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Kintone is a valuable tool for teams looking for customizable solutions to manage workflows, data, and collaboration in one integrated platform. However, it may not be the best solution for every business. 

When it comes to finding a Kintone alternative, there are several factors to consider, including cost, features, integrations, and more. But with so many solutions out there, how can you tell which is right for you?

Using my extensive experience in project management and digital software, I’ve sourced and reviewed numerous Kintone alternatives to help teams discover the top solutions. With my guidance, I’m confident you will be well-equipped to choose a project management tool that not only meets your unique business needs but also enhances your team's efficiency and collaboration.

What is Kintone?

Kintone is a cloud-based platform that allows teams and organizations to create, customize, and deploy business applications. It provides tools for database management, workflow automation, and collaborative project management, enabling users to streamline operations and manage data effectively.

Why Look for a Kintone Alternative?

While Kintone is a valued software, it might not check all the boxes you need it to in order to be your top solution. As a result, here are some common reasons you might be searching for a Kintone alternative:

  • Cost: Kintone's pricing structure might work for all businesses, especially those with limited budgets. If you’re finding the cost too high, you may need to look for more affordable alternatives that offer similar functionalities.
  • Customization: While Kintone provides some customization capabilities, they might not be suited for companies requiring more extensive customization options. As a result, try searching for an alternative that allows for greater flexibility and control over application design and functionality.
  • User Interface: If Kintone’s user interface feels outdated or cumbersome, users might seek a platform with a more intuitive and modern design. A sleek, user-friendly interface can significantly enhance productivity and user adoption, prompting a switch.
  • Integration: Kintone might not integrate seamlessly with other essential software and tools used within your organization, and that’s alright. Businesses needing more advanced integration capabilities to streamline their processes might explore other platforms that offer better connectivity with their existing tech stack.
  • Scalability: As a business grows, its requirements can outpace the capabilities of its existing systems. If Kintone does not scale effectively to meet increased demands or complexity, an alternative may serve you better.

Choosing the right project management and collaboration tool is important for maximizing productivity and ensuring smooth operations within your team. With a Kintone alternative, you could find the specific features and flexibility your organization requires to thrive in an ever-evolving business landscape.

Why Trust Our Software Reviews

We’ve been testing and reviewing project management software since 2012. As digital project managers, we know how critical and difficult it is to make the right decision when selecting software. 

We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our software review methodology.

Best Kintone Alternatives Summary

Tools Price
Jotform From $39/user/month
Airtable From $20/user/month (billed annually) + free plan available
Ninox From $11/license/month
Zoho Creator From $8/user/month (billed annually)
Caspio From $130/month
Podio From $11.20/user/month (billed annually) + free plan available
Knack From $49/month (billed annually)
Google Forms From $12/user/month
Formstack From $50/month (billed annually)
Microsoft PowerApps From $20/user/month
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Best Kintone Alternatives Reviews

In this section, I’ll provide an in-depth analysis and overview of each Kintone alternative. I’ll walk you through the pros and cons of each tool, their features, and their best use cases.

Best for versatile online form building

  • Free plan available
  • From $39/user/month
Visit Website
Rating: 4.7/5

JotForm is a versatile online form builder that allows users to create professional forms without coding. It excels due to its extensive range of templates, integrations, and features like conditional logic and online payments.

Why it's a good Kintone alternative: JotForm provides users with an advanced form-building experience that can cater to various business needs, similar to Kintone. Its user-friendly interface and extensive integration options make it a strong contender for those looking for an alternative solution.

Standout features & integrations:

Features include a drag-and-drop form builder, conditional logic, and the ability to accept online payments directly through forms. It also offers workflow automation and extensive customization options.

Integrations include PayPal, Slack, Google Sheets, Mailchimp, Zoom, Dropbox, Google Calendar, Hubspot, Salesforce, and Stripe.

