In this post, I’ll share with you what works for EPM project management and highlight a few of the top enterprise project management software options that can help. Additionally, I will provide a simple comparison between some of the best online project management software for enterprise task management in particular.
In particular, I will compare project management software that caters best to large- or mid-sized enterprises.
In the PMI’s Pulse of the Profession survey in 2019, nearly 80% of organizations had undergone a significant transformation using disruptive technology—but only 25% of those said that they had realized benefits in line with their original goals.
It’s no secret: finding and using the right technologies to turn our organization’s strategy into successful execution is not easy.
To help other project professionals understand more about the technologies available to us this year, I’ve done some research on the top project management systems offering enterprise tools, and I selected the top 10 options for enterprise project management.
I’ve written about other types of project management software before, including a handful of portfolio management tools that will be useful for you to check out, but in this post, I focus specifically on the best systems for enterprise management. My goal is to help enterprise managers compare the best enterprise project management software so that you can better align your business priorities with the key advantages that the tools offer in order to find the best fit.
What is Enterprise Project Management Software?
First of all, what is enterprise project management? EPM meaning: A field of organizational development that helps larger businesses adapt to change and maintain current systems that help create a portfolio of current and future projects. EPM software is any kind of digital tool that caters to these needs.
For example, it might include software functions that help to manage one or more projects or programs or to manage and monitor assets. This software aims to structure and navigate both small and large projects at an enterprise level through features such as file sharing, internal messaging, calendars, and PPM tools.
Criteria: How To Choose The Right Enterprise PM Software
For Large Enterprise
Enterprise projects require a system that can handle processes large and small all across the company. This might require project management tools like file sharing, messaging apps, calendars and scheduling, and project portfolio management. However, your software should always be tailored to the unique needs of your company and teams.
Features & Functionality needed for Large Enterprises
- Customer Management Solutions: Does the PMO software have somewhere to track customer issues, contact details, and anything else that can help services teams get caught up on an account quickly?
- Sales Lead Tools: Does the enterprise tool have ways to generate, track, and follow-up on sales leads, which are usually numerous for larger enterprises?
- Employee Capacity: Can the tool handle the volume of staff you have and the number of concurrent users required for day-to-day operations?
- Levels of Onboarding: Does the software take into consideration that users may have different levels of comfortability with technology, particularly in large, well-established enterprises with a large employee base?
- Align with Company Goals: Does the enterprise PM software align with your business objectives in what it prioritizes? Does it speak to your short- and long-term goals as a large enterprise business?
For Mid-Sized Business
As a mid-sized business, you have more flexibility in what EPM software you need. For example, you may need a full software suite catering to billing and invoicing if you have a lot of clients and contractors, but you may not need to focus your efforts on company-wide communication software if your departments and mostly siloed. Figure out what is important to you and invest in that.
Features & Functionality needed for Mid-Sized Businesses
- Communication & Collaboration: Does the visual project management software meet your communication as a mid-sized business, where completely siloed departments are not usually practical or even an option?
- Compatibility: Does the tool work with whatever legacy software you already have in place? Is it compatible with a variety of third-party apps that mid-businesses often rely on?
- Employee Capacity: Does the software cater to the volume of employees and projects you have on the go without being overbearing in the expanse of what it can do?
- Scalability: Is the software easily scalable in the event of immense growth, be it temporarily or permanently?
- Align with Company Goals: Does the enterprise PM software align with your business objectives in what it prioritizes? Does it speak to your short- and long-term goals as a mid-sized business?
Overviews Of The 10 Best Enterprise Project Management Tools
1. monday.com – Best customizable enterprise project management software
Monday.com is a great enterprise project management software because of the way the tool has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work. monday.com is perfectly scalable and fully customizable to any organization’s needs. It is used by large enterprises such as Uber, Adobe and Costco.
Monday.com features for managing enterprise projects include resource and project management, time tracking, collaboration, and reporting features. For example, users can upload and attach files to cards, make comments, mention teammates, and more. It also offers a great project reporting dashboard that can collect data from multiple boards, allowing better tracking abilities of progress. And while monday.com doesn’t offer a complete set of tools for project accounting and invoicing solution as other tools, you can use monday.com to track hours, timelines, and invoices.
