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Best Project Management Software With Email Integration Shortlist

Here's my pick of the 10 best software from the 20 tools reviewed.

Project management software with email integration can significantly impact your work life on a day-to-day basis, so I understand the challenges you face in selecting the right one. You're looking for a way to streamline communication and keep your project tasks aligned, but the choice can be overwhelming. I'm here to simplify that decision for you. Drawing from my extensive experience managing digital projects and using a variety of project management tools, I can guide you to the best options out there. Trust me to help you find the solution that will address your project management needs effectively.

Why Trust Our Project Management Software Reviews

We’ve been testing and reviewing project management software since 2012. As project managers ourselves, we know how critical and difficult it is to make the right decision when selecting software. 

We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our review methodology.

Best Project Management Software with Email Integration Summary

Tools Price
Nifty From $39/user/month (min 5 seats)
Freedcamp From $1.49/user/month (billed annually)
Teamwork.com From $10/user/month (billed annually)
ProofHub From $45/month (flat rate for unlimited users)
Podio From $11.20/user/month
Redmine Pricing upon request
Kanbanize From $158/month (billed annually)
Bitrix24 From $61/user/month (billed annually)
Notion From $8/user/month (billed annually)
GanttPRO From $7.99/user/month (billed annually)
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How to Choose a Project Management Software with Email Integration

As you work through your own unique software selection process, keep the following points in mind:

  • Integration Capabilities: Ensure that the project management software can integrate with your current email system. This integration should facilitate communication within project teams and with external stakeholders without leaving the platform. For instance, if your organization uses Microsoft Outlook, the software should be able to connect with it to sync emails, contacts, and calendars, aiding communication.
  • User Experience: The software should offer a user-friendly interface that simplifies email management within the context of project tasks. A good user experience means that team members can quickly learn and use the email features without extensive training. For example, the ability to convert emails directly into tasks or tickets can be a significant time-saver for teams that receive actionable items through email.
  • Customization and Automation: Look for software that allows you to customize email workflows and automate routine email-related tasks. This could include automated notifications, reminders, or updates sent to project team members or stakeholders based on project activity. Customization can address the need for specific reporting structures or communication protocols within different industries or departments.
  • Collaboration Efficiency: The software should enhance collaboration by making it easy to share email communications within the context of project workspaces. This is particularly useful in scenarios where project information is frequently exchanged via email and needs to be accessible to all relevant team members. For example, a design team could benefit from a system that allows them to attach email threads to specific design tasks or projects.
  • Security and Compliance: Ensure that the project management software adheres to industry-standard security protocols, especially when handling email communications. This is crucial for industries that handle sensitive information, such as healthcare or finance, where data breaches can have serious consequences. The software should offer encryption, access controls, and the ability to comply with regulations like GDPR or HIPAA.

By focusing on these areas, software buyers can select a solution that not only improves their project management efficiency, but also enhances communication and collaboration across their organization.

Best Project Management Software with Email Integration Reviews

Discover the top project management tools that offer robust email integration capabilities. My analysis includes detailed reviews of each software, highlighting their strengths, weaknesses, and ideal scenarios for use.

Best for project management unification

  • 14-day free trial
  • From $39/user/month (min 5 seats)
Visit Website
Rating: 4.7/5

Nifty is best for project management unification because it offers a comprehensive suite of features that facilitate collaboration and progress tracking across all stages of a project, all within a single platform.

Why I Picked Nifty:

I chose Nifty for this list because it stands out as a holistic solution for project management, offering a unified space for all project-related activities. Its ability to combine discussions, roadmaps, tasks, and documentation in one place differentiates it from other project management software. I believe Nifty is best for project management unification due to its integrated approach that aligns teams and goals, streamlining processes and reducing the need for multiple tools.

