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10 Best Project Tracking Software in 2021

This project tracking software review covers 10 tools and all the info you need: pros and cons, pricing, features, integrations, and screenshots to help you choose something that fits your needs.

By 03/01/2021 No Comments
  1. Wrike logoWrike

    Cloud-based collaboration and project management software that's easy to scale and prioritizes collaboration and reporting

  2. Kintone logoKintone

    Best for custom project workflows

  3. GoodDay logoGoodDay

    Integrated work management platform with an Action Required tracker for always updated task details

  4. Teamwork logoTeamwork

    Flexible project management solution for delivering projects with time tracking tools built-in

  5. Freedcamp logoFreedcamp

    Intuitive project and task tracking app with a great free forever version with unlimited users, projects, tasks, and storage

  6. Runn logoRunn

    Resource and project tracking tool with integrated time-tracking, variance reporting, and financial forecasting

  7. OpenProject logoOpenProject

    Leading open source project management software shared timelines you can activate to visualize your project plan

  8. FunctionFox logoFunctionFox

    All-in-one project management software ideal for creative professionals with project scope tracking and analysis

  9. Workfront logoWorkfront

    Enterprise PM SaaS designed to streamline projects with automated workflows, custom forms, and reporting

  10. Celoxis logoCeloxis

    Popular, widely used web-based tool with comprehensive project and portfolio management features

Below you’ll find an overview of each of the 10 best project tracking management software, with screenshots, feature overviews, and pricing.

Jump to project tracking software overviews

This article will help you quickly compare and evaluate the best project management software with time tracking and other project tracking tools.

Project tracking software can be used to gauge where you are at with different elements of your project by gathering and projecting data back to you in real-time. It will help you plan, organize, and manage many aspects of your project while you power towards completion.

If you’re lucky, you’ll find the perfect software that tracks everything you need. That’s what this article is for: to introduce you to the many project tracking software options and then narrow down which one is the best fit for you.

Project Management Tracking Tool Comparison Criteria

What are we looking for when we select project tracking software for review? Here’s a summary of my evaluation criteria:

Project Management Tracking Software: Key Features

What are we looking for when we select project tracking software for review? Here’s a summary of my evaluation criteria:

  • Objectives and Targets – Is it easy to set, change, and customize objectives for progress tracking so that you see future goals and how close (or far) you are from them?
  • Resource Tracking – Can the tool gather data about resources going in and out of the project and make projections accordingly?
  • Time Tracking – Time management that can track time according to tasks, projects, subtasks, team members, billable hours, etc.
  • Financial Management – Invoicing features, expense tracking, budget dashboards.
  • Customizable Alerts – Can alerts be customized to warn of overages in tracking initiatives and can they be deployed across platforms, like email, desktop, and mobile app notifications?
  • Reporting – Can the tool produce accessible and actionable reports? Are there tools for automated sending of said reports? Will the report flag any tracking overages?

Comparison Criteria

I also evaluate these aspects of a tool:

  1. User Interface (UI): Is it clean and attractive? Does the dashboard prioritize tracking essentials (time, budget, resources) or can it be customized to do so?
  2. Usability: Is it intuitive and easy to learn? Does the company offer good tech support, user support, tutorials, and training? Is their online community support, like user forums?
  3. Integrations: Is it easy to connect with other tools? Any pre-built integrations with popular file-sharing tools like Google Drive and Dropbox, communication apps like Slack, and other common tools like Jira (for software teams)?
  4. Value for $: How appropriate is the price for the features, capabilities, and use case? Is pricing clear, transparent, and flexible?

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Overviews Of Each Project Tracking System

Here’s a brief description of each of the project tracking software that is featured on this top 10 list.

  • freemium version
  • 14 days free trial
  • From $9.80/user/month

Wrike - Cloud-based collaboration and project management software that's easy to scale and prioritizes collaboration and reporting

Wrike lets you track projects using task lists, Gantt charts, and Kanban charts to plot dependencies, subtasks, assignees, due dates, and milestones.

