Trello vs. Zoho Projects: Comparison & Expert Reviews For 2025
Trello offers a straightforward approach to organizing your projects with intuitive boards and cards, while Zoho Projects provides a comprehensive suite for managing complex workflows. Trello's simplicity is different from Zoho Projects' robust capabilities, making your choice dependent on your team's needs.
In this article, you'll find a detailed comparison of these tools, including their features, pros and cons, pricing, and more, to help you decide which project management software best fits your work.
Trello vs. Zoho Projects: An Overview
Trello
Zoho Projects
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Trello vs. Zoho Projects Pricing Comparison
| Trello | Zoho Projects | |
|---|---|---|
| Free Trial | 14-day free trial | 10-day free trial + free plan available |
| Pricing | From $5/user/month (billed annually) + free plan available | From $4/user/month (billed annually) |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowTrello pricing is based on a tiered model, offering free and paid plans, with potential extra costs for power-ups and integrations. Zoho Projects pricing follows a subscription model with different tiers, and users might face additional charges for advanced features or increased storage.
To select the tool with the right pricing for your needs, evaluate your team's requirements and potential usage, factoring in both current and future needs, to see which plan aligns with your projected growth and feature demands.
Trello vs. Zoho Projects Feature Comparison
Trello uses Kanban boards to help teams visualize and manage tasks, making it ideal for tracking ongoing projects and individual responsibilities. Zoho Projects offers Gantt charts for planning and monitoring timelines, which are especially helpful for complex projects with detailed schedules and milestones.
Trello focuses on simplicity, while Zoho Projects offers a more structured approach to project management.
| Trello | Zoho Projects | |
|---|---|---|
| API | ||
| Budgeting | ||
| Calendar Management | ||
| Contact Management | ||
| Dashboards | ||
| Dependency Tracking | ||
| Document Sharing | ||
| Expense Tracking | ||
| External Integrations | ||
| File Sharing | ||
| Gantt Charts | ||
| Kanban Boards | ||
| Project Management | ||
| Resource Management | ||
| Task Scheduling/Tracking | ||
| Time Management | ||
| Workflow Management |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowTrello vs. Zoho Projects Integrations
| Integration | Trello | Zoho Projects |
| Slack | ✅ | ❌ |
| Google Drive | ✅ | ✅ |
| Dropbox | ✅ | ✅ |
| Microsoft Teams | ✅ | ❌ |
| Outlook | ✅ | ❌ |
| Salesforce | ❌ | ✅ |
| QuickBooks | ❌ | ✅ |
| GitHub | ✅ | ❌ |
| API | ✅ | ✅ |
| Zapier | ✅ | ❌ |
Trello integrates with Slack to send task updates directly to your messaging app, making it ideal for fast-paced teams that rely on quick communication. Zoho Projects integrates with Salesforce, helping sales teams align project management with customer relationship data and maintain a smooth workflow across departments.
Trello supports task-focused collaboration, while Zoho Projects connects project tasks to larger business systems for more integrated operations.
Trello vs. Zoho Projects Security, Compliance & Reliability
| Factor | Trello | Zoho Projects |
| Data Encryption | Trello uses TLS encryption to protect data in transit and at rest. | Zoho Projects employs AES-256 encryption for data protection. |
| Compliance | Trello complies with GDPR and CCPA regulations for data privacy. | Zoho Projects adheres to GDPR, CCPA and offers ISO 27001 certification. |
| Uptime Guarantee | Trello promises 99.9% uptime with continuous monitoring | Zoho Projects offers 99.9% uptime SLA with real-time system status. |
| Access Control | Trello allows customizable permissions and two-factor authentication | Zoho Projects provides role-based access and two-factor authentication |
Trello and Zoho Projects both offer solid security features, but Zoho Projects includes a wider range of compliance certifications. When evaluating security and compliance, consider factors like encryption standards, certification coverage, and uptime guarantees to ensure your project data remains secure and consistently accessible.
Trello vs. Zoho Projects Ease of Use
| Factor | Trello | Zoho Projects |
| User Interface | Trello's drag-and-drop interface is intuitive, making task management simple. | Zoho Projects offers a more complex interface with a variety of views and features. |
| Onboarding Experience | Trello provides straightforward onboarding with minimal setup required. | Zoho Projects offers detailed tutorials and setup guides for new users. |
| Setup | Trello requires minimal setup, allowing immediate project creation. | Zoho Projects requires more configuration to tailor the software to your needs. |
| Support | Trello offers online support and a comprehensive help center. | Zoho Projects provides 24/7 support and extensive documentation. |
Trello is easier to use for quick task management due to its simple interface, but it can be limiting for complex project needs. Zoho Projects might be challenging initially due to its complexity, but it excels in offering detailed features and strong support for comprehensive project management.