Pros and cons

Pros:

  • Versatile form customization
  • User-friendly interface
  • Extensive integration options

Cons:

  • PDF functionality limitations
  • Complex setup for conditional logic

Best for scalable data and development

  • 14-day free trial
  • From $20/user/month (billed annually) + free plan available
Visit Website
Rating: 4.6/5

Airtable is a versatile platform that allows teams to build custom business web apps without any coding. Its advanced API and extensive integration options allow for seamless expansion and customization, helping businesses to develop tailored solutions that grow alongside their evolving needs.

Why it's a good Kintone alternative: Airtable provides users with a highly intuitive interface and flexible design, successfully catering to a wide range of business needs from project management to CRM. It combines the simplicity of a spreadsheet with the complexity of a database, allowing for deep customization and automation that can adapt to various workflows.

Standout features & integrations:

Features include spreadsheet-database hybrid functionality, rich field types, customizable views, real-time collaboration and sharing options, powerful filtering, sorting, and grouping tools, automation of repetitive tasks, and robust APIs for custom development.

Integrations include Slack, Google Drive, Salesforce, Jira, Zendesk, Asana, Dropbox, GitHub, Google Calendar, and Trello.

Pros and cons

Pros:

  • Strong integration capabilities
  • Extensive customization options
  • User-friendly no-code interface

Cons:

  • Learning curve for complex setups
  • Limited offline functionality

Best for flexible low-code business process automation

  • 30-day free trial
  • From $11/license/month
Visit Website
Rating: 4.7/5

Ninox is a low-code platform designed to automate business processes for small and medium-sized enterprises. It’s best for flexible low-code business process automation due to its adaptability and ease of use, allowing businesses to tailor solutions to their specific needs.

Why it's a good Kintone alternative: Ninox supports a broad range of features including data modeling, automation of workflows, and real-time collaboration, all within a clean and intuitive environment. Its ability to customize and automate process management tasks without extensive IT support makes it stand out as a Kintone alternative.

Standout features & integrations:

Features include a visual toolbox for creating new features and applications, templates for common use cases, and strong security and compliance options. It also supports workflow automation for processes like approvals and invoicing.

Integrations include Zapier, Integromat, Google Drive, Dropbox, OneDrive, Microsoft Excel, Google Sheets, Slack, Trello, and QuickBooks.

Pros and cons

Pros:

  • Strong security and compliance features
  • Easy to use with a visual design interface
  • Highly customizable and flexible

Cons:

  • Potential learning curve for complex customizations
  • Limited advanced features compared to some competitors

Best for comprehensive low-code app development

  • 15-day free trial
  • From $8/user/month (billed annually)
Visit Website
Rating: 4.3/5

Zoho Creator is a low-code development platform that helps you design, develop, and run any business software you need. It’s recognized for its extensive features and flexibility in creating custom applications with minimal coding.

Why it's a good Kintone alternative: Zoho Creator offers a strong set of tools for low-code app development, making it a valued alternative to Kintone. Its ability to support custom apps, mobile apps, and AI-powered apps, makes it ideal for organizations seeking a flexible, scalable solution that can efficiently adapt to complex business requirements.

Standout features & integrations:

Features include a drag-and-drop application builder, automation of workflows, custom reports and dashboards, multi-platform accessibility, role-based access controls, data import and export capabilities, secure hosting and backup, real-time collaboration tools, and advanced analytics with AI assistance.

Integrations include Zoho CRM, Google Workspace, Microsoft Office 365, QuickBooks, Salesforce, Zapier, PayPal, Twilio, Slack, and Dropbox.

Pros and cons

Pros:

  • Wide range of integrations
  • Strong security and compliance features
  • Extensive customization options

Cons:

  • Limited mobile functionality
  • Steeper learning curve for beginners

Best for unlimited user access in low-code apps

  • Free plan available
  • From $130/month
Visit Website
Rating: 4.3/5

Caspio is a low-code platform that enables business professionals to create multi-user cloud applications without extensive coding. It’s best for unlimited user access in low-code apps because it allows any number of internal or external users to securely access applications without per-seat fees.