  • From $24/month/user with a minimum of 5 users

Kintone - Best for custom project workflows

Kintone’s customizable platform makes it easy to create custom project workflows you can automate—and then track every step of the way.

Kintone is a project management platform that allows project managers to track, prioritize, and review their team’s tasks for any given project workflow—no matter how complex.

This highly-customizable platform gives users the power to create a tailored project management solution using its drag-and-drop interface built for non-coders. Users can design the necessary workflows and easily review all related tasks.

Kintone’s customization features include the ability to create automated reminders, filter tasks or project phases by data field or team member to generate custom reports or dashboard views, and automate handoffs between team members for multi-step workflows. You can also view, edit, and update workflows from the platform’s mobile or desktop applications, so oversight doesn’t stop when you leave your desk.

One of the Kintone’s most valuable features is its built-in communication channels. These chat tools allow you to discuss projects with your team directly in the database, meaning your conversations and data stay connected. You can also create “spaces” for conversation organized by topic, team, project, or department. The best part is these spaces stay visible to everyone, so teammates who miss a discussion can come back later and catch up.

Kintone’s project management tool also features integrations with Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, and many more through Zapier.

Kintone starts at $24/user/month.

  • freemium version
  • From $4/user/month

GoodDay - Integrated work management platform with an Action Required tracker for always updated task details

GoodDay’s dashboard provides Kanban boards, Gantt charts, project reports, and more.

GoodDay is a project tracking software that gives you more than 20 ways to view your workload, schedules, goals, and progress. This work management platform can be used for planning, product and project management, and task organization.

GoodDay has a unique Action Required tracker that alerts the people involved regarding tasks and its corresponding schedules. GoodDay’s productivity suite includes a personal work scheduling (My Work) view where you can create custom views, adjust the user interface, customize fields, create your own task types, project templates, priorities, and workflows.

GoodDay integrates with hundreds of apps such as Google Drive, Google Calendar, Gmail, Slack, GitHub, Gitlab, Excel, Jira, Trello, and many others, accessible via native integration. More integrations are available through Zapier and GoodDay API.

GoodDay costs from $4/user/month and offers a free-forever version for up to 15-user teams.

  • freemium version
  • 30 days free trial. No credit card required.
  • From $10/user/month
  • freemium version
  • 14 days free trial
  • From $1.49/month/user
  • freemium version
  • 14 days free trial
  • From $10/user/month
  • freemium version
  • Per member per month. Billed monthly or annually.
  • 30 days free trial
  • From $30/user/month
  • 30 days free trial
  • From $25/user/month

Summary Of The Best Project Tracking Software

Below, we’ve put together a reader-friendly table neatly summarizing basic info about the tools described in this article. We’ve investigated the pricing and availability of free trials and demo versions for you to make a side-by-side comparison that much simpler.

Software Overview Free Option Price Site
Wrike Wrike logo Read Wrike features & functionality Freemium version

14 days free trial

From $9.80/user/month Check out Wrike
Kintone Kintone logo Read Kintone features & functionality Not Available From $24/month/user with a minimum of 5 users Check out Kintone
GoodDay GoodDay logo Read GoodDay features & functionality Freemium version From $4/user/month Check out GoodDay
Teamwork Teamwork logo Read Teamwork features & functionality Freemium version

30 days free trial. No credit card required.

From $10/user/month Check out Teamwork
Freedcamp Freedcamp logo Read Freedcamp features & functionality Freemium version

14 days free trial

From $1.49/month/user Check out Freedcamp
Runn Runn logo Read Runn features & functionality Freemium version

14 days free trial

From $10/user/month Check out Runn
OpenProject OpenProject logo Read OpenProject features & functionality Freemium version Per member per month. Billed monthly or annually. Check out OpenProject
FunctionFox FunctionFox logo Read FunctionFox features & functionality

14 days free demo

From $5/user/month Check out FunctionFox
Workfront Workfront logo Read Workfront features & functionality

30 days free trial

From $30/user/month Check out Workfront
Celoxis Celoxis logo Read Celoxis features & functionality

30 days free trial

From $25/user/month Check out Celoxis

Other Options

Here’s a few more that didn’t make the top list. If you need additional suggestions for handy project tracking software, check these out.

