21 Best Time Tracking Software for Remote Teams Reviewed in 2024
Best Time Tracking Software for Remote Teams Shortlist
Here's my pick of the 10 best software from the 21 tools reviewed.
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As more and more companies turn to hybrid or remote environments, time tracking software is becoming essential for most companies. However, with so many options on the market, it can be challenging to know which is the right solution for your team.
To help businesses narrow down their search, I tested and compared several of the top time tracking software for remote teams. Using in-depth reviews, I will provide you with my reasoning for choosing each software, along with their pros and cons, features, and key integrations to help you make an informed decision.
Whether you’re a startup organization or a large enterprise expanding their model, I’m confident that you’ll find your next time tracking software in this list.
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Best Time Tracking Software for Remote Teams Summary
| Tools | Price | |
|---|---|---|
| Insightful | From $8/user/month | Website |
| Monitask | From $5.99/user/month | Website |
| TimeCamp | From $2.99/user/month (billed annually) | Website |
| Everhour | From $8.50/user/month | Website |
| Clockify | From $5.49/user/month (billed annually) | Website |
| Jibble | From $2.52/user/month | Website |
| Hubstaff | From $4.99/user/month (billed annually) | Website |
| Toggl Track | From $9/user/month (billed annually) | Website |
| Apploye | From $5/user/month | Website |
| OnTheClock | From $3.45/employee/month | Website |
Compare Software Specs Side by Side
Use our comparison chart to review and evaluate software specs side-by-side.
Compare SoftwareHow to Choose Time Tracking Software for Remote Teams
As you work through your own unique software selection process, keep the following points in mind:
- Ease of Use: A user-friendly interface ensures that everyone on your team can quickly learn how to use the tool without extensive training. The simpler it is, the more likely your team will use it consistently.
- Automated Time Tracking: Automated remote employee time tracking ensures that your team focuses on their work instead of constantly remembering to log their hours. This is particularly useful for remote teams that are on the move, as tools with geofenced time tracking can automate time tracking whenever they arrive at or leave a job site.
- Integrations: Make sure your chosen software has the ability to integrate with popular project management tools. This way, time tracking is aligned with project tasks, making it easier to manage deadlines and resources.
- Reporting and Analytics: Detailed reports provide insights into how time is spent. This helps you identify productivity trends, monitor project progress, and make data-driven decisions to improve efficiency.
- Data Security: Data security should be a top priority when selecting any software for your business. Look for a time tracking app that offers encryption and other security features to protect confidential employee data. Ensuring that the software complies with data protection regulations such as GDPR or CCPA is vital to safeguarding sensitive information.
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ClickUp
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.7 -
Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
Hub Planner
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2
Best Time Tracking Software For Remote Teams Reviews
This in-depth analysis provides overviews of various time tracking tools for remote teams. It covers the pros and cons of each tool, their features, and their best use cases.
Insightful is an advanced tool for productivity management and employee monitoring. It offers features like real-time activity analysis, time tracking, and automatic time mapping to help manage remote teams effectively.
Why I picked Insightful: Insightful is known for its strong productivity management and employee monitoring capabilities. Unlike other tools, Insightful provides a detailed look into employee activities, helping managers identify productivity trends and potential burnout. This makes it particularly effective for remote teams where visibility is often limited.
Standout features & integrations:
Features include real-time activity monitoring, automatic time mapping, and screen monitoring.
Integrations include Slack, Trello, Asana, Jira, Microsoft Teams, Google Workspace, QuickBooks, Xero, Zapier, and Salesforce.
Pros and cons
Pros:
- Screen monitoring
- Automatic time mapping
- Real-time activity monitoring
Cons:
- Lack of advanced analytics
- Mobile app limitations
Monitask is an employee monitoring software designed to enhance productivity and manage time effectively. It offers a range of features including time tracking, online timesheets, employee productivity tracking, and clock-in/clock-out boards.
Why I picked Monitask: The platform offers real-time time tracking for remote employees, with features like proof-of-work screenshots and productivity scores. One notable thing about the screenshots feature is that it aims to be non-invasive. This means that it will automatically blur sensitive information to protect employee privacy while they are working.
