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Best Project Management Software That Integrates with Microsoft Teams Shortlist

Here's my pick of the 10 best software from the 16 tools reviewed.

Choosing a project management software that integrates with Microsoft Teams can enhance team collaboration and output. But finding the best solution for your business can seem challenging, especially when there's so many options available.

To help you get started, I've compiled some of the top software based on usability, scalability, and profitability. With these recommendations, you can confidently choose the best project management software to meet your team's needs and drive your projects to success.

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Best Project Management Software That Integrates with Microsoft Teams Summary

Tools Price
Microsoft Project From $10/user/month (billed annually)
Trello From $5/user/month (billed annually)
Backlog From $35/month for up to 30 users
Todoist From $4/user/month (billed annually) + free plan available
Teamwork From $11/user/month (billed annually)
Adobe Workfront Pricing upon request
HubSpot From $45/user/month
Asana From $10.99/user/month (billed annually)
Jira Cloud From $7.50/user/month (billed annually)
MeisterTask From $8.25/user/month (billed annually)
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How to Choose Project Management Software That Integrates with Microsoft Teams

As you work through your own unique software selection process, keep the following points in mind:

  • Level of Integration: The ideal solution should allow for comprehensive customization options and facilitate efficient communication between your chosen platform and Microsoft Teams. This integration can lead to significant time and cost savings by automating notifications and updates.
  • User Experience: The software must provide a user-friendly interface that simplifies task management. It should enable your team to handle daily tasks such as tracking due dates and managing updates directly within Microsoft Teams, ensuring a smooth workflow.
  • Compatibility with Other Tools: It's important that the project management software works well with other tools your team relies on. This compatibility helps maintain a cohesive workflow, whether it involves spreadsheets, other project management methodologies, or communication tools.
  • Software Features: Carefully consider the features that the project management software offers and how it meet your team's requirements. Features like task dependencies, easy overviews, checklists, and the ability to work within Microsoft Teams can greatly improve project efficiency.
  • Support and Resources: Choose a software that comes with strong support and educational resources. This includes detailed guides, responsive customer service, and training materials that enable your team to fully leverage the software's capabilities. Access to templates and best practices can also be beneficial for efficient project management.

Best Project Management Software That Integrates with Microsoft Teams Reviews

Finding the right project management software that seamlessly integrates with Microsoft Teams can transform how your team collaborates and manages projects. My detailed reviews will guide you through the advantages and drawbacks, key features, and ideal scenarios for each software.

Best for enterprise-grade security

  • 30-day free trial
  • From $10/user/month (billed annually)
Visit Website
Rating: 4.7/5

Microsoft Project is a robust project management tool designed for a variety of users and project types. It is recognized as 'best for enterprise-grade security' due to its strong security measures and integration with Microsoft's extensive suite of enterprise tools.

Why I picked Microsoft Project: Microsoft Project provides a comprehensive feature set that caters to the needs of large organizations requiring stringent security protocols. Its reputation for enterprise-grade security is well-founded, as it is built on Microsoft's trusted enterprise cloud, Azure, ensuring data protection and compliance with industry standards. Microsoft Project provides the necessary tools and safeguards to manage projects in a secure environment, which is a critical requirement for large enterprises handling sensitive information.

Standout features & integrations:

Features include task scheduling, resource management, project timelines, budget tracking, Gantt charts, collaboration tools, time tracking, reporting and analytics, project portfolio management, customizable templates, cloud-based access, real-time updates, and risk management.

Integrations include Microsoft 365, Dynamics 365, Microsoft Power Platform, Azure, and Microsoft Teams.

Pros and cons


  • Customizable and scalable for various project sizes
  • Integration with Microsoft Teams and other Microsoft products
  • Strong enterprise-grade security features


  • Primarily designed for larger organizations
  • Higher cost compared to some other project management tools

Best for simplifying complex processes

  • 14-day free trial + free plan available
  • From $5/user/month (billed annually)
Visit Website
Rating: 4.4/5

Trello is a visual project management tool that empowers teams to manage projects, workflows, and task tracking. Trello excels because it provides a visual and intuitive interface with boards, lists, and cards that help teams break down projects into manageable tasks.