Standout features & integrations:

Nifty's key features include discussions, roadmaps (Gantt Chart), goals, tasks, forms, docs & files, time tracking, and reporting. These features are designed to enhance team collaboration and provide a high level of detail for managing daily work. Nifty integrates natively with Google Docs and offers a variety of views such as Kanban, List, Timeline, Calendar, and Swimlane to accommodate different project management styles.

Nifty integrates with a range of tools, including Asana, Basecamp, ClickUp, Jira, Trello, and Wrike. It also allows for the import of .CSV and Excel sheets, ensuring transition and data synchronization.

Pros and cons

Pros:

  • Positive reviews for design and performance
  • Flexible views and integrations for various management styles
  • Comprehensive suite of project management features

Cons:

  • Limited information on the website regarding the minimum number of seats or setup fees
  • May have a learning curve for new users due to its extensive features
  • Higher starting price point compared to some competitors

Best for unlimited storage

  • 14-day free trial
  • From $1.49/user/month (billed annually)
Visit Website
Rating: 4.5/5

Freedcamp is a project management platform that offers unlimited file storage across all its plans, ensuring that teams can manage their projects without worrying about running out of space.

Why I Picked Freedcamp:

I chose Freedcamp for the list because it offers a robust set of features that cater to various project management needs while also providing unlimited storage, which is a significant advantage for teams with extensive file management requirements. I believe Freedcamp is best for unlimited storage because it removes the constraints on file space, allowing teams to focus on their work without the overhead of managing storage limits.

Standout features & integrations:

Freedcamp's key features include task management, time tracking, milestones, discussions, and an issue tracker. It also has a built-in calendar and file management system with unlimited storage, which is particularly useful for teams that handle large volumes of documents and media files.

Freedcamp integrates natively with Google Drive, Dropbox, OneDrive, Zapier, Google Calendar, Outlook, Slack, and supports email integration, allowing users to create tasks and discussions directly via email.

Pros and cons

Pros:

  • Wide range of integrations
  • A generous free tier with essential features
  • Unlimited storage on all plans

Cons:

  • Some integrations are only available on higher-tier plans
  • Annual billing required for the best rates

Best for client work management

  • 30-day free trial
  • From $10/user/month (billed annually)
Visit Website
Rating: 4.4/5

Teamwork is a project management platform tailored for client work management across various industries. It's recognized for its comprehensive suite of features that streamline project planning, resource allocation, and collaboration.

Why I Picked Teamwork:

I chose Teamwork for its robust set of features that specifically cater to the needs of client-focused teams. Its ability to manage multiple aspects of client work, from project planning to time tracking, sets it apart from other project management tools. I believe Teamwork is best for client work management because it provides a centralized platform for managing all client-related activities, ensuring that every task, timeline, and billable minute is accounted for efficiently.

Standout features & integrations:

Teamwork's standout features include time tracking, resource management, milestone setting, and task customization, which are essential for managing client projects effectively. It also offers various views such as lists, kanban boards, tables, and Gantt charts to suit different user preferences. 

Teamwork integrates natively with Slack, Zapier, MS Teams, Google Drive, QuickBooks, HubSpot, and other tools, making it a versatile platform for integrating with existing workflows.

Pros and cons

Pros:

  • Integrates with a wide range of tools
  • Customizable for various client services businesses
  • Comprehensive project management features

Cons:

  • Limited storage on the free plan
  • Minimum user requirement for paid plans

Best for unified project planning

  • 14-day free trial
  • From $45/month (flat rate for unlimited users)
Visit Website
Rating: 4.3/5

ProofHub stands out as the best for unified project planning because it centralizes all project aspects, enabling teams to plan, execute, track, and manage projects from start to finish in one place.

Why I Picked ProofHub:

I chose ProofHub for the list because of its robust set of features that cater to various teams and workflows, making it a versatile tool for project management. Its ability to bring together tasks, discussions, Gantt charts, and time tracking under one roof makes it a unified solution for planning and executing projects. I believe ProofHub is best for unified project planning because it provides a single source of truth for all project-related information, which is crucial for maintaining project coherence and ensuring that all team members are on the same page.

