Screendragon vs. Kantata: Comparison & Expert Reviews For 2025
Screendragon adopts a strategic approach to work management, offering an end-to-end platform designed to streamline operations, enhance collaboration, and boost productivity for professional services organizations. Kantata (formerly Mavenlink) is also designed for services teams, with an emphasis on resource planning, financial management, and team collaboration.
While both Screendragon and Kantata are cloud-based, all-in-one work management tools that aim to enhance workflows, they differ in their core strengths: Screendragon is particularly well-suited for marketing and creative teams managing large-scale campaigns, while Kantata specializes in managing complex service delivery with a focus on financial insights and resource utilization.
In this article, we'll compare the tools and their features, pros and cons, pricing, and more to help you decide which project management software fits your needs best.
Screendragon vs. Kantata: An Overview
Screendragon
Kantata
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Screendragon vs. Kantata Pricing Comparison
| Screendragon | Kantata | |
|---|---|---|
| Free Trial | 7-day free trial | Free demo available |
| Pricing | Pricing upon request | Pricing upon request |
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Get Expert AdviceOpens new windowScreendragon pricing is subscription-based, tailored to each client’s specific requirements, and typically offered through custom quotes. Pricing may vary depending on the number of users, selected modules, and the complexity of implementation. Additional costs may apply for advanced features such as SSO, custom workflows, or premium customer support.
Kantata pricing also uses a custom-quote subscription model. Its pricing depends on factors like company size, number of users, and required modules. Additional fees can arise for advanced integrations, training, or enterprise-grade customization.
To choose the right tool for your team, it’s essential to review each vendor’s pricing structure carefully and consider how their feature sets align with your current and future operational needs. Requesting a custom quote or free trial can help you assess value and ensure the solution fits your budget and growth plans.
Screendragon vs. Kantata Feature Comparison
Screendragon’s project management tools support the execution of complex marketing campaigns by offering features like customizable workflows, task dependencies, real-time collaboration, digital asset management, proofing tools, and deadline tracking.
These tools are particularly effective for creative and marketing teams that need structured campaign planning and visibility across stakeholders.
Kantata’s resource management capabilities are designed for agencies handling multiple client projects. Its strengths include dynamic resource forecasting, profitability metrics, real-time utilization tracking, and capacity planning—all of which help agencies allocate resources efficiently and reduce project delays.
Both tools offer comprehensive project management features, including features for project planning, resource allocation, workflow management, workflow automation, time tracking, timesheets, expense tracking, invoicing, notifications, and real-time data analysis, as well as Kanban boards, timelines, and Gantt charts.
While Screendragon emphasizes workflow design and campaign execution, Kantata focuses on resource scheduling to optimize team workloads and operational efficiency. Each offers distinct advantages depending on whether your agency prioritizes structured workflows or real-time resource intelligence.
| Screendragon | Kantata | |
|---|---|---|
| API | ||
| Billing/Invoicing | ||
| Budgeting | ||
| CRM Integration | ||
| Calendar Management | ||
| Contact Management | ||
| Dashboards | ||
| Dependency Tracking | ||
| Document Management | ||
| Document Sharing | ||
| Expense Tracking | ||
| External Integrations | ||
| File Sharing | ||
| Forecasting | ||
| Gantt Charts | ||
| Inventory Tracking | ||
| Kanban Boards | ||
| Project Management | ||
| Resource Management | ||
| Status Notifications | ||
| Task Scheduling/Tracking | ||
| Time Management | ||
| Workflow Management |
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowScreendragon vs. Kantata Integrations
| Integration | Screendragon | Kantata |
| Salesforce | ✅ | ✅ |
| Microsoft Teams | ✅ | ✅ |
| Slack | ✅ | ✅ |
| HubSpot | ❌ | ✅ |
| Jira | ✅ | ✅ |
| Asana | ❌ | ✅ |
| Trello | ✅ | ❌ |
| QuickBooks | ❌ | ✅ |
| API | ✅ | ✅ |
| Zapier | ✅ | ✅ |
Screendragon integrates with Trello to improve task management by syncing boards and cards, which helps teams stay aligned on project goals during high-volume campaigns. Its Zapier support also allows further connectivity with popular tools such as Microsoft Teams, Slack, and Salesforce.
