- 1. monday.com — Best customizable workflow templates
- 2. Wrike — Best for small teams just getting started
- 3. Zoho Projects — Best for setting and tracking task dependencies
- 4. Celoxis — Best for project portfolio management
- 5. Hub Planner — Best for team analytics & dynamic reports
- 6. Miro — Best for a highly flexible solution
- 7. GanttPRO — Best for professionals and students
- 8. Forecast — Best for specialized services firms
- 9. Backlog — Best for software development teams
- 10. ProjectManager.com — Best for remote teams
How often do you complete your projects on time and within budget? If your team can deliver projects on time and within budget most of the time, congratulations; your project planning or project timeline management software is on point. You deserve a pat on the back because a recent survey concluded that only 29% of organizations said they mostly or always complete projects on time.
Several reasons can be attributed to projects that overrun their allocated timeframes, including poor teamwork or team collaboration, lack of automation, cumbersome approvals and permissions processes, general poor communication regarding due dates, poor resource management, and failure to manage remote teams effectively.
Undoubtedly, balancing all the elements attributed to project success can be challenging, especially for small businesses, when you use legacy project management solutions like excel spreadsheets and old-fashioned written to-do lists. However, the good news is that the market is awash with software geared explicitly at managing project timelines for all types of teams.
But how do I identify the right timeline management tool with the right pricing, templates, drag-and-drop features, notifications, and time tracking, among other essential functionalities? This is the question I set out to answer in this guide, where I list the 10 best project timeline software tools in the market this year.
monday.com is a popular enterprise project management tool used by companies across different industries, like Abbott, Costco, Uber, Adobe, and Hulu.
monday.com's timeline view features a visual presentation allowing users to view timelines within single or multiple boards. The tool provides a glimpse of the timeframe allocated to complete a project, providing an opportunity to plan accordingly. The software provides teams with a tool for managing tasks, to-dos, collaboration, time tracking, task automation, task tracking, task planning, and other elements related to project timeline management.
One of the main reasons monday.com is at the top of this list is that the tool brings together collaboration, project and task management, and CRM tools. Another element worth mentioning is that this software allows for a high degree of customization, and its interface is appealing. Add this to the project management app automation, and you will understand why 127,000 customers use Monday.com in more than 200 business verticals.
monday.com integrates with several leading apps like Slack, HubSpot, Airtable, Trello, Asana, Zoom, and Microsoft Project, and others. They have a full list of integrations on their webite.
monday.com costs from $6/user/month with a two-week free trial and offers a free plan with up to two seats.
Wrike is a work management platform that lets you plug into 400+ integrations and customize your workflows, dashboards, and request forms.
Wrike’s easy-to-use interface offers intuitive navigation with distinct Spaces, folders, and tasks, which you can customize however you like and collaborate in real-time while sharing workflows, calendars, and more.
Wrike offers a user-friendly experience with advanced customization capabilities. For example. you can organize, see, and manage project timelines using Kanban boards, drag-and-drop Gantt charts, and detailed dashboards. Additionally, you have access to advanced insights with a suite of analytics, resource management, and performance-reporting features.
Wrike offers native pre-built integrations with more than 400 popular platforms, including Microsoft, Google, and Dropbox, along with sales and marketing software from Salesforce and Marketo.
Wrike starts at $9.80/user/month and has a free version for up to five users. There is also a 14-day free trial for paid plans.
Zoho Projects is a cloud-based project management software that helps businesses and teams of all sizes manage their projects, tasks, and timelines in an efficient and organized manner. Its powerful features enable project managers to plan, track, and collaborate on projects easily, allowing them to stay on top of deadlines and deliverables.
One of Zoho Projects' essential features is its ability to create and manage project timelines. With this feature, project managers can create timelines for each project and assign tasks to team members, complete with start and end dates. This allows team members to clearly understand what needs to be done, when, and by whom. Project managers can also set dependencies between tasks, ensuring each job is completed before the next one begins. This helps to prevent delays and ensures that the project stays on track.