Standout features & integrations:

ProofHub's most important features include task management with boards and table views, Gantt charts for setting dependencies and tracking deadlines, and collaboration tools like discussions, chat, and proofing. These features are designed to streamline project planning and execution, enhance communication among team members, and improve overall productivity.

ProofHub integrates natively with several tools, including Dropbox, Google Drive, Box, OneDrive, and it also offers API access for custom integrations. The software's email integration allows users to become part of discussions, add tasks, and upload files without logging into their ProofHub account.

Pros and cons

Pros:

  • Wide range of integrations and collaboration tools
  • Flat pricing with no per-user fee
  • Unified project planning and execution

Cons:

  • May not be suitable for very large enterprises with needs beyond the Ultimate Control plan
  • Limited to 40 projects in the Essential plan

Best for customizable solutions

  • Free plan for up to five employees
  • From $11.20/user/month
Visit Website
Rating: 4.2/5

Podio is a versatile project management software that integrates customizable workflows, team communication, and data management in one user-friendly platform.

Why I Picked Podio:

I chose Podio for the list because it excels in offering customizable solutions that cater to the unique needs of different teams and projects. I believe Podio is best for customizable solutions due to its ability to be tailored extensively, providing a personalized approach to project management that can align with any workflow.

Standout features & integrations:

Podio's standout features include task management, automated workflows, and data visualization, which are all highly customizable. 

Podio integrates natively with tools such as Google Drive, Dropbox, Evernote, Zendesk, FreshBooks, Campaign Monitor, GoToMeeting, and more, facilitating a connected and efficient work environment.

Pros and cons

Pros:

  • Free plan for small teams
  • Comprehensive email integration
  • Customizable workflows and apps
  • Free plan for small teams
  • Comprehensive email integration
  • Customizable workflows and apps

Cons:

  • Annual billing may not suit all budgets
  • May require technical skill for complex customizations
  • Annual billing may not suit all budgets
  • May require technical skill for complex customizations

Best for open-source flexibility

  • Free plan available
  • Pricing upon request

Redmine is a flexible project management web application that is best for its open-source flexibility. It allows for extensive customization and adaptation to various project management needs without the constraints of proprietary software.

Why I Picked Redmine:

I chose Redmine for this list because of its robust open-source nature, which provides a level of flexibility and customization that is unparalleled by many proprietary tools. Its ability to adapt to a wide range of project management requirements makes it a standout choice. I believe Redmine is best for open-source flexibility because it empowers teams to tailor the tool to their specific workflows and processes, thanks to its extensive plugin ecosystem and customizable features.

Standout features & integrations:

Redmine's most important features include its support for multiple projects, flexible role-based access control, a comprehensive issue tracking system, Gantt chart and calendar, time tracking, and custom fields. It also offers SCM integration with systems like Subversion, CVS, Git, Mercurial, and Bazaar, and supports issue creation via email.

Redmine integrates natively with a variety of tools, although a specific list of 10 tools is not provided on the website. As an open-source platform, it can be extended with plugins to integrate with many other tools as needed by the user community.

Pros and cons

Pros:

  • Offers a variety of project management features such as issue tracking and time tracking
  • Supports multiple projects and subprojects
  • Highly customizable and flexible

Cons:

  • The user interface may not be as modern or intuitive as some commercial alternatives
  • May require technical expertise to set up and customize

Best for enterprise agility

  • From $158/month (billed annually)

Kanbanize is best for enterprise agility because it offers a flexible software platform focused on outcomes-driven enterprise agility. It provides a suite of features that support scalable workflow flexibility, allowing organizations to set up their processes to align with company goals and turn strategy into revenue.

Why I Picked Kanbanize:

I chose Kanbanize for the list because of its comprehensive approach to project management, which emphasizes the importance of aligning strategy with execution. Its focus on enterprise agility makes it a standout choice for organizations looking to adapt quickly to changes and achieve outcomes at scale. I believe Kanbanize is best for enterprise agility due to its ability to manage project portfolios across all value streams and its commitment to delivering a flexible and agile project management experience.