Why I picked Trello: Trello’s visual approach to project management and ease of use make it an excellent choice for teams looking to streamline their processes. It’s best for simplifying complex processes due to its ability to visually organize tasks and workflows, which can be particularly beneficial for teams that handle multifaceted projects.

Standout features & integrations:

Features include boards for organizing tasks, lists to represent different stages of a task, and cards that hold all necessary information for task completion. It also offers various views like Timeline and Calendar to track progress, and a built-in automation system called Butler to streamline workflows. 

Integrations include Microsoft Teams, Slack, Google Drive, Google Calendar, Dropbox, Box, OneDrive, Salesforce, Jira, GitHub, and Evernote.

Pros and cons


  • Wide range of integrations with other tools and services
  • Built-in automation with Butler
  • Visual project management with boards, lists, and cards


  • Can become more challenging to use with larger-scale projects
  • Limited built-in reporting

Best for code collaboration

  • 30-day free trial
  • From $35/month for up to 30 users
Visit Website
Rating: 4.5/5

Backlog is a project management tool designed to facilitate better collaboration among coding teams. It stands out because it integrates task management with version control systems, enabling developers to work together on code within the same environment.

Why I picked Backlog: Backlog provides teams with a dual focus on project management and code collaboration, and stands apart from other project management tools with its built-in version control features. It merges task tracking with code management, providing a cohesive platform for developers to collaborate on projects.

Standout features & integrations:

Features include task management, issue tracking, version control, project planning, Gantt charts, burndown charts, file sharing, collaboration tools, customizable workflows, bug tracking, wikis, subtasks, integration with third-party apps, real-time notifications, and mobile app access.

Integrations include Slack, Typetalk, Cacoo, Nulab Account, Google Sheets, Google Calendar, Microsoft Teams, Microsoft Excel, iCal, and Redmine.

Pros and cons


  • Intuitive interface for non-technical users
  • Comprehensive project management functionalities
  • Integrated version control for Git and SVN


  • May be complex for non-technical teams
  • Limited customization options

Best for natural language task entry

  • 30-day free trial
  • From $4/user/month (billed annually) + free plan available
Visit Website
Rating: 4.4/5

Todoist is a task management tool that simplifies organizing tasks and projects. Its natural language task entry is a standout feature.

Why I picked Todoist: Todoist has a unique ability to understand and process tasks entered in natural language, which allows for quick and intuitive task entry. The software enables users to add tasks in a way that mirrors human communication, which can be particularly useful for quickly capturing ideas and to-dos.

Standout features & integrations:

Features include task management, due dates and deadlines, recurring tasks, project organization, subtasks, labels and filters, priority levels, productivity tracking, collaboration tools, reminders, comments and file attachments, project templates, mobile app access, and offline mode.

Integrations include Microsoft Teams, Google Calendar, Gmail, Apiway, BusyCal, Dashy, Everhour, Evernote, Jira, Numerics, Monkedo, and Outlook.

Pros and cons


  • Productivity tracking and reporting
  • Comprehensive labeling and filtering options
  • Intuitive natural language task entry


  • Limited collaboration tools, such as real-time chat and document editing
  • Short activity history for free users

Best for client services businesses

  • 30-day free trial + free plan available
  • From $11/user/month (billed annually)
Visit Website
Rating: 4.4/5

Teamwork is a project management platform tailored for client services businesses, streamlining project planning and collaboration. It's recognized for its comprehensive suite of features that cater specifically to the needs of agencies, consulting services, IT services, and architecture & engineering firms.

Why I picked Teamwork: Teamwork hosts a set of features that are particularly beneficial for client services businesses. Its ability to plan and manage your projects, allocate resources, and facilitate project collaboration makes it stand out from other project management tools. Teamwork is custom-built to address the unique challenges client services face, such as managing client relationships, streamlining workflows, and delivering complex projects efficiently.

