18 Best AI Task Manager Software Reviewed in 2025
Best AI Task Manager Tools Shortlist
Here’s my shortlist of the best AI task manager tools:
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Juggling tasks for multiple projects and with multiple deadlines can be chaotic. You might find yourself spending more time organizing tasks than actually completing them. AI task managers offer a smarter way to handle your workload, prioritize tasks, automate repetitive actions, and keep your team on the same page.
In this article, I'll share my picks for the best AI task managers. Each recommendation is based on thorough research and testing. You'll get insights into their features, pros and cons, and how they can address your most pressing challenges.
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Compare Specs Side-by-Side
This comparison chart summarizes pricing details for each of my AI task manager software selections to help you find the best one for your budget and business needs.
| Tool | Best For | Trial Info | Price | ||
|---|---|---|---|---|---|
| 1 | Best for task prioritization | 30-day free trial | From $10.99/user/month (billed annually) + free plan available | Website | |
| 2 | Best for individual task scheduling | Free plan available | From $5/month (billed annually) | Website | |
| 3 | Best for app integration | Free plan available | From $19.99/month (billed annually) | Website | |
| 4 | Best for simple task management | Free demo available | Pricing upon request | Website | |
| 5 | Best for voice-activated tasks | Free demo available | From $153.60/year (billed annually) | Website | |
| 6 | Best for automated scheduling | 7-day free trial | From $19/user/month (billed annually) | Website | |
| 7 | Best for customizable tasks | 14-day free trial + free plan available | From $7/user/month | Website | |
| 8 | Best for visual project management | 14-day free trial + free plan available | From $8/user/month (billed annually) | Website | |
| 9 | Best for team collaboration | 14-day free trial | From $7.25/user/month (billed annually) | Website | |
| 10 | Best for personal productivity | 30-day free trial | From $4/user/month (billed annually) + free plan available | Website |
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Smartsheet
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.4 -
Wrike
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.2 -
monday.com
Visit WebsiteThis is an aggregated rating for this tool including ratings from Crozdesk users and ratings from other sites.4.6
Best AI Task Manager Reviews
Below are detailed summaries of the best AI task manager software that made it onto my shortlist. Get a detailed look at the key features, pros & cons, integrations, and ideal use cases of each tool to help you find the right fit.
Asana is a project management tool for teams that need to organize and prioritize tasks efficiently. It helps you plan, track, and manage work across multiple projects and improve clarity and team collaboration.
Why I picked Asana: Asana helps teams prioritize tasks with a clear, intuitive interface. You can set priorities and deadlines to keep everyone focused. The task dependencies feature highlights which tasks must be completed first so you can avoid bottlenecks.
Standout features & integrations:
Features include a timeline view that provides a visual representation of project schedules and the workload management tool lets you balance team resources effectively.
Integrations include Slack, Google Drive, Microsoft Teams, Dropbox, Salesforce, Trello, Zoom, GitHub, Evernote, and Zapier.
Pros and cons
Pros:
- Team workload management
- Task dependencies management
- Visual project timeline
Cons:
- Limited offline capabilities
- Requires setup and configuration
Trevor AI is a task management tool built for individuals looking to organize their daily tasks more efficiently. It supports personal productivity with features that help you schedule, prioritize, and manage tasks.
Why I picked Trevor AI: Trevor AI helps manage your daily schedule with real-time updates and drag-and-drop functionality. Its AI-driven suggestions adapt to your preferences to make it easier to prioritize tasks. The Focus Mode feature supports deep work with time-blocking, and personalized insights help improve your daily planning experience.
Standout features & integrations:
Features include task organization in a centralized hub, real-time scheduling, and daily analysis and suggestions that help refine your planning abilities and make task management more effective.
Integrations include Todoist, Google Calendar, Microsoft To Do, and Google Tasks.
Pros and cons
Pros:
- Personalized AI suggestions
- Strong focus on user privacy
- Intuitive interface
Cons:
- No team collaboration features
- Pro plan required for advanced features
Zapier is an automation tool for individuals and teams looking to connect apps and automate workflows. It saves you time by handling repetitive tasks for you—no coding required.
Why I picked Zapier: Zapier simplifies workflow automation across multiple apps. It lets you create custom workflows, called Zaps, to automate tasks between tools. With a large library of supported apps, teams can automate almost any process. You don’t need technical skills to use it, which makes it a practical way to boost productivity.
Standout features & integrations:
Features include a straightforward interface for creating and managing Zaps and a task history feature that lets you track and manage past automation actions.
Integrations include Google Sheets, Slack, Mailchimp, Trello, Gmail, Google Drive, Asana, Dropbox, HubSpot, and Salesforce.