Overall, it’s a highly customizable tool that lets you work in whatever methodology—kanban or otherwise—that fits your project and team. You’ll also find some useful workflow tools for automating parts of your process.
Monday.com’s integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, Typeform and many more, accessible via Zapier.
Monday.com is great for enterprises because: Uber easy to pick up on, this tool has a low barrier to entry even for the least tech-inclined employees.
Monday.com is great for mid-sized businesses because: This software is a jack-of-all-trades tool, meaning that mid-sized businesses can be sure they are getting their money’s worth.
You can try monday.com for free.
2. Celoxis – best for geographically distributed project teams
Celoxis is a comprehensive, web-based platform for project portfolio management and work collaboration. Celoxis supports geographically distributed project teams working in different timezones, and helps teams account for part-time resources, unavoidable absences, interim resource swaps, and inter-project dependencies.
Celoxis includes real world project schedules and powerful interactive Gantt charts. The tool also allows team members to view tasks and to dos, report bugs, manage tickets, or track time. Powerful collaboration features include project discussions, @mention comments, file sharing, document version control, and activity stream.
The tool also provides a single source of truth for executives through a real-time project tracker, resource availability and utilization features, timesheets, project finances, risks, issues, and to-dos. Celoxis also comes with powerful analytical capabilities and rich and interactive charts for project data. Organizations can leverage their built-in best practice reports and dashboards to gather 360-degree real-time insights around project health, tracking actuals vs estimates, team utilization and profit margins. The tool has a custom field library including formula fields, so users can track all financial KPIs such as NPV.
Celoxis is available as a SaaS or on-premise. The SaaS costs $25/user/month and the on-premise version has a one-time cost of $450/user. Both require a minimum 5-user sign-up and come with a 30-day free trial.
- Excellent cross-project Gantt and resource workload features
- Free client portal
- Supports multiple billing models
- Overwhelming number of features means a steep learning curve
- Set-up can take quite a bit of time
- User interface and experience could be improved
3. Easy Projects – Best for medium and large enterprises
Easy Projects is an enterprise project management software intended for planning and delivering on projects with varying complexity levels, including simple tasks and in-depth projects that involve multiple departments.
Easy Projects’ advanced reporting and business intelligence features help both project managers and executives present and analyze large amounts of data in interactive reports and dashboards. In addition, resource loading reports provide a quick and easy way to visualize current and expected resource use so bottlenecks can be avoided.
Advanced capabilities include Enterprise Grade Security, flexible deployment options, and Machine Learning project forecasting. Easy Projects also enables communication and collaboration between executives, project managers, stakeholders, and other team members.
Easy Projects offers a wide variety of native integrations, additional integrations through Zapier, and a RESTful API.
Easy Projects offers pricing upon request and a free 14-day trial.
- Powerful filters and multiple views for projects
- Highly customizable to user workflow
- Useful library of project templates
- Less suitable for smaller businesses
- Overwhelming number of notifications
- Steep learning curve when it comes to onboarding
4. Hive – Best enterprise project portfolio management software
Hive is a project management tool and collaboration platform with AI-based analytics, integration options, flexible project views, and more.
Hive’s Enterprise offering includes all the standard features, like their flexible project layouts, automation, and Hive Notes, plus add-ons including enterprise security, resourcing, analytics, and timesheets — essential features for a large organization.
The tool also has over 1,000 integrations through Zapier, including an email integration that makes team collaboration more efficient. Hive is laid out well, comprehensive, and scalable to your team’s needs.
The tool costs $12/user/month when billed annually.
5. Smartsheet – Best enterprise project management software for spreadsheet-based project management
Smartsheet is used by big names like HP, Netflix, Cisco, and Hilton. Smartsheet is a spreadsheet-like project management tool. It has won a few awards for quickly becoming a favorite business app. It’s a nice enterprise project management software if you’re comfortable working in Excel but wants a break from complicated formulas—Smartsheet performs all the calculations for you across multiple sheets. You can also add customized brand logos and set color themes for individual projects.