Kantata connects with HubSpot to help agencies streamline client communications and track sales opportunities within project workflows. It also integrates with QuickBooks and Asana to support both financial tracking and task management for services teams.
While Screendragon excels at internal tasks and workflow organization, Kantata extends functionality into CRM and finance ecosystems. Each tool reinforces a different phase of agency operations.
Screendragon vs. Kantata Security, Compliance & Reliability
| Factor | Screendragon | Kantata |
| Data Encryption | Uses AES-256 encryption for data at rest and TLS 1.2 for data in transit to align with industry standards for data protection. | Employs TLS 1.2 encryption for securing data in transit to ensure secure communication between clients and servers. |
| Regulatory Compliance | Compliant with GDPR to ensure adherence to European data protection regulations. | Holds SOC 2 Type II compliance, demonstrating adherence to high standards for data security and management. |
| Uptime Reliability | Offers a 99.9% uptime guarantee to minimize potential disruptions to your work. | Provides a 99.9% uptime SLA to ensure consistent access to the platform. |
| Access Control | Implements role-based access control (RBAC), allowing precise management of user permissions. | Features customizable access settings through Access Groups, which enables tailored permission configurations. |
Both Screendragon and Kantata offer strong security and compliance features. Screendragon's alignment with GDPR may be particularly beneficial for teams operating within the European Union, while Kantata's SOC 2 Type II compliance underscores its commitment to stringent data security standards.
To determine which tool best suits your agency’s security needs, review the regulatory requirements in your region and ensure that the vendor’s certifications align with those standards.
Screendragon vs. Kantata Ease of Use
| Factor | Screendragon | Kantata |
| User Interface | Offers a clean, intuitive interface with customizable dashboards and visual widgets that allow users to tailor the platform to their specific needs. | Provides a modern interface with drag-and-drop functionality for project management to facilitate easy navigation and task organization. |
| Onboarding Experience | Provides onboarding sessions for new users, advanced training for power users, and access to a dedicated support team to assist with implementation and ongoing use. | Offers step-by-step guides, a comprehensive help center, and a Training Center with eLearning courses and certifications to ease the onboarding process. |
| Setup Process | Requires minimal setup time, thanks to pre-built templates that allow teams to get started quickly. | Features a straightforward setup with easy integration options for existing tools, supported by scalable APIs and middleware platforms. |
| Support | Provides 24/7 customer support via chat, email, and phone to ensure assistance is available whenever needed. | Offers solid support, including live chat and a dedicated account manager, to help users navigate any challenges. |
Screendragon is known for its easy setup and responsive support, which help teams get started and resolve issues quickly. Kantata offers user-friendly project management tools, but it may take more time to adjust to because of its wide range of customization options.
Screendragon vs Kantata: Pros & Cons
Screendragon
- Comprehensive reporting for clear visibility into project progress
- Enhanced collaboration through integrated feedback and approval tools
- Dynamic forms to consolidate data entry and automate review workflows
- Customizable workflows that adapt to specific team processes
- Initial setup and onboarding requires time investment
- Potentially too complex for smaller teams with simpler needs
- Interface can be overwhelming for new users
Kantata
- The platform improves collaboration with real-time updates and visibility across projects.
- Resource planning features help you allocate team members effectively and avoid burnout.
- Kantata's task management is intuitive, making it easy for your team to keep projects on track.
- Reporting capabilities could be more customizable to fit diverse project needs.
- Advanced features might be overwhelming for smaller teams or those new to project management tools.
- Some users find the interface needs time to get used to, which may slow initial productivity.
Best Use Cases for Screendragon and Kantata
Screendragon
- Marketing Agencies Screendragon offers customizable workflows and client campaign management that empower marketing agencies to handle multiple projects and clients efficiently.