Standout features & integrations:

Features include time tracking, resource management, project templates, and customizable views like List, Table, Boards, and Gantt charts. It also provides workload and capacity management, advanced budgeting, and powerful reporting tools. 

Integrations include Slack, Zapier, Microsoft Teams, Skvia, Feedbucket, Google Drive, QuickBooks, and HubSpot.

Pros and cons


  • Integrates with a wide range of popular tools
  • Comprehensive feature set for managing client work and projects
  • Custom-built for client services businesses


  • Limited reporting options
  • Complex interface with steeper learning curve

Best for operational efficiency

  • Free demo available
  • Pricing upon request
Visit Website
Rating: 4.1/5

Workfront is an enterprise work management platform that helps teams streamline their operations and work more efficiently. It excels due to its robust feature set designed to improve productivity and project execution.

Why I picked Workfront: Workfront tackles the complexities of enterprise work management and focuses on improving operational efficiency. It offers a centralized platform for managing new projects, resources, and processes, which is essential for maintaining a high level of operational performance.

Standout features & integrations:

Features include project management, task management, resource management, portfolio management, real-time reporting and analytics, time tracking, collaboration tools, workflow automation, document management, customizable dashboards, proofing and approval processes, budgeting and expense tracking, and mobile app access.

Integrations include Adobe Creative Cloud, Adobe Experience Manager, Jira, Salesforce, Microsoft Teams, Slack, Tableau, ServiceNow, Google Workspace, and Workday.

Pros and cons


  • Workflow automation features
  • Advanced reporting and resource management
  • Customizable project dashboards


  • Potential learning curve for new users
  • Higher cost for smaller teams

Best for marketing campaign management

  • 14-day free trial + free plan available
  • From $45/user/month

HubSpot Projects is a comprehensive tool for managing marketing campaigns. It's best for aligning teams and executing campaigns with a unified approach.

Why I picked HubSpot Projects: HubSpot Projects excels in aligning sales and marketing teams, ensuring a cohesive voice across campaigns. It provides a central place for building, managing, and collaborating on campaigns, which is crucial for driving growth and reducing friction in customer interactions.

Standout features & integrations:

Features include task management, project timelines, collaborative workspaces, document sharing and management, automated workflows, reporting and dashboards, email notifications, and integration with HubSpot's CRM platform.

Integrations include Microsoft Teams, Salesforce, Slack, Gmail, Google Calendar, Microsoft Outlook, Zoom, Trello, Jira, Asana, and Xero.

Pros and cons


  • CRM integration for data tracking
  • Real-time campaign reporting
  • Centralized campaign management


  • Complex learning curve
  • May be costly for smaller teams

Best for connecting work to goals

  • 30-day free trial + free plan available
  • From $10.99/user/month (billed annually)

Asana is a project management tool that helps teams track their work. It stands out as the best for connecting work to goals by providing a clear framework for aligning tasks with strategic objectives.

Why I picked Asana: Asana hosts robust features that facilitate goal-oriented project management. It distinguishes itself from other tools by breaking down goals into actionable tasks and tracking progress. Asana allows for setting clear objectives and linking them directly to tasks and projects, ensuring team efforts align with company goals.

Standout features & integrations:

Features include task management, project timelines, real-time collaboration, reporting and analytics, custom fields and templates, multiple project views (like list, board, calendar, and timeline), goal tracking, automation with rules, portfolio management, and workload management.

Integrations include Microsoft Teams, Slack, Google Calendar, Outlook, Gmail, Jira, Salesforce, Zapier, Adobe Creative Cloud, and Tableau.

Pros and cons


  • Customizable workflows and automation Broad integration capabilities
  • Customizable workflows and automation
  • Aligns tasks with strategic goals


  • No native time-tracking
  • Steep learning curve for beginners

Best for planning across teams

  • 7-day free trial
  • From $7.50/user/month (billed annually)

Jira Cloud is a project management tool designed to help teams plan, track, and manage their software development projects. It stands out due to its robust features that support Agile methodologies and cross-functional collaboration.