Zoho Projects has a mobile app that allows team members to access the platform and manage tasks on the go. This can be particularly useful for remote teams or for team members who are frequently on the move. Zoho Projects also comes with a Gantt chart view, which provides a graphical representation of the project timeline. This helps users visualize project progress and identify potential delays or issues. Moreover, this view allows project managers to easily adjust the timeline, such as shifting tasks or changing dependencies.
Team members can collaborate on tasks, share files and documents, and communicate with each other through a centralized platform. Zoho Projects comes with time tracking and billing features, allowing users to track the time spent on each task and project, which can be helpful for billing clients or internal cost tracking. The software enables companies to set hourly rates for team members, ensuring the project stays within budget.
Zoho Projects integrates with other Zoho apps, commonly used apps by Google (Google Calendar, Drive, Spreadsheets, etc.), and Microsoft (Calendar, Excel, Office 365, OneDrive, Teams, and SharePoint), and other third-party apps such as Basecamp, Jira, Slack, Zendesk, and Zapier.
Zoho Projects costs from $5/user/month for tracking unlimited projects. A freemium plan with limited features, as well as a 10-day free trial, are also available.
Celoxis is a Project Portfolio Management (PPM) software that offers a comprehensive suite of features for project management, among other tools. It stands out for its integrated approach to project and resource management. It's also well equipped to help you automate project requests, conduct detailed analyses, build dynamic project plans, optimize resource allocation, and monitor portfolios effectively.
As for timeline management, the platform has Gantt charts to help you set up your project plan effectively from the start. It boasts automated scheduling as well as dependencies between different projects, helping you manage team time effectively across your portfolio. Clear color-coded statuses help you spot what's on track, at risk, or behind schedule at a glance. Time tracking is also built into the software, helping you monitor tasks and plan employee workloads more effectively.
In addition to its project, portfolio, and time management capabilities, the software also has resource management and financial tracking tools. You can keep an eye on project expenses and allocate staff according to location, capacity, and schedule. Profit and margin tracking are built in so you can monitor project financials effectively, as well as revenue forecasting and custom financial KPIs.
The software integrates with over 400 other tools, including Google Drive, Microsoft Excel, Microsoft Project, Jira, Slack, Salesforce, Google Calendar, Outlook, Evernote, and QuickBooks Online. You can also access additional integrations with a paid Zapier account.
Paid plans for Celoxis start from $25 per user, per month. A 30-day free trial is also available.
Hub Planner is a comprehensive project timeline management software that helps project managers and teams to easily manage timelines for their projects. This software is specifically designed to help its users plan, collaborate, and maximize their resources in order to meet deadlines. With Hub Planner, users can quickly create a timeline from start to finish by assigning tasks and due dates while also allowing the team members to communicate on one platform.
One of the greatest features of Hub Planner is the resource management capabilities; users can assign tasks to specific team members based on availability or skill set needed. The platform also displays real time updates so that everyone involved in the project is always informed as things change. Furthermore, with Hub Planner's reporting tools, it's easy for project managers to get snapshot views of progress or see which sections need more attention or resources allocated.
Features include analytics, budgeting, dashboard, data visualization, expense tracking, notifications, project management, task scheduling/tracking, resource management, API, batch permissions & access, calendar management, data export, email integration, external integrations, multi-currency, scheduling, workflow management, billing/invoicing, contact management, data import, forecasting, multi-user, third-party plugins/add-ons, and time management.
Integrations are possible using their API. Or, for less technical folk, you can connect to other apps through Zapier, though this may require a separate paid plan.
Hub Planner cots from $7/resource/month (billed annually) and offers a 30-day free trial.
Miro is an online whiteboard and virtual collaboration software. It can be used for various parts of your project management process, from brainstorming through to task management. Your team can start with a blank canvas and map out ideas, tasks, timelines, and milestones. You can choose from shapes, lines, comments, sticky notes, images, video, and other multimedia assets.
