ClickUp vs. Trello: Comparison & Expert Reviews For 2025
ClickUp provides a full-featured solution for managing complex projects, while Trello offers a simple visual interface for organizing tasks. The key difference is in complexity and flexibility, with ClickUp supporting advanced features and customization and Trello focusing on ease of use and straightforward task management.
In this article, you'll find a detailed comparison of the tools, including their features, pros and cons, and pricing, helping you decide which project management software best suits your team's needs.
ClickUp vs. Trello: An Overview
ClickUp
Trello
Why You Can Trust Us
ClickUp vs. Trello Pricing Comparison
| ClickUp | Trello | |
|---|---|---|
| Free Trial | 14-day free trial + free plan available | 14-day free trial |
| Pricing | From $7/user/month | From $5/user/month (billed annually) + free plan available |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowClickUp pricing offers a tiered model with free and paid plans, where additional costs might arise from premium features and increased storage needs. Trello pricing follows a similar tiered structure, with potential extra costs for power-ups and team expansions.
To select the tool with the right pricing, assess your team's specific needs and growth potential. Consider the features you'll use most, and evaluate any long-term scalability requirements.
ClickUp vs. Trello Feature Comparison
ClickUp’s task management features let you handle complex projects by organizing tasks with detailed information and multiple view options, making it well-suited for managing intricate workflows.
Trello’s intuitive board system helps teams visualize tasks easily, offering a simple and flexible way to stay organized. While ClickUp excels in detailed task control, Trello stands out for its visual simplicity and ease of use.
| ClickUp | Trello | |
|---|---|---|
| API | ||
| Budgeting | ||
| Calendar Management | ||
| Contact Management | ||
| Dashboards | ||
| Dependency Tracking | ||
| Document Sharing | ||
| Expense Tracking | ||
| External Integrations | ||
| File Sharing | ||
| Gantt Charts | ||
| Kanban Boards | ||
| Project Management | ||
| Resource Management | ||
| Task Scheduling/Tracking | ||
| Time Management | ||
| Workflow Management |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowClickUp vs. Trello Integrations
| Integration | ClickUp | Trello |
| Dropbox | ✅ | ✅ |
| Figma | ✅ | ✅ |
| GitHub | ✅ | ✅ |
| Slack | ✅ | ✅ |
| Google Calendar | ✅ | ✅ |
| Discord | ✅ | ❌ |
| HubSpot | ✅ | ❌ |
| Microsoft Teams | ✅ | ✅ |
| API | ✅ | ✅ |
| Zapier | ✅ | ✅ |
ClickUp’s integration with Microsoft Teams allows you to manage tasks and communicate directly within your collaboration hub, making it especially useful for teams that rely on Microsoft tools.
Trello’s integration with Slack provides real-time updates and interactions, helping teams stay in sync and collaborate effectively. Each integration supports different workflows, with ClickUp working well in Microsoft-based environments and Trello fitting naturally into Slack-driven teams.
ClickUp vs. Trello Security, Compliance & Reliability
| Factor | ClickUp | Trello |
| Data Privacy | ClickUp uses data encryption at rest and in transit to protect user information. | Trello encrypts data in transit and at rest, safeguarding user data with robust security protocols |
| Regulatory Compliance | ClickUp complies with GDPR, ensuring that user data is handled with care and transparency. | Trello adheres to GDPR and other regulations, providing transparency and control over personal data. |
| Uptime Reliability | ClickUp guarantees 99.99% uptime, supported by redundant systems and real-time monitoring. | Trello maintains high uptime through redundant infrastructure and proactive monitoring. |
ClickUp and Trello both provide strong security and compliance features, but ClickUp stands out for its emphasis on uptime reliability. To choose the right tool for your team, review each platform’s encryption standards, compliance certifications, and uptime guarantees.
ClickUp vs. Trello Ease of Use
| Factor | ClickUp | Trello |
| User Interface | ClickUp offers a customizable interface, allowing you to tailor views to specific project needs. | Trello provides a clean, intuitive board interface that’s easy to navigate and understand. |
| Onboarding Experience | ClickUp’s onboarding includes guided tours and tutorials to help you get started with complex features. | Trello’s onboarding is straightforward, with simple drag-and-drop tutorials for quick setup. |
| Setup | ClickUp requires more initial setup due to its extensive features, which can be overwhelming. | Trello’s setup is minimal, allowing you to create boards and lists quickly and efficiently. |
ClickUp offers extensive features, but its complexity can make it harder to learn. Trello is easier to use with its simple and intuitive board system, making it a better choice for those who prefer quick setup and ease of use.