Standout features & integrations:
Features include timesheets, productivity level tracking, computer monitoring, reports, employee scheduling, time and attendance tracking, and activity tracking.
Integrations include Zapier, Basecamp, ClickUp, Jira, RemoteTeam, Asana, Microsoft Teams, Monday.com, QuickBooks, RazorPayX, Trello, and Slack.
Pros and cons
Pros:
- Cross-platform compatibility
- Accurate time tracking
- Good for remote team management
Cons:
- Potential employee privacy concerns with screenshots and monitoring
- Interface can be a bit busy and hard to navigate
TimeCamp is a time tracking and management software designed to streamline time tracking, reporting, and invoicing. Its strong features cater to various business needs, including automatic time tracking, detailed reporting, and coherent invoicing capabilities.
Why I picked TimeCamp: TimeCamp provides an extensive range of features that make it stand out in the realm of time tracking tools. Its ability to provide detailed time tracking and invoicing solutions sets it apart from other tools. Additionally, the software offers a complete suite of tools that help businesses manage their time and finances efficiently.
Standout features & integrations:
Features include automatic time tracking, detailed reporting, invoicing, budgeting, and productivity tracking.
Integrations include Trello, Asana, ClickUp, Monday, Airtable, Notion, Podio, Smartsheet, Jira, and Azure DevOps.
Pros and cons
Pros:
- Efficient invoicing
- Detailed reporting
- Automatic time tracking
Cons:
- Learning curve for new users
- Limited offline capabilities
Everhour is a time tracking software designed for remote teams, offering features such as work order management and invoicing. It excels in managing work orders and creating invoices directly from the dashboard, making it ideal for businesses that need streamlined billing processes.
Why I picked Everhour: Everhour is recognized for its strong capabilities in work order management and invoicing, which set it apart from other time tracking tools. Its ability to create, assign, and track time to work orders, along with generating custom invoices, makes it highly efficient for businesses that require detailed billing and project tracking. The software also offers real-time insights into team activities, ensuring transparency and efficient project management, which is particularly beneficial for managing remote workflows.
Standout features & integrations:
Features include work order management, online invoicing, and payroll tracking.
Integrations include Jira, Trello, QuickBooks, Asana, Basecamp, Slack, GitHub, Xero, Zapier, and monday.com.
Pros and cons
Pros:
- Efficient payroll tracking
- Custom invoicing
- Detailed work order management
Cons:
- No native payroll integration
- Complex project setup
Clockify is a free time tracking software designed for remote teams, offering features such as timer, timesheet, reporting, and management.
Why I picked Clockify: Clockify provides users with the unique offering of unlimited users at no cost, which stands out among other time tracking tools. This feature makes it particularly suitable for growing teams or organizations looking to manage time tracking without financial constraints. Additionally, Clockify's advanced suite of features, including timekeeping, reporting, and payroll calculation, ensures it meets diverse business needs effectively.
Standout features & integrations:
Features include timekeeping through a timer, timesheet, or kiosk, detailed reporting to analyze costs and productivity, and management tools for scheduling, time off, and approval processes.
Integrations include Asana, Trello, Jira, Slack, QuickBooks, GitHub, Google Calendar, Microsoft Teams, Zapier, and monday.com.
Pros and cons
Pros:
- Multi-platform support
- Comprehensive reporting
- Unlimited users
Cons:
- Manual time adjustments
- Limited offline functionality
Jibble is a time tracking software that offers a variety of features such as timesheet app, time clock software, and attendance tracker.
Why I picked Jibble: Jibble stands out with its advanced free plan that includes screenshot monitoring, a feature not commonly found in other free time tracking tools. This makes it particularly useful for remote teams needing to ensure accountability and productivity without additional costs. Additionally, the software offers seamless integration with popular collaboration tools, enabling easy tracking and reporting of hours worked.