Why it's a good Kintone alternative: Caspio provides a unique pricing model that supports unlimited users, making it cost-effective for businesses with large teams. Its strong security and compliance features also make it a reliable choice for various industries.

Standout features & integrations:

Features include a point-and-click application builder, database management without coding, customizable data forms, automated workflows, real-time reporting and dashboards, built-in cloud hosting, and data security and compliance.

Integrations include AWS, Microsoft SQL, Stripe, PayPal, Zapier, Google Sheets, Salesforce, QuickBooks, Dropbox, and Twilio.

Pros and cons

Pros:

  • 24/7 customer support
  • Enterprise-grade security and compliance
  • Unlimited user access

Cons:

  • Data backup and export limitations
  • Higher starting price compared to some competitors

Best for customizable business solutions and team collaboration

  • 14-day free trial
  • From $11.20/user/month (billed annually) + free plan available
Visit Website
Rating: 4.2/5

Podio is a versatile tool designed to build low-code business solutions and enhance team collaboration. It’s best for customizable business solutions and team collaboration due to its extensive features that allow for tailored workflows and seamless communication.

Why it's a good Kintone alternative: Podio offers a high degree of customization, which is essential for businesses looking to tailor their workflows and processes. Its strong collaboration features make it a valuable contender for teams needing a centralized hub for project management and communication.

Standout features & integrations:

Features include customizable app creation, task management, automated workflows, data visualization through interactive dashboards, real-time communication tools, comprehensive access controls, external client access via secure portals, and API support for custom integration.

Integrations include Google Drive, Dropbox, Evernote, Zendesk, GoToMeeting, ShareFile, FreshBooks, Campaign Monitor, Microsoft Exchange, and Box.

Pros and cons

Pros:

  • Extensive integration options
  • Strong team collaboration features
  • Highly customizable workflows

Cons:

  • Inconsistent email integrations
  • Can be complex to set up initially

Best for no-code application development

  • 14-day free trial
  • From $49/month (billed annually)
Visit Website
Rating: 4.2/5

Knack is a no-code application development platform that allows users to build custom online databases and applications without writing code. It stands out due to its user-friendly interface and extensive customization options, making it accessible for users with no technical background.

Why it's a good Kintone alternative: Knack offers a user-friendly platform for creating custom online databases and applications without needing any coding knowledge, simplifying the app development process. Its flexibility and ease of use make it a strong contender for businesses looking to build custom applications without extensive coding knowledge.

Standout features & integrations:

Features include an easy-to-use application builder, customizable database schemas, rich data fields, powerful data import and export tools, automation for workflows and processes, user-friendly interfaces for data visualization, extensive API access for advanced integration, role-based permissions, real-time reporting and analytics, and options to embed apps on websites or access via mobile interfaces. 

Integrations include Google Drive, Dropbox, Mailchimp, Zapier, PayPal, Stripe, QuickBooks, Slack, Salesforce, and Twilio.

Pros and cons

Pros:

  • Robust data management features
  • Extensive customization options
  • User-friendly no-code platform

Cons:

  • Limited offline capabilities
  • Limited storage in lower-tier plans

Best for simple online surveys and data collection

  • Free plan for personal use
  • From $12/user/month

Google Forms is an online form builder that allows users to create custom forms for surveys and questionnaires. It’s best for simple online surveys and data collection due to its ease of use and integration with Google Sheets for data analysis.

Why it's a good Kintone alternative: Google Forms offers a straightforward and cost-effective solution for creating online surveys and collecting data. Its seamless integration with Google Sheets makes it a practical choice for users who need to analyze survey results efficiently. Additionally, the availability of a free plan makes it accessible for small businesses and individuals.

Standout features & integrations:

Features include an intuitive form builder interface, various question types (multiple choice, dropdowns, linear scales, etc.), real-time response information, automatic summaries of collected data, customizable themes, and real-time collaboration. 

Integrations include Google Sheets, Google Drive, Google Docs, Google Slides, Google Calendar, Google Meet, Google Chat, Gmail, Google Sites, and Google Keep.