- Design Studios Design studios benefit from Screendragon’s streamlined feedback and approval tools, helping creative teams speed up reviews and enhance collaboration. Corporate Marketing Teams.
- Corporate Marketing Teams With insightful reporting and resource management, Screendragon enables corporate marketing teams to track project performance and optimize team capacity.
- Advertising Departments Advertising departments managing complex campaigns leverage Screendragon’s collaboration and approval systems to keep projects on track and aligned.
- Creative Project Managers Project managers use Screendragon’s timeline and budget tracking features to ensure creative projects deliver on time and within budget.
- Consulting Firms Consulting teams appreciate Screendragon’s flexible customization options to tailor workflows for diverse client needs and project types.
Kantata
- Consulting firms Kantata helps you manage multiple client engagements with its comprehensive project tracking and billing features.
- Marketing agencies It supports you with resource planning and time tracking, which are essential for managing creative projects effectively.
- IT services Kantata's detailed project financials and billing capabilities make it a strong choice for IT project management.
- Finance departments Kantata's billing and financial tracking features help you maintain oversight on project profitability.
- HR departments With its resource planning capabilities, Kantata helps you effectively manage and allocate your team’s workload.
Get free help from our project management software advisors to find your match.
Get Expert AdviceOpens new windowWho Should Use Screendragon, and Who Should Use Kantata?
In my opinion, Screendragon works best for marketing agencies and creative teams that need an intuitive, visual platform to manage complex campaigns. With its customizable dashboards, pre-built templates, and integrated proofing tools, it simplifies campaign planning and execution. If your team values a quick setup and responsive, 24/7 support, Screendragon is a strong choice.
On the other hand, I believe Kantata is well-suited for project managers in tech, consulting, or professional services who require advanced resource management and greater control over workflows. Its strengths in resource forecasting, time tracking, and client-facing integrations make it ideal for managing multiple concurrent projects and maintaining alignment with clients. If you need deep operational visibility and scalable coordination, Kantata could be the better fit.
Differences Between Screendragon and Kantata
| Screendragon | Kantata | |
|---|---|---|
| Automation | Provides workflow automation via templates, task routing, and approval chains designed for fast-paced creative operations | Supports customizable automation through task dependencies, approval flows, and time/expense rules, with deeper flexibility for service delivery pipelines. |
| Core Features | Excels in project and campaign management for marketing and creative operations, including asset proofing and approval workflows. | Specializes in resource planning, project financials, and client collaboration—ideal for tech, consulting, and professional services organizations. |
| Integrations | Integrates well with Trello, Salesforce, Slack, Microsoft Teams, and supports Zapier for additional apps. | Offers integrations with HubSpot, QuickBooks, Asana, and Salesforce, plus open API access and support for middleware platforms. |
| Pricing | Subscription-based with custom quotes; costs may vary based on modules, user count, and optional features. | Subscription-based with custom pricing; additional fees may apply for integrations, enterprise features, or advanced analytics. |
| User Interface | Offers customizable dashboards with visual widgets and intuitive navigation for campaign and workflow oversight. | Features a modern interface with drag-and-drop task management and dynamic project views. |
| Visit ScreendragonOpens new window | Visit KantataOpens new window |
Similarities Between Screendragon and Kantata
| Customizable Workflows | Screendragon and Kantata both support custom workflows, which enable teams to tailor task routing, approvals, and processes to match operational needs. |
|---|---|
| Data Security | Both solutions prioritize data security, using strong encryption to protect your information during transit and at rest. |
| Subscription Model | Both Screendragon and Kantata use custom-quoted subscription pricing, which allows flexibility to scale based on user count, features, and organizational growth. |
| Support | Both platforms offer strong support options. Screendragon provides 24/7 global support, while Kantata includes live chat, help center access, and account managers. |
| Uptime Reliability | Each platform provides a 99.9% uptime guarantee that ensures teams have reliable, continuous access to their work management tools. |
| Visit ScreendragonOpens new window Visit KantataOpens new window | |
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