Standout features & integrations:
Features include automatic timesheets, detailed reporting and analytics, and advanced project management capabilities. Jibble also offers facial recognition and GPS tracking to ensure precise tracking and enhanced security.
Integrations include Xero, QuickBooks Online, Deel, Zapier, Slack, Microsoft Teams, Google Calendar, Trello, Asana, and Jira.
Pros and cons
Pros:
- Offline time tracking
- Customizable workflows
- Biometric time logging
Cons:
- Basic reporting capabilities
- Potentially moderate learning curve
Hubstaff is a time tracking and productivity management tool designed for remote teams.
Why I picked Hubstaff: Hubstaff allows users access to advanced geofencing capabilities and project cost management features. Unlike other tools, Hubstaff helps managers to set up geofenced job sites that automatically clock employees in and out, making it ideal for teams working in multiple locations. Additionally, its project cost management tools help track hours, pay rates, and forecasts, ensuring accurate budgeting and profitability.
Standout features & integrations:
Features include geofencing, automated timesheets, and detailed time reports. Hubstaff also offers optional screenshots for proof of work, activity levels tracking, and over 20 customizable reports to help manage productivity and project costs.
Integrations include Jira, Trello, QuickBooks, Asana, GitHub, PayPal, Slack, FreshBooks, Zapier, and Salesforce.
Pros and cons
Pros:
- Optional screenshots
- Detailed project cost management
- Geofencing capabilities
Cons:
- Minimal customization for reporting
- Limited offline functionality
Toggl Track is a time tracking solution that provides flexible tools for businesses to track employee work time and make data-backed decisions.
Why I picked Toggl Track: Toggl Track offers advanced and customizable time reporting features, which stand out in the crowded field of time tracking tools. Unlike many other software, Toggl Track allows for detailed and flexible reporting, making it easier to manage team workloads effectively. This level of customization is particularly beneficial for teams needing precise time tracking to optimize productivity and project management.
Standout features & integrations:
Features include customizable time reporting, project tracking, and team workload management. Toggl Track also offers automated time tracking, detailed timesheet reports, and invoicing capabilities.
Integrations include Asana, Jira, Salesforce, Google Calendar, Outlook Calendar, Slack, Trello, Zapier, QuickBooks, and Xero.
Pros and cons
Pros:
- Flexible reminders
- Cross-platform apps
- Customizable reports
Cons:
- No GPS tracking
- Basic reporting customization
Apploye is a time tracking and productivity analysis tool designed for remote team members. It offers features such as idle time tracking, automatic timesheet calculation, and real-time monitoring to help manage and improve remote employee productivity.
Why I picked Apploye: Apploye comes with idle time tracking and productivity analysis features, providing detailed insights into employee activity and idle periods. The software also offers detailed tracking features like screenshots, activity levels, and GPS tracking, ensuring accurate monitoring of remote work. Additionally, its user-friendly interface and integration with payroll and invoicing systems make it easy to manage remote employees while maintaining productivity and accountability.
Standout features & integrations:
Features include idle time tracking, automatic timesheet calculation, real-time monitoring, and detailed productivity reports. Apploye also offers task and project management, payroll calculation, invoicing, and client billing.
Integrations include Asana, ClickUp, Trello, QuickBooks, Xero, Zapier, Slack, Google Calendar, Microsoft Teams, and GitHub.
Pros and cons
Pros:
- Real-time remote employee monitoring
- Automatic timesheet calculation
- Detailed productivity reports
Cons:
- Requires setup for integrations
- No offline tracking capabilities
OnTheClock is a web-based time clock software designed to provide simple and efficient time tracking for small businesses. It offers features such as online time tracking, GPS and fingerprint capabilities, shift scheduling, and payroll integrations.
Why I picked OnTheClock: OnTheClock stands out for its focus on small businesses, offering a large suite of features that are easy to use and implement. The platform's GPS and payroll integration capabilities make it particularly suitable for small businesses that need to manage remote teams effectively. Additionally, the software’s user-friendly interface and quick setup process also contribute to its appeal, making it a practical choice for small business owners.