Smartsheet has useful enterprise project management features such as workflow automation and visualization of tasks in Gantt, calendar and card views. Team members get notified of critical changes in real-time, and the tool provides shared views, detail history, activity logs, automated alerts, reminders, and status reports to keep everyone aligned and informed. The Critical Path feature highlights all the tasks which directly impact your project completion date to keep an eye on important milestones. Reporting is a strong feature of this tool, with editable summary reports that you can easily export to Excel.
Smartsheet integrations include Microsoft and Google apps, as well as development essentials like Jira, and useful business apps like Salesforce, ServiceNow, Slack, Box, and Tableau. The platform is extensible through a REST API and webhooks.
Smartsheet costs from $14/user/month and offers a 30-day trial.
6. Moovila – Best enterprise project management software for project scoring features
Moovila is a project management software suite that brings a higher level of intelligence to the software through AI, patented visualizations, and project scoring capabilities.
Moovila’s standout feature is the mPIX Score, which was developed by credit industry veterans with advisory oversight by Stanford, MIT, and Princeton mathematicians. The mPIX score captures the amount of preventable risk in a plan with a single, actionable number.
The tool also includes a Project Debugger feature which allows users to see at a glance where problems are and fix them. Moovila’s philosophy is that project structures follow a format—like code—and thus can be debugged—like code. Moovila also includes an AI project management coach named Carmen that will walk you step-by-step through what needs to be done to clean up a project. Carmen can even check calendars to make scheduling a snap.
Moovila also includes a critical path feature that works with Carmen to do the math for project managers, rather than users having to do difficult calculations themselves. Users can drag-and-drop tasks into the critical path and Carmen will find out if the project timeline is achievable.
Other features offered by Moovila include remote & extended team management, contextual collaboration features that ensure knowledge transfer as people come and go, resource management, spreadsheets, Gantt charts, calendars, and Kanban boards.
Pricing for Moovila is available upon request.
- AI coach assists with project scheduling and clean-up
- mPIX score provides more accurate picture of risk in a project
- Critical Path visualization more accessible as the tool does the math for you
- Due to the number of features, some may not be immediately obvious to users
- Learning curve when acclimating to Moovila’s philosophy on project work and best practices
7. LiquidPlanner – Best enterprise project management software with cross-project visibility
LiquidPlanner is a dynamic project management software that adapts to change automatically as your team logs progress, as priorities shift, and as resources change. Project schedules in LiquidPlanner sync to real-time changes quickly to prevent bottlenecks and backtracking.
Integrations include Google Drive, Dropbox, Box; plus, the LiquidPlanner API, which connects you to the tools you use on a daily basis; and hundreds of more third-party app options via Zapier.
LiquidPlanner is great for enterprises because: Their resource management tools have the kind of depth and breadth that enterprises need in order to prevent under-the-radar resource waste. The tool can also help you scan a database of employees to quickly check availability.
LiquidPlanner is great for mid-sized businesses because: LiquidPlanner is hyper-focused on relieving the aches and pains of uncertainty and change during a project’s process. Mid-sized teams will appreciate the low-risk, high-reward approach.
LiquidPlanner starts at $45/user/month (with a minimum of 5 users) and has a free 14-day trial.
8. Genius Project – Best enterprise project management software for mid-sized businesses
Genius Project provides high-level project portfolio management views for visibility into portfolios across your organization. Project portfolios can be grouped by hierarchical breakdowns, such as business unit, division, and department, by categories across the hierarchy or both.
Integrations include SAP, Salesforce.com, Oracle JD Edwards, IBM Lotus Notes, Microsoft Sharepoint, Sage, Microsoft Office, Microsoft Dynamics Navision, IBM i (AS/400), HL7, Google Apps and many more. Additionally, whether you need to integrate the system with your CRM, ERP, or another 3rd party application, you will have access to their Open REST API to do so.
Genius Project is great for enterprises because: The software promises a highly flexible and configurable PPM approach, allowing tailored feature sets for a wide array of project teams and project types, no matter the size or scope of the enterprise project.
