, screen, and voice into a single, shareable link.
Standout Features & Integrations:
Features include high-quality screen recording, video messaging, and easy sharing with a simple link, allowing for efficient communication across teams.
Integrations include Slack, Google Drive, Jira, Notion, Trello, GitHub, Asana, Microsoft Teams, Zendesk, and Salesforce.
Pros and cons
Pros:
- Quick video sharing via link
- Combines screen and webcam recording
- Easy-to-use interface
Cons:
- Free plan has limited recording length
- Requires internet connection for sharing
- Limited editing features
Other Asynchronous Collaboration Tools
Below is a list of additional asynchronous collaboration tools that we shortlisted, but did not make it to the top list. Definitely worth checking them out.
- Hive
Best for project management with customizable workflows
- Teamhood
Best for kanban-first project management
- Miro
Good for visual collaboration
- Beekeeper
Good for frontline workforce communication
- Slack
Good for real-time messaging
- Zoho CRM
Good for customer relationship management
- Connecteam
Good for employee management
- Mattermost
Good for open-source messaging
- Front
Good for team email management
Asynchronous Collaboration Tools Selection Criteria
Selecting asynchronous collaboration tools involves evaluating functionality and meeting specific use cases that matter most. The criteria relate to software buyer needs, addressing pain points, and the intended use of the tools. Having personally tried and researched these tools, I can provide insights into the features that are essential for this type of software.
Core Asynchronous Collaboration Tools Functionality: 25% of total weighting score
- Document sharing and collaboration
- Task management and assignment
- Communication channels (e.g., message boards, forums)
- File storage and version control
- Project tracking and reporting
Additional Standout Features: 25% of total weighting score
- Integration with other productivity tools
- Advanced search and filtering options
- Customizable workflows and templates
- Real-time notifications and updates
- Mobile app availability for on-the-go access
- Project workflow automation
Usability: 10% of total weighting score
- Intuitive user interface with minimal learning curve
- Drag-and-drop functionality for task management
- Clear and organized dashboard layout
- Customizable user settings and preferences
Onboarding: 10% of total weighting score
- Availability of training videos and tutorials
- Interactive product tours and walkthroughs
- Pre-built templates for quick setup
- Access to chatbots and live support during onboarding
Customer Support: 10% of total weighting score
- 24/7 customer support availability
- Multiple support channels (e.g., email, phone, live chat)
- Comprehensive knowledge base and FAQs
- Responsive and knowledgeable support staff
Value For Money: 10% of total weighting score
- Competitive pricing compared to similar tools
- Transparent pricing structure with no hidden fees
- Flexible subscription plans and payment options
- Discounts for long-term commitments or bulk purchases
Customer Reviews: 10% of total weighting score
- High overall satisfaction rating
- Positive feedback on ease of use and functionality
- Consistent praise for customer support and responsiveness
- Frequent updates and improvements based on user feedback
Trends For Asynchronous Collaboration Tools In 2024
Asynchronous collaboration tools are evolving rapidly, driven by shifts in how teams work and communicate. Here are some of the most notable trends shaping this technology.
AI-Driven Task Management
AI is being integrated into asynchronous tools to automate task management, offering smart suggestions and priority setting. This trend is important because it helps teams stay organized without needing constant input, reducing workload and decision fatigue.
Asynchronous Video Communication
Tools are increasingly incorporating asynchronous video messaging to replace lengthy emails and meetings. This is interesting because it allows for more personal, clear communication while still respecting individual schedules.
Advanced-Data Analytics
Asynchronous tools are now providing more detailed analytics on team productivity and communication patterns. This trend is significant as it gives managers deeper insights into how their teams are functioning, allowing for better decision-making.
Expanded Integrations with Productivity Tools
There is a growing focus on integrating asynchronous tools with a wider range of productivity software, from project management to file storage. This is crucial as it creates a more cohesive workflow, reducing the need to switch between different platforms.