Standout features & integrations:
Features include online time tracking, GPS and fingerprint capabilities, shift scheduling, and payroll integrations. The platform also offers real-time location tracking and advanced GPS features to prevent off-site clock-ins and buddy punching.
Integrations include QuickBooks, Gusto, ADP, Paychex, Xero, Sage, and Square.
Pros and cons
Pros:
- Payroll integration
- GPS tracking
- Easy to use
Cons:
- Basic reporting
- Limited advanced features
Other Time Tracking Software for Remote Teams
Below is a list of additional time tracking software for remote teams that I shortlisted. While they didn’t make the top 10, they’re still valuable and worth further research.
- Rippling
Best for automated compliance with labor laws
- Buddy Punch
Best for GPS tracking and real-time monitoring
- Remote
Best for multi-time zone support
- BambooHR
Best for HR integration
- Factorial
Best for an all-in-one HR solution
- BrightHR
Best for employee self-service
- DeskTime
Best for automatic time tracking
- Connecteam
Best for mobile accessibility
- Workstatus
Best for remote work management
- Productive.io
Best for project management
- EasyClocking
Best for biometric time tracking
- Chronotek
Best for GPS tracking
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Time Tracking Software for Remote Teams Selection Criteria
The criteria for choosing a time tracking software for remote teams should directly address buyer needs and common pain points, ensuring that the software serves its intended purpose effectively. As an expert who has personally tried and researched these tools, here are the requirements I use when evaluating software:
Core Functionality: 25% of total weighting score
- Tracking hours worked
- Monitoring project progress
- Generating timesheets
- Integrating with payroll systems
- Providing detailed reporting
Additional Standout Features: 25% of total weighting score
- Identifying unique features and functionality not offered by the competition
- Tools leveraging new and innovative features like AI-driven analytics, GPS tracking, and offline time tracking
- Exploring and testing for functionality that goes beyond generic time tracking
Usability: 10% of total weighting score
- Evaluating the balance between power and complexity vs ease of use
- Interface design aesthetic, including intuitive navigation and user-friendly layouts
- Features like drag-and-drop scheduling and real-time collaboration tools
Onboarding: 10% of total weighting score
- Quick, simple, and easy onboarding processes
- Availability of training videos, templates, interactive product tours, chatbots, and webinars
- Evaluating the post-purchase stage, including migration to the tool and realizing value quickly
Customer Support: 10% of total weighting score
- Availability and responsiveness of support channels
- Quality of support documentation and resources
- Access to live chat, email, and phone support
Value For Money: 10% of total weighting score
- Comparing pricing against the competition
- Assessing the range of features offered at different price points
- Evaluating the overall cost-effectiveness and return on investment
Customer Reviews: 10% of total weighting score
- Analyzing feedback on user satisfaction and reliability
- Identifying common praises and complaints
- Assessing the overall reputation and trustworthiness of the product
Trends in Time Tracking Software for Remote Teams
Here are some trends I’ve noticed for time tracking software for remote teams, plus what they might mean for the future. I sourced countless product updates, press releases, and release logs to tease out the most important insights.
- AI-Powered Time Tracking: AI-powered tools are becoming more prevalent as they automatically log work hours and categorize tasks. This reduces manual entry and increases accuracy.
- Biometric Authentication: Biometric authentication is being integrated into time tracking systems to help teams ensure that the right person is logging in. This adds a layer of security and accountability.
- Integration with Project Management Tools: Time tracking software is increasingly integrating with project management tools. This allows for flawless data flow between systems and helps with better project planning and resource allocation.
- Real-Time Analytics: Real-time analytics are now a feature in many time tracking tools as they provide instant insights into productivity and time usage. This helps managers make informed decisions quickly.
- Mobile Time Tracking: Mobile time tracking apps are gaining popularity since they allow employees to log billable hours from anywhere. This is vital for remote teams working across different locations.
Trends such as advanced integrations, enhanced security features, and AI-driven analytics are becoming increasingly important for businesses looking to maintain productivity and transparency. These developments are shaping the future of how remote workers manage their time, ensuring that both efficiency and employee well-being are prioritized.