Genius Project is great for mid-sized businesses because: For the robust feature set, Genius Project is one of the more modestly priced items on this list. Mid-sized businesses will appreciate the value of cost here.
Genius Project starts at $19.95/user/month and has a free 15-day trial.
9. Changepoint – Best process change management tool
Changepoint provides web-based project portfolio management software that maps your progress to whatever methodology you prefer while providing powerful analytics, project intake with configurable scoring models, and time and budget management resources.
Changepoint promises robust integrations with your existing enterprise CRM and ERP systems but does not specifically name what third-party software connects with their tool.
Changepoint is great for enterprises because: Changepoint has a whole branch of their software tailored to you—their Enterprise Architecture Management (barometerIT) software provides better visibility, smarter planning, and implementation strategies for enterprise applications.
Changepoint is great for mid-sized businesses because: The software highlights their ability to prevent capacity overload (an ongoing concern for many mid-sized businesses). Embedded BI and 360-degree resource management keep the scope on track.
Changepoint costs from $24 per user per month.
10. Clarizen – Best collaborative work management solution
Clarizen supports different workstyles and hybrid methodologies across the enterprise with features like full reporting, an intuitive interface, real-time data aggregation, automated workflows, aligned communications, and an always-on virtual initiative space.
Integrations include Zendesk, AWS, SharePoint, ServiceNOW, Jira, Google Drive, Salesforce, Box, Netsuite, Excel, Oracle, Tableau, SAP, Slack, Procore, Ziflow, Microsoft Teams, and McAfee.
Clarizen is great for enterprises because: Enterprises typically have to answer to C-Suites and Clarizen tailors a whole segment of their tool to ensure that this process is easy and automatic with quick data visualizations and easy collaboration points.
Clarizen is great for mid-sized businesses because: Clarizen really puts a focus on marketing, which almost all mid-sized businesses need. Connect formerly siloed teams and groups to coordinate efforts across the company and beyond.
Clarizen costs from $30 per user per month and has a free 30-day trial.
The Best Enterprise Project Management Software Platforms Summary Chart
Not looking for enterprise work management at the moment? Check out our other lists of other program management software tools:
- As a large- or mid-sized enterprise, you may have trouble coordinating conversations between teammates and departments. Try these useful Communication Tools to close the collaboration gap.
- If you are developing a huge amount of digital products, apps, or other items, you could benefit from employing any of these 10 ALM Tools to help get products out the door – and monitor their impact afterward.
- If you have a lot of processes to manage, and as a mid-to-large enterprise you probably do, then Business Process Management Systems (BPMS) can help you keep them all organized and synchronized.
Other Enterprise Project Management Tools
Here are a few more that didn’t make the top list. If you need additional suggestions for handy enterprise project portfolio management tools, check these out.
- Sciforma – Measure against strategy, optimize performance, and adapt at the portfolio level with Portfolio Control and Analysis plus Idea Management.
- Oracle Primavera – Oracle Primavera Cloud is a planning solution that links upstream portfolio planning and downstream risk mitigation.
- Meisterplan – Meisterplan is an out-of-the-box solution that focuses on project portfolio management and resource management at the portfolio level.
- Mavenlink – Mavenlink provides real-time visibility through detailed Gantt chart, task lists and threaded communications that help you understand your most pressing needs.
- Planview PPM Pro – Planview PPM Pro software (formerly Innotas) provides the ability to collect, prioritize, and execute projects with a value-centric approach.
- Clarity PPM – Clarity PPM provides one consolidated view of each employee’s project queue and their schedule using telescoping and pinning features to organize.
- Bubble – Incorporating Agile, Waterfall, and other processes, Bubble is responsive to changing needs and has solutions for sectors with specific requirements.
- Hexagon PPM – Hexagon’s EcoSys platform consists of three products with integrated business processes to support portfolio, project, and contract management.
What Do You Think Of My List of Enterprise Work Management Software?
Have you tried out any program management software listed above? What do you think about these enterprise organization Project Management software reviews? Is there anything you would add to the list? Let us know in the comments below.