Focus on Mental Health and Work-Life Balance
Asynchronous tools are being designed with features that promote mental health, such as encouraging breaks and reducing notifications. This trend is progressive because it helps prevent burnout and supports a healthier work-life balance for remote teams.
Asynchronous collaboration tools are becoming more intelligent, integrated, and supportive of healthy work habits, making them essential for modern teams.
What Are Asynchronous Collaboration Tools?
Asynchronous collaboration tools are software that enables team members to communicate and collaborate without needing to be online at the same time. These tools are used by remote teams, freelancers, and organizations with distributed workforces to share information, manage tasks, and coordinate projects across different time zones.
Components of asynchronous collaboration tools include messaging platforms, project management systems, document-sharing services, and task-tracking applications. These elements allow users to leave updates, share files, assign tasks, and provide feedback at their convenience, ensuring continuous progress without the need for real-time interaction.
Features Of Asynchronous Collaboration Tools
Asynchronous collaboration tools are essential for teams that work across different time zones or need flexibility in their communication. Here’s a list of key features that make these tools indispensable for modern work environments.
- Real-Time Updates: Keeps everyone on the same page without needing to be online at the same time.
- Task Management: Allows teams to assign, track, and manage tasks efficiently across different schedules.
- Document Sharing: Enables easy sharing of files and documents, accessible to all team members at their convenience.
- Threaded Discussions: Organizes conversations by topics, making it easy to follow up and reference past discussions.
- Notifications: Alerts team members about updates or tasks, ensuring nothing is missed.
- Integrations: Connects with other tools your team uses, creating a seamless workflow.
- Version Control: Tracks changes in documents or tasks, so you always know the latest updates.
- Time Zone Flexibility: Adapts to different time zones, making global collaboration easier.
- Offline Access: Allows work to continue even without an internet connection, syncing later when online.
- Security: Protects your data and communications, ensuring privacy and compliance with regulations.
These features make asynchronous collaboration tools powerful allies in managing remote and distributed teams effectively.
Benefits Of Asynchronous Collaboration Tools
Asynchronous collaboration tools offer significant advantages for teams and organizations, particularly in today’s increasingly remote and globalized work environment. Here are some of the key benefits these tools provide.
- Increased Flexibility: Allows team members to work at their own pace and time, accommodating different schedules and time zones.
- Improved Productivity: Reduces the need for constant meetings, allowing employees to focus on their tasks and contribute when they are most productive.
- Enhanced Communication: Keeps communication clear and organized through threaded discussions, reducing the chances of miscommunication and lost information.
- Better Work-Life Balance: Supports a healthier work-life balance by reducing the pressure to respond immediately and enabling employees to manage their time more effectively.
- Cost Savings: Cuts down on the need for real-time communication tools and physical office space, leading to significant cost reductions for businesses.
These benefits highlight why asynchronous collaboration tools are becoming essential for organizations that want to stay competitive and support their employees effectively. They not only boost productivity but also promote a more flexible and balanced work environment.
Costs And Pricing Of Asynchronous Collaboration Tools
When considering asynchronous collaboration tools, it's essential to understand the various pricing options available to choose the right plan for your organization. These tools typically offer a range of plans to accommodate different team sizes, feature needs, and budgets, from free basic options to more advanced paid plans with additional capabilities.
Asynchronous Collaboration Tools Pricing Table
| Plan Type | Average Price | Common Features |
| Free | $0/user/month | Basic messaging, file sharing, limited storage, essential integrations |
| Basic | $5-$10/user/month | Expanded storage, task management, basic analytics, more integrations |
| Standard | $10-$20/user/month | Advanced analytics, enhanced security, project management, priority support |
| Premium | $20-$30/user/month | Custom workflows, unlimited storage, advanced integrations, dedicated account management |
| Enterprise | Pricing upon request | Full customization, enterprise-grade security, SLA, dedicated support, compliance features |
Choosing the right plan depends on your team size, specific needs, and the level of support required. Start with a free plan to test the tool’s basic features, and consider upgrading as your needs grow.