Pros and cons
Pros:
- Multi-step automation
- No coding skills needed
- Extensive app library
Cons:
- Advanced features need higher plans
- Can be complex for beginners
Taskaid is a task management tool designed for individuals who want simple, effective task organization. It’s ideal for users looking to boost productivity without unnecessary complexity.
Why I picked Taskaid: Taskaid’s intuitive interface makes it easy to create and track tasks with ease. The platform sticks to a few core features to avoid overwhelming you with unnecessary options. Its user-friendly design supports immediate productivity without a steep learning curve.
Standout features & integrations:
Features include customizable task views that allow you to prioritize tasks effectively and a reminder feature to help you stay on top of deadlines and commitments.
Integrations include Google Calendar, Microsoft Outlook, Trello, Slack, Asana, Zoom, Dropbox, Evernote, Zapier, and Microsoft Teams.
Pros and cons
Pros:
- Strong focus on data privacy
- High-quality user experience
- Simple task creation process
Cons:
- Limited advanced features
- No free plan available
EchoPal is a voice-powered task management app designed for individuals and professionals who prefer hands-free task handling. It boosts productivity by using natural language processing and helping you automate workflows and centralize task management.
Why I picked EchoPal: EchoPal allows for hands-free task creation using voice commands and suggests tasks based on your habits through predictive actions. Its productivity analytics provide insights into your task patterns to help you stay organized and on track.
Standout features & integrations:
Features include an intuitive interface that ensures smooth navigation and background processing to keep your tasks updated without interrupting your workflow.
Integrations include Slack, Jira, Trello, Asana, Microsoft Teams, Google Calendar, Evernote, Todoist, Notion, and Zapier.
Pros and cons
Pros:
- High ease of use
- Predictive task suggestions
- Efficient voice command functionality
Cons:
- Requires internet for full functionality
- Limited voice commands in basic plan
Motion is a task management and scheduling tool for professionals who want to automate their daily schedules. It helps manage tasks, meetings, and projects by automatically organizing time based on priorities.
Why I picked Motion: Motion uses AI-driven scheduling to automatically rearrange your calendar based on task priorities and deadlines, so you can stay productive throughout the day. This keeps you on track without the need for constant manual adjustments.
Standout features & integrations:
Features include time-blocking features for allocating specific periods for tasks, and detailed analytics to help you understand how your time is spent and where improvements can be made.
Integrations include Google Calendar, Microsoft Outlook, Slack, Zoom, Trello, Asana, Todoist, Evernote, Dropbox, and Salesforce.
Pros and cons
Pros:
- Improves focus with time-blocking
- Provides detailed time analytics
- Adapts to changing schedules
Cons:
- Limited customization options
- Can be complex to set up
ClickUp is a project management tool built for teams and individuals who need a flexible, customizable platform to manage tasks and projects. It helps you organize workflows and track progress, and it supports efficient collaboration.
Why I picked ClickUp: ClickUp provides extensive customization options so you can tailor the platform to your specific needs. Task views and custom fields can be adjusted to let you manage projects in your preferred way. Automation features reduce manual work by handling repetitive tasks, while a wide range of integrations support diverse workflows.
Standout features & integrations:
Features include a customizable task management system that lets you create and adjust tasks to suit your needs, as well as a range of templates that save time when setting up new projects.
Integrations include Slack, Google Drive, Trello, Zoom, Microsoft Teams, Dropbox, Outlook, GitHub, Zendesk, and Salesforce.
Pros and cons
Pros:
- Suitable for various industries
- Strong automation features
- Extensive template library
Cons:
- Limited offline functionality
- Requires setup and configuration time
monday.com is a work operating system built for teams that prefer a visual approach to project management. It helps you plan, track, and manage tasks using customizable boards and timelines.
Why I picked monday.com: monday.com is designed for teams that want to organize work visually. Customizable boards let you build workflows tailored to your team's needs, while the visual timeline offers a clear view of project progress and potential issues.
Standout features & integrations:
Features include automation tools that allow you to streamline repetitive tasks and improve team productivity.
Integrations include Slack, Microsoft Teams, Google Drive, Dropbox, Zoom, Salesforce, Trello, Outlook, Zapier, and Shopify.
Pros and cons
Pros:
- Strong automation capabilities
- Customizable workflows
- Highly visual project management
Cons:
- Some features locked to higher plans
- Learning curve for new users
Slack is a communication platform that helps teams collaborate effectively. It supports real-time messaging and file sharing to improve team communication and coordination.
Why I picked Slack: Slack allows teams to create dedicated channels for each project to keep conversations organized and on-topic. Its powerful search feature makes it easy to find past messages and files. It also supports numerous integrations so you can centralize your workflows and improve team productivity.
Standout features & integrations:
Features include customizable notifications so you can stay informed without being overwhelmed. The platform supports file sharing with drag-and-drop functionality, as well as threaded conversations to keep discussions organized and on-topic.