The software has hundreds of pre-built templates, too, to help get you started. Things like product roadmaps, Kanban boards, Gantt charts, calendars, and process workflows can all be created. It's a highly versatile tool that can support your team in any number of ways. Whatever way you like to manage your project timeline, it can facilitate that.
The platform provides end-to-end encryption and adheres to industry-standard security protocols. Users can manage access to boards, set passwords, and activate two-factor authentication, enhancing security further. The software integrates with other workplace tools like Figma, Slack, monday.com, Asana, and Jira, among others. With these integrations ideas generated in Miro can be turned into tasks and projects, or shared across teams and departments.
A free plan is available, and paid plans start from $10/user/month.
GanttPRO is an online timeline management tool designed to facilitate collaboration between team members while also giving clients an idea of a specific project's start and end dates. The tool allows a project to be split into tasks, subtasks, and milestones. It's suitable for both professionals and students because it’s not loaded with too many features that make it bulky and expensive.
GanttPRO has made it into the top project timeline software list because it is easy to learn. The developers of the software promise that it takes only 3 minutes to become an advanced user of the GanttPRO Gantt chart online maker. The tool combines the features of the waterfall project management approach and agile methodology.
GanttPRO integrates with Slack.
Basic plans for 1 user start at $7.99/month if billed annually.
Forecast is a project timeline management tool based on artificial intelligence (AI). The tool's AI makes it an excellent solution for specialized services firms because it reduces the time taken by non-billable work such as project planning, allocation of resources, and filling out timesheets so that teams can focus on more critical aspects of the project.
One of the excellent features that make Forecast better than many of its competitors is that it’s designed to show red bars when an employee is overbooked. This helps you to reallocate tasks within a project in an equitable way. The tool’s integration with the Harvest app allows users to see which projects are overrunning their time and budget.
Forecast integrates with Asana, Azure Active Directory, Azure DevOps, BambooHR, GitHub, GitLab, Google Calendar, Google Drive, Forecast for Android, GoSimplo, Harvest, HubSpot, iCloud Calendar, Forecaster for iOs, Jira MS Excel, MS Teams, Okta, Onelogin, Outlook, Pipedrive, Quickbooks, Reeport, Salesforce, Slack, Timelog, Trello, Unit4, Xero, and Zapier.
Forecast costs from $29/user/month and offers a free trial, but the tool's website doesn't indicate how long the trial is intended to last.
Backlog is designed to ensure that all the different segments of a project easily connect with each other. The tool's Wikis make projects available to all team members and allow for easy editing, making it a great tool for software development teams. The Kanban boards make it easy to visualize different phases. Interactive Gantt charts permit users to visualize the timeline of an entire project.
Other features that put Backlog in this top ten list include giving users the ability to create parent and child tasks to enhance order and create custom fields relevant to a specific project. Its file-sharing feature makes it possible to keep all files in one workplace. The tool's drag and drop functionality allows for easy editing of timelines and durations or changing a task's status.
Backlog integrates with Typetalk, Cacoo, Nulab Pass, Slack, Redmine, Jira Importer, iOS App, LombdaTest, and Android App.
Backlog costs from $35/30users/month and offers a forever free plan for up to 10 users and a 30-day free trial on paid plans.
Since the pronouncement that Covid-19 had become a pandemic, the workplace has changed. Many organizations have realized that a hybrid team can be as effective as co-located teams. ProjectManager is a software program designed for these hybrid teams.
A central feature that makes ProjectManager one of the best tools is that while it provides team members with a common goal created in, say, Gantt charts, it also allows individual teams to use different methods to execute the project such as Kanban boards or spreadsheet views.
ProjectManager integrates with Slack, Trello, Atlassian Jira, and Microsoft Teams.
ProjectManager costs from $14/user/month and offers a free 30-day trial and a free forever plan for up to three users.
