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With so many different Mavenlink alternatives available, figuring out which is right for you is tough. You know you want to find the best alternative so you can manage your projects and collaborate with your team more effectively but need to figure out which tool is best. I've got you! In this post I'll help make your choice easy, sharing my personal experiences using dozens of different Mavenlink alternatives with a variety of teams and projects, with my picks of the best Mavenlink alternatives.

Mavenlink alternatives are project management and team collaboration software options. They offer functionalities akin to Mavenlink, but vary in features, user interfaces, and pricing models. These tools assist in managing projects, tracking tasks, and facilitating team communication and resource management.

The benefits and uses of Mavenlink alternatives include customizable options to meet specific project and team requirements, a range of features suited for various project types, and often more cost-effective solutions. They enhance team collaboration, are scalable to fit business growth, and typically offer diverse integration capabilities with other business tools.

Mavenlink is a well-rounded project management tool that bridges the core planning, execution, project accounting, and analysis systems in a single operating environment. It has modules for project management, accounting, resource management, business intelligence, and team collaboration. On top of this, it offers a system of dashboards, live time and expense tracking features, a great documenting system. And all of these best-in-class features are delivered through straightforward and minimalistic design.

Mavenlink Enterprise Resource Planning Software Screenshot

Mavenlink ticks off all the boxes when it comes to RM features. The resource management module offers real-time utilization and margins at the project and even the task level. Some key features include resource forecasting, capacity management, skills management, scenario planning, and role-based planning.

Drilling down into its other features, the BI suite module supplies built-in reports, custom reporting, trend analysis, data visualization, as well as data integration with other systems. The software also provides more accounting tools than many others, with project costing, project and task budget management, real-time utilization and margin tracking, invoicing, rate cards, and robust integrations into back-end financial systems. It also has some good contextual collaboration features to communicate in both provide and public discussions around tasks, projects, and many other project objects.

I could go on and on about Mavenlink’s features because there really are too many to list—it’s a comprehensive RM suite, that, despite requiring time to truly master, has been recognized as being easy to use and learn. What’s more, the company leverages its professional services expertise as part of their offering, making available their Mavenlink BI Consultants who can build reports specifically for your business. As well, they provide some great training resources that can help mitigate the risks and costs of implementation.

Mavenlink takes a unique approach to integrations. As part of their “API-first  strategy”, they’ve built a solution that doesn’t require a third party in order to integrate with any apps. They provide an integration platform (called M-Bridge) that’s designed to simplify integration between Mavenlink and other business apps like CRM, HCM, and financial software. On top of the M-Bridge platform, Mavelink provides several pre-built integrations with these tools: Expensify, G Suite, Xero, Salesforce, Netsuite, Jira, Hubspot, Slack, Concur, Dynamics 365, Qualtrics, Quickbooks, and Sage Intacct.

Mavenlink costs from $19/user/month and offers a 10-day free trial.

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10 Best Mavenlink Alternatives Summary

Tools Price
Wrike From $9.80/user/month min. 2 seats From $8/user/month (billed annually, min 3 seats)
Hub Planner From $7/user/month (billed annually)
Accelo From $24/user/month (billed annually)
Asana From $10.99/user/month (billed annually) + free plan available
Basecamp From $15/user/month
nTask Manager From $3/user/month
Ravetree From $29/user/month (billed annually, min 5 seats)
Dayshape Pricing upon request
Notion From $8/user/month (billed annually) + free plan available
Preview Image - <h2 class="c-block__title b-summary-table__title c-listicle__title h3" > Compare Software Specs Side by Side</h2>

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The design is too clunky for new users or external collaborators

Mavenlink’s cluttered interface makes for a slow learning curve that’s not suitable for a workspace where new team members or collaborators come and go. Mavenlink is definitely a tool where previous experience with project management software would be an asset.

You need stronger team collaboration capabilities

Besides leaving comments and proofing, there’s really not much you can do in Mavenlink from a collaborative perspective. Collaboration features you might miss and find with other solutions include chat, integrated email, and message boards.

It’s getting too expensive to pay for the tool

Mavenlink’s plethora of features justify its cost but the tool is on the more expensive side, which a large enterprise can comfortably cover. If you’re managing a small team or a startup, you’ll find just enough functionality with other apps at a cheaper cost. Additionally, Mavenlink doesn’t offer a free plan, unlike some of their competitors.

Time tracking

Mavenlink provides a complete time tracking suite with multiple ways of tracking time, building timesheets, and generating performance reports. Although time tracking isn’t a mandatory feature for project management software, a viable alternative should keep up with these capabilities.

Invoicing and billing

These are two features your next project management solution will need if you also plan to invoice your customers from within the app. All Mavenlink plans come with invoicing and online payment solutions, so I will be looking for software alternatives that check these boxes as well (be it out-of-the-box or through add-ons).

Resource scheduling

Resource shaping, hard and soft resource allocation, and real-time availability forecasting are just a couple of the advanced resource planning features to keep an eye on when looking at other project management tools. These options are only available with upper-tier Mavenlink plans so you’ll want to consider a cheaper solution with similar alternatives for resource management.

Advanced reporting capabilities

Reporting in Mavenlink is nothing short of incredible, fit for even the most complex projects. Any other tool you’re considering should have a reporting suite that covers tasks, projects, portfolios, time tracking, and budgeting, along with other resource types.

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Ben Aston
By Ben Aston

I’m Ben Aston, a digital project manager and founder of I've been in the industry for more than 20 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony. I'm a Certified Scrum Master, PRINCE2 Practitioner and productivity nut!