Integrations include Google Drive, Salesforce, Trello, Zoom, Dropbox, Microsoft Teams, Asana, GitHub, Zendesk, and Outlook.
Pros and cons
Pros:
- Efficient file sharing options
- Customizable notification settings
- High scalability for growing teams
Cons:
- Limited file storage in free plan
- Constant notifications can be distracting
Todoist is a task management app built for individuals looking to boost personal productivity and manage daily tasks efficiently. It helps you organize tasks, set priorities, and track goals with a simple, intuitive interface.
Why I picked Todoist: Todoist includes features for task prioritization to help you organize tasks. Its Karma system gamifies productivity and encourages consistent task completion. With an intuitive design, Todoist makes it easy to get started and stay focused.
Standout features & integrations:
Features include project templates that will save you time when managing recurring tasks and projects, as well as natural language processing that lets you add tasks quickly and efficiently.
Integrations include Google Calendar, Slack, Dropbox, Microsoft Teams, Zapier, Amazon Alexa, Gmail, Trello, Evernote, and Outlook.
Pros and cons
Pros:
- Natural language task input
- Flexible project templates
- Gamified task completion
Cons:
- Customization options are basic
- Limited advanced features
Other AI Task Manager Software Tools
Here are some additional AI task manager options that didn’t make it onto my shortlist, but are still worth checking out:
- Hive
For project tracking
- Notion
For an all-in-one workspace
- Any.do
For task reminders
- Twos
For note-taking tasks
- Easy Redmine
For project templates
- AutoGPT
For autonomous task execution
- TaskBuddyAI
For AI-driven task suggestions
- DeskSense
For desktop task management
Related Reviews
If you still haven’t found what you’re looking for here, check out these other tools that we’ve tested and evaluated:
AI Task Manager Tools Selection Criteria
When selecting the best AI task manager to include in this list, I considered common buyer needs and pain points like task automation and prioritization. I also used the following framework to keep my evaluation structured and fair:
Core Functionality (25% of total score)
To be considered for inclusion in this list, each solution had to fulfill these common use cases:
- Task creation and management
- Deadline tracking
- Task prioritization
- Collaboration tools
- Progress tracking
Additional Standout Features (25% of total score)
To help further narrow down the competition, I also looked for unique features, such as:
- AI-driven task suggestions
- Voice command functionality
- Custom automation workflows
- Real-time collaboration
- Advanced analytics and reporting
Usability (10% of total score)
To get a sense of the usability of each system, I considered the following for each tool:
- Intuitive interface design
- Easy navigation
- Minimal learning curve
- Customization options
- Accessibility on multiple devices
Onboarding (10% of total score)
To evaluate the onboarding experience for each platform, I considered whether each tool had the following available:
- Training videos
- Interactive product tours
- Pre-built templates
- Webinars
- Responsive chatbots
Customer Support (10% of total score)
To assess each software provider’s customer support services, I considered whether each tool offered the following:
- 24/7 support availability
- Live chat options
- Comprehensive help center
- Email support response time
- Dedicated account managers
Value For Money (10% of total score)
To evaluate the value for money of each platform, I considered whether each tool had:
- Competitive pricing
- Strong features offered in free plan
- Discounts for annual billing
- Strong balance of cost versus features provided
- Transparent pricing model
Customer Reviews (10% of total score)
To get a sense of overall customer satisfaction, I considered the following when reading customer reviews:
- Overall satisfaction rating
- Commonly reported pros and cons
- Feedback on feature effectiveness
- Customer service experience
- Ease of integration with other tools
How to Choose an AI Task Manager Tool
It’s easy to get bogged down in long feature lists and complex pricing structures. To help you stay focused as you work through your unique software selection process, here’s a checklist of factors to keep in mind:
| Factor | What to Consider |
|---|---|
| Scalability | Make sure the tool can grow with your team. Look for features that support larger teams and more complex workflows as your needs evolve. |
| Integrations | Check if the tool integrates with apps you already use like Slack, Google Workspace, or Salesforce, to streamline your workflows without switching platforms. |
| Customizability | Look for options to tailor workflows and interfaces to fit your team’s unique needs in order to improve efficiency and productivity. |
| Ease of Use | Evaluate the user interface and navigation. A tool that’s easy to use will help your team adopt it quickly without extensive training. |
| Budget | Consider the cost relative to the features offered. Make sure the pricing fits within your budget and assess if annual billing offers savings. |
| Security Safeguards | Check whether the tool offers security features, such as data encryption and compliance with industry standards, to protect your sensitive information. |
| Supports Options | Look for comprehensive support like 24/7 chat, email, and community forums to assist your team's needs. |
| Feature Set | Identify features that align with your project management needs and make sure the tool covers your fundamental requirements. |
Trends in AI Task Manager Software
In my research, I sourced countless product updates, press releases, and release logs from different AI task manager vendors. Here are some of the emerging trends I’m keeping an eye on:
- Voice command integration: More tools are adding voice command capabilities to let users manage tasks hands-free. This caters to busy professionals who need to update tasks quickly without manual input.