What is Time Tracking Software for Remote Teams?
Time tracking software for remote teams is a tool that monitors and records the hours worked by team members who are not physically present in a central office. It’s commonly used by managers, freelancers, and remote employees to ensure accurate billing, productivity assessment, and project management.
The primary components of time tracking software include time logs, project tracking, and reporting features. Time logs record the start and end times of work sessions, project tracking links hours to specific tasks, and reporting features provide insights into productivity and time allocation.
Features of Time Tracking Software for Remote Teams
Time tracking software for remote teams offer a range of features that help monitor productivity, streamline project management, and ensure accurate billing. This often includes:
- Ease of Use: A user-friendly interface ensures that everyone on your team can quickly learn how to use the tool without extensive training. The simpler it is, the more likely your team will use it consistently.
- Automated Time Tracking: Automated remote employee time tracking ensures that your team focuses on their work instead of constantly remembering to log their hours. This feature is important for maintaining productivity without the distraction of manual time entries.
- Integrations: The ability to integrate with popular project management tools and outbound call center software streamlines workflows. This way, time tracking is aligned with project tasks, making it easier to manage deadlines and resources.
- Reporting and Analytics: Detailed reports provide insights into how time is spent. This helps you identify productivity trends, monitor employee and project progress, and make data-driven decisions to improve efficiency.
- GPS Tracking and Geofencing: GPS tracking and geofencing features allow you to create location-based job sites that automatically clock employees in and out. This is particularly useful for teams that are on the move or working in different locations.
- Notifications and Alerts: Features like notifications and alerts help keep track of employees automatically. For example, managers can receive automatic notifications when employees clock in, clock out, or request changes to their timecards.
- Detailed Reports: Customizable time reports can give you a high-level overview of employee activity over your chosen period of time. This helps in exercising better control over your team and ensuring productivity.
- IP Address Locks: This feature ensures that employees are only punching into a specific device or location. It helps in maintaining the integrity of time tracking by preventing unauthorized access.
- Payroll Integration: Integration with payroll software like QuickBooks or ADP makes calculating labor costs and billing for each pay period a breeze. This feature streamlines payroll processing and ensures accuracy.
- Mobile Compatibility: Time tracking software should be compatible with mobile devices, allowing employees to log their hours from anywhere. This is essential for remote teams who may not always be at a desk.
Using a time tracker for your remote team offers numerous benefits. It helps everyone stay on the same page, boosts team productivity, and makes managing projects easier. By choosing the right time tracking software with these key features, you can ensure that your remote team remains productive, accountable, and efficient.
Benefits of Time Tracking Software for Remote Teams
In today's remote work environment, time tracking software has become an essential tool for both employees and organizations. It helps in managing productivity, ensuring accountability, and optimizing workflows. Along with these perks, here are some additional benefits of time tracking software.
- Enhanced Productivity: Time tracking software helps employees stay focused and manage their time more effectively, leading to increased productivity and better work outcomes.
- Accurate Billing and Payroll: By tracking the exact hours worked, businesses can ensure accurate billing for clients and precise payroll for employees, reducing discrepancies and fostering trust.
- Improved Project Management: With detailed insights into how time is spent on various tasks, project managers can allocate resources more efficiently and keep projects on track.
- Accountability and Transparency: Time tracking promotes a culture of accountability and transparency, as both employees and managers can see how time is being utilized, leading to more responsible work habits.
- Data-Driven Decisions: The data collected from time tracking can be analyzed to identify patterns, inefficiencies, and opportunities for improvement, enabling informed decision-making and strategic planning.
Time tracking software is a valuable asset for remote teams, offering numerous benefits that enhance productivity, accuracy, and efficiency. By implementing such tools, organizations can better manage their remote workforce and achieve their business goals more effectively.
Costs & Pricing of Time Tracking Software for Remote Teams
When considering time tracking software for remote teams, understanding the cost and pricing structures is necessary. These tools vary widely in price, often depending on the features offered, the number of users, and the level of integration with other systems.