Need expert help selecting the right tool?
We’ve joined up with Crozdesk.com to give all our readers (yes, you!) access to Crozdesk’s software advisors. Just use the form below to share your needs, and they will contact you at no cost or commitment. You will then be matched and connected to a shortlist of vendors that best fit your company, and you can access exclusive software discounts!
Best customizable workflow templates
14-day free trial + free plan available
|From $8/user/month (billed annually, min 3 seats)||Visit Website|
Best for small teams just getting started
Free plan available
|From $9.80/user/month||Visit Website|
Best for setting and tracking task dependencies
Free trial available
|From $5/user/month||Visit Website|
Best for project portfolio management
30-day free trial
|From $25/user/month||Visit Website|
Best for team analytics & dynamic reports
30-day free trial
|From $7/user/month (billed annually)||Visit Website|
Best for a highly flexible solution
Free plan available
|From $10/user/month||Visit Website|
Best for professionals and students
14-day free trial
|From $7.99/user/month (billed annually)||Visit Website|
Best for specialized services firms
14-day free trial
|From $29/user/month||Visit Website|
Best for software development teams
30-day free trial
|From $30/month||Visit Website|
Best for remote teams
30-day free trial
|From $16/user/month||Visit Website|
Best project timeline, resource, and budget management
Best timeline management for its customizability
Best for small businesses
Best for freelancers
Best for working with formulas
Best for large and complex projects
- Polaris PSA By Replicon
Best for sophisticated what-if scenario analysis
Project timeline software for tracking progress for scattered teams
- Toggl Plan
Project timeline management tool for ensuring equitable work distribution in small teams
Time tracking, task management, file storage, and messaging software for project management teams
Project management software for tracking work time and client billing
Project management for predictive scheduling in agile teams
Free project management software for managing deadlines through managing task statuses and priorities and setting planned and actual due dates
- Teamwork Projects
Project timeline management tool for ensuring accurate billable time and real-time collaboration between team members and clients
How I Picked The Best Project Timeline Management Software
First, I researched and selected all the popular timeline management software according to user reviews and ratings. Then, I narrowed down the list by weighing factors that make software a good option for building and maintaining timelines. Finally, using my experience in project management, I came up with criteria I would use for my evaluation, such as:
User Interface (UI)
I look for a project timeline management tool that’s simple to use, clear to understand, and attractive. It should respond with speed and be consistent whether I’m using a mobile phone, tablet, laptop, or desktop.
I pay attention to how the software allows me to solve my challenges, such as managing task lists, setting task dependencies, using calendar views, and file sharing. To satisfy this criterion, the software needs to be intuitive and allow me to complete critical tasks adequately and efficiently while also leaving me with a good feeling about my experience.
I look for a software tool that creates a seamless experience with different software tools that I use to accomplish other tasks like project scheduling, customer relations management (CRM), connecting with different stakeholders, checking project status, invoicing, and project templates.
That is why I research all the ways in which the tool can expand its capabilities. These include pre-built integrations, custom integrations using an API, and connections through third-party software, like Zapier.
I am looking for a software solution compatible with my existing systems. This implies that apart from looking at the operating system that the software can work on, I should also determine whether it supports mobile applications for iOS or Android.
I look for the optimal combination of quality and cost. This means I look for the best outcome at the lowest price possible. However, through a cost-benefit analysis, I consider both the financial and non-financial costs, meaning that I will not always go with the cheapest available tool.
What is a project timeline?
How do you create a timeline?
What are the key features of project timeline management software?
Now that we've covered the basics of timelines and tools you can use, you can check out more content on this topic. We have a guide that tells you how to create a project plan in 10 easy steps. Also, a little more in-depth knowledge on project milestones and how they are important to your timeline.
Related tool lists:
- Gantt chart software
- Best Project Scheduling Software
- Best project management software list (60 tools)
For more articles like this one, please subscribe to our newsletter.