Standout features & integrations:

Kanbanize offers a robust set of features including customizable workflows, management dashboards, and workflow analytics. It supports limiting work in progress to reduce multitasking and bottlenecks, ensuring a steady flow of work. The platform also provides email integration, allowing users to create and update cards via email, enhancing communication and collaboration.

Kanbanize integrates natively with several tools to enhance its functionality, supporting a variety of workflows and processes. Some of the key integrations include GitHub, GitLab, Bitbucket, JIRA, Trello, Zapier, Google Drive, Dropbox, Slack, and Microsoft Teams.

Pros and cons

Pros:

  • Email integration for improved communication
  • Comprehensive suite of project management features
  • Focus on enterprise agility and scalable workflows

Cons:

  • Detailed list of native integrations not provided in the data
  • Pricing may be higher compared to some competitors

Best for business tool integration

  • From $61/user/month (billed annually)

Bitrix24 stands out as the best for business tool integration due to its extensive set of features that allow for connectivity with a variety of business applications, enhancing workflow automation and data synchronization across different platforms.

Why I Picked Bitrix24:

I chose Bitrix24 for this list because it offers a robust suite of tools that cater to various aspects of project management, CRM, and team collaboration. Its ability to integrate with a multitude of business tools makes it a versatile choice for organizations looking to centralize their operations. I believe Bitrix24 is best for business tool integration because it not only provides a wide array of native integrations but also supports API connectivity, allowing for custom integrations tailored to specific business needs.

Standout features & integrations:

Bitrix24's standout features include task and project management tools such as Kanban boards, Gantt charts, and time tracking. It also offers customer relationship management, document management, and employee engagement tools. 

Bitrix24 integrates natively with several tools to enhance its functionality. These integrations include popular services such as Google Drive, Microsoft Office 365, Dropbox, Mailchimp, Xero, QuickBooks, Zapier, Slack, Zoom, and Stripe.

Pros and cons

Pros:

  • AI-powered assistant for enhanced task management
  • Extensive integration capabilities with other business tools
  • Comprehensive project management features

Cons:

  • The abundance of features might be overwhelming for small projects
  • Some users may find the interface complicated
  • Can be complex to set up for new users

Best for notes and documentation

  • Freemium version available
  • From $8/user/month (billed annually)

Notion is a versatile workspace that combines note-taking, task management, and database functionality. It allows users to create custom layouts to suit their workflow. The platform supports collaboration, making it ideal for both individual and team use.

Why I Picked Notion:

I chose Notion for its comprehensive approach to project management, which emphasizes notes and documentation. Its ability to centralize knowledge and create flexible workflows makes it stand out from other project management tools. I believe Notion is best for notes and documentation because it provides a versatile platform where teams can create, share, and manage all their work in one place, with a strong focus on keeping detailed records and documentation.

Standout features & integrations:

Notion's standout features include its infinitely configurable setup, allowing teams to view projects as timelines, tables, or calendars. It also offers automation for team workflows and the ability to filter and sort information to suit specific project needs. 

Notion integrates natively with tools such as Figma, Slack, GitHub, Amplitude, Jira, and others, creating a cohesive environment for project management.

Pros and cons

Pros:

  • AI-assisted project documentation
  • Extensive integration options
  • Highly customizable workflows

Cons:

  • AI add-on incurs additional costs
  • Limited block trial for teams on the Free plan

Best for Gantt chart planning

  • 14-day free trial
  • From $7.99/user/month (billed annually)
Visit Website
Rating: 4.8/5

GanttPRO is an online project management tool that leverages Gantt charts for effective planning and tracking.