Why I picked Jira Cloud: Jira Cloud offers a comprehensive set of features that cater to various aspects of project management, particularly its strong support for Agile practices. Its ability to facilitate planning across multiple teams and projects makes it a valuable tool for organizations that operate on a larger scale. Additionally, Jira Cloud provides advanced planning features, such as roadmaps and dependency management, which are essential for coordinating work and ensuring alignment among different teams.

Standout features & integrations:

Features include Agile project management, customizable workflows, Kanban and Scrum boards, issue and bug tracking, backlog prioritization, real-time reporting and analytics, time tracking, integration with third-party apps, automation rules, advanced search with JQL, roadmaps, project templates, user permissions and roles, collaboration tools, and mobile app access.

Integrations include Microsoft Teams, Confluence, Bitbucket, Trello, Slack, GitHub, GitLab, Jenkins, Bamboo, Zendesk, and Salesforce.

Pros and cons


  • Extensive integration options with other tools and services
  • Customizable workflows to match team processes
  • Advanced planning features for cross-team coordination


  • May be more expensive than other options for larger teams
  • Can be complex to set up and customize

Best for secure task management

  • Free trial available
  • From $8.25/user/month (billed annually)
Visit Website
Rating: 4.6/5

MeisterTask is a versatile project management tool that facilitates secure task management for teams. MeisterTask stands out due to its hosting in ISO 27001-certified data centers within the European Union and full compliance with EU-GDPR, ensuring the protection of intellectual property and data security.

Why I picked MeisterTask: MeisterTask’s strong emphasis on security and data protection is a critical aspect for any project management tool. Its secure hosting and GDPR compliance make it a reliable choice for managing tasks. MeisterTask provides a secure environment for teams to collaborate and keep track of project milestones without compromising on data privacy and security.

Standout features & integrations:

Features include task management, including customizable dashboards, Kanban-style project boards, task assignments, due dates, time tracking, subtasks, custom fields, and multiple checklists.

Integrations include Slack, GitHub, Zendesk, Bitbucket, Dropbox, Google Drive, Microsoft Teams, Outlook, MindMeister, and Harvest.

Pros and cons


  • Integration with a wide range of tools
  • Customizable dashboards and Kanban-style boards for project visualization
  • ISO 27001-certified data centers and EU-GDPR compliance for enhanced security


  • No in-house installations, only available as a cloud app
  • Lacks comprehensive analytics and reporting tools

Other Project Management Software That Integrates with Microsoft Teams

Below is a list of additional project management software that integrates with Microsoft Teams that I shortlisted. While they didn’t make the top 10, they’re still valuable and worth further research.

If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:

Project Management Software That Integrates with Microsoft Teams Selection Criteria

The criteria for choosing a project management software that integrates with Microsoft Teams should directly address team needs and common pain points. As an expert who has personally tried and researched these tools, here are the requirements I use when evaluating software:

Core Functionality: 25% of Total Weighting Score

  • Task assignment and tracking
  • Project scheduling and timeline visualization
  • Collaboration and communication tools
  • File sharing and document management
  • Reporting and analytics capabilities

Additional Standout Features: 25% of Total Weighting Score

  • Innovative task automation capabilities
  • Advanced integration options beyond Microsoft Teams
  • Unique project visualization tools
  • Customizable workflow configurations
  • Tools that facilitate remote and hybrid work environments

Usability: 10% of Total Weighting Score

  • Intuitive navigation and user interface
  • Clear and accessible menu layouts
  • Responsive design for various devices
  • Visual clarity in project dashboards
  • Balance between feature richness and simplicity

Onboarding: 10% of Total Weighting Score

  • Availability of step-by-step guides
  • Access to a comprehensive knowledge base
  • Interactive tutorials and product tours
  • Template libraries for quick project setup
  • Support channels like live chat and webinars

Customer Support: 10% of Total Weighting Score

  • Responsiveness of support teams
  • Multiple channels for support (email, phone, chat)
  • Quality of troubleshooting and problem resolution
  • Availability of community forums for peer assistance
  • Proactive customer service initiatives