ClickUp vs Trello: Pros & Cons
ClickUp
- Built-in automations reduce manual work and speed up your workflow
- Extensive task management features keep your projects organized and on track
- Real-time collaboration makes team communication more effective
- Users often find the learning curve steep due to its rich feature set
- Some users report occasional performance lags when managing large projects
- Mobile app can be less intuitive than the desktop version
Trello
- Trello adapts to your team's workflow, offering flexibility in task management.
- It's simple to use, making it accessible for team members of all skill levels.
- You can easily visualize your tasks with Trello's board and card layout.
- Trello's simplicity might not suit large teams with detailed project management needs.
- You can't create intricate task dependencies, which may limit complex project planning.
- Trello lacks advanced reporting features you might find in more complex tools.
Best Use Cases for ClickUp and Trello
ClickUp
- Freelancers You can track your tasks and deadlines efficiently with ClickUp’s simple task and time management tools.
- Tech startups ClickUp supports agile development with sprints and real-time collaboration features that can help teams iterate quickly.
- Marketing teams You can streamline campaign planning and execution using ClickUp’s task dependencies and timelines.
- Remote teams ClickUp's real-time updates and collaboration tools keep everyone on the same page, no matter where they are.
- Product managers ClickUp’s roadmaps and goal-tracking features help you align development with business objectives.
- Creative agencies ClickUp's customizable dashboards and task automation features can help you manage client projects, track feedback and revisions, and keep creative teams aligned.
Trello
- Creative Agencies Trello's visual task management makes it easy for you to track projects, ideas, and client feedback.
- Startups The flexibility Trello offers helps your team adapt quickly as you grow and change.
- Marketing Teams You can easily plan campaigns and track progress with Trello's board system.
- Design Departments Trello's simple interface allows you to manage design projects and revisions efficiently.
- Freelancers You can organize your tasks and deadlines without getting overwhelmed by complex features
- Product Development Trello's adaptability helps your team streamline workflows and manage product roadmaps effectively.
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowWho Should Use ClickUp, and Who Should Use Trello?
In my opinion, ClickUp is best for teams and professionals managing complex projects that require advanced features and detailed workflows, such as software development or creative work. Trello is ideal for those who prefer simplicity and visual task management, making it a good fit for small teams, freelancers, or anyone new to project management.
If you need customization and in-depth tracking, choose ClickUp. If you want something simple and easy to use, Trello is a better choice.
Differences Between ClickUp and Trello
| ClickUp | Trello | |
|---|---|---|
| Automation | ClickUp supports complex automation workflows to streamline tasks. | Trello offers basic automation through its Butler feature. |
| Core Features | ClickUp offers a wide range of advanced features like time tracking and goal setting. | Trello focuses on simple task management with boards and cards. |
| Onboarding | ClickUp includes guided tours and tutorials for a detailed onboarding experience. | Trello’s onboarding is simple and quick, perfect for immediate setup. |
| Pricing | ClickUp uses a tiered pricing model with potential costs for premium features | Trello also offers tiered pricing, with costs for power-ups and team expansions. |
| User Interface | ClickUp’s interface is customizable, allowing you to tailor it to complex needs. | Trello provides an intuitive, straightforward board interface for easy use. |
| Visit ClickUpOpens new window | Visit TrelloOpens new window |
Similarities Between ClickUp and Trello
| Collaboration | Both tools support team collaboration, with ClickUp offering comments and mentions, while Trello uses cards for team updates. |
|---|---|
| Customization | Both platforms provide customization options, with ClickUp allowing custom fields and Trello enabling board and card personalization. |
| Integrations | ClickUp and Trello integrate with popular tools like Slack and Google Calendar, enhancing their utility in diverse workflows. |
| Mobile Usability | Both ClickUp and Trello offer mobile apps, letting you manage tasks and projects on the go with ease. |
| Task Management | Both ClickUp and Trello allow you to create, assign, and track tasks, with ClickUp offering detailed task views and Trello providing visual boards. |
| Visit ClickUpOpens new window Visit TrelloOpens new window | |