Pros and cons

Pros:

  • Real-time collaboration and data analysis
  • Free plan available
  • Easy to use and set up

Cons:

  • Requires a Google account for full functionality
  • Limited customization options compared to other form builders

Best for secure and strategic form building

  • 14-day free trial
  • From $50/month (billed annually)

Formstack is a productivity tool that offers forms, documents, and eSign capabilities, as well as industry-specific solutions for various sectors. It’s best for secure and strategic form building due to its strong security features and compliance with industry standards.

Why it's a good Kintone alternative: Formstack provides a detailed suite of tools for data collection, document automation, and eSignatures, making it a versatile alternative to Kintone. Its strong focus on security and compliance ensures that sensitive data is protected, which is vital for many businesses.

Standout features & integrations:

Features include a no-code, drag-and-drop form builder, document generation, and eSignature collection. It also provides workflow automation and integrates seamlessly with Salesforce, enhancing CRM capabilities.

Integrations include Salesforce, Amazon S3, PayPal, Stripe, HubSpot, Airtable, Microsoft, Google Sheets, Mailchimp, and Dropbox.

Pros and cons

Pros:

  • Wide range of integrations
  • No-code form and workflow builder
  • Robust security and compliance features

Cons:

  • Limited customization options
  • Higher starting price compared to some competitors

Best for AI-powered app development

  • 30-day free trial + free plan available
  • From $20/user/month

Microsoft PowerApps is a platform for building custom business applications. It stands out due to its integration with AI Builder, which allows users to infuse AI capabilities into their apps without extensive coding knowledge.

Why it's a good Kintone alternative: Microsoft PowerApps’ advanced AI integration is a significant advantage for businesses looking to leverage AI in their applications. With strong security features and scalable solutions, it’s best suited for large enterprises needing to develop and deploy business solutions quickly and securely across various devices.

Standout features & integrations:

Features include a drag-and-drop app builder, pre-built templates for rapid app development, AI components, custom connectors to various data sources, robust data security features, mobile and desktop app deployment, data visualization tools, and the ability to automate workflows within apps using Microsoft Power Automate.

Integrations include Microsoft 365, Dynamics 365, Azure, SharePoint, OneDrive, SQL Server, Salesforce, Dropbox, Google Drive, and Twitter.

Pros and cons

Pros:

  • Robust governance and security features
  • Extensive data connectivity options
  • Strong AI integration

Cons:

  • Limited offline capabilities
  • Complexity may require a learning curve

Other Kintone Alternatives

Below is a list of additional Kintone alternatives that I shortlisted. While they didn’t make the top 10, they’re still valuable and worth further research.

  1. Claris FileMaker

    Best for custom app development with extensive integration

  2. Quickbase

    Best for dynamic work and project management

  3. Smartsheet

    Best for project management and collaboration

  4. TeamDesk

    Best for creating custom databases without coding

  5. Wrike

    Best for real-time project visibility and tracking

  6. ClickUp

    Best for customizable workflows and task management

  7. monday.com

    Best for team collaboration and project tracking

  8. Insightly

    Best for CRM with project management features

  9. AppSheet

    Best for building custom mobile apps

If you still haven't found what you're looking for here, check out these other related tools that we've tested and evaluated:

Kintone Alternatives Selection Criteria

When selecting alternatives to Kintone, it’s important to focus on functionality and meeting specific use cases that matter most. Here's the criteria I used, based on my personal experience and research:

Core Functionality - 25% of Total Weighting Score

  • Task assignment, progress tracking, and deadline management
  • Real-time communication, file sharing, and team discussions
  • Custom fields, workflows, and dashboards
  • Data visualization, custom reports, and analytics
  • Compatibility with other tools like CRM, ERP, and email platforms

Additional Standout Features - 25% of Total Weighting Score

  • Includes features not offered by competitors, such as AI-driven insights or advanced automation
  • Leverages new features like timeline views and workload management
  • Provides testing for functionality that exceeds generic use cases, such as advanced API capabilities or unique user permissions