Value For Money: 10% of Total Weighting Score

  • Transparent pricing models
  • Tiered plans that cater to different user needs
  • Free trials or demos to evaluate the software
  • Cost comparison with similar offerings
  • Assessment of long-term ROI potential

Customer Reviews: 10% of Total Weighting Score

  • Consistency in positive feedback across various user segments
  • Specific praise for ease of use and Microsoft Teams integration
  • Critiques that highlight areas for improvement
  • Trends in user satisfaction over time
  • Overall sentiment analysis to gauge user experience

These criteria are designed to provide a comprehensive framework for evaluating project management software that integrates with Microsoft Teams, ensuring that the selected solution meets the high standards expected by software buyers.

Here are some of the key trends I’ve noticed for project management software that integrates with Microsoft Teams:

  • AI-Driven Project Management: Artificial intelligence is becoming a staple in project management software, offering predictive analytics and automated task handling. This trend is interesting because it allows project managers to focus on strategic decision-making while AI handles routine tasks.
  • Enhanced Communication Integration: Communication tools within project management software are becoming more sophisticated, integrating directly with Microsoft Teams. This is important as it streamlines workflows, ensuring all project-related communication is centralized and accessible.
  • Strategic Resource Planning: Resource management is gaining prominence, with software providing detailed insights into team availability and skill sets. This enables more efficient project staffing and better utilization of human resources.
  • Emphasis on Change Management: Change management features are being incorporated to help teams adapt to project shifts more effectively. This addresses the human side of project management, focusing on team morale and adaptability.
  • Cloud-First Approach: A cloud-first mentality is being adopted, with project management software offering robust cloud-based solutions. This trend is interesting due to its support for remote and hybrid work models, providing teams with flexibility and accessibility.

What is Project Management Software That Integrates with Microsoft Teams?

Project management software is a digital tool designed to help individuals and teams plan, organize, manage, and track projects from start to finish. When integrated with Microsoft Teams, users can effortlessly manage tasks, track progress, share files, and communicate in real-time without switching between different applications.

Features of Project Management Software That Integrates with Microsoft Teams

When selecting a project management software that integrates with Microsoft Teams, it's important to consider features that further enhance project tracking and team communication. Here are the most important features to look for:

  • Task Assignment and Tracking: This feature allows for the delegation and monitoring of tasks. It’s vital because it ensures that every team member knows their responsibilities and deadlines, fostering accountability.
  • File Sharing and Collaboration: With this, team members can easily share documents and collaborate in real time. This feature is important as it centralizes resources, making it easier for everyone to access and work on project materials.
  • Time Tracking: This enables the recording of time spent on tasks and projects. It's essential for maintaining productivity and ensuring that projects stay on schedule.
  • Integrated Team Chat: This feature provides a platform for instant messaging within the team. It's crucial for maintaining clear and immediate communication, which is key to resolving issues swiftly.
  • Calendar Syncing: This allows for the alignment of schedules and deadlines within Microsoft Teams. It's important because it helps prevent scheduling conflicts and ensures that all team members are aware of important dates.
  • Kanban Boards: These visual boards help in managing workflow and tasks. They are important for providing a clear overview of progress and for helping teams to stay organized.
  • Gantt Charts: This feature offers a visual timeline for project planning. It's important as it aids in understanding the sequence of tasks and their dependencies, which is crucial for effective project planning.
  • Reporting Tools: These tools generate data on project performance. They are important for tracking progress and making informed decisions based on real-time data.
  • Customizable Dashboards: With this, users can tailor their project views to their needs. It's important because it allows team members to focus on the information that is most relevant to their work.
  • Notification and Alerts: This feature keeps the team updated on changes and milestones. It helps ensure that everyone is informed about the latest developments, which can help in maintaining project momentum.

Selecting project management software with these features can greatly support a team's efforts in delivering projects efficiently. By integrating with Microsoft Teams, these tools can help maintain clear communication, ensure everyone is on the same page, and allow for the effective tracking of all aspects of a project.