Trello vs Zoho Projects: Pros & Cons
Trello
- Trello adapts to your team's workflow, offering flexibility in task management.
- It's simple to use, making it accessible for team members of all skill levels.
- You can easily visualize your tasks with Trello's board and card layout.
- Trello's simplicity might not suit large teams with detailed project management needs.
- You can't create intricate task dependencies, which may limit complex project planning.
- Trello lacks advanced reporting features you might find in more complex tools.
Zoho Projects
- The collaboration tools facilitate seamless communication within your team, enhancing productivity and project success.
- The task management and time tracking features help you efficiently assign tasks, set deadlines, and track progress in real time.
- Zoho Projects offers a user-friendly interface that helps your team stay organized with flexible project views like Gantt charts and Kanban boards.
- Email notifications from Zoho Projects might get flagged as spam, requiring you to check your spam folder for important messages.
- Some users find the email integration confusing and not as reliable as expected.
- The Phases feature can be complex, requiring a learning curve to manage milestones effectively.
Best Use Cases for Trello and Zoho Projects
Trello
- Creative Agencies Trello's visual task management makes it easy for you to track projects, ideas, and client feedback.
- Startups The flexibility Trello offers helps your team adapt quickly as you grow and change.
- Marketing Teams You can easily plan campaigns and track progress with Trello's board system.
- Design Departments Trello's simple interface allows you to manage design projects and revisions efficiently.
- Freelancers You can organize your tasks and deadlines without getting overwhelmed by complex features
- Product Development Trello's adaptability helps your team streamline workflows and manage product roadmaps effectively.
Zoho Projects
- Marketing Agencies Its collaboration tools and time tracking features make it easy for marketing teams to coordinate campaigns and meet client deadlines.
- Remote Teams The platform’s communication and project tracking features support remote teams in staying connected and aligned on tasks.
- Small Businesses With its user-friendly interface and affordable pricing, Zoho Projects is perfect for small businesses looking to streamline project management.
- Non-Profit Organizations Its task management and time tracking features help non-profits efficiently manage resources and volunteers.
- Tech Startups Zoho Projects’ agile project views and task automation help tech startups manage rapid development cycles effectively.
- Product Development Zoho Projects’ Gantt charts and milestone tracking are ideal for product teams managing complex development timelines.
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowWho Should Use Trello, and Who Should Use Zoho Projects?
Trello is ideal for small teams or individuals who need a simple, easy-to-use tool to organize tasks, especially in creative fields or startups. Zoho Projects is better for larger teams or organizations managing complex projects that require detailed tracking, reporting, and collaboration.
If your team values speed and simplicity, Trello is a great choice. For teams that need a more advanced project management solution with structured planning, Zoho Projects is a better fit.
Differences Between Trello and Zoho Projects
| Trello | Zoho Projects | |
|---|---|---|
| Automation | Trello provides basic automation through its Butler feature. | Zoho Projects offers advanced automation tools for complex workflows. |
| Core Features | Trello focuses on task management with boards and cards | Zoho Projects includes comprehensive project management features like Gantt charts. |
| Integrations | Trello integrates well with communication tools like Slack and Teams. | Zoho Projects integrates with business tools like Salesforce and QuickBooks. |
| Pricing | Trello uses a tiered pricing model with free and paid plans. | Zoho Projects follows a subscription model with various tiers and add-ons |
| User Interface | Trello offers a simple, card-based Kanban board that's easy to navigate. | Zoho Projects has a more complex interface with multiple views and options. |
| Visit TrelloOpens new window | Visit Zoho ProjectsOpens new window |
Similarities Between Trello and Zoho Projects
| Cloud-Based | Trello and Zoho Projects are cloud-based, allowing you to access your projects from anywhere with an internet connection. |
|---|---|
| Collaboration | Both tools support team collaboration, with Trello enabling comments on cards and Zoho Projects offering discussion forums. |
| Integrations | Both integrate with third-party apps to enhance functionality, with Trello focusing on tools like Slack and Zoho Projects on business software like QuickBooks. |
| Mobile Usability | Both provide mobile apps, letting you manage your projects and tasks on the go, where you’re using Trello’s app or Zoho Project’s app. |
| Task Management | Both Trello and Zoho Projects allow you to manage tasks efficiently, with Trello using boards and Zoho Projects offering task lists and milestones. |
| Visit TrelloOpens new window Visit Zoho ProjectsOpens new window | |