Why I Picked GanttPRO:

I chose GanttPRO for its robust Gantt chart planning capabilities, which are essential for visualizing project timelines and dependencies. Its intuitive interface and powerful features make it stand out from other project management tools. I believe GanttPRO is best for Gantt chart planning because it provides users with detailed views of project schedules, allowing for meticulous planning and progress tracking.

Standout features & integrations:

GanttPRO offers a comprehensive set of features including task management, collaboration, resource management, and budget tracking. It also supports ready-made professional templates and a mobile app for on-the-go project management. 

GanttPRO integrates natively with Slack, Google Drive, Jira Cloud, OneDrive, Microsoft Project, Microsoft Teams, and Microsoft Excel. Additionally, it offers an open API for custom integrations.

Pros and cons

Pros:

  • User-friendly interface with professional templates
  • Wide range of integrations with popular tools
  • Comprehensive Gantt chart features

Cons:

  • Limited information on email integration specifics
  • Pricing is based on annual billing with a minimum user requirement

Other Project Management Software With Email Integration

Below is a list of additional project management software with email integration that we shortlisted, but did not make it to the top list. Definitely worth checking them out.

  1. Celoxis

    Best for project analytics

  2. Jira

    Best for team tracking and planning

  3. Smartsheet

    Best for spreadsheet-like interface

  4. Wrike

    Best for scalable project tracking

  5. monday.com

    Best for visual project planning

  6. Adobe Workfront

    Best for enterprise work management

  7. VivifyScrum

    Best for agile teams seeking simplicity

  8. Scoro

    Best for real-time KPI dashboard

  9. Asana

    Best for workflow customization

  10. ClickUp

    Best for one app to replace them all

Selection Criteria For Project Management Software With Email Integration

Selecting project management software with email integration requires a careful examination of each tool's functionality and how it aligns with specific critical use cases. Through personal trials and extensive research, I have identified key criteria that are essential for this category of software, ensuring that the software serves its intended purpose effectively.

Core Functionality: 25% of Total Weighting Score

  • Task assignment and tracking
  • Project scheduling and deadline reminders
  • Resource allocation and management
  • File sharing and document collaboration
  • Progress reporting and status updates

Additional Standout Features: 25% of Total Weighting Score

  • Innovative dashboard customization options for a tailored overview
  • Advanced analytics and reporting tools for deeper insights
  • Unique communication features, such as in-app messaging systems
  • Integration with a wide range of third-party applications
  • Mobile app availability with full feature access for on-the-go management

Usability: 10% of Total Weighting Score

  • Intuitive navigation and user interface
  • Clear and responsive design elements
  • Balance between comprehensive features and simplicity
  • Drag-and-drop functionality for ease of task management

Onboarding: 10% of Total Weighting Score

  • Availability of step-by-step guides and tutorials
  • Pre-designed project templates for quick setup
  • Interactive product tours to familiarize users with features
  • Access to customer service through multiple channels during setup

Customer Support: 10% of Total Weighting Score

  • Responsiveness and availability of support teams
  • Variety of support channels (email, phone, live chat)
  • Access to a knowledge base or FAQ for self-service
  • Quality of technical assistance provided

Value For Money: 10% of Total Weighting Score

  • Transparent pricing models
  • Comparison of feature sets against cost
  • Flexibility of subscription plans
  • Free trials or demos to assess value before purchase

Customer Reviews: 10% of Total Weighting Score

  • Consistency of positive feedback across various user segments
  • Specific praises or criticisms that align with known product features
  • Trends in user satisfaction over time
  • Responsiveness of the company to user feedback and reviews

Here are some current and interesting trends I'm noticing in project management software with email integration technology. 