  1. Airtable – Creative palette of app-like functionality that you can mix and match, with workflow management, features to automate processes on your teams.
  2. Notion – Used by WSJ and Notion, this task and project tracking app is a simple, beautiful workspace experience with 30+ types of content to add.
  3. Avaza – Productive platform teams use to collaborate on projects, schedule resources, track time, manage expenses, and invoice customers.
  4. Harvest – Free time and expense tracking software plus robust reporting functionality for 1 person and up to 2 projects.
  5. Toggl – Simple time tracking synced across all your devices, from the browser extension, desktop app, phone app, and the website.
  6. Synergist – A leading job costing and project management system for creative agencies and other project-based businesses.
  7. ProjectManager.com – Project management software with flexible project views to address both Agile vs Waterfall workflows.
  8. Smartsheet – Flexible, no-code platform that empowers teams of any size to build the solution they need, and adapt as needs change.
  9. Clarizen – Configurable enterprise solutions that track resources, schedules, and tasks with full context and real-time insights.
  10. Mavenlink – Modern collaborative platform with tracking solutions to quickly and flexibly manage resources and projects.
  11. Clickup – Add Kanban boards, Gantt charts, calendars, with docs, conversations, reminders, and spreadsheets.
  12. Zoho Projects – Cloud-based issue and project tracking software that helps you plan your work, track it efficiently and collaborate with others.
  13. Easy Projects – Set budgets, monitor ongoing expenses, determine project profitability, and performance to minimize risk.
  14. LiquidPlanner – With everything in one place, you get instant insight into progress, risks, and budgets for all of your projects.
  15. Workzone – Instantly see which projects are on track, which ones are falling behind, and what every team member is working on at a glance.
  16. Scriforma – Enterprise-centric project and portfolio management software to estimate, plan, schedule, monitor, and collaborate easily.

What’s The Difference Between Project And Issue Tracking?

Issue tracking might be a part of project tracking, which covers all elements of the project from time tracking, progress tracking, resource tracking, and more. Project tracking covers myriad areas of data, whereas issue tracking focuses on one type of tracking: just issues, bugs, problems, etc.

What Does Project Tracking Software Do?

Project tracking software does exactly what it sounds like: it tracks the various status indicators across your project. Common items that require tracking are time and budget tracking but project tracking software could cover many different areas of any project.

Are There Any Free Project Tracking Software?

Yes! Budget-conscious teams rejoice. Like many project management tools, there are free and freemium options for you to choose from. Check out this list of project management apps that includes some of the best free project tracking software.

How Do I Use Project Tracking in Software Engineering?

Software development comes with its share of project tracking needs. Project scheduling and tracking in software engineering are particularly useful to make sure the project stays on track and on budget. As a software engineer, you need some type of tracking and team collaboration tool to ensure your project team doesn’t miss deadlines or bug tracking to keep a record of any issues that need to be addressed before launch.

What Are the Types of Tracking Software?

There are plenty of elements of a job or project that you might need to track. Here are some examples of tracking software that you might encounter:

Not looking for a task tracking tool? Check out our other lists of top project management software:

  1. Before you get started, you need a plan. Check out the 10 Best Project Scheduling Software.
  2. Need help allocating resources across your teams and projects? Try the 10 Best Resource Management Software & Tools.
  3. Focused on boosting productivity this quarter? Take a look at this List Of The 18 Best Productivity Apps.

What Do You Think About These Project Tracking Software?

Project tracking software is designed to help you use a bird’s eye view of your project status in order to make smarter, more informed decisions about timelines, resources, and budgeting. Hopefully, some of the above tracking software options resonated with you so that you can put them to work for your team ASAP. Have you tried out any project tracking software listed above? Is there a tracking software solution that you would add to this list? Let me know in the comments below.

Ben Aston

About Ben Aston

I’m Ben Aston, a digital project manager and founder of thedigitalprojectmanager.com. I've been in the industry for more than 15 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony.

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