Asynchronous Collaboration Tools FAQs
How can I ensure effective communication in an asynchronous collaboration environment?
Effective communication in an asynchronous collaboration environment requires clear guidelines and expectations. Establishing protocols for response times, preferred communication channels, and the format for updates can help.
Additionally, using tools that support threaded conversations and tagging can keep discussions organized and ensure that important information is not missed. Regularly scheduled check-ins, even if asynchronous, can also help maintain alignment and address any issues promptly.
What are the best practices for managing projects asynchronously?
Managing projects asynchronously involves several best practices. First, use a robust project management tool that allows for task assignments, deadlines, and progress tracking. Clearly define roles and responsibilities to avoid confusion, particularly for remote work.
Document everything meticulously, from meeting notes to decision logs, so that all team members have access to the same information. Utilize visual aids like Gantt charts or Kanban boards to provide a clear overview of the project’s status. Finally, encourage regular updates from team members to keep everyone informed.
How do I handle time zone differences in asynchronous communication tools?
Handling time zone differences effectively requires strategic planning. Use a shared calendar to schedule meetings at times that are convenient for most team members. Leverage tools that allow for async updates, such as recorded video messages or detailed written reports, so that team members can catch up on their own time.
Be mindful of deadlines and set them in a way that accommodates different time zones. Additionally, consider rotating meeting times to distribute the inconvenience of odd hours fairly among team members.
What are some strategies for maintaining team cohesion in an asynchronous work environment?
Maintaining team cohesion in an asynchronous work environment can be challenging but is achievable with intentional effort. Foster a sense of community by creating virtual spaces for casual in-person interactions, such as chat rooms or social media groups.
Encourage team members to share personal updates and celebrate milestones together face-to-face. Regularly scheduled virtual team-building activities can also help strengthen bonds. Transparency and trust are crucial, so ensure that all team members feel heard and valued by actively seeking their input and feedback.
How can I measure productivity in an asynchronous team?
Measuring productivity in an asynchronous team requires a focus on outcomes rather than hours worked. Set clear, measurable goals and track progress against these objectives. Use project management tools to monitor task completion and deadlines for remote workers.
Regularly review performance metrics and provide feedback to team members. Encourage self-assessment and peer reviews to gain a comprehensive understanding of individual and team performance. Additionally, consider using time-tracking tools to gain insights into how time is being spent, but be mindful of privacy concerns.
What tools are essential for effective asynchronous collaboration?
Essential tools for effective asynchronous collaboration include project management software, communication platforms, and file-sharing services. Project management tools like Trello, Asana, or Jira help organize tasks and track progress.
Communication platforms such as Slack, Microsoft Teams, or email facilitate discussions and updates. File-sharing services like Google Drive, Dropbox, or OneDrive ensure that all team members have access to necessary documents and resources. Tools for video recording, such as Loom, can be useful for sharing detailed updates or instructions. And tools for video conferencing or video calls are helpful, too—Zoom, Google Hangouts.
How do I address the challenge of information overload in asynchronous communication?
To address information overload in asynchronous communication, implement strategies to streamline and prioritize information. Use clear and concise subject lines in emails and messages to indicate the importance and content of the communication.
Organize information in a centralized location, such as a shared document or project management tool, where team members can easily find what they need. Encourage the use of summaries and highlights to convey key points. Set guidelines for the frequency and format of updates to avoid unnecessary or redundant communication.
What are the common pitfalls to avoid in asynchronous collaboration?
Common pitfalls in asynchronous collaboration include lack of clarity, poor documentation, and inadequate communication. To avoid these issues, ensure that all instructions and updates are clear and detailed. Maintain thorough documentation of all decisions, tasks, and progress.
Foster a culture of proactive communication, where team members regularly share updates and seek clarification when needed. Be mindful of the potential for misunderstandings and address them promptly to prevent them from escalating. Regularly review and adjust collaboration practices to ensure they remain effective.
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