  • Automation and AI Integration: Automation and artificial intelligence are becoming integral to project management software. These technologies streamline repetitive tasks and enhance decision-making, making them crucial for efficiency.
  • Impact of AI on Organizations: AI's influence on organizations is growing, with project management software using AI to predict outcomes and manage risks. This trend is significant for its potential to improve project success rates.
  • Advanced Resource and Project Management: A lot of software now offers advanced resource and project management capabilities. This trend is interesting for its comprehensive approach to managing both human and material resources effectively.
  • Historical Data and Real-Time KPIs: Leveraging historical project data and real-time KPIs is becoming a common strategy for enhancing project tracking and outcome prediction.
  • Hybrid Working and Distributed Teams: The shift towards hybrid working models and managing distributed teams is often reflected in project management software, with increased emphasis on remote collaboration and communication tools.

What Is Project Management Software With Email Integration?

Project management software with email integration is a digital tool that combines traditional project management functions with direct email capabilities. It is utilized by project managers and teams to streamline communication and task management within a single platform. The software serves to connect project workflows with email correspondence, allowing users to manage projects and communicate with team members and stakeholders directly through the software.

Components of this software include task assignment via email, progress updates, and the ability to attach files and discussions to specific project tasks. This integration overall aims to centralize project information and correspondence, making it accessible for team members to collaborate effectively without switching between separate applications.

Features Of Project Management Software With Email Integration

Project management software with email integration is a critical tool for ensuring that teams can maintain clear and efficient communication. Here, I'll outline the key features to look for in such software, emphasizing how each contributes to successful project management.

  • Centralized Communication: This feature consolidates all project-related emails in one place. Having a single point of reference for all communications significantly reduces the risk of miscommunication and ensures that everyone is on the same page.
  • Task Creation from Emails: This capability allows team members to quickly turn action items from email conversations into trackable tasks, ensuring nothing gets overlooked.
  • Email Notifications: The software sends alerts for updates and changes to tasks and projects. Immediate notifications help keep all team members informed about the latest developments, which is essential for timely responses and decision-making.
  • Shared Inboxes: Multiple users can access and manage a common email inbox. Shared inboxes foster collaboration, as they allow team members to view, organize, and respond to emails together.
  • Email Templates: This feature provides predefined templates for common project-related correspondence. These templates save time and maintain consistency in communication across various projects and teams.
  • Attachment Management: Efficient management of attachments ensures that important documents are readily available and associated with the relevant tasks or projects.
  • Contact Integration: Linking emails to contacts helps in tracking all interactions with a client, providing a comprehensive view of the relationship history.
  • Email Tracking: This feature can track if and when an email is opened. Tracking opens provides insights into the engagement level of recipients, which can be crucial for follow-up actions.
  • Customizable Email Settings: Customizable settings allow individuals to control their inbox flow, reducing the noise of non-essential emails and focusing on what's important.
  • Task Lists: With this feature, users can organize, prioritize, and track tasks efficiently, directly linking updates to email notifications for immediate team communication. This facilitates real-time progress tracking and reminders, ensuring that all team members are aligned and informed about new tasks, as well as their responsibilities and deadlines through automated emails.
  • Project Invoicing: This feature allows users to generate and send invoices directly from the project dashboard, streamlining billing and payment processes. This integration also enables automatic updates and notifications via email, ensuring both project teams and clients stay informed about billing statuses and payment deadlines.
  • Integration with Other Tools: Integration with other tools ensures that email communication is part of a larger ecosystem of productivity and collaboration software, which is vital for maintaining a cohesive workflow.

Email integration in project management software is more than just a convenience; it's a vital component that supports the intricate web of tasks, deadlines, and collaborations that define modern project management. By ensuring that these features are present and properly utilized, teams can maintain effective communication, which is the backbone of any successful project.

Benefits Of Project Management Software With Email Integration

Project management software with email integration is a powerful tool that can significantly enhance the efficiency and effectiveness of managing projects within an organization. By integrating email directly into the project management workflow, teams can streamline communication, reduce the need for switching between different tools, and ensure that all project-related information is centralized and easily accessible. Here are five primary benefits that users and organizations can experience:

  • Time-Saving Email Integration: Managing projects directly from your email inbox saves time by reducing the need to switch between your project management software and email client.
  • Centralized Communication: Integrating email with project management software centralizes all project-related communication, making it easier for team members to find and reference important information.
  • Enhanced Collaboration: Email integration improves collaboration by allowing team members to communicate and share information better, regardless of the communication tools they prefer to use.
  • Streamlined Task Management: Creating and assigning tasks directly from email ensures that work requests are quickly incorporated into the project workflow, improving overall task management.
  • Improved Project Tracking: Project updates and notifications sent directly to your inbox allow for better tracking of project progress without having to log into the project management system.