Benefits of Project Management Software That Integrates with Microsoft Teams

For those considering a project management software that integrates with Microsoft Teams, understanding the specific advantages it offers can help in making an informed decision. Here are some of the primary benefits that users can expect:

  • Centralized Communication: By integrating project management software with Microsoft Teams, users can keep all project-related conversations and files in one place, reducing the need to switch between applications and saving valuable time.
  • Enhanced Visibility and Tracking: This integration allows team members and stakeholders to stay informed about the latest developments, ensuring that everyone is on the same page and can quickly address any issues that arise.
  • Improved Collaboration: With project management tools available directly within Microsoft Teams, team members can easily collaborate on tasks, share documents, and access shared resources without leaving the Teams environment.
  • Streamlined Task Management: Users can assign tasks, set deadlines, and track completion directly through Microsoft Teams, making it easier to manage project workflows and ensure timely delivery.
  • Customizable Notifications: The integration allows for customizable notifications within Microsoft Teams, so users can choose to be notified about specific project milestones, task completions, or messages, helping them stay focused on what's most important.

By leveraging these benefits, organizations can foster a more cohesive and efficient project management environment, ultimately leading to successful project outcomes and improved business performance.

Costs and Pricing of Project Management Software That Integrates with Microsoft Teams

When considering any new software, you should be aware of the various plan options and pricing available. Below is a table summarizing the plan types, average prices, and common features for project management software that integrates with Microsoft Teams.

Plan Comparison Table for Project Management Software That Integrates with Microsoft Teams

Plan TypeAverage PriceCommon Features
Free Plan$0Basic task management, limited integration with Microsoft Teams, and access to community support
Entry-Level Plan$5 - $15 per user/monthTask and project tracking, basic reporting, some integrations with Microsoft Teams, and email support
Mid-Range Plan$15 - $35 per user/monthAdvanced project management features, full Microsoft Teams integration, priority support, and enhanced security
Premium Plan$35 - $60 per user/monthComprehensive project and portfolio management, custom integrations, dedicated support, and advanced analytics and reporting
Enterprise PlanCustom pricingTailored solutions, enterprise-grade security, personal account management, and strategic planning tools
A breakdown of plan types, costs, and features for project management software that integrates with Microsoft Teams.

The information provided is a general guide, as specific features and pricing can vary significantly between different project management software providers. It's important for software buyers to consider the size of their team, the complexity of their projects, and the level of support they require when choosing a plan.

Project Management Software That Integrates with Microsoft Teams FAQs

How does integration with Microsoft Teams improve project management?

Integrating project management software with Microsoft Teams allows for centralized communication and collaboration. Team members can discuss tasks, share files, and receive updates within a single platform. This integration helps in keeping everyone aligned and informed, reducing the need to switch between applications.

Is it possible to receive notifications from the project management tool in Microsoft Teams?

Yes, once integrated, most project management tools can send notifications to Microsoft Teams. These notifications can include task updates, project changes, and reminders, ensuring that team members stay informed in real-time.

What kind of permissions are required to integrate project management software with Microsoft Teams?

To integrate project management software with Microsoft Teams, you typically need administrative permissions in both systems. This allows you to install the necessary add-ons or apps and configure settings for data sharing and user access.

Does integrating project management tools with Microsoft Teams support file sharing?

Integration often supports file sharing, allowing users to attach files from their project management tool directly into a Microsoft Teams chat or channel. This feature streamlines collaboration, as team members can easily access and discuss project-related documents.

How secure is the data when using project management software integrated with Microsoft Teams?

Data security is a priority for both Microsoft Teams and third-party project management tools. They typically offer encryption, compliance certifications, and customizable security settings. However, it’s important to review the security measures and policies of the specific tool you choose to integrate to ensure they meet your organization’s standards.

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Hermann Fink
By Hermann Fink

Hermann Fink is a technology enthusiast and the co-founder of Rünna Advertising, a multinational digital agency that has been active for over a decade and served clients like Ford, AstraZeneca, Disney, and Didi. In addition to being a business owner, Hermann gathered corporate experience in project management during his time at Hewlett Packard in the mid-2010s.