This section provides an estimate of average time tracking plans and costs for remote teams. The data is based on various pricing plans available in the market.
Time Tracking Software for Remote Teams Plan Comparison Table
| Plan Type | Average Price | Common Features |
| Free Plan | $0 | Basic time tracking, limited users, basic reporting, and mobile and desktop apps |
| Personal Plan | $5-$10/user/month | Advanced time tracking, invoicing, project management, integrations, and detailed reporting |
| Business Plan | $10-$20/user/month | All personal plan features, plus team management, scheduling, GPS tracking, and advanced reporting |
| Enterprise Plan | $20+/user/month | All business plan features, plus custom integrations, dedicated support, and advanced security features |
Many providers offer tiered pricing based on team size and functionality, allowing businesses to choose a plan that fits their specific needs. By carefully comparing the available features and scalability of each software, remote teams can find a solution that enhances productivity while staying within budget constraints.
Time Tracking Software for Remote Teams FAQs
How can I ensure my remote team consistently uses the time tracking software?
Ensuring consistent use of time tracking software by your remote team involves several strategies. First, choose a user-friendly tool that integrates with your team’s workflow. Provide comprehensive training and resources, such as step-by-step guides and video tutorials, to help team members understand how to use the software effectively. Regularly communicate the importance of time tracking for project management and payroll accuracy.
Additionally, consider implementing automated reminders and notifications to prompt team members to log their hours. Finally, lead by example and ensure that managers and team leaders consistently use the software.
What are the best practices for introducing time tracking software to a remote team?
Introducing time tracking software to a remote team should be done thoughtfully to ensure smooth adoption. Start by clearly explaining the reasons for implementing the software and how it will benefit both the team and the organization. Begin with a small pilot group to test the software and gather feedback. Use this feedback to make any necessary adjustments before a full rollout.
Introduce the software in stages, allowing team members to gradually integrate it into their workflows. Provide ongoing support and resources, such as a helpdesk or dedicated support channel, to address any questions or issues that arise.
How can I address privacy and ethical concerns related to time tracking?
Addressing privacy and ethical concerns is crucial when implementing time tracking software. Be transparent about what data will be collected, how it will be used, and who will have access to it. Obtain explicit consent from employees before starting to use the software.
Ensure that the software complies with data protection regulations, such as GDPR or CCPA, and use encryption and secure storage methods to safeguard sensitive information. Emphasize that the data will be used to improve productivity and support employees, rather than to micromanage or penalize them. Building a culture of trust and transparency is key to alleviating concerns.
What insights can I gain from analyzing time tracking data?
Analyzing time tracking data can provide valuable insights into your team’s productivity, project progress, and resource allocation. You can identify areas where team members are spending too much or too little time, allowing for better resource allocation and workload distribution. Time tracking data can also help set realistic goals and deadlines by providing a clear picture of how long tasks actually take.
Additionally, you can compare the time spent on projects or clients against the revenue generated to determine profitability. Sharing these insights with your team can help give constructive feedback and recognize achievements.
How do I choose the right time tracking software for my remote team?
Choosing the right time tracking software for your remote team involves considering several key features. Look for a tool that is easy to use, with a user-friendly interface that requires minimal training. Automated time tracking features can help ensure accuracy and reduce the burden on team members. Integration with other project management and payroll software can streamline workflows. Detailed reporting and analytics capabilities are essential for gaining insights into productivity and project progress.
Additionally, consider the software’s pricing and scalability to ensure it meets your team’s current and future needs.
What are the legal considerations when implementing time tracking software?
When implementing time tracking software, it’s important to consider legal aspects such as data protection and employee consent. Ensure the software complies with relevant data protection regulations, such as GDPR or CCPA. Obtain explicit consent from employees before collecting their data and clearly explain what will be tracked and how the data will be used.
Use secure methods to store and protect the data, such as encryption. Additionally, be mindful of labor laws and regulations regarding work hours and overtime to ensure compliance and avoid legal issues.
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