Project management software with email integration offers a structured approach to managing projects while ensuring spotless communication. It allows teams to maintain easy and efficient communication with relevant stakeholders via multiple email providers without forcing them to use a single, centralized communication tool. This convenience is beneficial for most business users, both internal and external, and helps ensure that vital information is tracked by project and task automatically and doesn’t get lost.

Costs & Pricing Of Project Management Software With Email Integration

Project management software with email integration is a vital tool for businesses looking to streamline their project management processes and improve communication. Pricing and plan options vary, catering to different business sizes and requirements, from individual freelancers to large enterprises. 

Below is a detailed overview of the plan options and their pricing for project management software with email integration.

Plan Comparison Table for Project Management Software with Email Integration

Plan TypeAverage PriceCommon Features
Free$0- Unlimited users (some with limitations on the number of projects or seats)- Basic task and project management features- Email to task conversion- Email notifications
Basic$5 - $10/user/month- Task visualization on Kanban boards- Time tracking (may require an add-on)- Some level of email integration- Limited storage space
Standard$8 - $14/user/month- Advanced collaboration tools- Enhanced email integration features- More storage space than Basic plans- Access to more project views and management tools
Pro$9.80 - $27/user/month- Comprehensive project management features- Full email integration with task conversion and notifications- Workload management- Advanced reporting and analytics
Business$7 - $32/user/month- Designed for professional businesses- Advanced resource management tools- Customizable workflows and integrations- Enhanced security features
EnterpriseCustom Pricing- Tailored for large businesses- Quality security features- Premium APIs and integrations- Advanced support and training services
A breakdown of plan types, costs, and features for project management software.

When considering a project management software with email integration, buyers should evaluate the specific needs of their team and the level of integration required. It's important to balance the cost against the features provided to ensure that the chosen solution offers the best value for the organization's workflow and communication needs.

Project Management Software with Email Integration FAQs

Here are a few frequently asked questions I wanted to cover for you.

How does email integration enhance project management?

Email integration in project management software allows for direct communication within the project’s framework, which can improve collaboration among team members. It enables the tracking of conversations related to specific tasks or projects and ensures that important information is not lost in separate email inboxes. This can lead to better organization and more efficient project execution.

Can I integrate my existing email with any project management software?

Not all project management software offers email integration, and compatibility may vary. It’s important to check whether the software supports integration with your current email provider. Many leading project management tools do offer integration with popular email services like Gmail and Outlook.

Does email integration allow for task creation from emails?

Yes, many project management tools with email integration offer the ability to create tasks directly from emails. This feature can significantly improve workflow by allowing team members to quickly convert email content into actionable items within the project management system.

Is it possible to customize email notifications from the project management software?

Yes, most project management software with email integration allows users to customize email notifications. Users can typically choose the types of updates they want to receive, how often they receive notifications, and which project activities should trigger an email alert.

Are there any security concerns with integrating email into project management software?

Integrating email into project management software does raise security considerations. It’s important to ensure that the software provides robust security measures to protect sensitive information. Look for features like encryption, secure login protocols, and compliance with industry-standard security certifications.

What Next?

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By Hermann Fink

Hermann Fink is a technology enthusiast and the co-founder of Rünna Advertising, a multinational digital agency that has been active for over a decade and served clients like Ford, AstraZeneca, Disney, and Didi. In addition to being a business owner, Hermann gathered corporate experience in project management during his time at Hewlett Packard in the mid-2010s.