- Personalized user experiences: AI is being used to tailor interfaces and features based on user behavior and make the tools more intuitive. Personalized dashboards and adaptive task suggestions are becoming more common.
- Remote collaboration improvements: As remote work becomes more prevalent, AI task managers are adding features to support virtual team collaboration, such as virtual whiteboards and improved video conferencing tools.
What Is an AI Task Manager?
An AI task manager is a software tool that uses artificial intelligence to help manage, prioritize, and automate tasks. It’s commonly used by project managers, team leaders, and freelancers to boost productivity and stay organized.
Features like task automation, AI-generated insights, and personalized recommendations help you optimize your workflows, support collaboration, and adapt to individual work styles. These tools save time and make task management more efficient.
Features of AI Task Manager Software
When selecting an AI task manager, keep an eye out for the following key features:
- Task automation: Automates repetitive tasks to save time and reduce manual effort. These features are often shared with task automation software, making AI task managers valuable for both task execution and workflow streamlining.
- AI-powered insights: Analyzes data to provide productivity insights and identify inefficiencies.
- Voice command integration: Allows hands-free task management through voice inputs.
- Customizable workflows: Lets you tailor task management processes to suit your team's needs.
- Personalized user experiences: Offers interfaces and features based on user behavior for a more intuitive experience.
- Time-blocking capabilities: Helps allocate specific periods for tasks to improve focus and productivity.
- Visual timelines: Provides a clear overview of project progress and deadlines.
- Task prioritization: Makes sure important tasks are highlighted and completed first.
- Collaboration tools: Facilitates communication and cooperation among team members.
- Security safeguards: Protects sensitive information with data encryption and compliance standards.
Benefits of AI Task Manager Tools
Implementing an AI task manager tool provides several benefits for your team and your business. Here are a few you can look forward to:
- Increased productivity: Task automation and prioritization help your team focus on high-impact activities.
- Improved collaboration: Collaboration tools facilitate communication and keep everyone aligned and informed.
- Better time management: Time-blocking capabilities help allocate time effectively and reduce distractions.
- Data-driven decisions: AI-powered insights provide valuable data and help you make informed decisions.
- Adaptable workflows: Customizable workflows allow you to tailor processes to fit your team's specific needs.
- Improved user experience: Personalized interfaces and features make it easier for team members to navigate and use the tool efficiently.
- Secure data handling: Security safeguards protect your sensitive information and provide peace of mind.
Costs and Pricing of AI Task Manager Software
The table below summarizes common plans, their average prices, and typical features included in AI task manager solutions:
| Plan Type | Average Price | Common Features |
|---|---|---|
| Free Plan | $0 | Basic task management, limited integrations, and basic collaboration tools. |
| Personal Plan | $5 - $15/user/month | Task prioritization, customizable workflows, and basic analytics. |
| Business Plan | $20 - 40/user/month | Advanced automation, better collaboration features, and personalized user experiences |
| Enterprise Plan | $50 - $100/user/month | Comprehensive security safeguards, dedicated support, and extensive customization options. |
AI Task Manager FAQs
Here are the answers to some common questions about AI task manager tools:
Can AI help me prioritize tasks?
Yes, AI-based task managers can help you organize and prioritize tasks by analyzing deadlines, importance, and your work habits. They review your task list and recommend which tasks to tackle first, so you can manage your time more efficiently and complete high-priority items on time.
How secure are AI task managers?
AI task managers typically offer strong security features like data encryption and compliance with industry standards to protect your information. Choose a tool that prioritizes security, especially if you’re handling sensitive data. Always review a tool’s security policies before committing.
How do AI task managers integrate with other tools?
Most AI task managers integrate seamlessly with other productivity tools like Slack, Google Workspace, and Trello. This allows you to manage all your tasks and communications in one place, which boosts efficiency and reduces the need to switch between apps.
What is the learning curve for AI task managers?
The learning curve varies depending on the complexity of the tool and your team’s familiarity with similar software. Many AI task managers offer intuitive interfaces and tutorials to help you get started quickly. Look for tools with comprehensive onboarding resources to ease the transition.
Can AI task managers adapt to changing schedules?
Yes, many AI task managers use algorithms to adjust your schedule dynamically. They can reschedule tasks automatically based on new priorities or unexpected changes to keep your workflow efficient. This adaptability is a key benefit of using AI-driven tools.
What are the costs associated with AI task managers?
Costs can vary widely based on features, team size, and subscription plans. Many tools offer free plans with basic features, while more advanced capabilities are available in paid plans. It’s important to assess your team’s needs and budget to find the right balance.
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