Usability - 10% of Total Weighting Score

  • Clean, intuitive design with minimal learning curve
  • Balance between power and simplicity, ensuring users can navigate without extensive training
  • Features like drag-and-drop interfaces for task management

Onboarding - 10% of Total Weighting Score

  • Availability of training videos, templates, and interactive product tours
  • Chatbots, webinars, and comprehensive documentation
  • Ease of data migration and quick setup to start realizing value

Customer Support - 10% of Total Weighting Score

  • 24/7 support options, including live chat and phone support
  • Quick response times and effective problem resolution
  • Access to a knowledge base, community forums, and dedicated account managers

Value For Money - 10% of Total Weighting Score

  • Competitive pricing models, including tiered plans and enterprise options
  • Evaluating the features offered relative to the price
  • Options for scaling up or down based on business needs

Customer Reviews - 10% of Total Weighting Score

  • Overall satisfaction ratings and common pain points
  • Specific features that users frequently highlight as beneficial
  • How the product stacks up against competitors in user reviews

Key Features to Look for in Kintone Alternatives

Here are some key features of Kintone that your alternative software should be able to replicate or improve upon in order to be a good fit:

  • Customizable Databases: Customizable databases allow businesses to tailor data management systems specifically to their needs, ensuring all relevant information is organized and accessible without relying on multiple, disparate software solutions. This capability is important for efficient data tracking across various departments and projects, enhancing overall operational clarity.
  • No-Code App Building: The ability to build and customize applications using a drag-and-drop interface without needing any coding knowledge allows non-technical team members to contribute to tool creation. This helps speed up the deployment of business solutions and fosters innovation within teams.
  • Workflow Management: Organizing complex processes into automated workflows that can be easily tracked from inception to completion helps streamline operations and reduce the likelihood of errors. This feature ensures that projects progress smoothly and allows managers to monitor tasks effectively, improving productivity and accountability.
  • Collaboration Tools: Built-in collaboration tools enhance communication among team members by allowing them to share data, tag colleagues, and have critical conversations within the context of their work. These tools facilitate a more integrated and responsive working environment, which is vital for fast-paced business settings.
  • Automated Notifications: Automated notifications are essential for keeping team members aware of upcoming deadlines and task assignments without manual follow-ups. This feature helps ensure that nothing slips through the cracks, maintaining project momentum and enhancing time management across teams.
  • Guest Spaces: The ability to create guest spaces for collaboration with external members who are not regular users of the platform is vital for projects that involve contractors, clients, or partners. This flexibility enhances external collaboration while maintaining control over data and project management within the core team.
  • Data Visualization: Data visualization tools, such as graphs and charts, provide immediate insights into business performance and help track progress against goals. This feature is essential for making informed decisions quickly, allowing teams to adjust strategies proactively based on real-time data analysis.
  • Access Controls: Implementing detailed permission controls to manage who can access and modify data is necessary for maintaining data integrity and security. This feature ensures that sensitive information is protected and that compliance with regulatory standards is upheld.
  • Mobile Access: Mobile access allows team members to interact with databases, applications, and workflows from any location, ensuring that they can stay productive even when away from their desks. This flexibility is crucial for modern businesses with mobile or remote workforces.
  • Integration Capabilities: The ability to integrate with other tools and services through APIs expands the functionality of a platform, allowing it to become a more strategic solution. This interoperability is key to optimizing workflows and enhancing overall productivity.

When exploring alternatives to Kintone, it's essential to consider a platform that not only meets but potentially exceeds the features offered by Kintone. Choosing a platform that excels in these areas will equip your team with the tools necessary for success in a competitive business landscape.

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Hermann Fink
By Hermann Fink

Hermann Fink is a technology enthusiast and the co-founder of Rünna Advertising, a multinational digital agency that has been active for over a decade and served clients like Ford, AstraZeneca, Disney, and Didi. In addition to being a business owner, Hermann gathered corporate experience in project management during his time at Hewlett Packard in the mid-2010s.